3 Electricity

Contents
Title Page

Preface 2
Acknowledgements 3
Introduction 4
Definitions 5
Allocation of Specific Responsibilities between Ministry of Defence and Others 15
Roles and Duties 16
Documents and Operating Records 18
Operating Procedures 46
Safety Rules and Procedures 53
The Acceptance of New Works 111

Annex A - Model Safety Forms A1 – A30

Annex B - Model Safety Signs B1 – B10
Annex C - Standards for Protective, Test and Earthing Equipment C1 – C3
Annex D - Arc Flash D1 – D3
Annex E - Training E1 – E7

1 JSP 375 Vol 3 Chapter 3 (V1.0 Nov 2020)

Preface
This Chapter of JSP 375, Volume 3 was prepared under the patronage of the
Ministry of Defence (MOD) Director Health Safety and Environmental Protection (DHSEP)
and is to be read in conjunction with JSP 375 Volume 3 Chapter 2 - Common
Requirements. These Safety Rules and Procedures are mandatory for adoption by the
Commanding Officer, Chief Executive or Head of Establishment, into their site safety
plans, to secure compliance with the Health and Safety at Work etc. Act 1974 and to aid
the safe conduct of works activities.

These Safety Rule and Procedures, when read in conjunction with Chapter 2 -
Common Requirements, address the responsibilities of the MOD under the Electricity at
Work Regulations 1989 regarding the design, installation, commissioning, operation,
maintenance, and de-commissioning of electrical equipment in the ownership, in the
widest sense, of the MOD. These Safety Rules and Procedures do not apply to ships and
ancillary craft whether afloat, moored or in dry dock. In these instances, other
arrangements are to be put in place by the Duty Holder.

This Chapter of JSP375, together with Chapter 2 — Common Requirements replace

the 2016 Edition of JSP 375 Volume 3 Chapter 3.

The adoption of the document into the site safety plan will influence the conduct of
many organisations and personnel, including those whose responsibilities are defined in
Chapter 2 Common Requirements, as follows:

Site Safety Officer

Establishment Works Consultant (where this duty is still extant)

Works Service Management organisation, and other Maintenance Management

Organisations, other Contractors and Sub-Contractors

Facilities Managers, Project Sponsors, Project Managers and Contractors for

Projects

Designers of facilities and installations

Technical advice and assistance on electrical working on the Defence Estate can be
obtained from:

Senior Authorising Authority (Electrical) (SAA(E))

Defence Infrastructure Organisation
Kingston Road
Sutton Coldfield
B75 7RL

Amendments to this publication will be advised by a Defence Instructions and

Notices or a Defence Infrastructure Organisation Policy Instruction issued across MOD. It
is the responsibility of the person using this publication on any MOD Establishment to
check with the Facilities Manager or Project Sponsor to ascertain if amendments have
been issued.

JSP 375 Volume 3 has been devised for the use of the MOD and its contractors in
the execution of works in relation to the Defence estate. The Crown hereby excludes all

2 JSP 375 Vol 3 Chapter 3 (V1.0 Nov 2020)

liability (other than liability for death or personnel injury) whatsoever and howsoever arising
(including but without limitation, negligence on the part of the Crown, its servants or
agents) for any loss or damage however caused where the Standard (JSP 375 Volume 3)
is used for any other purpose.

Compliance with either this Chapter or Chapter 2 - Common Requirements does not
of itself confer immunity from legal obligations.

In case of conflict between these Safety Rules and Procedures and a Statutory
Requirement becoming evident, the Statutory Requirement takes precedence and DSA
and the SAA(E) are to be informed. Contract addresses are given below:

DHSEP SAA(E)
Director HS&EP Defence Infrastructure Organisation
MOD Main Building Kingston Road
Whitehall Sutton Coldfield
LONDON B75 7RL
W1A 2HB Email: Waiting for multiuser email address

Acknowledgements

These Safety Rules and Procedures have been produced by a joint Industry /
Ministry of Defence working group comprising of representation from the following
contributing companies and organisations:

Atkins Defence
Debut Services (South West) Ltd
Defence Estates Now: Defence Infrastructure Organisation
Defence Estates (United States Forces)
Develop Training Ltd
Carillion Integrated Solutions Now: Amey Defence Services
Serco Defence Support
Sodexo
Turner Facilities Management Ltd.
Interserve Defence Limited

3 JSP 375 Vol 3 Chapter 3 (V1.0 Nov 2020)

Introduction
Application of these Rules and Procedures

These Rules and Procedures apply only to equipment that is permanently

connected to an electricity distribution system or forms part of an electrical installation,
and to disconnected equipment where an electrical hazard may be created by high
voltage tests.

