ATC PROJECT QUALITY PLAN

CONTRACT NO : CR/TDR/054/2014
CONTRACT NAME :

GWC PHASE 5,TWO WARE HOUSE INDUSTRIAL BUILDINGS (K1&K2) AT THE LOGISTIC
VILLAGE,QATAR

CONTRACTOR NAME:AL ALIA TRADING AND CONTRACTING

GEIC NAME:GULF ENGINEERING & INDUSTRIAL CONSULTANCY

CLIENTS NAME :GULF WAREHOUSING COMPANY

Name & Signature Position Date

Prepared By K.Nishanthan QA/QC Eng

Reviewed By Mohamed Hameed Project Manager
Approved By Mohamed Balaawi General Manager (Projects)

Revision History

Rev Date Change description

02 15-07-2015 Complied GEIC comment to Include QCS template

01 28-04-2015 Revise the submittal as per project spec, annexure 3 &QA & QCS 2014.

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TABLE OF CONTENTS
1 PROJECT SCOPE, REQUIREMENTS & OBJECTIVES 5

1.1 Project Scope 5

1.2 Quality Requirements 6
1.3 Quality Objectives 6

2 QUALITY POLICY & ISO 9001 CERTIFICATE 8

2.1 Project Quality Policy 8
2.2 ISO 9001 Certificate 8

3 CONTROL OF THE PROJECT QUALITY PLAN 8

3.1 Review 8
3.2 Implementation 8
3.3 Feedback & Improvement 9
3.4 Revision 10

4 REFERENCE OF THE PROJECT QUALITY PLAN 10

4.1 Contract Documentation 10
4.2 Codes and Standards 11
4.3 Contractors Documentation 11

5 PROJECT MANAGEMENT,PLANNING & RESOURCES 12

5.1 Planning & Scheduling 12
5.2 Progress Monitoring and Reporting 13
5.3 Performance, Budgeting and Cost Control 13

6 MANAGEMENT,ORGANIZATION & RESPONSIBILITIES 14

6.1 Management, Organization & Responsibility 14

7 CONTRACT REVIEW 14
7.1 Contract Review 14
7.2 Variations 14

8 PROJECT DELIVERABES 15
8.1 Contractual Project Deliverables 15

9 COMMUNICATION WITH THE ENGINEER 15

9.1 Communication with the Engineer 15

10 MANAGEMENT OF DOCUMENTS,DATA & RECORDS 16

10.1 Document Distribution & Control 16
10.2 Document and Data changes 18
10.3 Information & Data Control 18

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 10.4 Correspondence & Communication 21
10.5 Control of Quality Records 22
10.6 Filing and Archiving 23

11 DESIGN 23
11.1 Design Control 23

12 PROCUREMENT OF SERVICES,EQUIPMENT & MATERIALS 23

12.1 Procurement Scheduling 23
12.2 Procurement Process 24

13 METHOD STATEMENT 28
13.1 Method Statements 28
13.2 Method Statement Register 30

14 INSPECTION & TEST 30

14.1 Inspection & Test 30
14.2 Receiving In- Process and Final Inspection & Testing 31
14.3 Inspection & Status 32
14.4 Inspection & Test Plan Register 32

15 PRODUCT IDENTIFICATION & TRACEABILITY 32

15.1 Identification & Traceability of the works 32

16 OWNER SUPPLIED PROJECT 33

16.1 Owner Supplied Materials and Equipment 33

17 HANDLING,STORAGE,PACKING & DELIVERY 33

17.1 Handling, Storage, Packaging & Delivery 33

18 NON-CONFORMANCE,CORRECTIVE & PREVENTIVE ACTION 34

18.1 Non-Conformance, Corrective & Preventative Action 34

19 CONTROL OF INSPECTION,MEASURING AND TEST EQUIPMENT 37

19.1 Control of Inspection, Measuring and Test Equipment 37

20 AUDITS 38
20.1 Internal Audits 38
20.2 Subcontractor and Supplier Audits 39
20.3 Audit Schedule 39
20.4 Auditor Qualifications 40

21 TRAINING 40
21.1 Training Needs 40
21.2 Formal Quality System Training 41

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 21.3 Tool Box Talks 41
21.4 Training Records 41

22 KEY PERFORMANCE INDICATORS & CONTINUAL IMPROVEMENT 41

22.1 Key Performance Indicators 41
22.2 Statistical Techniques 42
22.3 Continual Improvements 42

23 MANAGEMENT REVIEW 43
23.1 Management Review Meetings 43

24 QUALITY MEETINGS 44
24.1 Contractors Internal Quality Meetings 44
24.2 Quality Meetings with the Engineer 44

25 MONTHLY QUALITY REPORT 45

25.1 Contractors Monthly Quality Report Format 45

26 COMMISSIONING 45
26.1 Commissioning Plan 45

27 INTERFACE MANAGEMENT 46
27.1 Interface Management 46

28 PROJECT COMPLETION AND HANDOVER 46

28.1 Project Completion and Handover 46

29 APPENDICES
29.1 Definitions 47
29.2 Quality Policy 48
29.3 ISO 9001 Certificate 49
29.4 Organization Chart 50
29.5 Responsibilities 51
29.6 List of procedures 55
29.7 Method Statement Schedule 56
29.8 Inspection & Test Plan Schedule 58
29.9 Training Schedule 60
29.10 Audit Schedule 61
29.11 Agenda For Contractors Internal Quality meetings 62
29.12 Agenda for Quality Meetings with the Engineer 63
29.13 Format for Contractors Monthly Quality report 64
29.14 Standard Forms 70

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1 PROJECT SCOPE, REQUIREMENTS AND QUALITY OBJECTIVES.

1.1 PROJECT SCOPE,REQUIREMENTS & OBJECTIVES

1.1 PROJECT SCOPE

All the project scope of works shall be executed under this contract, it shall be carried out in
accordance with the Qatar Construction Specifications latest edition.
Following key construction activities are in the Contract.

 Sub structure Earth works

 Substructure Concrete works
 Block works walls
 Substructure damp proofing
 Supper Flat Slab Flooring
 Super structure structural Concrete works
 Steel structural works
 Pre- painted Insulated panel Roofing works
 Pre- painted Insulated metal wall panel cladding works
 Joinery works
 Metal works
 Supply and installed Smoke vent
 Supply and installed roof deck water proofing
 Water installation (Fire Water, Irrigation and Domestic Water)
 Drainage works
 Cold storage refrigerant system.
 Air-conditioning system
 Electrical and Fire alarm
 Firefighting system
 ELV and IT
 All Required Testing & Commissioning Works

Project Location
Logistics Village Qatar is located in a vicinity central to all other key transportation hubs and
consumption centers, making it highly accessible and efficiently located. It is within the heart of the
prime industrial belt and less than 20kms distance from Doha's main airport and seaport as well as
regional oil and gas centers.

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Brief Description of the Project
Construction of two air conditioned ware houses K1 & K2A with are located at the logistic village
Qatar.
1. Office blocks to be constructed in reinforced concrete framed structure with block wall
enclosure.
2. Warehouse area to be constructed in Pre-Engineered Steel structure with metal sheet roof and
block wall & metal wall sheeting enclosure.
3. Total Ground floor Area for K1 & K2A are respectively 28,521 Sqm, 17,000 Sqm.

1.2 QUALITY REQUIREMENTS

Project Execution will be based on QCS Standard and Client specific requirements are specified in
the Contract.

1.3 QUALITY OBJECTIVES

The work shall be performed throughout the execution period of the project in accordance with the
applicable Project Specification, Contract Document, Approved for construction Drawings, and
Contract Requirements, National/International codes and Standards,

The PQP envisions to provide products and services for the realization of a successful project that
meets the contract and project Quality requirements to the satisfaction of the Employer.
The following matrix provides target objectives as a rough measurement of achieved PQP.

minimum 70% status “A”

Accurate & timely RFI
1 maximum 25% status “B”
(Request for Inspection)
maximum 5% status “C”
minimum 70% status “A”
Relevant, complete &
2 maximum 25% status “B”
timely Submittal
maximum 5% status “C”

Relevant, complete & minimum 70% status “A”

3 timely Method statement maximum 25% status “B”
& ITP submittal
maximum 5% status “C”
NCR (Non Conformance
4 Maximum 4 – 6 NCR’s within a year
Report)

Comprehensive, timely & All the corrective actions on the Audit Observations shall
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periodic Audits be closed within 10 to 15 days.

*A-Approved, B-Approved with comments& C-Rejected

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 Project Quality Key Performance Indicators

S KPI’s Targets
No.
1 Complaints Project requirement All complaints related to Quality shall be
& timely handling over. attended immediately, a register shall be
maintained for monitoring the project
documents complaints.
2 Inspection and Test plan Finding raised during inspection and test are
closed within 15 days
3 Non-Conformances timely All NCR’s raised shall be acted immediately
handling and closing upon and the necessary Correction, Corrective
action & Preventive action shall be taken to
close the NCR within 15days.
4 Auditing process Audit finding are closed with in an agreed
period
5 Adhering to the project schedule The Construction of the project shall be strictly
adhered to the GEIC Approved Project
Schedule.
6 Providing the required The Mobilization of Men, material & equipment
resources, qualified personnel, as per the GEIC Approved mobilization
equipment, etc., in a timely schedule
manner.
7 Lead Items Timely delivery All the Long lead Items are identified and shall
be mobilized as per the approved schedule.
8 Awareness and training of all Minimum Targets achieved for staff inductions
projects staff on the project and toolbox talks
QMS
9 Timely Reporting The Daily, weekly & Monthly reporting on
Progress, Safety & Quality shall be submitted
in time.
10 Awareness, acceptance & Set a minimum target score or number of
implementation of quality deficiencies identified during Construction/Audit
requirements on subcontractor & activities.
suppliers
11 minimization of material wastage Actual material wastage is below original
project budget for major materials.
12 minimizing rejection rate of Set a minimum target percentage for Rejected
Request for Inspection Request for Inspections.

The action plan if the KPI‘s are not achieved would be to review the system and identify the
lacunae if any and take the necessary corrective and preventive action to put the project in line
with the stated KPIs.

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2 QUALITY POLICY AND ISO 9001 CERTIFICATE
2.1 PROJECT QUALITY POLICY
Al Alia Trading & Contracting LLC top management has adopted the ISO 9001:2008 Quality Policy
in which; the quality policy is reviewed for its effectiveness during management review meetings.
This will reflect the ongoing commitment Projects to quality by Al Alia Trading & Contracting LLC. It
is the responsibility of Al Alia Trading & Contracting LLC management to ensure that the quality
policy is understood, and implemented throughout the organization.

2.2 ISO 9001 CERTIFICATE

ATC application for ISO 9001:2008 is under process and Velosi LLC certification is hereby
attached.

3.0 CONTROL OF THE QUALITY PLAN

3.1 REVIEW
A procedure of "Management Review" is established, documented, implemented and maintained to
review the PQP periodically to ensure its continuing suitability, adequacy and effectiveness. This review
includes assessing opportunities for improvement and the need for changes to the PQP, including the
quality policy and quality objectives. Records from management reviews are maintained.

3.2 IMPLEMENTATION
The QA/QC Engineer will be responsible for implementing the PQP by ensuring that quality
materials and supplies are provided for the proposed project, and that good workmanship is
provided in all aspects of this contract. The QA/QC Engineer will report directly to the On-site
Project Manager and will complete daily site inspections to ensure compliance with the quality
control specifications. Daily reports will be completed listing all field testing and sampling activities.
These reports will be submitted to the GEIC representative on a daily basis. The QA/QC Engineer
will be responsible for ensuring that all materials and work comply with the contract Execution
plans and specifications, and that all performance standards are met. It is anticipated that the
GEIC representative and the ATC’s QA/QC Engineer will meet regularly in order to forecast and/or
prevent any potential problems from arising. An on-site Quality control meeting will be conducted
on a weekly basis as part of the weekly progress meeting in order to review performance during
the previous one-week period, and prepare for the upcoming Two-week period. It is anticipated
that the ATC’s On-site Project Manager, Health and Safety Officer, Superintendent and
GEIC/client representatives will attend this meeting.

Quality control Documents such as project Quality plan, Method Statements, the Inspection and
Test Plan and various Checklists, etc. which are applicable to project efficient implementation with
compliance to project requirements.
Al Alia Trading & Contracting top management ensures that all concerned staff whose work may affect
product or service quality is competent on the basis of appropriate education, training, skills and
experience. HR maintains and updates employee's competency standard.

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Competence, Awareness and Training

procedure of "Training & Development" is established, implemented and maintained to determine

the necessary competence for personnel performing work affecting product / service quality,
provides training to satisfy these needs, evaluates the effectiveness of the actions taken, ensures
that its personnel are aware of the relevance and importance of their activities and how they
contribute to the achievement of the quality objectives, and maintains appropriate records of
education, training, skills and experience.

QHSE staff Training shall be conducted every one year by third party Training services including
following
 Scaffolding Training Course
 Internal Quality Audit training
 ISO 9001:2008 quality Lead audit training
 Certify Quality Engineer Training

Preparation and distribution of project quality plan.

This PQP has been prepared in compliance with GEIC Quality requirements for this project and
also in accordance to M/s Al Alia Quality Management system for quality delivery to the project
quality specification and control.
This PQP shall be distributed to all key personnel on this project through the project Quality
Control Procedure and shall be a live document for the whole duration of this project and where
required.

3.3 FEEDBACK & IMPROVEMENT

Review Input

Following matters are discussed in any management review meeting as a minimum requirement:

a. Results of audits,

b. Quality objectives,

c. Customer feedback,

d. Status of preventive and corrective actions,

e. Follow-up actions from previous management reviews,

f. Planned changes that could affect the QMS, and

g. Recommendations for improvement.

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Review Output

Following actions initiated as a result of the management review meeting:

Decisions and actions related to improvement of the effectiveness of the PQP and its processes,
Improvement of product/service related to customer requirements, and resource needs.

Al Alia Trading & Contracting defines the controls needed to approve documents for adequacy prior to
issue, to review and update as necessary and re-approve documents, to ensure that changes and the
current revision status of documents are identified, to ensure that relevant versions of applicable
documents are available at points of use, to ensure that documents remain legible and readily identifiable,
to ensure that documents of external origin are identified and their distribution controlled, and to prevent
the unintended use of obsolete documents, and to apply suitable identification to them if they are retained
for any purpose, by establishing, documenting, implementing, and maintaining a corporate procedure of"
Documents Control Procedure".

3.4 REVISION

 Identifying the changes or comments by GWC,GEIC or ATC Departments to be incorporate

in the documents
 QA/QC Engineer should review Change control form or GEIC Comments and apply the
change requested.
 QA/QC Engineer should double-check or review that the change has been applied
consistently and correctly to all relevant documents.
 The reviewer completes the Change Control Form and signs it off when the review is
complete.
 Document Controller schedules the change so that it is included in a controlled release of
the revised document.
 The release is recorded on the Change Control Form.
 The release may be performed by the Document controller or the project manager (known
as the Releaser). The Releaser should record all release details on the Change Control
Form
 The Releaser arranges for the new version of the document to be delivered to all its
readers.
 The Releaser then signs the Change Control Form to indicate the change is complete

4.0 REFERENCE DOCUMENTATION

4.1 CONTRACT DOCUMENTATION

Section A2 –Condition of contract
Section A3- Contract agreement
Section A4- Project specification
Section A5 Annexures
Annexure 1- Scope of works
Annexure 2- Spare parts

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Annexure 3- Quality Assurance
Annexure 4- Safety Requirement
Annexure 5- List of prefer vendor list
Section 6- List of drawings
Section B1- Form of tender
Section B2- Preambles
Section B3- Bill of Quantities.
Tender Circulars – 1,2,3,4,5,6,7,8,9,10,11,12,13,14,15,16,17,18,19,20

4.2 CODES AND STANDARD

ISO 9000:2008
ISO 10005
QCS 2010 Section1, Part 8

4.3 CONTRACTOR DOCUMENTATION

LIST OF ATC “QUALITY MANAGEMENT PROCEDURES” (QMP)

ATC-QMP -01 Management Review

ATC-QMP- 02 Documents Control
ATC-QMP- 03 Control of Quality Record
ATC-QMP- 04 Project Planning and Execution
ATC-QMP- 05 Purchasing /subcontracting
ATC-QMP- 06 Inspection and testing system
ATC-QMP- 07 Identification and Traceability
ATC-QMP -08 Control of Measuring and Test Equipment
ATC-QMP -09 Audits
ATC-QMP- 10 Control of Non-Conformances
ATC-QMP- 11 Corrective and Preventive Action
ATC-QMP- 12. Control of Measuring & Monitoring Devices
ATC-QMP- 13 Customers Satisfaction & Complaints Procedure
ATC-QMP- 14 Controlling Customer Properties
ATC-QMP-15 Quality controlling construction activities

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5.0 PROJECT MANAGEMENT, PLANNING AND RESOURCES.

5.1 PLANNING AND SCHEDULING

Al Alia will use the following elements of our standard Project Controls system. These systems will
be modified to accommodate preferences or specific requirements as may be agreed and required
by Client.

