Candidate information checklist

Pre-employment screening

To help you through the pre-employment screening

process, we've created a detailed guide explaining which
documents you'll need to upload to the Access Screening
vetting platform if your application is successful.

The documents you provide will be securely stored

within the Access Screening platform, in line with our
retention policy.

Important information for your application

To ensure we comply with legal standards

we need to complete the following checks:

1. Right to Work: Confirming you are

eligible to work in the United Kingdom.
2. Basic Disclosure check, completed by the
Disclosure and Barring Service (DBS): a
basic criminal record check to assess your
suitability for the role.

Please note, your proof of ID and your

proof of Right to Work might require
different documents.

Classified: RMG – Public

 Candidate information checklist
Proof of Right to Work in the UK
Purpose of the check
Right to Work checks are a legal requirement to confirm you are eligible to work in the
UK. You must only provide original documents, not copies.
For detailed guidance, refer to the Right to Work Checklist on GOV.UK

Required Documentation
Document
Details
Type
Passport A valid and signed passport showing your identity and nationality.
If applicable, a visa which confirms either a set time or indefinite leave to
remain in the UK. If the visa is expired, we must see a relevant Certificate of
Visa
Application from the Home Office (not a solicitor) stating clearly that you are
still eligible to work in this country. The visa must be in your current passport.
• Birth Certificate – UK citizens may provide a birth certificate instead of your
passport. This must be accompanied by an official proof of National
Insurance number e.g., your official NI card, an original P45 orP60 where
your full first name and surname are visible. We cannot accept first name
Other initials or handwritten proof of your National Insurance number.
accepted • If you are a non-UK National candidate, you will be required to provide a
identification share code as part of your online application. To get a share code, please
click here and follow the instructions on the government website.
• If you have an endorsed passport or an immigration status document, you
are not eligible for a share code and will need to bring your physical
document to the interview.
Verification Process
• Manual Check – Dependent on what document you have indicated you hold (as declared at
the online application). You may be asked to take along your document/s to your interview.
• Online Check – if applicable, provide a share code for the employer to check your status
online.
• IDVT Service – if applicable, your documents may be verified through an Identity Document
Validation Technology service.

Compliance
• Ensure all documents are up to date and valid.
• If your name appears differently on any of the documents or forms provided (e.g., due to
marriage or divorce), please provide the necessary documents to evidence the change of
name. This can include a Marriage Certificate or Deed Poll.
• Be prepared to provide any additional information if requested.
• Understand that these checks are necessary to comply with immigration laws and avoid
penalties.

!
For non-EEA National Students ONLY
Please bring the original documents confirming your course
acceptance and specifying the study and term dates.
Classified: RMG – Public
 Candidate information checklist
Disclosure and Barring Service (DBS)

Purpose of the DBS Check

As part of our recruitment process, all candidates must undergo a Disclosure and Barring
Service (DBS) check. This is an important step to help us ensure the safety and well-being of the
people we serve. The DBS check provides information on any criminal record, which helps us
make informed decisions about your suitability for the role. To complete the check, we'll need a
combination of documents that confirm your full name and date of birth.

What you must do as part of the Basic Disclosure Check process

• Provide valid, current, and original documentation.

• Documents must not be handwritten and must be dated, complying with the timescales
outlined in DBS guidance.
• Not be issued by Royal Mail unless it is a P60.
• Avoid bringing documents printed from the internet. Exception: if you don’t receive
printed bank statements by post, you can use a printed copy that’s stamped and signed
by your bank – this must be dated within the last 3 months.
• Ensure all documents are in your current full name as recorded on your application.
Documents with initials cannot be accepted.
• Include each type of document only once. For example, don’t provide two bank
statements from the same bank as two of the required documents.
• Do not bring foreign equivalents of identity documents if they are listed as ‘(UK)’ on the
list of valid identity documents.
• If providing a British passport, please ensure that it is still in date.

Routes of ID checking
To complete a Basic Disclosure check (DBS), you need to follow the ID checking guidelines,
which involve providing a range of documents to verify your identity. Here are the two routes
you can take:

Route 1 Route 2
• 1 document from Group 1 and • 1 document from Group 2a and
• 1 further document from either • 2 further documents from either
Group 1, or Group 2a or 2b Group 2a or 2b

! If you can’t provide this documentation, we will be unable to

proceed with your application.