For the purpose of these Safety Rules and Procedures electrical systems
incorporate:

a. low voltage systems in non-hazardous areas;

b. low voltage systems in hazardous areas;

c. high voltage systems (up to and including 33kV); and

d. aeronautical ground lighting systems.

This document provides a system for:

a. controlling work on electrical systems (as defined above) for which the MOD is
the responsible authority;

b. minimising the risks associated with working on electrical systems;

c. the appointment of key individuals to manage, oversee and perform any such
work; and

d. the documentation for the use in the application of these safety rules and
procedures.

The Defence Infrastructure Organisations Senior Authorising Authority (Electrical)

must approve any proposed deviations from these Safety Rules and Procedures that
might be considered for specific MOD establishments.

The application of these rules is not the sole responsibility of the Authorised
Person (Electrical) but all those operating, working on, testing, de-commissioning,
ordering, specifying and designing electrical systems. The onus is on those responsible
for the ordering or tasking the work to co-ordinate the activities of those carrying out
the work and those making the activity safe. All parties involved in the work are to
follow the health and safety executive (HSE) recommendations (Use of Contractors —
a joint responsibility (www.hse.gov.uk)), which promotes the co-operation of all parties
to ensure that health and safety is properly managed.

The client, or those specifying work, must consider the needs of the operators of
the electrical system(s) to be able to isolate equipment for maintenance or in the event
of an emergency. The design must incorporate suitable and sufficient means of
isolation, temporary earthing and safety signage to permit such that this will be
undertaken safely. The design must enable the operation and maintenance of the
equipment to be undertaken comfortably and unhindered. Although on site changes are
inevitable, any changes made to the original design by the installer must maintain
adequate working areas around the equipment and preserve the ability to isolate and

4 JSP 375 Vol 3 Chapter 3 (V1.0 Nov 2020)

earth the equipment. The project manager responsible for the work is to ensure that
any alterations made on site do not affect the application of these rules.

Associated Regulations and Documents

These Safety Rules and Procedures are based, where applicable, on the Acts,
regulations and documents detailed in JSP 375 Volume 3 Chapter 2 - Common
Requirements and those included below (current versions of the Regulations and
documents should be referred to where applicable):

a. Electricity at Work Regulations;

b. Electricity, Safety, Quality and Continuity Regulations;

c. DSA03 OME Part 2: In-Service and Operational Safety Management of OME;

d. JSP 317: Joint Service Safety Code for the Storage and Handling of Petroleum
Oils and Lubricant (POL);

e. JSP 319: Joint Service Safety Regulations for the Storage, Handling of Gases;

f. JSP 375 Vol 3 Ch 5 - Petroleum Systems;

g. ESTC Standard No. 6. Requirements for the Commissioning, Inspection,

Testing and Maintenance of Works for explosive facilities;

h. MAA Regulatory Publications;

i. JSP 418 - Sustainable Development and Environment Manual;

j. HSG 230 Keeping Electrical Switchgear Safe. Issued by the Health and Safety
Executive;

k. Model Code of Safe Practice - Part 1 Electrical, and Part 9 Liquid Petroleum
Gas. Issued by the Institute of Petroleum; and

l. Best Practice Guide - Guidance on safe isolation procedures for low voltage
installations. Issued by the Electrical Safety First.

Definitions
For the purposes of these Safety Rules and Procedures the following definitions
apply in addition to those detailed in JSP 375 Volume 3 Chapter 2 - Common
Requirements.

The abbreviations identified against specific definitions (e.g. Safety Lock (SL)) and
those identified in JSP 375 Volume 3, Chapter 2 — Common Requirements, may be used
in the preparation of the Safety Documentation, with the prior authorisation of the
Authorising Engineer (Electrical), and where it is deemed no confusion can arise by the
use of the abbreviation. Where confusion may occur, the full description is to be used.