Developing a schedule and cost baseline shall be prepared as following

 Identify activities and tasks needed to produce each of the work packages, creating a WBS
of tasks.
 Identify resources for each task.
 Estimate how long it will take to complete each task.
 Estimate cost of each task, using an average hourly rate for each resource.
 Consider resource constraints, or how much time each resource can realistically devoted to
this project.
 Determine which tasks are dependent on other tasks, and develop critical path.
 Develop schedule, which is a calendarization of all the tasks and estimates. It shows by
chosen time period (week, month, quarter, or year) which resource is doing which tasks,
how much time they are expected to spend on each task, and when each task is scheduled
to begin and end.
 Develop the cost baseline, which is a time-phased budget, or cost by time period.

This process is not a one-time effort. Throughout the project you will most likely be adding to
repeating some or all of these steps.

Progress data and forecast completion dates are collected and reviewed by the planner/scheduler
and project management. Data is input against the Level IV schedule activities. Once input to
Level IV is complete, progress data is summarized and rolled-up into higher level schedules.

Examples may include:

 30/60/90 day Look Ahead Schedules

Sections demonstrating the achievability of proposed work around options or change

recovery/impact logic. Options could include authorized overtime or increased expediting activity.
Al Alia Project or Construction Management makes such decisions.

Schedule Integration and Coordination

The engineering, procurement and construction activities, logic and duration for the schedule
submitted with this proposal were developed and integrated into a common Primavera logic
network during proposal phase.

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During project execution Al Alia will use the schedule to identify and manage trends, which may
affect future activities during the Engineering and Procurement Phase.

Al Alia will concentrate trends, which may affect construction – for example late completion dates
of deliverables or slippage in the delivery of critical equipment beyond acceptable float limits.

After construction starts, the Contractor scheduling group will continue to liaise with the Project
Group primarily focusing on the status of remaining engineering deliverables as well as equipment
and material deliveries. During construction Al Alia will use the schedule to measure the status and
progress of on-going construction activities.
Schedule Control Measurement.

An analysis of the current versus the baseline schedule, as well as progress and current
equipment/material job site delivery information gives an indication of potential problem areas, with
emphasis given to the critical and sub-critical paths.

The planner/scheduler assesses the potential impact on downstream activities. Corrective action
may be warranted if the analysis indicates that schedule activities have slipped beyond acceptable
float limits.

Programme Revisions

The integrity of the baseline schedule must be maintained in order to maintain an accurate
benchmark for measuring current status. However, the baseline schedule must be revised when
deliverables and access change or amendments cause cumulative delays or changes in schedule
logic so that it is no longer an accurate benchmark for measuring project status. In general,
changes or amendments will be integrated into the baseline schedule and changes will be
controlled through revisions.

5.2 PROGRESS MONITORING AND REPORTING

Al Alia will prepare and issue the following on a monthly basis as per the contract requirements.

 A narrative report in an agreed format with Client summarizing the previous month’s
progress, areas of concern, delays and solutions to the delays, and planned work to be
accomplished in the next month.

 Progress “S” curves and manpower histograms by area and overall project. Separate
progress “S” curves showing scheduled, actual and forecast for overall progress of
engineering and construction will be maintained and published monthly if required. These
curves will be developed from the resource-loaded schedule activities. Actual progress will
be a measure of physical accomplishment of work.

 Summary and detailed manpower histograms showing the actual scheduled and forecast
monthly for each phase of the work will be provided and maintained. Scheduled and
forecast manpower is derived from the resource-loaded schedules.

 A graphic display of the current and forecast schedule relative to the baseline plan. Shows
activities and activity chains, which are ahead, on or behind schedule.

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5.3 PERFORMANACE,BUDGETING AND COST CONTROL
This will be performed as per Primavera Programme. Project Cost Flow “S” curves showing
scheduled, actual cost for overall progress of engineering and construction will be maintained
and published monthly. These curves will be developed from the cost-loaded schedule
activities. Actual progress will be measure of physical accomplishment of work.

Earned value will be closely monitored for identifying the cost overrun/ under run and to make
assessment accordingly
6.0 MANAGEMENT,ORGANIZATION AND RESPONSIBILITIES

6.1 MANAGEMENT,ORGANIZATION AND RESPONSIBILITIES

PROJECT ORGANIZATION CHART
Attached in the Appendices 29.4
RESPONSIBILITIES
Attached in the Appendices 29.5

7 CONTRACT REVIEW

7.1 CONTRACT REVIEW

The contract to be reviewed by Project Manager/ Management assigned person.

During this process the entire scope of the contract will be identified. All documents such as
specifications, drawings, Bill of Quantities will be studied thoroughly and if there is any
discrepancies then it will be communicated officially to the Consultant/ Client to get clarification.
Also Subcontractors/ Suppliers will be identified for one and/ or more part of contract and will be
communicated officially to Consultant/ Client for their approval.
Contract documents will be thoroughly reviewed and monitored throughout the project life cycle to
make sure the requirements are met by relevant parties.

7.2 VARIATION

At the time of becoming aware of any event which could increase the Contract sum, delay the
completion, delay meeting a key date or impair the performance of the work and cost the variations
based on the nature of the change. (Modification, Scope Changes, BOQ Revisions, Variations to
Approved Baseline Schedule, Acceleration and EOT, etc.)

The Project Manager/ Project Team shall identify variations to the works and submit relevant
notices in accordance with the requirements of Conditions of Contract. Records shall be
maintained as appropriate to establish the validity of the extension of time and attendant costs for
the project.

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Accordingly, the variation orders will be finalised with Client and proceed to change the contract
value and/or project dates/ milestones.

8 CONTRACT DELIVERABLES

8.1 CONTRACTUAL PROJECT DELIVERABLES.

Please find attached deliverable list in the Appendices 29.15

9 COMMUNICATION WITH THE ENGINEER

9.1 COMMUNICATION WITH THE ENGINEER

For this project ATC management assign Below Mentioned personals to communicate with the
engineer respective matters
Contractual Matters
Name: Ayman Khalid Mahmoud
Position: Managing Director
Contact No: 55525060
Email ID: [email protected]

Construction Time and Schedule

Name: Vanitha
Position: Planning & Estimation Manager
Contact No: 33243366
Email ID: [email protected]

Payments Matters
Name: Ayman Khalid Mahmoud
Position: Managing Director
Contact No: 55525060
Email ID: [email protected]

Construction Activities
Name: Mohammed Hamed
Position: Project Manager
Contact No: 55825458
Email ID: [email protected]
Quality Control matters
Name: Nishanthan.K
Position: Senior QA/QC Engineer
Contact No: 33198928

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 Email ID: [email protected]

ATC quality control matters shall communicate with consultant/client via official Letters, emails,
Telephone conversation, direct verbal discussions etc.

10 MANAGEMENT OF DOCUMENTS, DATA AND RECORDS

10.1 DOCUMENT DISTRIBUTION AND CONTROL

Office based Quality control manager is the responsible for review and approve the project
technical documents, quality system document and data. Final project approval copy shall be
distributed to the Concern department Through Document controller and project manager.
All review and Final approved project Documents shall be controlled by project manager and he is
the authorized person for controlling overall documents.
The DC shall be responsible for the implementation of this procedure, and for the receipt, control,
distribution, indexing, and filing of project document

Control of Project Documents

Al Alia Trading & Contracting defines the controls needed to approve documents for adequacy
prior to issue, to review and update as necessary and re-approve documents,

 To ensure that changes and the current revision status of documents are identified,
 To ensure that relevant versions of applicable documents are available at points of use,
 To ensure that documents remain legible and readily identifiable,
 To ensure that documents of external origin are identified and their distribution controlled,
 To prevent the unintended use of obsolete documents, and to apply suitable identification
to them if they are retained for any purpose, by establishing, documenting, implementing,
and maintaining a corporate procedure of" Documents Control Procedure.
- Quality planning schedule and update
- Method Statements
- Work Procedures
- Work Instructions
- Inspection and Test Plan
- Test Procedures
- Design and shop drawings.

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Control of Records
Records are established and maintained to provide evidence of conformity to requirements and of
the effective operation of the PQP; records remain legible, readily identifiable and retrievable. Al
Alia Trading & Contracting PQP records are maintained for a retention period of three years.
A procedure of "Records Control" is established, documented, implemented and maintained to
define the controls needed for the identification, storage, protection, retrieval, retention time and
disposition of records.

Distribution

Internal distribution of documents shall be done using Document Distribution Sheet (DDS).
Upon receipt of documents, the recipient (ATC project personnel) shall:

a. Check that the contents are correct as per the attached DDS sheet,
b. Sign the DDS sheet (the recipient acknowledgment as proof of receipt), and
c. Ensure previous revisions of the same are stamped superseded, or destroyed, and removed
from locations to prevent unintentional use.
The Document Controller shall maintain a file (register) for all DDS, for each recipient and Master
List.
Project team personals shall be responsible for ensuring that only valid documents are used in
the works. They shall ensure that all superseded documents are stamped superseded and
removed from locations of intended use.

All previous revisions of documents shall be stamped “Superseded”. The DC shall file such
documents in the Superseded File. Engineers shall ensure that superseded documents are
destroyed or removed to avoid unintentional use.

Internal distribution
The Representative for Quality are responsible for the distribution of all approved company
documents, working papers, reports and documents within ATC.
External distribution
The General manage (projects) is responsible for (and shall decide on) the distribution ,or not, of
all approved documents, working papers, reports and documents outside of ATC .

10.2 DOCUMENT AND DATA CHANGES

Anyone within or working on the behalf of ATC can request creation of new or changes to existing
documentation to any part of ATC Quality Management System these request are Actioned as
follows:
Creation of New Documentation relevant Blank Form must be used to create new Document.
Forms a new blank A4 template blank is created each time to suit type of Form being created.

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Once completed the document is passed to the Representative for Quality. Any changes to
existing documentation are actioned by requesting a Draft Word copy of the existing Document
from either the Representative for Quality. Changes are made and the document is then passed to
the Representative for Quality for review. Any creation of new or changes to existing
documentation to any part of ATC Quality Management System is Controlled/Actioned by the
Representative for Quality. After the update has been agreed and completed and the document
has been approved for distribution both the electronic and hard copies are then updated and
recorded on the Document Control Register. If for Any Reason a Document has been rejected the
Originator is advised of the reasons for rejection. The Approval system works as follows: All
Documentation is approved by the Management Representative for Quality. Any Documents
Created or Changed by Representative for Quality would be approved by General Manager
(projects). All issues of superseded documents shall be withdrawn as soon as possible.

10.3 INFORMATION AND DATA CONTROL

Controlled Documents: Master Copies of the Policy, Procedures, Forms, Work Instructions and
other quality documents which are 'marked appropriately' will be regarded as 'CONTROLLED'

All uncontrolled copies will be marked UNCONTROLLED. Any other copies will be assumed to be
uncontrolled.

Data: Quality related information held on individual or networked computers which if lost would
affect the professionalism of the Department

Responsibilities
It is the responsibility of the Quality Assurance Senior Engineer to administer and control the
approval and issuing system and to ensure that Operating Procedures represent complete and
correct methods of operation. It is the responsibility of the Quality Senior Engineer to hold a master
copy of the complete ATC Quality System and to keep up to date the List of Quality System
Documents, to ensure that Procedures, forms and documents are available in locations where they
are to be used. It is the responsibility of the ATC QA Senior engineer to ensure that all personnel
are working with up-to-date editions of ATC documentation and work instructions and to
understand the use of the documents

Control of the issue of operating procedures

Operating procedures will not only reflect the processes involved in running a successful ATC
Department, but also the associated support procedures such as purchasing, contract review,
maintenance of test equipment and document control etc. It is the responsibility of the Quality
Assurance Senior Engineer to produce and review all Operating Procedures, in close liaison with
all relevant Managers.
The Quality Assurance senior Engineer will ensure that each Procedure includes at least:

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  Title
 Procedure Number
 Person Responsible for Issue
 Purpose
 Scope
 Amendment Record
 Responsibilities

Details of processes covered:

Each page of a Procedure should indicate:
 Title·
 Issue Number·
 Revision Number
 Date of Issue
 Page Number

The master copies of all Operating Procedures will be held by the Quality Assurance senior
Engineer who will ensure that the revision number is sequenced by one following
amendments. The Quality Assurance Manager will issue any revised Operating Procedures to the
personnel concerned and will retrieve the superseded copies or arrange for the old copies to be
destroyed.

Control the issue of work instructions

Work Instructions in the operation of the ATC department will include:
 Title
 Revision Number
 Date of Revision
 Signature of Responsible Manager
 Date of Issue

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Control and issue of new or redesigned quality system documents and Form.
The Quality Assurance Senior Engineer will hold a master copy of all current editions or versions of
Quality System documents and forms. All approved documents and forms, the person responsible
for them and their retention time are listed. All Quality System forms and documents will be
produced by the Quality Assurance Senior Engineer, following a similar layout and design to
existing documents and forms wherever possible.
All forms and documents will include:
 Document or Form Number
 Title
 Revision Number
 Revision
 Date
It is the responsibility of the Quality Assurance Senior Engineer to update the 'List of Quality
System Documents' - to reflect any new forms and documents or revisions to existing.

Electronic Data
All quality related information which is held on the computer system will be backed up
automatically daily. In addition a weekly database back up will be made. All back up will be held on
a secure off site server or cloud based system. A back up copy of the ISO Quality Assurance
system will be held off site.

Superseded Documents.
Whenever an Operating Procedure, Document, Form or section of the Quality Manual is re-issued,
all copies of the superseded document are retrieved. The Quality Assurance Senior Engineer
decides whether to retain a copy of the superseded document and mark it Superseded (or similar)
and retain it for reference. All other copies are destroyed. Obsolete documents are not to be used.
Obsolete documents may be retained as part of the Quality system when they are required for
Quality records purposes without concession.

10.4 CORRESPONDENCE AND COMMUNICATION

Controlling Correspondence and Projects.
The Document controller as the overall point of control for all correspondence requiring a response
by the Project manager, and internal projects as determined by the Project manager/General
Manager. The Document controller monitors the timely response to inquiries and the completion of
projects.
All incoming mail addressed to the Project manager will be date time-stamped by the Document
controller.

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Envelopes marked as “Personal” or “Confidential” for the Project manager will not be opened, but
forwarded directly to the Project manager/General Manager.
All Congressional correspondence and any correspondence addressed to the Project
manager/General Manager received directly by a functional office should be forwarded to the
Document controller.
Internal projects or assignments that are the result of senior staff meetings, Project related
meetings, etc., will be tracked in the COMPUTER SYSTEM if directed by the Project
manager/General Manager.
All correspondence and projects logged in COMPUTER SYSTEM will be assigned to a function
with a due date for completion.
Incoming correspondence that is logged into COMPUTER SYSTEM will be scanned and
embedded in the control document.
Periodicals and other items that are for information purposes will be forwarded to the appropriate
function and are not logged in COMPUTER SYSTEM.
The ability to record extensions to due dates and close correspondence in COMPUTER SYSTEM
is limited to the Document controller.
Once the control has been established in COMPUTER SYSTEM, the Document controller will
forward the appropriate, incoming correspondence to the function assigned personals to respond
to the correspondence.
The Document controller will review outgoing correspondence with respect to disclosure, tone and
whether it specifically addresses the concerns/questions raised in the incoming correspondence.
The Document controller and the assigned function will mutually agree when it is appropriate for
the Project manager/general Manager to sign responses to the correspondence.

Internal Communications.
Communicate information throughout the organization in an expedient manner using electronic
mail and the Intranet.

10.5 CONTROL OF QUALITY RECORDS

Record management plan shall be maintain which indicates types of quality records generated
and/or maintained. Also identifies the function responsible for the short term storage and
maintenance of the record, minimum retention period, and the indexing method utilized.
The following are controls in place for quality records:
Retrieval: This section is not listed in the Quality Records Table. Retrieval for all records listed is
identified appropriately as part of the procedure and/or each manager (approval authority) is
responsible to ensure the proper retrieval of quality records. All records stores electronic
documents on the server. Hard copy documents are sent to Document controller and stored in the
file cabinet.

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Identification: The title of the record is identified in the document’s Quality Record Table.
Storage: The storage of the record is defined by whether it is hard copy or electronic, and where
the document is stored. This requirement is listed on each Quality Records Table.
Protection: Identification of how the record is secured from loss, such as electronic back-up, fire
proof location, hard copy back-up, etc. This requirement is found in the document Quality Records
Table.
Retention time: This requirement, listed in the Quality Records Table, indicates the minimum time
period the record is required to be maintained. This description may also include retention time in
process versus storage versus archive
Disposition: This disposition of each quality record is listed in the Quality Records Table. The
disposition may include archiving the record, if electronic, shredding the record, deleting the
record, or discarding it at the discretion of the Director (usually indicated as “discard as desired”). If
discard as desired is listed, it is decided by the Director whether to hold the record longer, shred,
throw away, delete, or remove by any other means at a designated time.
As a minimum, the quality record for any particular item shall include:
(a) Name of item
(b) Item number
(c) Item description
(d) Suppliers name
(e) Serial number or other identification (where applicable)
(f) Specification reference (where applicable)
(g) Verification of receipt of all required supporting documentation
(h) Quantity of items
(i) Location and installation of item
(j) inspection/test procedure reference
(k) Non-conformance number (if applicable)
(l) Observations / comments.

