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Student Registration System Glen Forest College

The document outlines the development of a computerized Student Registration System for Glen Forest College in Harare, aimed at replacing the manual registration process which is time-consuming and error-prone. The system will utilize VB.NET and Microsoft Access to securely store and manage student data, allowing for easy retrieval and report generation. Testing confirmed that the system meets its objectives, improving efficiency and data security, with potential future enhancements suggested for multi-user access and automatic backups.

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15 views3 pages

Student Registration System Glen Forest College

The document outlines the development of a computerized Student Registration System for Glen Forest College in Harare, aimed at replacing the manual registration process which is time-consuming and error-prone. The system will utilize VB.NET and Microsoft Access to securely store and manage student data, allowing for easy retrieval and report generation. Testing confirmed that the system meets its objectives, improving efficiency and data security, with potential future enhancements suggested for multi-user access and automatic backups.

Uploaded by

zingwemcjosh
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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STUDENT REGISTRATION SYSTEM

Developed for Glen Forest College, Harare

SECTION A: SELECTION, INVESTIGATION AND ANALYSIS

Problem Definition / Background

Glen Forest College in Harare currently uses a manual registration system for enrolling
Lower Six students. The existing process involves recording student details such as names,
gender, address, former school, and chosen subjects on paper forms. This manual method is
time-consuming, prone to errors, and leads to data redundancy. To solve these issues, a
computerized Student Registration System will be implemented using VB.NET and
Microsoft Access.

Investigation of Current System

Currently, student registration is performed manually by administrators. Students present


their results, and the administrator records all details in a register book. The major
problems with this system include high risk of data loss, difficulty in updating information,
and lack of data security. Observation, interviews, and questionnaires were used to collect
information about the current process.

Requirements Specification

The computerized system will enable the college to:


• Store student records in a secure database
• Retrieve, update, and delete student information easily
• Allow login authentication for admin and staff
• Generate printable reports
• Maintain data consistency and security

Software Requirements

• Microsoft Visual Studio .NET (Front End)


• Microsoft Access Database (Back End)
• Microsoft Word for documentation

Hardware Requirements

• Computer with Dual-Core Processor or higher


• 2GB RAM or more
• 20GB hard disk space minimum
• Keyboard, Mouse, and Monitor
• Printer for reports

Aims and Objectives

Aims:
• To design a user-friendly computerized system that simplifies student registration.
• To enhance data security and reduce redundancy.

Objectives:
• To store and manage student data electronically.
• To allow authorized users to add, update, delete, and search student details.
• To generate reports of student enrolment and subject combinations.

SECTION B: DESIGN

Two approaches were considered: using off-the-shelf software and developing custom
software. A bespoke system was chosen because it allows customization according to Glen
Forest College’s needs.

Input Design

The system includes forms for login, student registration, and administration. Each form has
clearly labeled buttons for adding, updating, deleting, and searching student records.

File Design

Main Tables:
1. Students Table – stores student details (Student ID, Name, Surname, DOB, Gender,
Address, Phone, Former School, Combination)
2. Login Table – stores usernames, passwords, and user ranks (Admin or Staff)

Test Plan

Tests conducted:
• Normal data – valid student records
• Extreme data – long names or special inputs
• Abnormal data – invalid entries like symbols or blank fields

SECTION C: SYSTEM DEVELOPMENT

The system was developed using VB.NET as the front-end and Microsoft Access as the back-
end database. Modules include Add, Search, Update, and Delete. The system supports login
authentication and report generation.

SECTION D: TESTING AND EVALUATION

After testing, the system met all key objectives. It reduced registration time, improved data
security, and simplified student record management. Future improvements may include
networking the system for multi-user access and adding automatic data backup.

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