Accompanying Safety Person (ASP)

A responsible person not involved in the work or test activity, who is to contribute to
the prevention of injury and who has received training in emergency first-aid and has

5 JSP 375 Vol 3 Chapter 3 (V1.0 Nov 2020)

adequate knowledge, experience and ability to recognise danger, keep watch, prevent
interruption, apply first aid and summon help.

AGL Field Circuit

Equipment configured as an electrical circuit to provide specified visual cues for

aeronautical purposes and installed within the manoeuvring area and terminating in a
cable termination panel, or similar device, constant current regulator or Transformer Mains
Supply. The AGL Field circuit excludes the cable termination panel, constant current
regulator or Transformer Mains Supply and any interconnecting cable.

Aeronautical Ground Lighting Primary Series Circuit Equipment

Any Electrical Equipment and conductors connected together to form or intended to

form an Aeronautical Ground Lighting Primary Series Circuit. This includes Constant
Current Regulators, Series Circuit Regulators, Transformers Mains Supply, Circuit
Selector Switches, Cable Termination Panels, Primary Series Circuit Cables, and Series
Circuit Transformers.

Area Custodian

A person appointed by the line management for a defined area, which may include a
building(s) and whom is responsible for liaison with visiting contractors.

Authorised Person (Electrical) (AP)

A person who has been appointed in writing by the Authorising Engineer (Electrical),
to be responsible for the implementation and operation of these rules.

In this document, when reference is made to ‘the Authorised Person (Electrical)’ this
means the duty Authorised person (Electrical). When reference is made to ‘an Authorised
Person’ this means any Authorised Person (Electrical) who may be on or off duty.

Authorising Engineer (Electrical) (AE)

An engineer who holds an extant Licence for defined systems issued by the Senior
Authorising Authority (SAA) and who is to be responsible for implementing and monitoring
these Rules and Procedures including the assessment of the Authorised Persons
(Electrical)

Authority for Access (Electrical)

A document as Model Form No. 10 issued by the Authorised Person (Electrical)

when work, not requiring a Permit to Work, Sanction to Test or Sanction for Work on or
near Live Electrical Equipment and not covered by a Standing Instruction or Specific
Written Instruction, is to be undertaken in an area or location which is under the control of
the Authorised Person (Electrical).

Caution Sign (CS)

A non-metallic sign as Model Sign No. T1 bearing the words "CAUTION - Persons
working on equipment" and "DO NOT TOUCH".

6 JSP 375 Vol 3 Chapter 3 (V1.0 Nov 2020)

Certificate of Isolation and Earthing (CIE)

A document as Model Form No. 7 issued by the Authorised Person responsible for
one side of the demarcation line between two different electrical systems, and to be given
to the responsible person for the other side of the demarcation, detailing the isolation and
temporary earthing operations carried out to enable the work to be undertaken on the
responsible persons electrical system.

Circuit Protective Conductor (CPC)

A protective conductor connecting exposed conductive parts of equipment to the

main earthing terminal.

Conductor

A conductor of electrical energy.

Confirm Dead

Demonstrate with the use of Test Equipment that no electrical potential liable to
cause danger or, where appropriate, injury is present.

Constant Current Regulator (CCR)

Apparatus that produces a current output at a constant rms value independent of

variations in the series circuit load, input voltage and service condition as specified.

Dead

Not electrically "live" or "charged".

Disconnected

Equipment (or part of an electrical system) that is not connected to any source of
electrical energy. NB; In this case the physical removal of the means by which an item of
electrical equipment is connected to every source of electrical energy.

Earthed

Connected to the general mass of earth in such a manner as to ensure at all times
an immediate discharge of electrical energy without danger or, as appropriate, injury.

Earth

The conductive mass of earth whose electrical potential is conventionally taken as

zero, and can be a:

a. Temporary Earth - A connection to earth, applied by an Authorised Person

(Electrical) (or Skilled Person working or testing in accordance with Table LV3) at a
position specified in a Permit to Work or Sanction to Test, made before working on or
testing equipment to ensure as far as is practicable that the equipment does not
become electrically charged. It is secured, where practicable, by a Safety Lock. On
completion of a Permit to Work or Sanction to Test these earths are removed by the
Authorised Person (Electrical); or

7 JSP 375 Vol 3 Chapter 3 (V1.0 Nov 2020)

 b. Removable Temporary Earth - a proprietary earth applied by an Authorised
Person (Electrical) (or a Skilled Person working or testing in accordance with Table
LV3) at a position specified on a Sanction to Test which may be removed by the
person in charge for the duration of the test. These earths are listed on the Sanction
to Test by the Authorised Person (Electrical) prior to the issue of the Sanction to
Test; or

c. Additional Earth - a proprietary earth applied after the issue of a safety

document by the Person in Charge usually at the point of work. These are to be
removed before the Permit to Work or Sanction to Test is cancelled.