10.6 FILING AND ARCHIVING

Documents organization for archiving purpose.
After completion, the documents are grouped in files by the issuer, according to the Coding
register and are delivered to archive in the second year after establishment. Files are submitted to
archive based on inventory sheets, drawn up by the issuer. The inventory sheet includes a list of
all the documents included in a file with the same keeping terms created during the year, by an
organizational structure. The files setting, inventory sheets and the delivery to the archive are
responsibilities of the organizational structure that have emitted the documents.
Reception of documents.
At reception, the archive responsible checks each file for compliance between their content and
the data from the inventory. Evidence of the files and archive inventories is held based on "the
register of archive input - output documents".

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Storage of the documents.
The files received in the archive are organized in ranks depending on the organizational structures
that delivered them, classified by years and keeping terms.
Filing documents in the areas of archiving is done by: Subject; Type of recording (permanent /
non-permanent); Issuer (organizational structure); Year of issue. The archived documents are
kept preferably in original. An inspection shall be done every three month in order to check the
compliance with the specified requirements for the archive.

Removing absolute documents.

When the retention period of documents expires, they are analyzed and it is decided if is
necessary to prolong shelf life or they approve the destruction of this documents.
Destruction of obsolete documents is made under supervision of a personal appointed by order of
the Managing director.

11 DESIGN
N/A For this specific project since this project is not a Design and Built.

12 PROCUREMENT OF SERVICES, EQUIPMENT AND MATERIALS.

12.1 PROCUREMET SCHEDULING

Procurement schedule shall be prepared based on Approved base line program and Contract
Documents for the specific project by Procurement Department and it shall be forwarded to
planning department for verification. After the verification it shall be forwarded to QA personal to
verify the compliance with Project Documents to get the final GEIC approval.
Early in the process, Procurement department shall be develop a procurement schedule for the
entire procurement
The following, as applicable, must be taken into consideration:
i. review and analysis of the project requirements;
ii. time for Request for Information process;
iii. the Procurement Review process;
iv. assessment/approval for the use of a fairness monitor;
v. approval of the Procurement Plan
vi. the time required for the preparation of and the receipt of bids, offers or arrangements,
including site visits and bidders conference, if applicable;
vii. bidding period, and extensions;

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viii. technical evaluation period;
ix. financial evaluation;
x. benchmarking or other pre-award testing;
xi. recommendations from legal and financial reviews;
xii. the evaluation process;
xiii. the requirement for negotiation;
xiv. the obtaining of security clearances;
xv. the level of approval required;
xvi. approval document preparation;
xvii. Any other item that might contribute to the time to complete the procurement.
Overall, the Procurement department shall be expect at least 16 weeks process time for a qualified
bid, offer or arrangement to obtain GEIC approval. The overall procurement process may take a
period as per approved baseline program.

12.2 PROCUREMENT PROCESS

Al Alia Trading & Contracting has established, documented, implemented and maintained
procedure of "Procurement & Materials Control Procedure" to ensure that all purchased product
conforms to specified purchase requirements. The type and extent of controls (such as receiving
inspection) applied to the Supplier and the purchased product is dependent upon the effect of the
purchased product on subsequent service realization.

Al Alia Trading & Contracting has established, implemented and maintained criteria for selection
and evaluation of suppliers based on their ability to supply product in accordance with the
requirements mentioned in the same procedure.

Purchasing Information
Purchasing information describes the product/service to be purchased, including (where
appropriate) requirements for approval of product, procedures, processes and equipment,
requirements for qualification of personnel, and quality management system requirements.
Procurement functions ensure the adequacy of specified purchase requirements prior to
communication to the supplier.

Verification of Purchased Product

A procedure of "Materials Control" is established, documented, implemented and maintained to
inspect/ verify the incoming supplies to ensure that purchased product meets specified purchase
requirements.
Where required, verification on the purchased products/services might be performed at the
supplier’s premises or at the project site (i.e. FAT Test, SAT Test); Al Alia Trading & Contracting
will identify all arrangements, and method of product release in the purchasing information.

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Procurement Control
- Selection and approval of suppliers and sub-contractors
- Monitoring and Sub-contractors quality control systems (External Audits)

Evaluation and selection of Suppliers and Subcontractors

Efforts shall be made to nominate suppliers and subcontractors from the list of approved ones,
provided by client. However ATC can exercise the right of nominating suppliers and subcontractors
not on the list, provided they are registered with client (see item 5.6.1.3 below).

ATC maintains a list of suppliers and subcontractors who are approved to do work in projects.
Those suppliers and subcontractors are selected and approved on the basis of:
a. Past history with ATC projects.
b. On-site evaluation of their products.
c. Proven capability to furnish products that meets the project requirements and specifications.
Their quality system.

Prequalification documents of suppliers and subcontractors shall be submitted to Client for

approval.

All suppliers and subcontractors involved in the works of the project shall be evaluated by the PM
in coordination with the QA/QC Engineer semi-annually. Evaluation sheets shall be forwarded to
the Head office QA Department for the purpose of updating ATC list of approved suppliers and
subcontractors.

Material Take off

The PM identifies the scope of purchase form the project documents. Relevant drawings shall be
referred to, to determine material quantities.

Material Submittals
All materials shall be submitted to Client for approval by the use of “Material Submittal Sheet”. This
sheet is prepared by the QA/QC Engineer in coordination with the PM, and all submittals shall be
compliance with PVL’s unless stated otherwise before submission to Client.

Material Requisition record Sheet (MRRS)

This sheet is initiated by the PM to the Procurement Department in the Head Office to purchase
approved materials from approved suppliers for use in the works.

Preparation and issue of Purchase Orders

All Purchase Orders shall contain a clear description of the product ordered and any other relevant
requirements. The following are guidelines, as applicable:
a. Precise identification of type, class and grade.
b. Delivery dates, delivery point, packing and storage requirements.
c. Quality requirements, including as applicable quality system requirements, inspection and test
requirements, etc.

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d. Technical requirements including as applicable drawings, data sheets, specifications and
applicable codes and standards.
e. Reference to any guarantee/warranty requirements.
f. Reference to any documents required such as installation, operation and service manuals,
calibration records, test certificates, etc.

All suppliers/subcontractors shall be requested to submit to ATC copies of the international

standards/technical specifications to which the material conforms.

Material Receipt

When materials or equipment are received on site, the storekeeper shall check the materials
against the order, and issue a SRT/DN with his remarks/findings. All SRT’s/DN shall be forwarded
to the Head Office.

The storekeeper shall inspect the material against obvious damages, and he shall initiate the
Material Inspection Record (MIR), and forward to the QA/QC Engineer for further verification.

The QA/QC Engineer shall inspect the material for compliance with the project specified
requirements and record his observations on the MIR. Copies of all supporting documents such as
delivery notes, compliance certificates, shipping documents and packaging and storage
documents hall be attached to the MIR.

If the material is found to be not in accordance with the project specified requirements, it shall not
be off loaded, or if off loaded, shall be stored in an area designated for rejected materials. A non-
conformance report shall be initiated by the QA/QC Engineer and issued to the supplier specifying
the type of non-conformity and further actions to be taken such as removing the material from site.

If the material is found to be in compliance with the project specified requirements, it will be off
loaded and stored in areas designated for approved materials. For major materials, Client will be
notified for further inspection. Basic construction consumables shall be exempt from the
requirement of inspection by Client.

If the verification process could not be completed for any reason such as missing documents or
pending test requirements, it shall be stored in an area designated for hold material until further
verification confirms the status of the material.

Material or equipment of item above, if urgently required for use in the works, can be used
provided the following are ensured:
a. Consultant approval is obtained.
b. Material is clearly identified.
c. Location where the material is used in clearly identified to allow easy recall from the works if
found to be non-conforming when the verification is complete.

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 For material or equipment that requires testing, the QA/QC Engineer shall arrange for these
tests, in coordination with Consultant. All test records shall be submitted to the Consultant as
soon as they become available.
The QA/QC Engineer shall keep a log for all MIR’s.

Storage of Materials
Material shall be stored in a manner to prevent damage or deterioration and in accordance with
manufacturer/suppliers storage instructions. Frequent checks shall be made by the storekeeper to
monitor the condition of material and to early detect any deterioration.

The store shall contain designated areas as follows:

a. Approved for items approved and released for use in the works.
b. Hold for items pending further inspection/testing/verification.
c. Rejected for items rejected and pending removal from site.

Hazardous material shall be clearly identified and stored in such a way to ensure safe conditions
and manufacturer’s storage instructions provided by supplier/manufacturer. The Safety Officer
shall be consulted when such material is received for storage instructions.

Material Supplied by Client

If possible, a list of material/equipment to be supplied by Client shall be requested.

Material supplied by Client shall undergo the same comprehensive checks as all other materials
and equipment supplied by others. Findings and observations on the conditions of the material
shall be recorded on the MIR.
Non-complying materials shall be reported back to Client for resolving the non-compliance.

Sampling & Storage of materials

All material shall have:

a. Material approval document
b. Delivery slips, mill certificates, tags
c. Material stored with inspection and test status
d. Approved documents from Client for material
e. Identification of material used for production
f. Random sampling shall be done by the independent testing agency and witness by the Client.

Storage of Final Product

The final product shall be inspected by the QA/QC Engineer before the inspection of client.
If the product confirms the requirements, QA/QC Engineer invite Client inspector for the
inspection and seeks approval for the product.
If the product is approved, it is shifted to the area designated area for the approved products.
If the product is not approved and rejected, it shall be moved to the rejected area where it shall
be discarded or removed from the storage area.
If the product is not approved and need further verification (repair etc.), it shall be stored in the
Hold area until the further inspection is carried out and the product is finally approved.

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 Records to be maintained
a. MIR: Material Inspection Request
b. MRRS: Material Requisition Record Sheet
c. SRT/DN: Site Receipt Ticket / Delivery Note
d. Material Issue Report sheet
e. Material Submittal Register
f. Material Approval Request sheet

13 METHODSTATEMENTS

13.1 METHODSTATEMENTS
A method statement is a method of control that is used after a risk assessment of an operation
has been carried out. The method statement is always ‘Site Specific’ and is used to control the
operation and to ensure that all concerned are aware of the hazards associated with the work and
the safety precautions to be taken. In addition, construction method statements are used on site.
For a particular section of similar work, they detail its boundaries, materials and plant
requirements and temporary works designs. Method statements shall be written by ATC
Competent person familiar with the work processes. Method statements shall be also contain
information concerning the order and method of construction with reference to work procedures.
Method statement requiring submission to client or engineer for approval prior to the
commencement of works.
Method statements shall be developed to identify methods, arrangements and sequencing of
construction processes. A method statement for a specific activity shall be prepared, submitted
and approved prior to the commencement of that activity.
The PM shall be responsible for identifying required MS’s from the project specifications PM or his
delegate (i.e. Site Engineer) shall be responsible for the preparation of MS’s. The QA/QC
Engineer is responsible for reviewing MS’s prepared by the PM (or by subcontractor/suppliers) to
ensure that all process controls and quality requirements are identified.
All MS’s shall carry a sequential number for identification. This sequential number is obtained
from the Document Controller who keeps and maintains the MS Register.
All Method statement shall have the same standard format, and shall contain the following
sections:
a. Scope: shall give exact description of the part of the works, or type of activity, to which the MS
applies.
b. References: shall list the documents from which information enabling the production of the MS
has been obtained including project specifications, applicable codes and standards, etc.
c. Definitions: describes any work or activity not of common usage or not easily understood by
the users of the MS.
d. Responsibilities: to be completed only when there is an interface between different personnel,
to define who is responsible for what and with whom they interface.
e. Tooling and Equipment: shall list any specialized tooling/equipment to successfully and safely
complete the work as detailed in the MS.
f. Safety: shall list safety measures that require observation for the process subject the MS.

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 g. Procedure: shall concisely and precisely detail methods of works and sequence of activities to
be followed. If required, this section shall be aided by sketches to simplify and avoid
confusion.
The content of the Method Statement will depend on the complexity and size of the job. Its purpose
is to show how the work will be carried out safely. Method Statements should address each of the
following:

 Details of supervisory personnel on site who will be responsible for the work.
 Where applicable details of Safety GEIC and their name and telephone number.
 Details of any personnel not involved on site but who can be contacted regarding design or
other specialist information if necessary.
 Work sequences.
 Stabilization of the works during their progress e.g., any temporary props, struts or supports
that are required. 6. The method of executing the works, which will include methods of lifting,
fixing, holding or bolting.
 Methods to prevent any falls from heights. Full details should be given i.e. working platforms,
handrails, safety harnesses or other means of preventing falling.
 Access and egress to the job, i.e. by ladders, mobile work access platforms, hoists etc. Also
specify the location of any ladders or other means of access.
 Methods of protecting materials falling from heights i.e. toe boards, debris/brick guards,
boarding on platforms etc.
 The description of plant to be used in the execution of the work, its safe working load and
details of any tests, certificates, inspections/registers which are applicable.
 Details of what to do in case of emergency. This would include details of first aid and names
of qualified first aiders.
 Details of storage and the stacking of items on site together with any delivery procedures and
any assembly work that is going to be carried out.
 Detailed calculations for any loading of platforms, props, temporary works or supports that are
to be provided during the progress of the job.
 Personal protective equipment to be provided for employees and sub-contractors in particular,
safety helmets etc.
 Details of any confined space hazards and where necessary, atmospheric monitoring
procedures and emergency equipment to be provided.
 Details of any shoring to be provided in excavations, means of entry and barriers or secure
coverings to be provided.
 Details of certification of personnel on site i.e., Construction Industry Training Board
Certification Scheme for Scaffolding, Steel Erectors, Plant Operators, Demolition Operatives
etc. Details of any certification such as Mounting of Abrasive Wheels, Cartridge Operated
Tools etc.
 The training of operatives on site i.e., induction training and any details regarding their part to
be played within the Work Method Statement
No work covered by the Method Statement shall begin until it has been approved by the
Engineer.

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13.2 METHODSTATEMENT SCHEDULE REGISTER
The Method Statement Schedule attached in the Appendices 29.7

14 INSPECTION AND TEST

14.1 INSPECTION AND TEST

Inspection and test plan shall be prepared and submitted to the Engineer/GEIC for approval as per
the contract.
Inspection and Test Plans shall be developed to identify the various controls (inspection and test
requirements) of a certain process / activity. These controls will measure the effectiveness of work
methods, and shall make reference to Inspection Records and Test Reports that will furnish the
objective evidence of compliance.

The Inspection and Test Plans shall consider the requirements of each Section of the
Specification and shall identify, as a minimum, the following:

(a) Details each activity, inspection and test to be performed

(b) Reference to specifications, standards etc.
(c) The required inspection and testing frequency
(d) The acceptance/rejection criteria
(e) Whom from the Contractors team is responsible to perform the inspection or test
(f) Quality Records to be generated
(g) Hold, Witness, Patrol and Record Review points of the Contractors team, the
Engineer and any other agencies having jurisdictional authority over the work relating
to each inspection and test to be performed.

No work covered by the Inspection and Test Plan shall begin until the plan has been
Approved by the Engineer

The responsibility for inspection and testing of off-site materials shall follow all applicable project
specifications associated with that item. Subcontractors and suppliers will designate
representatives to interface with the QC Engineer and GEIC. Quality records will be provided to
the QC Engineer for all work and products to demonstrate conformance to Project requirements.

ATC QC Engineer will make internal inspection for subcontractors and suppliers personnel to
observe, sample, inspect, or test work and product at any point in their processes. ATC QC
Engineer will conduct periodic audits of selected suppliers to verify initial and continued
implementation of the PQP.

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14.2 RECIIVING ,IN-PROCESS AND FINAL INSPECTION AND TESTING

Inspection Records and Test Reports

Inspection Records and Test Reports are to verify that inspections and testing are carried out in
accordance with the project specified requirements, and applicable codes and standards

Off-site inspection
a) Offsite inspection will be carried out for major (or specific) materials, and when required by
Client, to ensure compliance prior to delivery to site. Inspection and test requirements are
indicated to suppliers at the procurement stage.
b) Frequent visits will be made to the premises of concrete and reinforcement suppliers to
ensure that their works and supplied material conform to the project specified requirements.
c) Records of offsite inspections shall form part of the project quality records and shall be
maintained by the QA/QC Engineer.

Receiving Inspection
a) Material received on site will be inspected to ensure it is conforming to the project specified
requirements. Receiving inspection on material will be carried out.
b) Documents relevant to the material received, including mill certificates, test records,
conformance certificates, etc., shall be compiled material verification record, and maintained
by the QA/QC Engineer. Such documents are part of the project quality records.

In-Process Inspection
a) Verification controls (Hold points) will be carried out as identified on the relevant ITP during
the construction process to verify conformity.
b) No work will be covered up or released for further activities until it is inspected, as required
and released.
c) Non-conforming activities will be put on hold until a corrective action, approved by Consultant,
is taken to rectify the non-conformity. Such works shall be re-inspected.

