REQUEST FOR EXPRESSION OF INTEREST:
PROVISION OF CATERING AND FACILITY MAINTENANCE SERVICES
FOR EACOP FIELD OPERATIONS REFERENCE NO. 00000870
East African Crude Oil Pipeline (EACOP) LTD (“EACOP LTD”) invites experienced • Pruning, watering, debris removal and pesticide application (if needed).
and reputable companies or organizations to express their interest in the Provision Minor Maintenance and Utilities Monitoring
of Catering and Facility Maintenance Services for EACOP Field Operations in • Routine maintenance and reporting on plumbing, lighting, minor repairs in
Uganda. residential and dining blocks.
• Monitoring and basic servicing of heating, ventilation and air conditioning
The EACOP Project involves the construction and operation of an underground (HVAC) systems, water tanks, and other utilities.
and cross-border pipeline to transport crude oil from Lake Albert area in Uganda
to eastern coast of Tanzania for export to international markets. The pipeline will GENERAL REQUIREMENTS
run from Kabaale, Hoima District in Uganda to the Chongoleani peninsula in • Demonstrated capacity to operate in remote and logistically challenging
Tanga, Tanzania. The length of the pipeline is 1,443 km, of which 296km will environments.
be in Uganda and 1,147 km in Tanzania. In Uganda the pipeline will traverse • Experience in oil & gas or industrial project catering and maintenance
ten (10) districts and in Tanzania, eight (8) regions comprising of Kagera, Geita, services.
Shinyanga, Tabora, Singida, Dodoma, Manyara and Tanga, 27 administrative • Compliance with EACOP health, safety, environmental and security (HSE&S)
District Councils, and 231 Villages. standards.
• Ability to mobilize resources quickly and maintain high-quality services
BRIEF DESCRIPTION OF THE SCOPE OF THE SERVICES throughout the contract duration.
EACOP LTD requires reliable, hygienic and high-quality catering services, as well • Employment of local staff and capacity-building plans.
as efficient and responsive facility maintenance services during the operational • Mobilization and setup of facilities (kitchens, dining halls, workshops).
phase of the pipeline. Services will support EACOP-owned facilities across • Daily meal service logs and feedback reports.
multiple sites in Uganda, including Pumping Station (PS) PS1 in Hoima and PS2 • Monthly preventive maintenance schedules and performance reports.
in Sembabule. • HSE reports, including food safety audits and facility maintenance logs.
• Incident and breakdown response reports.
CATERING SERVICES
The Contractor shall be responsible for providing comprehensive catering services, MINIMUM REQUIREMENTS
including: Companies or local joint ventures expressing their interest are
Meal Services invited to document their request with:
• Daily provision of three main meals (breakfast, lunch, dinner) and two light • Brief description of experience in similar projects, expertise and capacity to
snacks (mid-morning and afternoon). deliver the required scope of services
• Meals must be nutritious, diverse and culturally appropriate, with options for • Details of similar projects or activities undertaken providing evidence of
vegetarian, halal and medically required diets (e.g., diabetic, low sodium). qualified and available team, knowledgeable of pipeline regions and track
• All food must be freshly prepared on-site or delivered in compliance with record of the above-listed experience.
health and safety standards. • Certificate of Registration or Incorporation and Ownership details (attach
Special Event Catering copies).
• Catering services for campaign work or special projects conducted along the • Appropriate licensing from relevant in-country authorities for the provision of
pipeline route (on-call or mobile deployment as needed). the services.
• Support for VIP visits, audits or stakeholder engagements (as requested). • Proof of current registration with Uganda’s National Supplier Database (NSD)
Food Safety and Hygiene maintained by the Petroleum Authority of Uganda.
• Adherence to international food safety standards (e.g., HACCP, ISO 22000). • Compliance with the Petroleum (Refining, Conversion, Transmission and
• Daily cleaning and sanitization of kitchens, dining areas and food storage Midstream storage) (National content) Regulations, 2016 and Ugandan
areas. Company definition.
• Regular pest control and waste disposal in compliance with EACOP’s • Proof of registration with the Uganda Revenue Authority (URA) and Tax
environmental policies. Clearance Certificate for the latest year available.
Staffing and Uniforms • Bank confirmation letter of financial capacity, including submission of audited
• Professional kitchen and service staff (chefs, waiters, cleaners) with valid food financial accounts for the past three years.
handler certifications. • Proof of Anti-corruption, Anti-bribery, Compliance and Human Rights policies.
• All staff must wear appropriate uniforms and PPE as per health and safety • Evidence of a Quality Health, Safety and Environment (QHSE) Management
requirements. system, organization and process in compliance with applicable Local and
Equipment and Consumables Industry standards for similar works.
• Provision and maintenance of all required kitchen equipment, utensils,
tableware and consumables (e.g., napkins, detergents).
Companies, organizations or joint ventures which have the ability, capacity and
FACILITY MAINTENANCE SERVICES resources to implement the activities listed above should express their interest by
The Contractor shall provide complete facility management support, including: sending an Expression of Interest (EOI) via email, together with the above listed
Housekeeping and Janitorial Services documents through an email to [email protected] (max. email size
• Daily cleaning of offices, accommodations, ablution blocks, dining areas, 20Mb) on or before 17:00 hours East African Time (EAT), 17th October 2025
corridors and recreational facilities. Email subject shall be: REQ-00000870 Provision of Catering and Facility
• Periodic deep cleaning (weekly/monthly) of all high-use or sensitive areas. Maintenance Services for EACOP Field Operations.
Laundry Services
• Laundry collection, cleaning, ironing and delivery of personal staff clothing,
bed linens, towels and uniforms. NOTE: EACOP LTD will review and assess the documents provided by companies
• Use of eco-friendly detergents and water-saving equipment where possible. that have expressed interest in accordance with this EOI and conduct evaluations
Waste Management based on internal criteria to determine which companies, or local Joint ventures will
• Segregation, collection and disposal of waste in compliance with EACOP’s be included in the list of pre-qualified companies or local Joint ventures. Only the
waste management protocols. pre-qualified companies, organizations or local Joint ventures will, after signing a
• Supply and maintenance of waste bins, recycling units and septic systems as Non-Disclosure Agreement (NDA), receive an invitation to bid as a continuation
applicable. of the call for tender process. EACOP LTD reserves the right at its sole discretion
Grounds and Landscaping Maintenance to make the decision to select or reject a company or local Joint ventures and
• Regular maintenance of lawns, gardens and open spaces within the facility maintain its decision without having to give reasons to the company or local Joint
premises. ventures concerned.