Electrical Equipment

Anything used, intended to be used or installed for use, to generate, provide,

transmit, transform, rectify, convert, conduct, distribute, control, store, measure or use
electrical energy.

Electrical Equipment Warning Sign (EEWS)

A non-metallic sign as Model Sign No. T3 bearing the words 'WARNING Live
Electrical Equipment' and 'Access Prohibited'.

Electrical Installation

An assembly of associated Electrical Equipment to fulfil a specific purpose, which

forms part of a System.

Equipment

Abbreviation within this document for Electrical Equipment.

Explosives Facility

A facility used for the storage, processing and testing of explosives.

Explosives Safety Representative (ESR)

A person appointed by the Commanding Officer / Head of Establishment (CO / HoE)

and responsible for explosives safety at the establishment.

Hazardous Area

Any location in which there is danger or a risk to health created by the presence of
combustible material, explosive material, poisonous substances, electromagnetic
radiation, or may be due to the location of the work such as the danger posed by a
confined space.

Hazardous Area Manager (HAM)

A person appointed by the CO / HoE and having control of the works and other
defined responsibilities within a Hazardous Area. For Explosive facilities this person is
referred to as the Explosives Safety Representative (See 'Explosives Safety
Representative').

8 JSP 375 Vol 3 Chapter 3 (V1.0 Nov 2020)

High Voltage Enclosure (HVE)

A location within which a live High Voltage conductor is or may be exposed without
the use of a tool or key.

High Voltage Enclosure Sign

A non-metallic sign as Model Sign No. T2 bearing the words "DANGER High Voltage
Enclosure" and "KEEP OUT Authorised Access Only".

Injury

Death or personal injury as a direct or indirect consequence of electric shock, electric

burn, electrical explosion or arcing, or from fire or explosion initiated by electrical energy.
The injury may be associated with the generation, provision, transmission, transformation,
rectification, conversion, conduction, distribution, control, storage, measurement or use of
electrical energy.

Installation

Abbreviation within this document for Electrical Installation.

Intrinsically Safe Equipment for Test Purposes

Test Equipment satisfying the requirements of BS1259 - Intrinsically safe electrical

apparatus and circuits for use in explosive atmospheres, or of the relevant parts of BS EN
60079 - Electrical apparatus for potentially explosive atmospheres.

Isolate

Disconnect and separate Equipment from every source of electrical energy in such a
way that the disconnection and separation is secure.

Main Intake Switch (MIS)

A main intake switch at the origin of the supply to a building or facility to provide a
means of isolation and to enable interruption of the supply on load and identified by the
application of Model Sign No. P3. Also, a point of demarcation as designated by the
Authorising Engineer (Electrical) and identified by the application of Model Sign No. P3

Mimic Diagram (MD)

A single line diagram of an electrical distribution system so made that the symbol for
each item of switchgear may be adjusted to indicate the ON, the OFF, or the EARTHED
position. The symbol for each item of Equipment shall use the appropriate colour indication
of voltages to BS 3939.

Multi-meter

An instrument that combines more than one function for measuring or testing
electrical characteristics (i.e. a single instrument that measures amperes, volts, and
ohms).

9 JSP 375 Vol 3 Chapter 3 (V1.0 Nov 2020)

Multi-range Instrument

An instrument with one function for measuring or testing a range of values of an

electrical characteristic (i.e. an instrument that only measures amperes).

Operation (of Equipment)

Undertaking a function such as a switching process for which the Equipment is

specifically installed.

Operational Risk Assessment (ORA)

A Risk Assessment prepared by an Authorised Person (Electrical) to address the

hazards exhibited by the electrical system and present within the environment in which the
work and / or test is to be completed.

Permit to Work (Electrical) (PTW(E)NHA)

Written authority as Model Form No. 2 issued by the Authorised Person (Electrical)
for work to be undertaken on Equipment in a Non-hazardous Area.