Final Inspection
a) Prior to the handing over of the works, or part of the works, a final inspection will be carried
out to ensure compliance to project requirements.
b) A Snag List shall be prepared to record snags and their classification, and method of
rectification required.
c) After rectification, a re-inspection is carried out to ensure conformity.
d) Final inspection for hand-over purposes shall be carried out, and hand over documentation
shall be in accordance with Contract Document.
Appointment of third party for Inspection
ATC shall appoint Third Party inspection agencies / certification authorities for inspections of
equipment, material and work. Though the Inspections are delegated to independent inspection
agencies, ATC takes full responsibility for the inspection work performed by these Third Party
inspection agencies

On-Site or Factory Laboratory Testing

ATC shall submit to Client the prequalification documentation of its proposed Independent Testing
Laboratory (ITL) for approval to carry out on site & off site tests as per approved ITP.

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14.3 INSPECTION AND TEST STATUS

All inspected works/material shall be clearly identified to reflect their inspection status.

Inspection and test status of material is identified by using designated areas/identification for
approved, rejected, or hold material

Inspection and test status of works is identified by the relevant quality records (signed RFIs, test
records, NCR, etc.) clearly showing the status of the inspection/test.

Immediately following the inspection/test, the status shall be made known by the QA/QC Engineer
to the Site Engineer (if was not present during the inspection) to prevent delays in processing into
further activities, or to prevent misuse of non-conforming product.

The defect shall be rectified and closed out by Project Engineer under responsibility of
Construction engineer within a period which is mentioned in The NCR before work continues and
the defect covered up preventing rectification.

14.4 INSPECTION AND TEST PLAN REGISTER

Inspection test plan schedule with tentative submission date is attached in the appendices
29.8.

15 PROJECT IDENTIFICATION AND TRACEABILITY

15.1 IDENTIFICATION AND TRACEABILITY OF THE WORKS

Al Alia Trading & Contracting identifies the product by suitable means throughout service realization,
where appropriate. For this purpose, designated areas, small tags may be used.

Al Alia Trading & Contracting identifies also the product status with respect to inspection and/or testing
requirements; it also controls and records the unique identification of the product to ensure traceability to
the extent possible. With purchase documents, the Supplier can be traced back.

Products and materials are identified from receipt and storage through installation. Where
appropriate, a unique number will be assigned and a tag attached. Where traceability is required,
the location of the product or material will be recorded.

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16 OWNER SUPPLIED PRODUCT

16.1 OWNER SUPPLIED MATERIAL AND EQUIPMENTS

Al Alia Trading & Contracting will extremely take care of customer property (such as equipment,
materials used in project execution, Intellectual properties, data, etc.) while it is under the control or
being used by Al Alia Trading & Contracting.

Project Staff are responsible to identify (if not already identified), verify the type quantity, and other
related parameters, protect and safeguard the Owner property provided for use or incorporation into the
product. If any Owner property is lost, damaged or otherwise found to be unsuitable for use, this is
immediately reported to the owner by the concerned function and records maintained in the project file.

17 HANDLING,STORAGE,PACKING AND DELIVERY

Handling

Products and materials are handled on site in accordance with supplier's recommendations,
project specific requirements, and good construction practice.

When materials arrive at the Project Site, receiving personnel will document receipt of the material
in accordance with the appropriate procedure. Quality Control Engineer will check the material for
conformance to Project requirements. Any damage or deficiency will be noted. The materials will
be used or stored as appropriate for the material.

Some materials, such as concrete, will require physical tests as received and will be sampled to
determine their conformance. The Work will be conducted following the proper test procedure and
documented on the proper form according to this Project Quality Plan.

Packing slips, mill certificates, or other documents from the supplier showing conformance to
requirements will be reviewed by QC personnel and retained by QA. Three-ring binders will be
used to compile certificates and will include an updated log of accepted shipments.

Storage

Products or materials not immediately used will be stored. Material for indoor storage is placed in
bins, shelving, racks, or pallets and positioned in neat and orderly condition for ease of retrieval.
Material stored outdoors is placed on adequate place and protected as required by the supplier.

Protection

Some products and materials will require special measures to protect them from degradation. The
supplier's requirements will be followed in providing the proper environment for the products and
materials. The Project Manager will be responsible for providing proper conditions.

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18 NON CONFIRMANCE, CORRECTIVE AND PREVETATIVE ACTION.

18.1 NON-CONFORMANCE,CORRECTIVE AND PREVENTIVE ACTION

Non Conformance

Responsibilities

All project personnel are responsible for reporting any observed non-conformity to their supervisor
or to the QA/QC Engineer.
The QA/QC Engineer is responsible for the implementation of this procedure, and for maintaining
records for all issued NCR’s including disposition, corrective and preventive actions, status of
follow up inspections and close out status.
The Project Engineers are responsible for ensuring that corrective/preventive actions are carried
out as approved.
The QA/QC Engineer will inform Client/GEIC for any nonconformance act accordingly.

Procedure

Observation and Reporting of Non-Conformances

 All projects members are responsible for reporting quality related faults and deficiencies to their
supervisors and/or to the QA/QC Manager/Engineer.
 When a fault or deficiency is found to be not in fulfillment of the specified requirements, or
when the fault or deficiency is repeated, it is classified as non-conformity, and a Non-
conformance Report shall be issued.
 The initiator of a Non-Conformance Report shall describe the nature of the concern with
specific information such as location, type, drawing ref. etc. and forward it to the QA/QC
Manager/Engineer for further action.
 The QA/QC Manager/Engineer shall immediately take measures to ensure that the non-
conforming product is identified, segregated, and put on hold from further use.
 All Project Engineers are responsible for ensuring that no non-product is used in the works.
Non-conforming works shall not proceed further before approved corrective actions are taken
to bring the works to the project specified requirements.
 All NCR’s shall be reported to Client and monthly NCR register shall be submitted accordingly.

Review and Disposition of Non-Conformances

The QA/QC Engineer shall:

a. Register the NCR by allocating a sequential number.

b. Evaluate the cause and effect of the non-conformity
c. Consider supplementary information relative to the case, including records from earlier actions
of similar or identical non-conformances.
d. Evaluate the extent of deviations from the specified requirements.

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The QA/QC Manager/Engineer, based on the review above and in coordination with the area site
engineer, or with the PM, shall consider the type of recommended corrective action to be taken in
order to rectify the non-conformity.

Non-conformances are disposed as follows:

a. Rework to meet the specified requirement (no approval is required from Consultant)
b. Use as is, or repair to meet the specified requirements (approval from Client is required)
c. Regard for alternative application (approval from Consultant is required)
d. Reject.

Closure of Non-Conformances
NCR’s are not closed out until a follow up inspection is carried out to ensure that the product list
rectified and is in full compliance with the specified requirements.
No non-conforming product or rectified product shall be covered before it is re-inspected by
Consultant.
a. NCR raised internally shall be closed by the QA Engineer after verification.
b. NCR raised by the Client/Third party shall be closed by the external agency that raised the
NCR.
c. A register of project non-conformances shall be kept and maintained by the QA/QC
Manager/Engineer. The register shall at any time reflect current up to date status of all non-
conformances and submitted to Client.
d. Status of non-conformances shall be reviewed on a weekly basis with the PM (internally) and
with Client during the weekly meetings.

Procedure for Corrective Action

A procedure of "Corrective & Preventive Actions" is established, documented, implemented and

maintained to take action to eliminate the cause of nonconformities in order to prevent recurrence.
Corrective actions are appropriate to the effects of the nonconformities encountered.

A documented procedure is established to define requirements for reviewing nonconformities (including

customer complaints), determining the causes of nonconformities, evaluating the need for action to
ensure that nonconformities do not recur, determining and implementing action needed, records of the
results of action taken, and reviewing corrective action taken.

Reviewing Non Conformance

Collect the non-conformity data and conduct analysis to identify the cause of non-conformance.

Determine the Cause and Effect

Conduct an analysis of the symptoms in order to determine the root cause of the problem.
Determine and agree on the effect/impact of the non-conformance. This could be in terms of Cost-
Time-Contractual. In order to investigate the cause of non-conformities determine the following:
a. Identify the requirements which have not been achieved.
b. Collect data of non-conforming items, the quantity, frequency and distribution.
c. Identify when, where and under what conditions the non-conformity occurred.
d. Identify what operations were being carried out at the time and by whom.

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Evaluating the action needed
Decide on action priority if there is multitude of Non Conformity based on classification of Major-
Minor, impact on progress etc.

Determining and Implementing Actions

*Action 1. Carryout agreed disposition method of the non-conforming item, remove fit new one.
Repair to meet specified requirements, scrap re-work.
*Action 2. Search for other similar cases
*Action 3 Ensure all site team is aware of the problem to avoid similar problem
*Action 4 Ensure proper inspection/testing is conducted as per inspection and test plan
Recording Results of Action Taken
Throughout the corrective action process the following details shall be recorded
a. The results of analysis
b. The root cause
c. The actions proposed to eliminate the cause
d. The action taken
e. The results of action taken

Reviewing the Corrective Action Taken Follow up on corrective action shall consist on the following
steps
a. Verify the status of action
b. Evaluate if action were performed in the best possible way
c. Investigate whether the nonconformance has recurred

Procedure for Preventive Action

Preventive Action shall be embodied in the following project quality procedures

a. Management review
b. Internal Audit
c. Supplier/subcontractor section. Material procedure

Also, determine potential Non conformity and their causes through the use of appropriate sources
of information such as internal audit. Performance measurement, inspection and test record.
Project progress report.
The causes of the detected non conformity shall be promptly identified so that corrective action
may be taken and recurrence may be prevented. This may include the following:
a. Failure, Malfunctions or non-conformity of incoming materials, process including construction
methods, tools, equipment or facilities in which products are produced, processed, stored.
b. In adequate non existing procedures/instructions
c. Poor scheduling
d. Lack of competent skills
e. Inadequate working conditions
f. Inadequate planned resources
g. Inherent design fault

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The condition resulting from these causes maybe revealed by analysis of the following:
a. Inspection and Test records.
b. Non Conformance Reports
c. Observations during internal audit
d. Purchase complaint
e. Management Review result

Evaluating the actions needed

a. Determination of steps needed to deal with any problem/potential nonconformance requires
preventive actions.
b. Ensuring the relevant information on actions taken is submitted for Management review.

Control of Nonconforming Product

Procedure "Control of Non-conforming Product/Service" and "Materials Control" established,

documented, implemented and maintained to ensure that products which do not conform to product
requirements are identified and controlled to prevent its unintended use or delivery.

The controls and related responsibilities and authorities for dealing with nonconforming product/service
are defined in a documented procedure. Al Alia Trading & Contracting deals with nonconforming
product by one or more of the following ways:

-By taking action to eliminate the detected nonconformity;

-By authorizing its use, release or acceptance under concession by a relevant authority and, where
applicable, by the customer;

-By taking action to preclude its original intended use or application.

Records of the nature of nonconformities and any subsequent actions taken, including concessions
obtained are maintained. When nonconforming product/service is corrected, it is subject to re-
verification to demonstrate conformity to the requirements. When nonconforming product is detected
after delivery or use has started, the organization takes action appropriate to the effects, or potential
effects, of the nonconformity.

19 CONTROL OF INSPECTION,MEASURING AND TEST EQUIPMENT

Adequately calibrated measuring and monitoring devices are used and controlled to provide
assurance that measurement capability is consistent with the measurement requirements

Where applicable, ATC ensures that measuring and monitoring devices:

 Are calibrated on a defined periodic basis and adjusted when the need is indicated, against
devices traceable to nationally recognized standard QCS.
 are safeguarded from adjustments that would invalidate the calibration;

37
  are protected from damage and deterioration during handling, maintenance, and storage;
 calibration results are recorded;
 Have the validity of previous results re-assessed if measuring and monitoring devices are
subsequently found to be out of calibration, and corrective action taken.

ATC establish and maintain documented procedures for the calibration, control, and maintenance
of measuring, inspection, and test equipment used to ensure that products and processes
conform to applicable requirements. ATC shall be calibrate these devices at consistent periodic
intervals against applicable standards and safeguard the devices against adjustments that would
invalidate the calibration.

ATC will conduct field-testing/Inspection to verify that control measures are adequate to provide a
product that conforms to contract requirements.

ATC shall maintain a register of measurement and test equipment.

ATC shall maintain measurement and test equipment, calibrated and traceable to QCS standard
for the duration of the contract

ATC shall notify the customer of any product that may be affected by the failure of Measurement
and Test Equipment or by the Measurement and Test Equipment failing recalibration

ATC shall evaluate the impact on product affected by such equipment; this product shall be
treated as nonconforming product until demonstrated otherwise

20 AUDITS

20.1 INTERNAL AUDITS

A procedure of "Internal Audits" is established, documented, implemented and maintained to conduct

internal audits at planned intervals to determine whether the quality management system conforms to
the planned arrangements to the requirements of ISO 9001:2008 standard and to the PQP
requirements established by the organization, and is effectively implemented and maintained.

An audit program is planned, taking into consideration the status and importance of the processes and
areas to be audited, as well as the results of previous audits. The audit criteria, scope, frequency and
methods are defined. Selection of auditors and conduct of audits shall ensure objectivity and impartiality
of the audit process. Auditors do not audit their own work.

The responsibilities and requirements for planning and conducting audits, and for reporting results and
maintaining records are defined in a documented procedure.

The management responsible for the area being audited ensures that actions are taken without undue
delay to eliminate detected nonconformities and their causes. Follow-up activities include the verification
of the actions taken and the reporting of verification results.

All internal audit shall be conducted by ATC approved Certified auditor.

Al Alia Trading & Contracting applies suitable methods such as Internal Audits, regular checks by the
PMs and by the QHSE Manager, and through the identified quality objectives, for monitoring and, where

38
applicable, measurement of the QMS processes. These methods demonstrate the ability of the
processes to achieve planned results. When planned results are not achieved, correction and corrective
action are taken, as appropriate, to ensure conformity of the product.

20.2 SUBCONTRACTOR AND SUPPLIER AUDITES

This audit shall be arranged in accordance ATC Project Audit Plan By internal Certified Auditor.

An audit programmer shall be planned, taking into consideration the status and importance of the
processes and areas to be audited, as well as the results of previous audits on similar past
projects.

During audit, Subcontractors and Vendors will be required to demonstrate an effective quality
management system is being implemented and appropriate to the work scope.

Audit programmer includes a series of quality management audits on major suppliers.

General
References
Audit program objective
Audit program responsibilities, resources and procedures
Attachments
Attachment-1 Quality Management System Audit Procedure
Attachment-2 Audit Plan
Attachment-3 the list of qualified auditors (including any certificate of Competency)
Attachment-4 Audit Check List

Subcontractors Audit Checklist

There are some of the key items that have shall be checked while auditing a Subcontractor, as
applicable, not limited to this list:

Scope of Supply / Customer Requirements:

Quality Assurance System
Resources Management
Quality Procedures:
Outsourced Work / Sub-supplier controls:
Control of Documents/Records:
Project Planning / Progress Control:
Engineering:
Product realization control:
Procurement Control / Material Control:
Equipment’s calibration / maintenance:
Quality Control (Include ITP, traceability and QC Dossier)

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20.3 AUDIT SCHEDULE

An Initial Audit meeting is recommended to identify audit participants and to plan for conducting the
type of Audit prescribed. Normally the project Manager shall be included in this initial planning
session to gain insight into planned activities and requirements for personals and project team
member participants
Audit plan session will be used to accomplish the following
 Specify the type of audit to be conducted
 Identify the lead auditor and audit team member
 Review auditor/audit team preparation activities
 Request timely receipt of project documentation for advance examination.
 Determine schedule and review auditor/audit team on site activities
 Identify audit responsibility of the project manager and project team members
 Identified any pertinent issues or problems that might be encountered.
 Determine schedule and review audit report preparation activities

Audit plan is needed to establish a common frame of reference of all audit participants.
Audit Schedule attached in the Annexure 29.10

20.4 AUDITOR QUALIFICATION

Technical experience and degree
ISO 9001:2008 Quality Management System Training shall have been performed
The auditor shall have a minimum of 5 years work experience in the industry
IRCA certificate

21 TRAINING

21.1 TRAINING NEED.

Competence, Awareness and Training

Methods of identifying training needs have been considered under the following heading

 Job and task analysis (diaries, interviews, observations, repertory grid, checklist & inventories)

 Skill matrices (Skill analysis, knowledge analysis, competencies, high potential employees,
team learning)

 Interviewing

 Survey methods (freedom question, multiple choice question, yes or no question etc)

 Appraisal

 Critical incident technique.

 Performance analysis

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 A procedure of "Training & Development" is established, implemented and maintained to determine the
necessary competence for personnel performing work affecting product / service quality, provides
training to satisfy these needs, evaluates the effectiveness of the actions taken, ensures that its
personnel are aware of the relevance and importance of their activities and how they contribute to the
achievement of the quality objectives, and maintains appropriate records of education, training, skills
and experience.