Classified: RMG – Public

 Candidate information checklist
Document Lists

Group 1 – Primary identity documents

Document Type Notes
Passport Any current and valid passport. A UK passport can be
expired up to a maximum of 6 months.
e-Visa Accessed via the ‘View and Prove’ service. The share code
requested by the applicant should be a ‘general’ share
code. If you do not have a UKVI account to access your
eVisa you can create you can create one online (Get access
to your online immigration status (eVisa) - GOV.UK)
Biometric residence permit (BRP) A BRP showing Indefinite Leave to Remain, Indefinite Leave
to Enter or No Time Limit can be used up to 18 months
past the expiry date of the BRP. BRP holders should be
encouraged to create an account and access their eVisa.
Application Registration Card (ARC) Issued by the Home Office. Must be checked against the
Home Office Employer Checking Service.
Current driving licence photocard - (full Current and valid photocard driving licence issued by UK,
or provisional) Isle of Man, and Channel Islands. From 8 June 2015, the
paper counterpart to the photocard driving licence will not
be valid and will no longer be issued by DVLA.
Birth certificate - issued within 12 UK, Isle of Man, and Channel Islands - including those
months of birth issued by UK authorities overseas, for example embassies,
High Commissions and HM Forces. Long form birth
certificates only, short form birth certificates do not
contain enough information to be used as an ID document.
Adoption certificate UK and Channel Islands

Group 2a – Trusted government documents

Document Type Notes
Current driving licence photocard (full Current and valid. All countries outside the UK (excluding
or provisional) Isle of Man and Channel Islands)
Current driving licence (full or Current and valid. UK, Isle of Man, and Channel Islands
provisional) - paper version (if issued
before March 2000)
Birth certificate – certified copy UK, Isle of Man, and Channel Islands
Marriage/civil partnership certificate UK and Channel Islands
Immigration document, visa, or work Issued by a country outside the UK. Valid only for roles
permit whereby the applicant is living and working outside of the
UK. Visa/permit must relate to the non-UK country in
which the role is based
HM Forces ID card UK
Firearms licence UK, Isle of Man, and Channel Islands

Classified: RMG – Public

 Candidate information checklist
Document Lists
Group 2b – Financial and social history documents
Document Type Notes Issue date and validity
Mortgage statement UK Issued in last 12 months
Bank or building society UK and Channel Islands. A printed bank Issued in last 3 months
statement statement that is endorsed with a stamp and
signed by the bank is acceptable if you do not
have hard copy bank statements posted to
you.
Bank or building society Countries outside the UK Issued in last 3 months -
statement branch must be in the
country where the
applicant lives and works
Bank or building society account UK Issued in last 3 months
opening confirmation letter
Credit card statement UK Issued in last 3 months
Financial statement, for UK Issued in last 12 months
example pension or endowment
P45 or P60 statement UK and Channel Islands Issued in last 12 months
Council Tax statement UK and Channel Islands Issued in last 12 months
Letter of sponsorship from Non-UK only - valid only for applicants residing Must still be valid
future employment provider outside of the UK at time of application
Utility bill UK - not mobile telephone bill. . Cannot be Issued in last 3 months
printed from an online account
Benefit statement, for example UK Issued in last 3 months
Child Benefit, pension
Central or local government, UK and Channel Islands - a letter confirming Issued in last 3 months
government agency, or local entitlement to benefits. For example: Personal
council document giving Independence Payment (PIP), free school
entitlement, for example from meals, universal credit, asylum support etc
the Department for Work and
Pensions, the Employment
Service, Local Authority
HMRC self-assessment letters or UK Issued in last 12 months
tax demand letter
European Health Insurance Card UK Must still be valid
(EHIC) or Global Health
Insurance Card (GHIC)
EEA National ID card Must still be valid
Irish Passport Card Cannot be used with an Irish passport Must still be valid
Cards carrying the PASS UK, Isle of Man, and Channel Islands. Digital Must still be valid
accreditation logo PASS cards are acceptable where they have
been issued by an approved digital PASS
provider and the QR code has been used to
confirm details.
Letter from head teacher, UK - for 16- to 19-year-olds in full time Issued in the last month
college principal, apprenticeship education or on an apprenticeship - only used
provider in exceptional circumstances if other
documents cannot be provided.
Classified: RMG – Public