Permit to Work (Electrical) Hazardous Area (PTW(E)HA)

Written authority as Model Form No. 3 issued by the Authorised Person (Electrical)
for work to be undertaken on Equipment in a Hazardous Area.

Permit to Work (Explosives)

Written authority issued by the Explosives Safety Representative for work and / or
testing to be undertaken on Equipment in an explosive facility.

Permit to Work (Petroleum) Hazardous Area (PTW(P)HA)

Written authority issued by the Authorised Person (Petroleum) for work to be

undertaken in a Hazardous Area (Petroleum).

Permit to Work (Petroleum) Restricted Area (PTW(P)RA)

Written authority issued by the Authorised Person (Petroleum) for work to be

undertaken in a Restricted Area (Petroleum).

Person in Charge (PiC)

A Skilled Person who has accepted a Permit to Work, a Sanction to Test, a Sanction
for Work on or near Live Electrical Equipment, a Specific Written Instruction or an Authority
for Access, for a particular task from the Authorised Person (Electrical), or a Skilled Person
who has accepted a Standing Instruction from an Authorised Person (Electrical), or a
Skilled Person who is responsible for working on or testing low voltage equipment in non-
hazardous areas in accordance with Table LV3.

(Except for recipients of an Authority for Access, a Person in Charge will be a Skilled
Persons (Electrical).

10 JSP 375 Vol 3 Chapter 3 (V1.0 Nov 2020)

Protective Conductor

A conductor used for some measure of protection against electric shock and
intended for connecting any of the following parts:

a. exposed-conductive-parts;

b. extraneous-conductive-parts;

c. the main earthing terminal;

d. earth electrode(s); and

e. the Earthed point of the source, or an artificial neutral.

Protective Equipment

Equipment used to protect persons from injury in the working environment. Protective
Equipment includes items such as special tools, protective clothing, insulating screening,
safety harnesses and temporary Safety Signs.

Prove Dead

Demonstrate with the use of Test Equipment that no electrical potential liable to
cause danger or, where appropriate, injury, is present.

Proving Unit (PU)

Test Equipment to confirm the operation of a Test Indicator / Potential Indicator.

Safety Documentation

Safety Programme, Permit to Work, Sanction to Test, Sanction for Work on or near
Live Electrical Equipment, Certification of Isolation and Earthing, Standing Instruction,
Specific Written Instruction, Authority for Access, or variation thereof.

Safety Lock (SL)

A padlock indelibly coloured red, having a single key which differs from all other keys
provided for the system or installation, used for securing the means of isolation and to
prevent the removal of Temporary Earths.

Safety programme (Electrical) (SP(E))

Abbreviation within this document for Safety programme (Electrical). A document as

Model Form No. 1 consisting of a written plan and a circuit diagram(s)and indicating the
condition immediately prior to the issue of a Permit to Work, Sanction to Test, and
Certification of Isolation and Earthing, including the reinstatement process for the electrical
system on completion of the work and / or test. It is to include: the purpose of the proposed
work or test, the intended sequence of safety operations to be performed and details of the
safety documents issued.

11 JSP 375 Vol 3 Chapter 3 (V1.0 Nov 2020)

Safety Sign

A non-metallic sign as Model Sign No. P1 bearing the words "DANGER OF DEATH",
or a combined Danger Sign and Notice as Model Sign No. P2.

Sanction for Work on or near Live Electrical Equipment (SWLEE)

Written authority as Model Form No. 6 issued by the Authorised Person for work or
Test to be undertaken on or near live Equipment.

Sanction to Test (Electrical) (STT(E))

Written authority as Model Form No. 4 issued by the Authorised Person (Electrical)
for testing to be undertaken on Electrical Equipment in a non-hazardous area.

Sanction to Test (Electrical) Hazardous Area (STT(E)HA)

Written authority as Model Form No. 5 issued by the Authorised Person (Electrical)
for testing to be undertaken on Electrical Equipment in a Hazardous Area.

Skilled Person (SKP)

A person approved and recorded in the Skilled Persons Register by an Authorised

Person for defined work who possesses, as appropriate to the nature of the electrical work
and / or test to be undertaken, adequate education, training and practical skills, and who is
able to perceive risks and avoid hazards which electricity can create.

In this document, when reference is made to ‘the Skilled Person’ it refers to the
Skilled Person (Electrical) (SKP (E)), and when reference is made to ‘a Skilled Person’ this
means a Skilled Person (SKP) other than a Skilled Person (Electrical).