ATC shall conduct quality training including Contract specific induction, pre-work
Briefings, skills training, tool box talks and formal training conducted by training professionals
Or agencies for all the ATC’s employees.

21.2 TOOL BOX TALKS

ATC shall conduct regular tool box talks to his Labor workforce such training Shall be include as a
minimum Health and Safety issues and Construction Method best Practice.

If the Owner may organize quality related training, meetings, seminars, workshops or similar
Events at any time throughout the Contract Period. ATC shall be participate in such events when
requested at his own expense.

21.3 TRAINING RECORDS

ATC shall be maintained records of all training conducted including details of the Training given
and a list of attendees, including attendee’s signature and ID numbers.
Pre-work briefings, tool box talks, general Awareness training, skills training and formal training
conducted by training professionals or Agencies. Written records of the attendees, training given
and assessment of competency shall be maintained by the ATC and made available for inspection
by any Representative of Client upon request.

22 KEY PERFORMANCE INDICATORS AND CONTINUAL IMPROVEMENT

22.1 KEY PERFORMANCE INDICATORS

S KPI’s Targets
No.
1 Complaints Project requirement All complaints related to Quality shall be
& timely handling over. attended immediately, a register shall be
maintained for monitoring the project
documents complaints.
2 Inspection and Test plan Finding raised during inspection and test are
closed within 15 days
3 Non-Conformances timely All NCR’s raised shall be acted immediately
handling and closing upon and the necessary Correction, Corrective
action & Preventive action shall be taken to
close the NCR within 15days.
4 Auditing process Audit finding are closed with in an agreed
period

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 5 Adhering to the project schedule The Construction of the project shall be strictly
adhered to the GEIC Approved Project
Schedule.
6 Providing the required The Mobilization of Men, material & equipment
resources, qualified personnel, as per the GEIC Approved mobilization
equipment, etc., in a timely schedule
manner.
7 Lead Items Timely delivery All the Long lead Items are identified and shall
be mobilized as per the approved schedule.
8 Awareness and training of all Minimum Targets achieved for staff inductions
projects staff on the project and toolbox talks
QMS
9 Timely Reporting The Daily, weekly & Monthly reporting on
Progress, Safety & Quality shall be submitted
in time.
10 Awareness, acceptance & Set a minimum target score or number of
implementation of quality deficiencies identified during Construction/Audit
requirements on subcontractor & activities.
suppliers
11 minimization of material wastage Actual material wastage is below original
project budget for major materials.
12 minimizing rejection rate of Set a minimum target percentage for Rejected
Request for Inspection Request for Inspections.

The action plan if the KPI‘s are not achieved would be to review the system and identify the
lacunae if any and take the necessary corrective and preventive action to put the project in line
with the stated KPIs.

22.2 STATISTICAL TECHNIQUES

ATC shall submit a continuous statistical analysis, on a monthly bases, for Strength showing the
potential strength of the concrete, variations in measured strength by determining the standard
deviation (margin), batch-to-batch variations of the proportions and characteristics of the
constituent materials in the concrete, the production, delivery, and handling process, and climatic
conditions; and variations in the sampling, specimen preparation, curing, and testing procedures
(within-test).

ATC shall provide in his analysis the mean strength, calculated standard deviation, the normal
distribution of concrete strength and the frequency histogram. ATC shall draw the upper and lower
lines for warning line (Target mean strength + 2 x standard deviation) and control line (Target
mean strength + 3 x standard deviation)

22.3 CONTINUAL IMPROVEMENT

Al Alia Trading & Contracting continually improves the effectiveness of the QMS through the use of the
quality policy, quality objectives, audit results, analysis of data, corrective and preventive actions and
management review.

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Continual improvement process

a. Analyze the Current Process

b. Identify the Issues/Problems
c. Develop Solutions to the Issues/Problems

This philosophy follows the traditional quality improvement approach of plan-do-check-act

23 MANAGEMENT REVIEW

23.1 MANAGEMENT REVIEW MEETING

Regular Management Quality management review meeting shall be conducted in ATC Head office
in the presence of MD, GM and Responsible Managers for Different departments.

Senior management teams regularly review SHE performance. Review of QMS performance
should be a standard agenda item for management team meetings, and should be high on the
agenda. The review should at least consist of presentation and consideration of the relevant QMS
report.

Meeting Agenda contains following

DATE, TIME, PLACE

PREPARATION
Documentation review, audit review and analysis, quality and environmental objective
performance, analysis and customer feedback review.

MATERIALS TO BRING
 Minutes of previous meeting.
 Quality system documentation (QM and procedures).
 All internal and external audit reports.
 Quality record file (Inc. customer feedback, evaluation of Compliance, corrective action log, etc).

Meeting objective
Senior management review of the Quality management system to ensure suitability, adequacy and
effectiveness. The review is to include the assessment of opportunities for improvement and any
potential changes to the Management system, including quality policy and objectives, and their
alignment with business objectives and strategy.

REVIEW AGENDA

Minutes / actions of previous meeting

ISO 9001:2008 Certification Status
Manual, policy and procedures status
Results of internal audits – Trends, audit schedules
Customer feedback
 Customer complaints

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 Customer satisfaction assessments
 Other external party feedback
Process Performance and product / service conformity
Preventive and corrective action status
Changes affecting the Quality Management System
Recommendations for improvement
Quality objectives
A.O.B (including key supplier performance)

Next Meeting Decision

Date, Time and Place

24 QUALITY MEETINGS

24.1 CONTRACTORS INTERNAL QUALITY MEETINGS

After starting site work, the CQM shall conduct QC meetings at a frequency established as
necessary by the pace of the work, or as required by the client. Typically, meetings are
expected to occur at least weekly or more frequently, depending on the project needs.
Conducting the meetings and preparing the meeting minutes are responsibilities of the QE and
CM. Annotation of conducting the meeting will be made in the daily. The CM, HSEM, and the
supervisor responsible for the upcoming work shall attend the meeting. As a minimum, the
following shall be accomplished at each meeting:

 Review previous meeting minutes

 Identify any safety concerns relative to any work activity
 Review the project schedule  Work accomplished since the last meeting  Review the work
scheduled over the next 2‐week Establish completion targets for any outstanding rework
 Rework items identified since the last meeting  Rework items completed since the last
meeting
 Submittal status  Submittals reviewed since the last meeting  Submittals expected within
the next 2‐weeks
 Identify and schedule any definable feature of work requiring preparatory phase activities
 Identify and schedule any definable feature of work requiring initial phase activities
 Identify and schedule any definable feature of work requiring follow‐up phase activities
 Identify any testing required in support of or confirming remedial activities
 Review status of any offsite activities
 Identify any special documentation requirements for either production or QC
 Address and resolve any production or QC problems
 Identify any production or QC procedures that may be less effective than anticipated and may
require revising the project delivery or contingency plan and annotate any recommendations
 Identify any activities or items that may require revising the Quality control plan and annotate
any recommendations
 Nonconformance and corrective action

 Submittal and approval status

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24.2 QUALITY MEETING WITH ENGINEER

Frequency of quality meetings and the Agenda shall be discussed and agreed with GEIC.

25 MONTHLY QUALITY REPORT

25.1 MONTHLY QUALITY REPORT FORMAT

Construction Monthly Quality Control report is defined as a planned system of activities that ensures that a
facility was constructed as specified in the contract Document. The system includes progress of works,
name of the third party laboratory used for project testing, latest approval and revision status of
Engineering deliverables, number of staff on site for the particular month, cumulative number of tests
carried out (from the beginning of the project up to date as per QCS 2010,Section 1,part 8,Appendix C for
testing details), Utilities & Major Material Suppliers & Sub-contractors latest approval name & date, progress
Performance Indicators (Cumulative Quantity).

Monthly quality Report Format Attached in the Appendices 19.13

26 COMMISSIONING

26.1 COMMISIONING PLAN

This plan is an organized approach to agree on the type of tests, inspections and other actions
needed to execute the interim or final commissioning of the work.
Specific attention in this phase will be given to energisation of the facility, safety, tagging,
duration tests etc.
Project Commissioning will provide a fully functional facility:

1. Whose systems, equipment and components have been proven to meet all Client's functional
requirements before the date of acceptance, and operate consistently at peak efficiencies and
within specified energy budgets under all normal loads?
2. in which the Client and O&M personnel will have been fully trained in all aspects of all installed
systems,
3. having optimized life cycle costs,
4. having complete documentation relating to all installed equipment and systems

The Commissioning Plan shall consider the requirements of each Section of the

Specification in turn and shall identify the following:

(a) All required commissioning work required by that Section of the Specification
(b) Any prerequisites to commissioning
(c) A description of the commissioning procedure.

45
ATC shall be submit the project commissioning plan separately for Engineer Approval as per
Project requirement including Architectural, structural, mechanical and Electrical works.

27 INTERFACE MANAGEMENT

27.1 INTERFACE MANAGEMENT

ATC will appoint the person for coordinating and controlling the interfaces with other
contractors and GEIC if applicable in the project requirement. Interfaces/security of the
client/public/other contractors shall be identified

28 PROJECT COMPLETION AND HANDING OVER

28.1 PROJECT COMPLETION AND HANDOVER

ATC Shall be completed the works as per contract milestone and approved baseline program and
handing over all the Documents relevant to the project as per the standard and Contract to ensure
that all contractual obligations for completion and handover are met.

- Join Inspection shall be conducted by both party contractor and Consultant

- Snagging items shall be identified throughout the join inspection.
- Sagging report shall be issued by consultant to contractor to rectify the identified snagging
items.
- Contractor has to rectify or close all snagging items.
- Re inspection shall be schedule with consultant to close out the Snagging report.
- Closeout snagging report shall be verify by both consultant and client.
- After closeout Snagging report by contractor, Preliminary acceptance certificate (PAC) shall
be issued to contractor by client based on consultant recommendation.

Completion of handover documentation packages

- Preparation and submission of an overall commissioning plan
- Preparation and submission of a Handing Over Procedure
- Preparation and submission of a procedure for the production and layout of O & M manuals
(including : spare parts and special tools)
- Preparation and submission of a Project Close Out Procedure)

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DEFINITIONS

Customer owned property: Any type of instrumentation, accessories, manuals, which belong
to a customer.
Process – Result of process. The end item result of meeting of all contract terms and
conditions.
Quality Records – Documentation of those activities wherein records of said activities must
be maintained will be specified in the procedure or work instruction level documents, as
applicable
Procedure: Specified way to carry out an activity or a process

Client Gulf warehousing Company (GWC)

Consultant Gulf Engineering &Industrial Consultancy (GEIC)
Contractor Al Alia Trading & Contracting Co. WLL
QMS: Quality Management System
QMSD: QMS Document
PQP: Project Quality Procedure
ME Material Engineer
PM Project Manager
SE: Site Engineer
QCE QA/QC Engineer
QAP: Quality Assurance Plan
TP: Inspection and Test Plan
NCR: Non-Conformance Report
MS: Method Statement
SI: Safety Inspector
QC: Quality Control
HSE: HSE Officer
CS: Chief Surveyor
ITL Independent testing Laboratories

47
48
 ISO 9001 CERTIFICATE

ISO Certification is under process of implementation and the Confirmation Letter attached by
Velosi certification LLC.

49
Project Title: Construction, Completion and Maintenance of GWC PHASE 5,Two Warehouse Industrial Buildings (K1&K2A) at Logistic Village

Al Alia Trading & Contracting Co. W.L.L - PROJECT ORGANISATION CHART

GM-Projects
Mr. Mohamed Balaawi
[email protected]
Tel : 5589 1416

Project Manager Document Controller Document Controller

Mr. Mohamed Hamed Ms. Leah Mr. Ajmal Mohamed
[email protected] [email protected] [email protected]
Tel : 5582 5458 Tel : 7714 9357 Tel : 74435036

Safety Civil Procurement QA/QC MEP

Safety Officer Senior Project Engineer Procurement Engineer QA/QC Engineer (Office) Project Manager
Mr. Abdul Pinjari Mr. Amr Abd El Rahman Mr. Sunil Madhavan Mr. Nishanthan TBA
[email protected] [email protected] [email protected]
Tel : Tel : 77267473 Tel : 3319 8921 Tel : 3319 8928 Tel :

QA/QC Inspector (Site) Elect Engineer

Site Foreman Land Surveyor Mr.Dinesh TBA
Mr.Sarki Mr.Rishi Shekhar [email protected]
Tel:77699017 Tel :3372 9827 Tel :

PEB Quantity Surveyor Planning Design Mech Engineer

TBA
Site Engineer Quantity Surveyor Planning Engineer Design Engineer
TBA Mr. Roofil Ms. Jeeva Mr. Justus Tel :
[email protected] [email protected]
Tel : Tel : Tel : 5523-4165 Tel : 7035-2834

Site Foreman
TBA

Tel :

Legend :

- Based in Site

- Based in Head Office

TBA - To be Announced

RESUBMITT
SUBMITTAL

50
ATC Project Organization Chart ATC/LVQ/P5/DOC/ORC/TR/011 Rev 002
RESPONSIBILITY

Project Manager (PM)

Reporting to the GM.
Full authority and overall responsibility to manage, supervise and control the works and Quality.
Coordinate with the QP for the execution of the contact scope of the work.
Implementing approved Project Quality plan Systems to the satisfaction of the project requirements.
Initiate corrective actions for any raised non-conformances and implement a preventive action plan to
prevent the re-occurrence of non-conformances, all in coordination with the QA/QC Engineer.
Ensure safety measures are implemented at all times.
Control of all project documents.
Prepare the production (and installation) schedule and coordinate, monitor and review the supplier
proposal, sample, technical submittal prior to submission to QP.
Ensure Timely submission (to the QP for approval) and procurement of all material / equipment.
Monitor production delivery schedule and feedback to GM.
Coordinate with the Planning Engineer on the preparation of work schedules, obtain QP’s approval and
monitor to ensure timely progress of the works.
Review changes and variations and evaluate impact of those on time and schedule.
Preparation and obtaining required approvals of interim payment, monthly progress cost control report,
variations work report and suppliers/sub-contractors payments.
Attending Weekly Site Meetings, progress meeting with the QP.
Maintain Daily Quality Diary
Appropriate resources are allocated to the project and balanced to ensure best value to project.
All cost tracking and reporting is carried out in a manner compliant with Contract Management
Procedures.
All tasks are conducted in accordance with the site HASP and project specifications
Project Manager is responsible for implementation and support of the sub Contractor’s and will oversee
all aspects of work under this contract for remediation at the site,
Including:
• All procurements.
• Qualified Contractor and subcontractor resources are assigned to the project and balanced to ensure
jobs are aligned with project needs.
• The Site is maintained and secure.
• All tasks are carried out safely and in compliance with the project specifications.
 Contractor coordination.
• Maintaining charge of all field operations.

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QA/QC Engineer (Site based)
Reporting to the PM
Ensure implementation of project quality plan for the project.
Quality of the works to be Check for the submitted Inspection by Project Engineer and verify work
activates comply the Project requirement before submitted to QP.
Submit the Inspection request for the QC Engineer inspected activities.
Monitor inspections among quality inspectors/project Engineer within his area(s); organize inspection
as appropriate to ensure all are done in timely manner and without delays
Follow up the independent testing laboratory activities relevant; ensure all required tests are carried out
as specified (type and frequency); check results to verify compliance to project requirements; ensure
test reports are submitted (from laboratory to ATC and from ATC to QP) without delays.
Plan routine sampling and testing of concrete materials (Cement, aggregates, water etc.)
Keep record in the file QP approved and signed inspections records and relevant test reports.
Maintain an orderly and up to date ‘databases’ of all inspections and testing and materials.
Monitor materials coming to site; carry out receiving inspection on materials to verify compliance to
project requirements.
Report non-conformances; issue NCR’s; follow-up on corrective actions and follow-up inspection /
rectification; ensure close out of NCR’s.
Report to QP all the NCR Found in the project.
Internal Quality Audit to be done and the audit report to be submitted to QP.
Submit the Corrective action to close the NCR found in the project and Submit to QP.
Analysis the project Quality and take the preventive action for the weak area.

B) QA/QC Engineer (Office based)

Preparation of Inspection & Test plan for all activities and submittal to QP for review and approval.
Material submittal to QP for review and approval.
Pre-Qualification Documents submittal of Sub-contractors to QP for review and approval.
Assisting Procurement department in vendor evaluation.
Overall responsibility of project quality Documentation.
Review all kind of submittals in line with project documents before submittals to QP.
Preparing project dossiers on project close out time.

