MICROSOFT WORD 2007
Microsoft Word is a word processing application software developed by Microsoft
Corporation, USA. It is used to prepare textual documents such as letters, applications,
memos, reports, theses, and books.
How to Start MS Word 2007
You can start MS Word 2007 in two ways:
Method 1: Using the Start Menu
1. Click on Start button.
2. Click on All Programs.
3. Click on Microsoft Office.
4. Click on Microsoft Office Word 2007.
Method 2: Using the Run Command
1. Click on Start button.
2. Click on Run.
3. Type WINWORD.
4. Press Enter.
Office Button Options
The Office Button (top-left corner) provides options to manage documents.
New
• - Used to open a new blank page.
• - Click on Office Button.
• - Click on New (Shortcut: Ctrl + N).
• - Select Blank Document.
• - Click on Create.
Save / Save As
• - Used to save the file by giving it a name.
• - Click on Office Button.
• - Click on Save (Shortcut: Ctrl + S).
• - The Save As dialog box appears.
• - Type a file name.
• - Click on Save.
Open
• - Used to open an already saved file.
• - Click on Office Button.
• - Click on Open (Shortcut: Ctrl + O).
• - The Open dialog box appears.
• - Select or type the file name.
• - Click on Open.
Close
• - Used to close the current open file.
• - Click on Office Button.
• - Click on Close (Shortcut: Ctrl + W).
Print Preview
• - Used to preview the document before printing.
• - Click on Office Button.
• - Select Print.
• - Click on Print Preview.
• - To exit preview, click Close Print Preview.
Print
• - Used to print the document.
• - Click on Office Button.
• - Click on Print (Shortcut: Ctrl + P).
• - Select the Printer Name.
• - Select Page Range (All / Current Page / Specific Pages).
• - Enter the Number of Copies.
• - Click OK / Print.
Undo
• - Used to cancel the last action.
• - Shortcut: Ctrl + Z
Redo
• - Used to repeat the last action.
• - Shortcut: Ctrl + Y
Exit Word
• - Used to close all files and exit Word.
• - Click on Office Button.
• - Click on Exit Word (Shortcut: Alt + F4).
MICROSOFT WORD 2007 - HOME TAB
Home Tab
Clipboard Group
1. Cut
This command is used to move the text from one place to another place in the document.
Steps:
- Select your text or document
- Click on Home Tab
- Click on Cut
- Place the cursor anywhere in the document
- Click on Paste
2. Copy
This command is used to make a duplicate of the text.
Steps:
- Select your text or document
- Click on Home Tab
- Click on Copy
- Place the cursor where you want to keep the duplicate text
- Click on Paste
Font Group
1. Font
Used to set or change font face, style, size, color, subscript, superscript, highlight, change
case, grow font, shrink font, strike-through, and clear formatting.
Steps:
- Click on Home Tab
- Click on Font
- Choose the desired options
- Click on OK
2. Change Case (Aa)
Used to change the case of the sentence (e.g., uppercase to lowercase).
Steps:
- Select your text
- Click on Home Tab
- Click on Change Case (Aa)
- Choose the required option
3. Clear Formatting
Clears all formatting of the selection leaving only plain text.
Steps:
- Select your text
- Click on Home Tab
- Click on Clear Formatting
Paragraph Group
1. Bullets & Numbering
Used to write text point-wise using bullets, numbers, or symbols.
Steps:
- Click on Home Tab
- Click on Bullets & Numbering
- Choose any style
2. Paragraph
Used to arrange alignment, indentation, and spacing between paragraphs.
Steps:
- Select your text
- Click on Home Tab
- Click on Paragraph
- Choose your options
- Click on OK
3. Borders & Shading
Sets text border, page border, and shading.
Steps:
- Select your text
- Click on Home Tab
- Click on Bottom Border
- Click on Borders & Shading
- Choose options
- Click on OK
4. Sort
Arranges data in ascending or descending order.
Steps:
- Select your data
- Click on Home Tab
- Click on Sort
- Choose order
- Click on OK
Style Group
1. Style
Formats titles, quotes, and other text using the style gallery.