Specific Written Instruction (SWI)

Abbreviation within this document for Specific Written Instruction for particular
switching operations in respect of specific items of High and Low Voltage Equipment and
phasing tests. A written instruction as Model Form No. 9 issued by the Authorised Person
to a Skilled Person to carry out defined operations of switchgear and phasing tests,
immediately and without any intentional delay.

Standing Instruction (SI)

Abbreviation within this document for Standing Instruction for Electrical Equipment.
Written authority, applicable for up to three years and reviewed annually, as Model Form
No. 8 issued by an Authorised Person to a Skilled Person to undertake defined tasks.

Substation

Any premises or part of premises in which electrical energy is transformed or

converted to or from high voltage, or which contains high voltage switchgear.

Supervision

Types of supervision:

12 JSP 375 Vol 3 Chapter 3 (V1.0 Nov 2020)

 a. Immediate Supervision: is given by a competent person, who is available and
attends the work as necessary; and / or

b. Personal Supervision: is given by a competent person who is present at the

work at all times.

Switch-Disconnector

A switch which, in the open position, satisfies the isolating requirements specified for
a disconnector (BS EN 60947 part 3).

System

An electrical system in which all the Equipment is, or may be, electrically connected
to a common source of electrical energy, including such source and such Equipment.

Task Risk Assessment

A Risk Assessment prepared by a Skilled Person to address the hazards exhibited

by the work and / or test and including local hazard information provided by the Area
Custodian in accordance with MOD's '4C' management system (JSP 375, Vol 1 Chapter
34 - 4C System. The Management of Visiting Workings and Contractors.)

Test / Testing (of Equipment)

Defined as follows:

a. Functional test / testing: Proving a sequence of operations or the measuring of

electrical characteristics of live Electrical Equipment (for example, diagnostic testing
of faulty equipment); or

b. Quality test / testing: Applying test voltages, currents or signals for the purposes
of proving insulation, continuity or other characteristic of isolated electrical equipment
(for example, before a permanent electrical installation is energised from any source
of electrical energy).

Test Equipment

Equipment to undertake particular tests, that is suitable for the use for which it is
provided, that is maintained in a condition suitable for that use, and that is properly used.

Test Indicator / Potential Indicator (PI)

Test Equipment for proving dead and confirming dead in connection with these Rules
and Procedures.

Test Supply

Test Equipment for proving the function of a voltage Test Indicator or a Potential
Indicator or live voltage and phasing Test Equipment or a current Test Indicator.

Voltage

The following ranges of voltage are defined below for non-conductive environments.

13 JSP 375 Vol 3 Chapter 3 (V1.0 Nov 2020)

High Voltage

A potential normally exceeding Low Voltage.

Low Voltage

A potential normally exceeding Extra-Low Voltage but not exceeding 1000 volts ac or
1500 volts dc between conductors, or 600 volts ac or 900 volts dc between a conductor
and earth.

Extra-Low Voltage

A potential normally not exceeding 50 volts ac, or 120 volts dc, between
conductors or between a conductor and earth. (The rms ripple on the dc supply is not
to exceed 10% of the nominal dc and the maximum peak value of the dc supply is not
to exceed 137 volts.)
Note 1: AC values are rms and, except for the maximum peak value of the Extra Low
Voltage dc supply, the voltages given in the above definitions are nominal values. The
actual voltage of an Extra-Low Voltage or Low Voltage installation may exceed the
nominal maximum voltage of the range by a quantity within normal tolerances.

Note 2: A 120 volts dc supply derived from a conventional three phase bridge rectifier
does comply with the ripple and maximum peak value requirements stated above.
Supplies derived from single-phase rectifiers require a considerable degree of smoothing
to achieve compliance.

Note 3: For the purpose of insulation resistance testing on installations designed in

accordance with BS7671; a test voltage of 1000V dc, with a maximum test current of 1mA,
does not require the issue of a Sanction to Test.

Working Lock (WL)

A padlock, except a Safety Lock, used to secure Equipment.

Work / Working (on Equipment)

The installing, dismantling, assembling, maintaining or repairing of Electrical

Equipment.

Work / Working near Live Electrical Equipment

Any work activity where there is a risk of contact with dangerous live conductors. This
includes accidental short circuit contact.