Construction Manager
Reporting to Project Manager
Preparing inspection and test plan and submit to QC engineer to check and verify the completed work.
Preparing the method statement for the construction activities and submit to QC Engineer to verify the
project requirement.
Testing of all incoming concrete and materials to the site.
Ensure that the concrete constituents are tested as per the frequency mentioned in the project
specification and QCS
Maintain all the records of all tests related all the project activities.
Coordination with Suppliers, Subcontractors, third party laboratories to complete the work on time with
project Quality requirement.
Inform the Project Manager for any variance in the test results of incoming concrete constituents
Inform QA/QC Engineer for any failure of incoming material
Maintain the calibration of all laboratory testing equipment’s
Over all responsible for the supervision of works to be completed on time with project quality
requirement.
Preparing weekly & monthly work schedule
Updating the progress of work daily.
Prepares the ‘Schedule of Inspections and Testing’ for next day works;
Maintaining the Site diary

52
Site Engineer
Reporting to QA/QC Engineer / Project Manager regarding quality issues
Maintaining quality of work in coordination with Project Engineer and Quality Engineer
Planning and achieving targets of construction work
Evaluating daily, weekly and construction works.
Monitor the progress of work and update the production schedule
To liaise with Surveyors, Safety & QA/QC to ensure smooth implementation of all jobs.
To organize the work force in execution of all job.
To monitor safety practice at site.
Submitting progress update to the Project manager for inclusion in weekly reports.
Maintaining quality of work and fulfilling QP requirements.
Coordinating with Suppliers, subcontractors and third party laboratories to implement the project
Construction activities.
Overall responsibility to manage, supervise and control the related works.
Coordinate with project engineer for the execution of the work.
Initiate corrective actions for any raised non-conformances and implement a preventive action plan to
prevent the reoccurrence of non-conformances, all in coordination with the QA/QC Engineer.
Ensure safety measures are implemented at all times.
Maintain all the daily site records in the Diary.

Planning Engineer
Reporting to the Project Manager
Prepare the Construction Program and update regularly through continuous monitoring of site activities.
Prepare weekly and monthly planning schedules/histograms/curves (as per QPs requirements) and
update regularly.
Monitor progress of site activities; forecast, report and develop a recovery plan for anticipated delays
and slippage.
Assist the PM on the preparation of invoicing and billing system.
Measuring project progress and Give the feedback to project team and project manager for the same.

Safety Engineer / Officer

Reporting to the PM.
Develop, implement and maintain the Project Safety Plan
Plan and implement “Zero Tolerance Policy”
Conduct safety awareness training for project personnel, both ATC and of sub-contractors’
Continuously monitor site activities to ensure safe working practices.
Target safety teams to areas of know/possible deficiency.
Identify and eliminate fire hazards.
Ensure all equipment used in the works is in safe working condition.
Ensure all equipment/tools that require testing do comply with manufacturers
instruction/recommendations (crane, slings, etc.)
Prepare daily and monthly safety reports; determine areas of deficiency; conduct risk assessment
reports.
Investigate accidents and prepare reports to the MD and the PM

53
Safety Inspector
Reporting to the Safety Officer
Implement and maintain the Project Safety Plan
Implement “Zero Tolerance Policy”
Conduct safety awareness training for project personnel, both of ATC and of subcontractors’
Continuously monitor site activities to ensure safe working practices.
Ensure all equipment used in the works is in safe working condition.
Ensure all equipment/tools that require testing do comply with manufacturers
instruction/recommendations (crane, slings, etc.)
Prepare daily and monthly safety reports; determine areas of deficiency
Prepare accident reports and forward to the SO, PM and the OM.

54
LIST OF ATC “QUALITY MANAGEMENT PROCEDURES” (QMP)

ATC-QMP -01 Management Review

ATC-QMP- 02 Documents Control

ATC-QMP- 03 Control of Quality Record

ATC-QMP- 04 Project Planning and Execution

ATC-QMP- 05 Purchasing /subcontracting

ATC-QMP- 06 Inspection and testing system

ATC-QMP- 07 Identification and Traceability

ATC-QMP -08 Control of Measuring and Test Equipment

ATC-QMP -09 Audits

ATC-QMP- 10 Control of Non-Conformances

ATC-QMP- 11 Corrective and Preventive Action

ATC-QMP- 12. Control of Measuring & Monitoring Devices

ATC-QMP- 13 Customers Satisfaction & Complaints Procedure

ATC-QMP- 14 Controlling Customer Properties

ATC-QMP-15 Quality Controlling for construction activities.

55
 METHOD STATEMENT SCHEDULE FOR CIVIL

SL NO Method Statement Document Civil Planed Submission Date

1 Method Statement for Earth Work Excavation. Approved

2 Method Statement for Sub – Structure Work. Approved

3 Method Statement for Plastering Works Approved

4 Method Statement for Block Works Approved

5 Method Statement for Sub structure Water proofing works. Approved with Comments
Method Statement for the Construction of PEB Steel Structural
6 20-08-2015
Erection Work.

7 Method Statement for Concrete Repairs works Submitted on 5-8-2015

8 Method Statement for Roof water proofing works Approved

After PQD approval -22-08-

9 Method statement For Supper flat Flooring
2015

METHOD STATEMENT SCHEDULE FOR ARCHITECTURAL FINISHING

Planed Submission Date

SL NO Method Statement Document Finishing (After Subcontractor PQD
approval)
1 Method Statement for Suspended Ceiling work 27-08-2015

2 Method Statement for Fixing floor and wall tiles. 30-08-2015

Method Statement for installation of Metal door and
3 04-08-2015
windows.

4 Method Statement for Epoxy flooring. 05-08-2015

5 Method Statement for Internal and external Paint. 13-08-2015

6 Method Statement for installation of Wooden door 16-08-2015

7 Method Statement for installation of Granite Flooring 18-08-2015

56
 METHOD STATEMENT SCHEDULE FOR MEP WORKS

Planed
SL NO Method Statement Document MEP Submission
Date
1 Method Statement for the Electrical 06-10-2015

2 Method Statement for the Fire Alarm 08-10-2015

3 Method Statement for the Telephone & Data 10-10-2015

4 Method Statement for the Electrical Final Fix 12-10-2015

5 Method Statement for the Plumbing 14-10-2015

6 Method Statement for the Drainage 15-10-2015

Method Statement for the Bathroom Accessories

7 17-10-2015
Installation

8 Method Statement for for the Fire Fighting 20-10-2015

9 Method Statement for the Smoke Vent 22-10-2015

10 Method Statement for the Tie In connection Electrical 24-10-2015

11 Method Statement for the Tie In Connection Plumbing 25-10-2015

12 Tie In Connection Fire Fighting 26-10-2015

13 Method Statement for the Tie In connection Fire Alarm 28-10-2015

57
 ITP SHEDULE FOR CIVIL

Planed
SL NO ITP Document Civil Submission
Date
Approved along with
1 ITP for Earth Work Excavation.
Method statement
Approved along with
2 ITP for Sub – Structure Work.
Method statement
Approved along with
3 ITP for Plastering Works
Method statement
Approved along with
4 ITP for Block Works
Method statement
Approved along with
5 ITP for Sub structure Water proofing works.
Method statement
6 ITP for the Construction of PEB Steel Structural Erection Work. 20-08-2015

7 ITP for Concrete Repairs works Submitted on 5-8-2015

Approved along with

8 ITP for Roof water proofing works
Method statement

9 ITP For Supper flat Flooring 27-09-2015

ITP SCHEDULE FOR ARCHITECTURAL FINISHING

Planed Submission Date

SL NO ITP Document Finishing

1 ITP for Suspended Ceiling work 27-08-2015

2 ITP for Fixing floor and wall tiles. 30-08-2015

3 ITP for installation of Metal door and windows. 27-08-2015

4 ITP for Epoxy flooring. 30-08-2015

5 ITP for Internal and external Paint. 25-08-2015

6 ITP for installation of Wooden door 16-09-2015

7 ITP for installation of Granite Flooring 18-09-2015

58
 ITP SCHEDULE FOR MEP WORKS

Planed
SL NO ITP Document MEP Submission
Date
1 ITP for the Electrical 06-10-2015

2 ITP for the Fire Alarm 08-10-2015

3 ITP for the Telephone & Data 10-10-2015

4 ITP for the Electrical Final Fix 12-10-2015

5 ITP for the Plumbing 14-10-2015

6 ITP for the Drainage 15-10-2015

7 ITP for the Bathroom Accessories Installation 17-10-2015

8 ITP for the Fire Fighting 20-10-2015

9 ITP for the Smoke Vent 22-10-2015

10 ITP for the Tie In connection Electrical 24-10-2015

11 ITP for the Tie In Connection Plumbing 25-10-2015

12 Tie In Connection Fire Fighting 26-10-2015

13 ITP for the Tie In connection Fire Alarm 28-10-2015

59
TRAINING AND SCHEDULE
IRCA certified QMS auditor training courses provide quality professionals with the knowledge required
to assess the conformance and performance of an organization's quality management system.

QMS foundation course.

Internal QMS auditor course.
QMS auditor / lead auditor course.
Safety awareness training Course.
Recent past these training was conducted and completed by ATC quality personals and the Schedule
date and for new personals are not yet allocated.

60
AUDIT SCHEDULE

PROGRAMMES FOR AUDIT

The audit schedule shall be as follows by ATC Internal Auditor.

Venue, Date & Time Department

First audit GWC site, 4th week of Aug 2015. Purchase, Document control, Quality
for 2 days (on 5% completion of Control, site inspection & Engineering
work)

Second GWC site, 1st Week of Nov 2015 Purchase, Document control, Quality
audit for 2 days (on 20% completion Control, site inspection, Engineering,
of work) suppliers / vendors

Third audit GWC site, 2nd week of Feb 2016 Document Control, Purchase, Site
for 2days. (on 75% completion Inspection, Quality Control, Suppliers /
of work) Vendors & sub-contractors &
Engineering.

Final Audit GWC site, 4th week of April All areas.

2016 for 3 days. (on 99%
completion of work)

The audit schedule for all Subcontractors shall be as follows by QP approved third party auditor /
ATC Internal Auditor.

61
AGENDA FOR CONTRACTORS INTERNAL QUALITY MEETINGS
Throughout the course of construction, the PM, Construction supervisor, Quality control
Engineer, HSE Engineer and Subcontractor meet weekly on site to discuss related Quality
Matters. The ATC project manager leads the Construction supervisor/architect/ (OAC)
meetings. Meeting Agenda as Follow

 submittal and approval status

 budget, and schedule
 resolve field conflicts and drawing discrepancies
 safety program
 site logistical concerns
 provides weekly updates to the construction schedule
 resolving field Quality issues
 Inspection Status (material and construction work activities)
 NCR, corrective action and Close out status.
 quality record at site
 Inspection and test results.

62
AGENDA FOR QUALITY MEETINGS WITH ENGINEER.
Throughout the course of construction, the PM, Construction supervisor, Quality control
Engineer, HSE Engineer and Consultant meet weekly on site to discuss related Quality
Matters. The Consultant Engineer leads the meetings. Meeting Agenda as Follow

 Samples of material and sources

 Protection of materials on site
 Site Technical Queries
 Site Concessions
 Submittals and approvals
 Site NCR, corrective action and Close out status.
 List of sub-contractors and approvals
 Inspection and Test plan
 budget, and schedule
 safety program
 weekly updates to the construction schedule
 field Quality issues
 quality record at site

63
 MONTHLY QUALITY REPORT

Month & Year:

Project Name: GWC PHASE 5,TWO WARE HOUSE INDUSTRIAL BUILDINGS
(K1&K2) AT THE LOGISTIC VILLAGE,QATAR
Contract (Project) No: CR/TDR/054/2014

1 – Progress of Works (Cumulative):

Activity % Activity %
1 7
2 8
3 9
4 10
5 11
6 12

2 – Names of Private Laboratories Used for Project Testing - QCS Clause 8.10:
1. 2. 3.
4. 5. 6.

3 – Latest Approval or Revision Dates:

Latest Latest
Document Revision Date Document Revision Date
Approval of Project Quality Plan Approval of Commissioning Plan
1 4
- QCS Clause 1.8.2.1 - QCS 1.8.2.5
Approval of Quality Organisation Approval of Construction
2 5
Plan - QCS 1.8.2.2 Schedule - Clause 14
Approval of ITP Register - QCS Approval of Contractor’s QA/QC
3 6
1.8.2.3 Staff - QCS 1.8.2.2

4 – Number of Staff on Site for the particular month:

Consultant’s Staff Number Contractor’s Staff & Workers Number
1 Engineers 1 Engineers
2 Technicians 2 Technicians & Support Staff
3 Support Staff 3 Workers
Total Staff (including workers)
Staff requirements according to
4 4 requirements according to the
the Contract signed.
approved construction schedule

64
5 – Cumulative number of tests carried out (from the beginning of the project up to date): QCS
Clause 1.8.7.2 [Please refer to QCS 2010 - Section 01 - Part 08 - Appendix C for testing details]

Cumulative Cumulative
Tests Cumulative amount of work number & %
Activity (As required by number of completed conformed
specifications) tests (m/m2/m3/etc as
appropriate) Number %
- Compaction (OMC & MDD)
- Compaction (Field Density)
- CBR
- Bearing Capacity
- Index Limits (LL, PL & PI)
1 - Earthworks - Sieve Analysis (Gradation)
/ Subgrade / - Shape (Flaki. & Elong.)
Backfill / Pipe
- Soundness
Bedding /
Trenching - Soluble Salts
- pH
- Organic Content
- Linear Shrinkage of Soil
- Boring
- Water Absorption
- Crushing Strength
2 - Kerbstone - Dimensions
- Water Absorption
- Compaction (OMC & MDD)
- Compaction (Field Density)
- CBR
- Bearing Capacity
- Index Limits (LL, PL & PI)
3 - Subbase - Sieve Analysis (Gradation)
(Type A, B, C - Shape (Flaki. & Elong.)
etc) - Soundness
- LA Abrasion
- Soluble Salts
- pH
- Organic Content
- Sand Equivalent

65
 Cumulative Cumulative
Tests Cumulative amount of work number & %
Activity (As required by number of completed conformed
specifications) tests (m/m2/m3/etc as
appropriate) Number %
- Sieve Analysis (Gradation)
- Materials Finer than 75 µm
- Clay Lumps & Friable Particles
- Water Absorption
4A - - Sand Equivalent
Aggregates - Specific Gravity
(Coarse & - Soundness
Fine - Used for
- Moisture / Water Content
Asphalt,
Concrete, - 10% Fines
Masonry, - Los Angeles Abrasion
Landscaping) - Impact Value
- Crushing Value
- Shape (Flaki. & Elong.)
- Shell Content
- Soluble Salts (Chl. & Sulph.)
- Setting Time
- Fineness
5A - Cement - Soundness
- Compressive Strength
- Heat of Hydration
- Cube Strength
- Slump / Vebe / Floor Table
- Temperature
5B - Concrete / - Core Test
Admixture - Non Destructive Testing
- Chloride & Sulphate Tests
- Porosity & Surface Absorption
- Admixtures

66
 Cumulative Cumulative number
Cumulative amount of work & % conformed
Tests
Activity number of completed
(As required by specifications)
tests (m/m2/m3/etc as Number %
appropriate)
- Tensile / Yield Strength
- Bending
6 - Steel,
Sheathing etc - Chemical Properties
(Rebar, - Welding Tests (X-Ray, UV etc)
Structural & - Strand - Relaxation Test
Pre & Post - Strand - Tensile Test
Tensioning)
- Bolts / Coupler - Tensile
- Bolts / Coupler - Torsion
- 60-70 / PG Full Grading
- 60-70 Pen / PG MSCR & DSR
- Marshall
7A - Asphalt - Extraction (Mix Composition)
Works - Field Density (Nuclear)
- Core Test (Pairs)
- Temperature
- Penetration, Soften Pt etc
7B - Tack Coat / - Density
Prime Coat - Distillation
8 - Concrete & - Compressive Strength
Clay Blocks / - Water Absorption
Bricks - Dimension & Evenness
9 - Masonry / - Mortar
Mortar for Tiles, - Grout
Plaster etc - Admixtures
- Compressive Strength
10- Interlocking - Water Absorption
Blocks (Paving - Dimension & Evenness
Blocks) - Flexural Strength
- Abrasion
- Timber Door
- Timber Window
- Marble
- Granite
- Tiles
11 - - Carpet, Vinyl etc
Architecture /
Finishing - Glass, Glazing etc
- Paint
- Aluminium Door
- Aluminium Window
- Ducting Material
- Ceiling, False Ceiling etc

67
 Cumulative amount Cumulative number
Cumulative
Tests of work completed & % conformed
Activity number of
(As required by specifications) (m/m2/m3/etc as
tests Number %
appropriate)

12 - - Holiday Detection
Waterproofing / - Pull off Test / Adhesion
Protective - Wet Film Thickness
Coating / Piping - Dry Film Thickness
Works
- Water Ponding / Tightness Test
- PVC / UPVC
- HDPE
- Ductile Iron
- Vitrified Clay / ESVC Pipes
13 - Pipes /
- Copper Pipes
Sprinklers
- Steel Pipes
- Precast Pipes
- GRP / PRC Pipes
- Sprinklers
- Road Marking - Luminosity
- Road Marking - Thickness
14 - Road Signs - Traffic Signs - Coating Thickness
/ Markings /
Accessories etc - Traffic Signs - Weathering
- Road Studs / Cat Eyes
- Animal Fencing / Accessories
- Fire System
- Air Condition System
- Potable Water System
- Hot & Cold Water System
15 - - Mechanical Pumps
Commissioning
- Electrical System
/ Activation
Tests - Drainage System
- Main / Trunk Sewer System
- TSE System
- Surface / Storm Water System
- Garden Sprinkler System
- Load Test
16 - Manhole - Tensile Test
Covers / Gullies
/ Gratings etc - Microstructure Examination
- Chemical Analysis
-
17 - Others
-
(Specify)
-
-
18 - Others
-
(Specify)
-

68
6 – Utilities & Major Material Suppliers & Sub-contractors: Latest Approval Name & Date
Latest Name of Latest Name of
Utility / Utility /
Date of Supplier / Sub- Date of Supplier / Sub-
Supplier Approval contractor Supplier Approval contractor
1
2
3
4
5
6
7
8
9
10

7 – Progress Performance Indicators (Cumulative Quantity)

Cumulative Cumulative
Activity Quantity
Activity Quantity
1 No of site inspections performed 10 No of Site Instructions by
by Consultant Consultant / Ashghal
2 No of materials approved by 11 No of VO claims
Consultant
3 No of sub-contractors approved 12 No of EOT claims
by Consultant
4 No of Site Memos / Corrective 13 No of as-built drawings
Action Requests by Consultant submitted
5 No of NCRs issued by 14 No of method statements
Consultant approved by Consultant
6 No of Technical Queries to 15 No of site quality meetings
design consultant witnessed by Consultant
7 No of Approved for Construction 16 No of quality audits conducted
(AFC) drawings issued by Consultant
8 No of Shop Drawings issued 17 No of MOI / MOL / MOE
violations
9 No of ITPs approved by 18 Other:
Consultant

Contact
Name Company Signature Date
No
Contractor Mohammed Hamed Al Alia Trading & Contracting
Consultant

69
 PQP APPENDICE-29.14

LIST OF STANDARD OF QUALITY FORMS RELEVANT TO THIS PROJECT

70
 Project Title: Construction, Completion and Maintenance of GWC PHASE 5,Two Warehouse
Industrial Buildings (K1&K2A)
Location : Logistic Village, Qatar
SIXTY (60) DAY REQUIREMENTS SUBMITTAL FORM

CONTRACT NO.:
CONTRACT: FC/FD, H2E/GA SUBMITTAL DATE:
CONTRACTOR: AL BADER CONSTRUCTION & STEEL WORKS REPORT NO. 1

DATE OF CONTRACT: 01 May 2011 CONSULTANT : GEIC

FAILURE TO INCLUDE ANY OF THE REQUIRED SUBMITTALS IN THIS REPORT SHALL NOT EXCUSE THE CONTRACTOR FROM THE
REQUIREMENTS UNDER THE CONTRACT CONDITIONS.