Steps:
- Type and select your text
- Click on Home Tab
- Click on Style and choose a style
Editing Group
1. Find
Finds text in the document.
Steps:
- Click on Home Tab
- Click on Editing
- Click on Find
- Type the text to find
- Click on Find Next
2. Replace
Replaces or changes text in the document.
Steps:
- Click on Home Tab
- Click on Editing
- Click on Replace
- Type the text to find
- Type the replacement text
- Click on Replace or Replace All
3. Go To
Moves to a specific page, line, or paragraph.
Steps:
- Click on Home Tab
- Click on Editing
- Click on Find > Go To
- Select what to go to (page, line, etc.)
- Type the target number
- Click on Go To
4. Select
Selects all contents of the document.
Steps:
- Click on Home Tab
- Click on Editing
- Click on Select All
MICROSOFT WORD 2007 - INSERT TAB
Insert Tab
Pages Group
1. Cover Page
Used to insert a fully-formatted cover page with title, author, date, etc.
Steps:
- Click on Insert Tab
- Click on Cover Page
- Choose any cover page style
2. Blank Page
Inserts a new blank page at the current position.
Steps:
- Click on Insert Tab
- Click on Blank Page
3. Page Break
Moves the cursor to the next new page.
Steps:
- Place the cursor
- Click on Insert Tab
- Click on Page Break
Table Group
1. Table > Insert Table
Inserts a table into the document.
Steps:
- Go to Insert Tab
- Click on Table > Insert Table
- Type number of columns and rows
- Click OK
2. Delete
Deletes the inserted table, rows, or columns.
Steps:
- Select the table
- Click on Layout Tab
- Click on Delete
- Choose the required option
3. Merge Cell
Combines selected cells into a single cell.
Steps:
- Select cells to merge
- Click on Layout Tab
- Click on Merge Cell
4. Split Cell
Divides a cell into multiple rows and columns.
Steps:
- Select the cell
- Click on Layout Tab
- Click on Split Cell
- Type number of columns and rows
- Click OK
5. Split Table
Splits a table into two tables.
Steps:
- Place the cursor in the table
- Click on Layout Tab
- Click on Split Table
6. Sort
Arranges data in ascending or descending order.
Steps:
- Select data in the table
- Click on Layout Tab
- Click on Sort
- Choose order
- Click OK
7. Formula
Calculates values in table cells.
Steps:
- Place cursor in the cell
- Click on Layout Tab
- Click on Formula
- Type formula
- Click OK
8. Auto Fit
Adjusts table size according to content or window.
Steps:
- Select the table
- Click on Layout Tab
- Click on Auto Fit
- Choose option
9. Text Direction
Writes text in different directions inside table cells.
Steps:
- Select cell
- Click on Layout Tab
- Click on Text Direction
Illustrations Group
1. Picture
Inserts a picture from your computer.
Steps:
- Click on Insert Tab
- Click on Picture
- Browse and select the picture
- Click Insert
2. Clip Art
Inserts clip art images.
Steps:
- Click on Insert Tab
- Click on Clip Art
- Type keyword in search box
- Click Go
- Select image
3. Shapes
Draws shapes in the document.
Steps:
- Click on Insert Tab
- Click on Shapes
- Choose a shape
- Draw by dragging mouse
4. Smart Art
Inserts SmartArt graphics to illustrate information.
Steps:
- Click on Insert Tab
- Click on SmartArt
- Choose a style
- Click OK
Links Group
1. Hyperlink
Links text to another file or a webpage.
Steps:
- Select a word in the document
- Click on Insert Tab
- Click on Hyperlink
- Select your file or type URL
- Click OK
- Press Ctrl + Left Mouse Button to open
2. Bookmark
Assigns a name to a specific point in a document for quick navigation.
Steps:
- Fix the cursor at the location
- Click on Insert Tab
- Click on Bookmark
- Type a bookmark name
- Click Add
- To access: Click Bookmark > Go To
Header & Footer Group
1. Header
Adds text at the top of each printed page.