Work / Working on Live Electrical Equipment

Work / Working (on Equipment) involving the handling of exposed dangerous live
conductors.

Work on or near Live Equipment Sign

A non-metallic sign as Model Sign No. T4 bearing the words "DANGER Work on or
near live Equipment - in progress".

14 JSP 375 Vol 3 Chapter 3 (V1.0 Nov 2020)

Allocation of Specific Responsibilities between Ministry of Defence and
Others
(To be read in conjunction with the requirements of JSP 375 Volume 3 Chapter 2 —
Common Requirements.)

Where the Ministry of Defence provides a Temporary Electricity Supply to a

Consumer:

a the temporary supply is to include a means of isolation under the control

of the Ministry of Defence. The supply terminals of the temporary supply are to
be the outgoing terminals of a switch disconnector, circuit breaker or other
clearly identified terminals; and

b the Ministry of Defence is to be responsible for the control of the system

up to and including the supply terminals. The consumer is to be responsible for
the connections to the terminals and for the remainder of the downstream
system.

Where the Ministry of Defence provides a Permanent Electricity Supply to a

Consumer:

a. before an installation is connected to the system for the first time, the
Ministry of Defence is to be satisfied that the installation complies with the
Electricity Safety, Quality and Continuity Regulations and other appropriate
regulations;

b. the Ministry of Defence is responsible for the supply cable, the

disconnecting device, any metering equipment and the conductors up to the
supply terminals;

c. the Ministry of Defence is not responsible for the installation downstream

of the supply terminals but, if the installation is known to be unsafe or likely to
cause interference to the system, the supply is to be discontinued until all
defects are remedied; and

d. the Authorising Engineer (Electrical) is to ensure in conjunction with the

consumer's responsible person a written agreement is available defining the
demarcation between the MOD's and the consumer's equipment and their
associated responsibilities indicating the boundaries, operation, protection and
maintenance procedures for the equipment and located in the Electrical Safety
Document Register.

Where a Supply Authority appoints personnel to operate equipment:

a. the supply authority may appoint nominated Authorised Persons (Electrical) to

operate their Equipment under defined conditions and in accordance with defined
procedures. In such cases, appropriate Authorised Persons (Electrical) are to be
nominated by the Authorising Engineer (Electrical) for appointment by the supply
authority;

b. each nominated Authorised Person (Electrical) is to obtain from the supply

authority's appointing officer a written agreement defining;

15 JSP 375 Vol 3 Chapter 3 (V1.0 Nov 2020)

 (1) the responsibilities to be accepted and the regulations to be complied with
and procedures to be followed; and

(2) the demarcation of the supply authority equipment and their

responsibilities to provide an electrical supply, indicating the boundaries and
control switching procedures for their equipment.

c. each nominated Authorised Person (Electrical) is to acknowledge, in writing,

receipt of the agreement from the supply authority, and acceptance of the
responsibilities after consultation with the Authorising Engineer (Electrical). Each
agreement is to be reviewed when there is a change of state of equipment;

d. copies of the agreement and acknowledgement are to be sent to the

Authorising Engineer (Electrical) and placed in the Electrical Safety Documents
Register;

e. a copy of any relevant regulations of the supply authority is to be available in

each nominated Authorised Person (Electrical)'s office and at any other location
required by the supply authority;

f. any action taken by a nominated Authorised Person (Electrical) on behalf of the

supply authority is to comply with the instructions of the supply authority and is to be
recorded in the Electrical Distribution Operating Record and in any documentation
required by the supply authority; and

g. Authorised Persons (Electrical) appointed by the supply authority are, where

practicable, to provide advance warning to the supply authority and the Authorising
Engineer (Electrical) before relinquishing an appointment.

Roles and Duties

General

The Roles and Duties included below for the Authorising Engineer (Electrical),
Authorised Person (Electrical), and Person in Charge are in addition to those identified
in JSP 375 Volume 3 Chapter 2- Common Requirements.

Duties of Authorising Engineers (Electrical) in Connection with Authorised

Persons (Electrical)

The Authorising Engineer (Electrical) is to issue to each Authorised Person

(Electrical), on appointment or re-appointment, a Certificate of Appointment as an
Authorised Person (Electrical).