GENERAL REQUIREMENTS - DOCUMENT …... DIVISION ….. QCS 2007

DUE
REF. ITEM SUBMITTED NOTES
(# DAYS FROM D.O.C.)

Works Insurance 7 YES NO

Third Party Insurance 7 YES NO

Labor Insurances 7 YES NO

Period 14D for Consultant review

Scheduale of Submittal Log 30 YES NO
+14 D for Client Review

Contractor's Procurement Log 21 YES NO

List of Materials 30 YES NO

Temp. Site Layout & Safety Layout Plan 7 YES NO

Including Health and fafety OC &

Site Staff Organization Chart & CV's 7 YES NO
Quality assurance OC

Contractor's Method Statement Log 14 YES NO 30D Before ES of any work

Shop Drawings Register/Log 21 YES NO 30 D before ES of any work

Detailed Construction Schedule 14 YES NO Including Labor Histogram

Cost Loaded Schedule 14 YES NO Including Cash Flow Histogram

Kick of Meeting

Weigtage Factors 14 YES NO

Pre-Construction Photographs 7 YES NO

Quality Assurance Plan 30 YES NO

Project charter 30 YES NO

Coordinate log 30 YES NO

Environmental plan and
45 YES NO
waste management plan

List of subcontractors / suppliers 30 YES NO

Testing Laboratory Agency 14 YES NO

References / Codes 14 YES NO

Temp. Office Detailed Layout 7 YES NO

include Accident Prevention

Health and Safety Plan 30 YES NO
Program

Drawing of Temp. Fencing 7 YES NO

Temporary Telephones 7 YES NO

Project Signs 7 YES NO

Complete Products / Manufacturers List 45 YES NO

Construction Management Plan 60 YES NO

71
Sixty Day Requirements Submittal FORM 2-03SDy Rev 0.xlsx
 PAYMENT CERTIFICATE

Project Title : LVQ PROJECT - PHASE V Payment Type Advance Interim Penultimate Final
Payment for Contractor Consultant Other
Project No. :

Project Description :

Location : AL WUKAIR, QATAR

Client : Gulf Warehousing Company (GWC)

Contractor : Original Contract Period: Days S.D.: CD: 12 Months

Consultant : Gulf Engineering & Industrial Consultancy (GEIC) Revised Contract Period: Days : CD:

ORIGINAL CONTRACT SUM : QR

VALUE OF APPROVED ADDENDUM / VARIATION (+-) : QR -

REVISED CONTRACT SUM : QR -

LAST APPROVED ADDENDUM / VARIATION ISSUE: NO. -

PAYMENT CERTIFICATE NO. : Advance Payment PERIOD ENDING : DATE :

VALUE OF TOTAL WORKS COMPLETED TO DATE QR

Advances (20%) QR -
Recovery of Advances (20%) QR -
Unrecovered Advances QR - -
Previously Recovered QR -
Recovered by this Certificate QR -

GROSS SUM CERTIFIED BY THIS CERTIFICATE QR -

Retention : QR -
Penalties : QR
Other Deduction : QR -

NET SUM CERTIFIED BY THIS CERTIFICATE : QR -

Net Sum Certified by Previous Certificates (AP): QR -

AMOUNT DUE FOR PAYMENT : QR -

RETENTION FROM ABOVE : QR -

RETENTION FROM PREVIOUS CERTIFICATE : QR -

NEW RETENTION : QR -
RETENTION TO BE RELEASED : QR -

CONTRACTOR CONSULTANT OWNER

M/s GULF ENGINEERING & GULF WAREHOUSING CO.
INDUSTRIAL CONSULTANCY

Name : Fouad Fekry Sanad Name : ______________________

Project Manager
Date :
Date :

Name : ____________________________ Name : DR. ALI A. AL-MARRI Name :_______________________

Project Manager General Manager Authorized GWC Signature

Date : Date : Date :

Page 1

72
Project Title: Construction, Completion and Maintenance of GWC PHASE 5,Two Warehouse
Industrial Buildings (K1&K2A)
Location: Logistic Village, Qatar
REQUEST FOR SUBCONTRACTOR APPROVAL
CONTRACT NO.: CONSULTANT: GEIC
CONTRACTOR:
REQUEST NO.:

PLEASE APPROVE THE FOLLOWING AS A SUBCONTRACTOR FOR THE ABOVE MENTIONED CONTRACT:

SUBCONTRACTOR :
GENERAL JOB DESCRIPTION :
ADDRESS :

SUBCONTRACTOR WILL PROVIDE A PERFORMANCE BOND: YES NO

ATTACHMENTS PROVIDED HEREWITH:

Yes No
COMMERCIAL REGISTER
SUBCONTRACT SCOPE, DETAILS
EXPERIENCE
FINANCIAL STATUS
CURRENT WORK
OTHERS (LIST, IF ANY)

FOR CONTRACTOR: DATE:

All requests to be submitted to the Engineer ( or his representative ), copies to CM and A/E
Reviewer Recommendation Comments /Signature

GEIC: Yes
No
Further Data Req'd

SIGNATURE: DATE

GEIC: Yes
No
Further Data Req'd

SIGNATURE: DATE

ASHGAL: Approved
Not Approved
Further Data Req'd

SIGNATURE: DATE

DISTRIBUTION: CLIENT GEIC CONTRACTOR

FORM RSCA1 Request for Subcontractor Approval .xls 73

 Project Title: Construction, Completion and Maintenance of GWC PHASE 5,Two Warehouse
Industrial Buildings (K1&K2A)
Location : Logistic Village, Qatar
RECORD OF CONCRETE POUR
REQUEST FOR PERMISSION TO CONCRETE BY WORKS CONTRACTOR
Contract No. : CONSULTANT: GEIC
Contractor :

LOCATION OF POUR :
Proposed Date of Pour : Time : Anticipated Volume : m3
Concrete Grade : Slump : Concrete Supplier :
Type of Cement : No. of Vibrators :
Type of Finish : Method of With Pump withot Pump
Placement :
Date and Time available for Inspection :
Notified by (Signed) : Date :

Submitted By Contractor : Name Position Date Signature

CHECKLIST : Signature
OK Not OK NA Inspection Date Re- inspection Date
Formwork
Reinforcement
Cover To Steel
Mechanical Inserts/Sleeves
Electrical Inserts/Sleeves
Inserts
Anchor Bolts
Other
RELEASED TO POUR : YES NO
REASONS FOR NON-RELEASE

Name : Signed : Position : Date and Time Inspected:

To be inspected by: Arch Elect. Project Manager

Str Mech Construction Drwg

Actual date of pour :

Start and finish time :
Ref. Nos. of cubes taken:
Slump recorded :
REMARKS:

Distribution: Arch.

Cons. Engr.

74
RM RCP - Record of Concrete Pour .XLS
 Project Title: Construction, Completion and Maintenance of GWC PHASE 5,Two Warehouse
Industrial Buildings (K1&K2A)
Location : Logistic Village, Qatar
NON CONFORMANCE REPORT
Time : 4:00 PM Date: June 02 .2011
Contract No.: Consultant : GEIC
Contract:
Contractor: PA GULF - POWER ACTION GULF CO.
Drawing / Specification Referen Non
compliance with safety requirements
For Civil Subcontractor Al MUMAYAZ - MR. MOHAMAD AL BADRY

Observations :
It is noted that the CivilSubcontractor still used the same Labors without ID and
permission whome are the reason yesterday between Substation 3 and occupied
warehouse for fire without any safety perecatuations as per attached photos .

Therefore you are requested to remove the civil subcontractor from the project
untill he submit compliance and undertaking letter for safety requirements
and use approved factory for steel iron works

Project Manager : Date:

Recv'd Contractor's Representative: Date:

Contractor's Comments : AGREE DISAGREE

Contractor's Signature : Date:

Engineering Decision : ACCEPT REPAIR REWORK REJECT

Chief Resident Engineer : Date:

DISPOSITION COMPLETE, CONTRACTOR: Date:

GEIC PM : Date:
File : Date:

Distribution : CLIENT GEIC CONTRACTOR FILE Date:

75
FORM NCR Non Conformance Report .XLS
Report E-2

Project Title: Construction, Completion and Maintenance of GWC PHASE 5,Two Warehouse Industrial Buildings (K1&K2A)
Location: Logistic Village, Qatar
Contractor's Procurement Schedule/ status of material for Month of …… 2015

CONTRACT NO. : CONSULTANT: GULF ENGINEERING AND INDUSTRIAL CONSULTANCY (GEIC) Page No. :
CONTRACT :
CONTRACTOR : Report Date :

Origin Schedualed Date of Action Date Date

B.O.Q. / Required Shipping Required
Estimated Ordered Purchase Purchase Method of E.D.A. to A.D.A. to Lead
Activity No. Description Specification S/ A Use at Order Supplier Date to on Job Remarks
Quantity Quantity LP IO Order Submission Submitted Cleared Status Order Order No. Shipping Site Site Time
No. site Date QATAR Date
y/n y/n Issued

76
FORM GM-F09- 004 Contractors Procurement Schedule .XLS
Material Delivered to Site Sheet 2
Description Material Inspected Origin / Manufacturer Units Quantity

VISITORS TO SITE

Work Performed
Short Description And Location of Work Done and in Progress
Date Started/Completed Quantity or % Complete
Started Activities from Day before

Contractor Project Manager

Signature
Finished Activities from Day before

Contractor Project Manager

Signature
On going activities

Contractor Project Manager

Signature
Special
Remarks

Comments By Consultant: Name Position Signature / Date

Submitted By Contractor: Name Position Signature / Date
DISTRIBUTION
CC: OWNER CONTRACTOR CONSULTANT

77
FORM GM -F07-001 DC Daily Construction Report .XLS PAGE 2 OF 2
 SUBMITTAL FOR APPROVAL OF DOCUMENTS
Project Name : Doc # :
Contract# : Rev # :
Client : Date :
Supervision Consultant: Copies :
Designer : From :
Contractor : To :

TO : SUPERVISION CONSULTANT
We request your approval on the following Document(s) :
DOCUMENT DESCRIPTION

Document Type : Discipline :

Area of Application : BOQ Ref. No. :
Drawing Ref. : Standards :
Specification : Other :
Enclosure : Document No. :
We certify that the above submitted documents have been reviewed in detail and are correct and in strict conformity with the
contract drawings specification except as otherwise stated.
FOR : THE CONTRACTOR
Name Signature Date

SUPERVISION CONSULTANT 'S COMMENTS :

ACTION CODE
A Approved As Submitted B Approved – Except as Noted C Revise – Resubmit
D Disapproved-Resubmit E Receipt acknowledged

TO : THE CONTRACTOR
We return hereby this actioned Submittal for Approval of Documents. The approval shall not releive the Contractor of its obligations and
liabilities under the Contract or constitute authorization of any change to Contract Documents, and therefore,shall not imply any recognition
whatsoever of additional time or cost to the contract.
FOR : SUPERVISION CONSULTANT

Name Signature Date

Receiving by Contractor…
Name Signature Date

78
 Issue No.: 01 Rev. No.: 02
GULF ENGINEERING &
INDUSTRIAL Date:08-04-
CONSULTANCY Page: 1 of 1
2011

Site Safety Procedures Doc. No.: GEICQ/CSF/001

SITE SAFETY PROCEDURES/SYSTEM

1. PROCEDURES

1.1 The attached checklist shall form the guidelines for the safety check carried out on weekly basis by the Site
Engineer/Site Coordinator.
1.2 Each Project Manager will customize the checklist to suit the size of his project. As the attached covers the
medium size projects.
1.3 Site Engineer/Site Coordinator is responsible for giving the comments to the Contractor’s Safety
Officers/Project Manager, and follow up with them until they comply with the comments.
1.4 In case that Contractor didn’t comply with the comments of the Site Engineer/Site Coordinator, the later will
raise the Safety Checklist to the Project Manager highlighting the Non-Compliance points.
1.5 The Project Manager will issue the comments with supportive evidence (e.g. photos) in a letter with copy to
the General Manager.
1.6 At this end, it is the Project Manager responsibility to follow the issue until the contractor complies with the
Safety Procedures.
1.7 In case the Contractor didn’t comply, the Project Manager will highlight the issue to the General Manager of the
Construction Supervision Department through Memo to send letter in regards to the Contractor. The Project
Manager to spot check the site to make sure that all safety defects are covered under the report of the Site
Engineer/Site Coordinator.
1.8 The Project Manager will arrange for safety tour leaded by himself and the Contractor’s Project Manager to
spot and cross check and safety defect may arise at least once a month.

2. FILLING SYSTEM
The Safety Checklists to be signed by both Project Manager and Site Engineer then it will be filled in a
separate fill named under (Site Safety Procedures) for Project Name, Project No.

All correspondence related to the weekly Safety Procedure Checklists to be attached with the report.

The General Manager/Compliance Manager will check regularly this file through their site visits and direct the
Project Manager for covering the defects in the Safety System.

79Page 1 of 6
 SAFETY PROCEDURE CHECKLIST

PROJECT NAME ………………………………………….. PROJECT NO . ………………

INSPECTOR NAME ………………………………………….. DATE …………………

DATE
SR.NO. ITEM YES NO ACTION TAKEN
ACTION
1. SUBMITTALS
Contractor to submit safety plan, including
1.1
all the Contractor’s Safety Forms & Tags.
Contractor to submit CV’s for assigned
1.2
Certified Safety Officers.
2. GENERAL
Workmen do not have to work in unsanitary
2.1
or hazardous conditions.
Employees are instructed on specific
2.2 procedures to follow when required to
handle harmful substances.
Employees working in confined spaces are
2.3
advised of the hazard involved.
Protective equipment is necessary
2.4
provided.
3. HOUSEKEEPING
Scrap with protruding nails is removed from
3.1
work areas.
Combustible scrap and debris is removed
3.2
at regular intervals.
Containers are provided for waste, trash
3.3
and oily rags.
Covers are provided for containers with
3.4
hazardous or flammable wastes.
4. MEDICAL SERVICES AND FIRST AID
Medical personnel are available for advise
4.1 and consultation on occupational heath
matters
Equipment for prom transportation of
injured to a physician or hospital is
4.2
available or that communication system for
calling ambulance is provided.
Telephone numbers of physicians,
4.3 hospitals and ambulance service are
conspicuously posted.
5. SANITATION
Containers for water drinking faucet will be
5.1
labeled.