Steps:
- Click on Insert Tab
- Click on Header
- Choose Edit Header
- Type your content
- Click Close Header & Footer
2. Footer
Adds text at the bottom of each printed page.
Steps:
- Click on Insert Tab
- Click on Footer
- Choose Edit Footer
- Type your content
- Click Close Header & Footer
3. Page Number
Inserts page numbers into the document.
Steps:
- Click on Insert Tab
- Click on Page Number
- Click on Format Page Number
- Choose number format
- Click OK
Text Group
1. Text Box
Inserts a text box to place text anywhere.
Steps:
- Click on Insert Tab
- Click on Text Box
- Draw the text box by dragging mouse
2. WordArt
Inserts decorative 3D text.
Steps:
- Click on Insert Tab
- Click on WordArt
- Choose style
- Type text
- Click OK
3. Drop Cap
Enlarges the first letter of a paragraph in newspaper style.
Steps:
- Select the first letter
- Click on Insert Tab
- Click on Drop Cap
- Choose style
- Click OK
4. Date & Time
Inserts current date and time.
Steps:
- Fix the cursor at the location
- Click on Insert Tab
- Click on Date & Time
- Choose format
- Click OK
5. Object
Inserts an object from another application.
Steps:
- Click on Insert Tab
- Click on Object
- Choose Bitmap Image (or other)
- Click OK
- Draw or insert content
6. File
Inserts contents of another file into the current document.
Steps:
- Click on Insert Tab
- Click on Object > Text from File
- Select document file
- Click Insert
Symbols Group
1. Equation
Inserts mathematical equations.
Steps:
- Click on Insert Tab
- Click on Equation
- Choose or create a new equation
2. Symbol
Inserts symbols not available on the keyboard.
Steps:
- Click on Insert Tab
- Click on Symbol > More Symbols
- Choose symbol
- Click Insert
MICROSOFT WORD 2007 - PAGE
LAYOUT TAB
Themes Group
1. Themes
Used to change the overall design of the document, including colors, fonts, and effects.
Steps:
- Click on Page Layout Tab
- Click on Themes
- Choose theme colors, fonts, and effects
Page Setup Group
1. Columns
Writes text in multiple columns.
Steps:
- Go to Page Layout Tab
- Click on Columns
- Click on More Columns
- Select the number of columns
- Click OK
2. Page Setup
Sets margins, paper size, and orientation.
Steps:
- Go to Page Layout Tab
- Click on Page Setup
- Choose paper size (e.g., A4)
- Choose margins (Left, Right, Top, Bottom)
- Choose orientation (Portrait or Landscape)
- Click OK
Page Background Group
1. Watermark
Inserts ghosted text behind content (e.g., Confidential, Urgent).
Steps:
- Click on Page Layout Tab
- Click on Watermark
- Click on Custom Watermark
- Select Picture Watermark or Text Watermark
- Click Apply or OK
2. Page Color
Sets the background color of the page.
Steps:
- Go to Page Layout Tab
- Click on Page Color
- Choose a background color
Note: To use a picture or gradient, select Fill Effects, browse to the picture, and click OK
3. Page Border
Adds or changes the border around the page.
Steps:
- Click on Page Layout Tab
- Click on Page Borders
- Choose Border, Page Border, and Shading
- Choose Line Style or Art Style
- Click OK
MICROSOFT WORD 2007 -
REFERENCES
References Tab
1. Table of Contents
Used to add a Table of Contents to the document.
Steps:
- Select the heading text
- Click on References Tab
- Click on Add Text
- Click on Level 1 (or other level)
- Repeat for other headings
- Place the cursor at the beginning of the page
- Click on Table of Contents
- Click on Insert Table of Contents
- Click OK
2. Footnotes & Endnotes
Used to add footnotes (bottom of page) and endnotes (end of document).
