FINAL PROBLEM-STATEMENTS OF LUMEN (SIH-2025)
PRIMARY
Problem 25016
Statement ID
Problem Automated Student Attendance Monitoring and Analytics System for Colleges
Statement Title
Description Problem Description
Attendance tracking in most colleges is still done manually, usually through roll calls or
paper registers. This consumes valuable teaching time and often leads to errors such as
incorrect entries or proxy attendance. In larger classes, the issue becomes even harder to
manage.
Additionally, faculty and administrators lack easy access to attendance insights, making it
difficult to identify students at risk or to track patterns in engagement. As education
undergoes digital transformation, continuing to rely on outdated systems creates
unnecessary inefficiencies and delays.
There is a clear need for a solution that not only automates attendance but also provides
analytics for better academic planning. Such a system should be user-friendly, reliable, and
work seamlessly in both in-person and online settings.
Impact / Why this problem needs to be solved
• Saves valuable teaching time otherwise wasted on manual attendance.
• Reduces errors and eliminates the problem of proxy attendance.
• Provides actionable insights for faculty to identify disengaged or struggling students.
• Enhances transparency and accountability in academic processes.
• Supports digital transformation of higher education institutions.
Expected Outcomes
• Automated attendance system using QR codes, biometrics, or facial recognition.
• Cloud-based dashboard for administrators and faculty to review attendance records.
• Analytics to identify attendance trends and student engagement levels.
• Compatibility with both offline and online classes.
Relevant Stakeholders / Beneficiaries
• Students
• Faculty and academic administrators
• College management bodies
• Education departments and policymakers
Organization Government of Punjab
Department Department of Higher Education
Category Software
Theme Smart Education
SECONDARY
Problem 25028
Statement ID
Problem Smart Classroom & Timetable Scheduler
Statement Title
Description Background
Higher Education institutions often face challenges in efficient class scheduling due to
limited infrastructure, faculty constraints, elective courses, and overlapping
departmental requirements. Manual timetable preparation leads to frequent clashes in
classes, underutilized classrooms, uneven workload distribution, and dissatisfied
students and faculty members. With the increasing adoption of multidisciplinary
curricula and flexible learning under NEP 2020, the class scheduling process has
become more complex and dynamic, requiring intelligent and adaptive solutions.
Description
The current scheduling mechanism in most higher education institutes/colleges relies
on manual input via spreadsheets or basic tools. These fail to account for real-time
availability of faculty, room capacity, teaching load norms, subject combinations, and
student preferences. A solution is required that will accommodate the various
parameters required for scheduling classes for UG and PG students and return an
optimized timetable ensuring:
• Maximized utilization of classrooms and laboratories
• Minimized workload on faculty members and students
• Achievement of required learning outcomes
Key Parameters
The following parameters can be taken into account as variables for creating optimized
timetables:
- Number of classrooms available
- Number of batches of students
- Number of subjects to be taught in a particular semester
- Names of subjects
- Maximum number of classes per day
- Number of classes to be conducted for a subject per week / per day
- Number of faculties available for different subjects
- Average number of leaves a faculty member takes in a month
- Special classes that have fixed slots in timetable
Students may also consider additional variables that may help in effective timetable
preparation.
Expected Solution
A web-based platform that can be linked to the college website. Authorized personnel
will be able to login and input data against the listed variables to generate fully
optimized timetables.
The platform should include:
• Login facility for authorized personnel to create and manage timetables
• Multiple options of optimized timetables to choose from
• Review and approval workflow for competent authorities
• Suggestions for suitable rearrangements when optimal solutions are not available
• Support for multi-department and multi-shift scheduling
Organization Government of Jharkhand
Department Department of Higher and Technical Education
Category Software
Theme Smart Education