80
 5.2 Outlets for non-potable water are labeled.
There is no connection between potable
5.3
and non-potable water supplies.
5.4 Toilets are adequate and in proper order.
Adequate washing facilities are provided
5.5
for employees using paints coatings.
6. ILLUMINATION
Illumination in the following areas meets
those requirement::
 Construction Areas
6.1  Ramps
 Runaways
 Offices
 Shops & Storage Areas
7. HEAD PROTECTION
Head protection for employees exposed to
7.1
high voltage is necessarily provided
8. EYE AND FACE PROTECTION
Eye and face protection devices are
8.1
necessarily provided.
An adequate eye and face protection
8.2 equipment is provided to prevent injury
from physical, chemical or radiation agents.
Eyewash devices are properly located
8.3
nearby the hazardous storage areas.
9. SAFETY BELTS, LIFELINE
Safety equipment is used for employees
9.1 safety only. Items used otherwise should
be disposed of.
Lifelines, safety belts have a minimum
9.2
breaking strength of 2,449.44 Kgs.
Safety belts lanyard is no longer than 6 feet
9.3
, and made of minimum 1.27 cms.
10. SAFETY NETS
Safety nets are provided when workplace
is more than 25 feet above the ground or
10.1 water, and the use of platforms, scaffolds,
ladders, temporary floors, safety lines,
safety belts impractical.
Nets extend 8 feet beyond the edge of
10.2
work where employees are exposed.
Nets are installed as close as possible to
10.3 work and no more than 25 feet below
working level over ground floor.
Employees working over or near water are
10.4
provided with life jackets.
11. HAZARDOUS MATERIALS
Hazard communication program is
11.1
available on site and is implemented.

81
12. FLAMMABLE AND COMBUSTIBLE LIQUID
Only approved containers, portable tanks
12.1 and metal safety cans shall be used for the
storage and handling of flammable liquids.
Temporary buildings shall not be placed
12.2
where they obstruct exits.
Temporary building placed in another
12.3 building shall be non-combustible or have a
one hour fire resistance rating.
Buildings located outside shall be located
12.4 not less than 10 feet from another
structure.
Temporary heating devices for clearance to
12.5
combustible material (from heat).
Heaters on wood floors are placed on non-
12.6 combustible material extending a minimum
of 2 feet on all sides.
Clearance between heaters and tarpaulins,
canvas or similar coverings shall be at
12.7
least 10 feet. Coverings shall be securely
fastened to prevent contact with heaters.
Temporary heating devices are equipped
12.8 with pilot and automatic shut-off valve to
prevent flow of fuel if flame goes out.
Fluid used in hydraulic powered tools is fire
12.9
resistance.
13. SCAFFOLDS AND LADDERS
Portable ladders are tied, blocked or
13.1 otherwise secured to prevent
displacement.
Ladders placed in passageways, doorways
or in other areas where they may be
13.2
displaced are protected by barricades or
guard.
Job made ladders providing the only
means of exit for 25 or more employees
13.3
are double – cleated and not more than 24
in length.
Ladder cleats are inset into side rails ½
13.4 inch, or filler blocks are placed between
cleats.
Standard guard’s rails and toe boards are
provided on all scaffolds that are 10 feet or
more above the ground or floor. Standard
13.5 guard rails shall be 2”x 4”(or equivalent0,
42” toe boards a minimum of 4” inc height,
sizes refer to nominal or dressed
dimensions.
Scaffolds that must be passed or worked
13.6 under are provided with screen from toe
board to guardrails.
Overhead protection is provided for men on
13.7
a scaffold exposed to overhead hazards.
82
 Scaffolds planks extend not less than 6
13.8inches nor more than 12 inches, and are of
scaffold grades materials.
The floor openings are guarded with
standard handrails. A floor opening is a
13.9
hole 12 inches or more in its least
dimension through which person can fall.
Check that runaways are provided with
13.10 standard rails and toe boards when the are
4 feet or more above the ground.
When work is to be performed in a
manhole or non-vented vaults, NO ENTRY
13.11 shall be made until forced ventilation is
provided to the atmosphere is tested and
found safe.
When work is being done in a manhole, an
13.12 employees shall be available in the
immediate vicinity for assistance.
14. EXCAVATION, SHORING AND TRENCH
Prior to excavation, shoring and trenching,
operations review for gas lines, conduit,
14.1
etc. or any other underground structure to
be avoided.
14.2 Atmospheric conditions tested necessarily.
14.3 Adjacent structures shored.
Land shored and sheathed as needed for
14.4
soil depth.
Roads and sidewalks supported and
14.5
protected.
Banks more than 5 feet shored or sloped to
14.6
angle of repose.
Ladders or stairs provided as required
14.7 (trenches 4 feet deep or grates required
ladder for every 25 feet of lateral travel).
Equipment ramps adequate, slope not too
14.8
steep.
15 . HOIST, CRANES AND DERRICKS
Cables and sheaves free of excessive
15.1
wear and abrasions.
Sings and chains, hooks and eyes must
15.2 have no evidence or defects, excessive
wear or damage.
Power lines inactivated, removed or at safe
15.3 distance as required by provincial
regulations.
15.4 Area barricaded or roped–off necessarily.

……………………………….. ……………………………………
Inspector Project Manager

83
…………………….. ……….……………………….
Signature / Date Signature / Date

84
 Registration of water curing
Building Zone /name and structure:

Time and date of casting: Type of Concrete:

Sketch:

Location:

Air Morning Noon Afternoon Date/ CEG

Sign. Con-
Temperature Time Time Time tractor Eng Site Eng Sign
at noon

Form removed

Start of curing
Day 1

Day 2

Day 3

Day 4

Day 5

Day 6

Day 7

Day 8

85
 CONCRETE POUR AND FOLLOW-UP SHEET

Project Name: Sheet: of

Contractor: Date:

Location: Concrete Type:

Structure: Placement Method:

Name of Supplier: Design Mix:

Attached DWG Sketch: Yes { } NO { } No. of Cubes:

Mix No/ Batch Arrival Departure Slump Concrete Air

Truck No. Qty (m3) Remarks
Ticket No Time Time Time (cm) Temp (c0) Content

Total Quantity/day:

Quality Control of Concrete

Curing of Concrete
Time of Removal of
Start Finish Remarks
Type of curing Formwork
Time Date Time Date

ISSUED BY: QC APPROVAL:

86
 NOTICE TO POUR CONCRETE No.:

Project Name and Location:

TO: GEIC
CEG CONTRACTOR:
Project Manager

YOU ARE HEREBY NOTIFIED THAT WE INTENT TO POUR CONCRETE AS

FOLLOWS:

LOCATION:

DWG. ATTACHED

BUILDING Zone: Floor:

3
CONCRETE TYPE: TOTAL QUANTITY (m ):

CONCRETE : REINFORCED/ PLAIN (Please mark one)

POUR DATE: POUR HOUR:

REF. TO INSPECTION REQUEST NO.:

Contractor Project Manager : ……………………

Signature Date

POURING APPROVED BY ENGINEER:

……………………… ……………………….
Signature of Consultant Civil Eng Inspector & Project Manager Date

87
Project Title: Construction, Completion and Maintenance of GWC PHASE 5,Two Warehouse Industrial Buildings (K1&K2A)
Location : Logistic Village, Qatar
MATERIAL INSPECTION REPORT
Description of material for inspection: MIR NO.
Date
Contract No.
Contract
Transmittal No.
Spec./Drg. ref.

Item/Qty. req'd. Qty. Del'd. Ttl. Del'd. Test/Mill Certificates

Copy of packing list
Copy of purchase order
Copy of invoice stamped by customs
Inspection location Date of material delivery
Comments

Contractor's Signature Date:

SUPERVISION CONSULTANT'S INSPECTION REPORT

Yes No Initials
Physical Damage?

Details given above correct?

Conform to Approval submission?

Accessories / Spare parts included?

Details :

Inspection Descision Satisfactory

Unsatisfactory
Confirm compliance with approved transmittal YES/NO {If NO confirm issuance of Inspection Memo}

For incorporation in the permanent works

Comments

Signature of GEIC Engineer: Date:

To Contractor :
We Returns this commented MIR. Above inspection shall not relieve the Contractor of its responsibilities to incorporate in the works only such materials
that are in conformity with the Contract.

Signature of GEIC Representative: Date:

Received by contractor
Signature of Contract Engineer: Date:

Distribution : OWNER (1), Consultant (1), Contractor (1)

88
FORM MIR Material Inspection Report .XLS
 Date :
Project No :
Ref. No.:
List of Materials on Site
For the Month of ________________________

Project :
Owner :
Consultant :
Contractor :

BOQ Approval
S/No Description Unit Qty Remarks
Ref. Ref.

Submitted by Contractor

Name : Position : Signature/Date:

Certified by Consultant

Name : Position : Signature/Date:

89
 INSPECTION REQUEST
For Type of Civil Archi Elec./Tel AC/HVAC Fire/Plumb.
Inspection
To supervision
Request
Consultant
Repeated
: (NO)We request your attenendance to inspect the following works IR No.

Inspection Date : Inspection Time :

Construction Activity 1st Approv

Building Zone 2nd Approv

Location 3rd Approv

Specification No. Drawing No: B.O.Q. No. 4th Approv

The following work have been inspected according to checklists attached and accepted by our Q.C.
Description Of Works :

Documentation enclosed Other Dwg.

Check list Attachment Attach.
CONTRACTOR'S QC VERIFICATION REPORT :
Name Position Remarks Signature

Date / Time of Inspection: …………………………………..

Contractor Eng. /Subcontractor Sign: Date:

Contractor Project Manager Sign: Date:
We certify that these works have been executed in accordance with the Contract Specifications and approved drawings. The subject works were also subject to
quality control inspection and have been coordinated with future works of other trades.

Received by GEIC Sign : Date:

Consultant Comments:

Having inspected the above work, you are authorized to proceed with the next operation subject to the comments:
Checked by:
Site Engineer Mechanical Engineer Supervision Consultant Decision
THE WORKS ARE:
Structural Engineer Electrical Engineer A-Approved

Architect Engineer Surveying Engineer C- Not Approved

Others B- Approved as Noted

To The Contractor : GEIC Representative Date

We return hereby this actioned Request for Inspection. The Approval shall not be construed to imply acceptance of the inspected works, nor shall it
release the Contractor of its obligations and liabilities under the Contract.

Received by Contractor Responsible Engineer,Sign: Name : Date:

For Supervision Consultant : Sign: Name : Date:

90
 Date :
Project No:
Ref. No. :

Handing Over of Site

Project :
Owner :
Consultant :
Contractor :

Items Status If yes, Description

Obstruction On Site Yes / No

Any Others Yes / No

Contract Commencement Date:

Contract Completion Date :
We confirm that all relevant Information/particulars are available to commence work immediately.
Remarks:
_________________________________________________________________________________________
_________________________________________________________________________________________
_________________________________________________________________________________________
_________________________________________________________________________________________
_________________________________________________________________________________________
_________________________________________________________________________________________

Contractor : Name : Position : Signature /Date :

Consultant : Name : Position : Signature /Date :

Owner : Name : Position : Signature /Date :

Note: This form must be completed and submitted to GEIC before commencing the works.

Issue No :- 01 Revision No : 0 Date :- Doc No :-

91
Project Title: Construction, Completion and Maintenance of GWC PHASE 5,Two Warehouse
Industrial Buildings (K1&K2A)
Location: Logistics Village, Qatar
REQUEST FOR MODIFICATION BY USER
PROJECT
USER
CONTRACT NO. CONSULTANT: GEIC
CONTRACTOR

REQUEST NO.:
MODIFICATIONS REQUESTED:
(This to be filled by the User)

USER'S REP.: SIGNATURE:

DATE:

A/E COMMENTS / RECOMMENDATIONS:

ESTIMATED VALUE OF THIS REQUEST:

ESTIMATED TIME IMPACT THIS REQUEST:

SIGNATURE: DATE:

OWNER'S DIRECTIONS:

SIGNATURE: DATE:

DISTRIBUTION

ORIGINAL GEIC

C.C: CLIENT

FORM GM-F12-012 RMU1 Request for Modification by User.xls 92

 Date :
Project No:
Request for Approval for Programme Ref. No. :

Project :
Owner :
Contractor :
Starting Date as per Contract :
Completion Date as per Contract :

Milestone Start Date Completion Date Duration

1. Substructure
2. Superstructure
3. Material Submissions
4. All Finishing Works
5. Shop Drawings Submissions
6. Testing & Commissioning
7. Authorities Inspection and Approvals

Enclosures:
 Detailed Program including volume of work and resource allocation.

Contractor : Name : Position : Signature /Date :

Consultant

Approved Approved with comments Revise & Re-submit

Consultant’s Remarks:

Consultant : Name : Position : Signature /Date :

Note: This form must be submitted within ___ No. of Days / Months from the commencement of the Contract.

Issue No :- 01 Revision No : 0 Date :- 01.03.08 Doc No :- GQ/CSP/02

93
Project Title: Construction, Completion and Maintenance of GWC PHASE 5,Two Warehouse
Industrial Buildings (K1&K2A)
Location: Logistic Village, Qatar
CORRECTIVE ACTION REPORT (CAR)
Number: Revision: NCR number: Date:

Corrective Action Plan:

Responsible individual: Position:

Agreed date of completion:

Follow-up Evaluation:

Accepted: Not accepted

Responsible individual: Signature:

Date of completion:

Final Close out:

Quality Control Engineer: Signature:

Date:

94
FORM CAR1 Corrective Action Report .xls
 SUBMITTAL
RESUBMITT

Project Title: Construction, Completion and Maintenance of GWC PHASE 5,Two Warehouse Industrial Buildings (K1&K2A)
Location : Logistic Village, Qatar
TRANSMISSION OF DRAWINGS, DOCUMENTS, SAMPLES, ETC. (refer to DNS ) Transmittal No. :

CONTRACT NO : Date:
PROJECT CODE : SUBMITTED FOR CODE
CONTRACTOR : APPROVAL x
CONSULTANT : Gulf Engineering and Industrial Consultancy Information
As Requested
Review
SUBMITTAL
Construction
TO: SUPERVISION CONSULTANT SITE OFFICE
RESUBMITTAL Fabrication
Owner copy

WE ARE SENDING HEREWITH / UNDER SEPARATE COVER, THE DRAWINGS/

DOCUMENTS / SAMPLES LISTED BELOW. (DELETE AS NECESSARY)

DRWS., SPEC. AND No. of DESCRIPTION * *

ITEM
Originals
No. of Photocopies *TYPE Paper Size
BOQ. REF. (To indicate manufacturer/supplier for material submittal)

COPIES NAME AND SIGNATURE OF CONTRACTOR

Consultant to enter Action Codes and Remarks, and return to Contractor

REMARKS:

* * Manufacturer / Supplier: Name , Address, Local Agent , Subcontractor

Delivery: Origin, Availability, Production period, Delivery Time
Transport: Over Land, Sea Freight, Total Quantity
Programme: Req. Date, Arrival on Site

Corrections or comments made relative to submittals during this review do not relieve the contractor from compliance with the requirements of the drawings and specifications. This check is only for review of general
conformance with the design concept of the project and general compliance with the information given in the contract documents. The contractor is responsible for confirming and correlating all quantities and
dimensions selecting fabrication processes and techniques of construction; coordinating his work with that of other trades, and performing his work in a safe and satisfactory manner.

COPIES TO RECEIVED :
OWNER - Transmittal Cover Only

FOR CONSULTANT DATE:

1 Code to be entered by Contractor + TYPE: SD - Shop drawings MD - Manufacturer's Data
2 Code to be entered by Consultant SM - Sample CT - Certificates
GT - Guarantee OT - Other
MT - Material

95
FORM TF - Transmission Form .XLS
 Material Submital
Date:
Project No:
Ref. No.:

Project : 1st Action Date

Owner : 2nd Action Date
Consultant : 3rd Action Date
Contractor : 4th Action Date

TO CONSULTANT
We request your approval on the following Materials :
Material Description : Catalogue Sample
Drawing/Spec/BOQ Ref : Specified Alternative
Quantity Required : Locally Imported
Available
Country of Origin :
Total Delivry Duration : Est. Date Arrival on Site
Manufacturer :
Supplier /Local Agent :
(Address / Tel. / Fax.) :
We certify that the above submitted items have been reviewed in detail and are correct and in strict conformity with the contract drawing and specifications except as otherwise stated;
and also that the material sources indicated above have been reviewed in detail and that they will supply the submitted items in full conformity with timely delivery

Submitted By Contractor: Name: Position: Signature/Date:

Received By Consultant: Name: Position: Signature/Date:

Consultant Action
Architectural Civil Structural Electrical Mechanical Plumbing Others
Action Codes
Approved Approved as noted Revise & Resubmit Reject Additional Information Required

Consultant Comment :

Name Position Signature / Date

Owner Summary : Further Comments

Action Codes
Approved Approved as noted Revise & Resubmit Reject Additional Information Required
To Contractor :
Corrections or comments made relative to submittals during this review do not relieve the contractor from compliance with the requirements of the drawings and conformance with the
design concept of the project and general compliance with the information given in the contract documents. The contractor is responsible for confirming and correlating all quantities
andspecifications. This check is only for review of general dimensions selecting fabrication processes and techniques of construction; coordinating his work with that of other trades,
and performing his work in a safe and satisfactory manner.

Received by Contractor Name/ Position Signature / Date

96