Steps:
- Click on References Tab
- Click on Insert Footnote or Insert Endnote
- Click on Symbol option
- Select a symbol
- Click OK
- Type the footnote or endnote text
3. Insert Caption
Adds a label or caption to a picture, table, or other object.
Steps:
- Select the picture or object
- Click on References Tab
- Click on Insert Caption
- Click on New Label
- Type the label (e.g., Picture1, Table1)
- Click OK
MICROSOFT WORD 2007 - MAILINGS
TABS
Mailings Tab
1. Envelopes
Prints the delivery and return address on an envelope.
Steps:
- Click on Mailings Tab
- Click on Envelopes
- Type Delivery Address
- Type Return Address
- Click on Add to Document
- Click Yes to confirm
2. Start Mail Merge
Copies the body of a letter to multiple recipients with personalized details.
Steps:
- Prepare the letter model
- Click on Mailings Tab
- Click on Start Mail Merge
- Click on Step by Step Mail Merge Wizard
- Click Next: Starting Document
- Click Next: Select Recipients
- Choose 'Type a New List'
- Click Create
- Click Customize Columns to remove unwanted fields
- Click OK
- Click New Entry to add recipient information
- Click OK
- Save the recipient list file
- Click OK
- Click Insert Merge Field and insert fields one by one
- Click Preview Results
- Click Finish & Merge
- Click Edit Individual Documents
- Click OK
MICROSOFT WORD 2007 - REVIEW
TAB
Proofing Group
1. Spelling & Grammar
Checks spelling and grammar in the document.
Steps:
- Select the Review Tab
- Click on Spelling & Grammar in the Proofing group
- A dialog box appears showing suggested corrections
2. Thesaurus
Finds synonyms for a selected word.
Steps:
- Highlight or click the word you want a synonym for
- Click on Review Tab
- Click on Thesaurus (or press Shift+F7)
- A pane shows synonyms and their definitions
3. Word Count
Displays the count of pages, words, lines, characters, etc.
Steps:
- Prepare your document
- Click on Review Tab
- Click on Word Count
- View the report and click Close
4. Protect Document
Adds protection and restricts editing for the document.
Steps:
- Click on Review Tab
- Click on Protect Document
- Click on Restrict Formatting and Editing
- Under 'Editing restrictions', check 'Allow only this type of editing in the document'
- Select 'Comments' or 'Filling in forms'
- Click 'Yes, Start Enforcing Protection'
- Enter a password and confirm it
- Click OK
MICROSOFT WORD 2007 - VIEW TAB
Document Views Group
There are five types of document views:
1. Print Layout
2. Full Screen Reading
3. Web Layout
4. Outline
5. Draft
To change the view of the document:
- Click on View Tab
- Select your preferred view style
Show/Hide Group
Used to show or hide Ruler, Gridlines, Document Map, and Thumbnails.
Steps:
- Click on View Tab
- Select Ruler, Gridlines, or Thumbnails
Zoom Group
Used to zoom in or out of the document (default is 100%).
Steps:
- Click on View Tab
- Click on Zoom
- Choose the zoom size
Macros
Used to create shortcut keys to automate tasks (e.g., changing fonts).
Steps to create a macro for Nepali Font:
- Click on View Tab
- Click on Macros
- Click on Record New Macro
- Click on Keyboard
- Press Alt+N and click Assign
- Click Close
- Click on Home Tab > Font > Choose Preeti Font > OK
- Go back to View Tab > Macros > Stop Recording
Steps to create a macro for English Font:
- Click on View Tab > Macros > Record New Macro
- Click on Keyboard
- Press Alt+E and click Assign
- Click Close
- Click on Home Tab > Font > Choose Times New Roman > OK
- Go back to View Tab > Macros > Stop Recording
To delete a macro:
- Click on View Tab
- Click on Macros > View Macros
- Select the macro (e.g., Macro1, Macro2)
- Click Delete > OK
To Give Password to the File
Steps:
- Press F12 or click Office Button > Save or Save As
- Click on Tools > General Options
- Type your password in 'Password to open' box
- Click OK and re-enter password to confirm
- Type file name
- Click Save