Where live working is considered appropriate the requirements of the Electricity at

Work Regulations, Regulation 14 are to be specifically addressed in the Task Risk
Assessment. This is to be undertaken before the Authorising Engineer (Electrical) issues
written authority for work on or near live Electrical Equipment, within an establishment, to
the Authorised Person (Electrical). The authority is to include:

a. the establishment to which the authority applies;

b. acceptance of the reasons which make live working unavoidable;

16 JSP 375 Vol 3 Chapter 3 (V1.0 Nov 2020)

 c. the particular equipment on which live working is permitted;

d. the extent of the work allowed (this may include a Method Statement);

e. any limitation of the work imposed for safety reasons;

f. any Protective Equipment that is to be made available; and

g. whether the authority is for a single operation (such as a repair or modification),

or for a repetitive task (such as routine maintenance or adjustment).

Duties of Authorised Persons (Electrical).

More than one Authorised Person (Electrical) may be appointed for a system or
installation, but at any one time only one Authorised Person (Electrical) is to be on duty for
a system or installation. Each transfer of responsibility between Authorised Persons
(Electrical) is to be recorded in the Electrical Distribution Operating Record.

If appointed for an establishment that includes an Aeronautical Ground Lighting

installation communicate and co-operate with the Duty Air Traffic Control Officer as
required by paragraph 404.

Supervise or undertake cable detection or location work within the geographical area
of the Authorised Persons appointment.

Ensure that an Operational Risk Assessment for the isolation of an electrical system
is prepared prior to the production of a Safety Programme.

Ensure that a Task Risk Assessment for each task on or associated with an electrical
system is prepared to the satisfaction of the Authorised Person (Electrical) prior to issue of
a task related safety document.

Role of Persons in Charge

A Person in Charge is a Skilled Person who:

a. is working in accordance with Table LV3 or paragraph 359.b.(3).;

b. is testing equipment in accordance with Table LV3;

c. has accepted a Permit to Work, Sanction to Test or Sanction to Work on or near

Live Electrical Equipment;

d. has a Specific Written Instruction or Authority for Access from the Authorised
Person (Electrical); or

e. has a Standing Instruction from an Authorised Person (Electrical).

Approval of Accompanying Safety Persons

In addition to the appointment procedures defined in the Common Requirements an

Accompanying Safety Person may be approved by:

a. a Skilled Person working in accordance with Table LV3 or paragraph 359.b.(3).

before undertaking a task requiring an Accompanying Safety Person;

17 JSP 375 Vol 3 Chapter 3 (V1.0 Nov 2020)

 b. by a Skilled Person before undertaking inspection, fault finding or testing of live
Low Voltage Equipment in accordance with paragraph 309.a.;

c. the Authorised Person when a Permit to Work (Electrical), Sanction to Test

(Electrical), Sanction to Work on or near Live Electrical Equipment, Specified Written
Instruction or Authority for Access is issued;

d. the Authorised Person before undertaking a task requiring an Accompanying

Safety Person; or

e. a Person in Charge before undertaking a task requiring an Accompanying

Safety Person.

Documents and Operating Records

Safety programme (Electrical)

Prior to the issue of any Permit to Work, Sanction to Test, or Certificate of Isolation
and Earthing, a safety programme detailing the intended sequence of operations to be
performed to make the equipment safe for the execution of the work or test, and its
restoration, if applicable, into service, is to be prepared.

The sequence of operations defined in the safety programme shall comprise all
activities, including the issue and cancellation of associated safety documentation,
required to make the electrical systems or equipment safe to work on or test, through to
the restoration, if applicable, of the electrical supply to the electrical system or equipment.
The method of preparation of the safety programme is to be agreed in advance by the two
Authorised Persons (Electrical) (Originating and Countersigning) or Authorising Engineer
(Electrical), if applicable, responsible for its authorisation and shall be in accordance with
one of the following:

a. where the task comprises either work or testing or both, but no additional
isolations or earthing are required to complete the testing, then all sequences
through to the complete restoration may be recorded in a single Safety Programme;
or

b. where the task requires a sequence of multiple safety documents (for example:
test, work, test) and additional isolations and / or earthing are required, then either:

(1) all sequences through to the restoration may be recorded in a single

safety programme supplemented by additional electrical diagrams, as
necessary. The first diagram shall detail the isolation and earthing
arrangements associated with the initial test or work. Subsequent
diagram(s) shall show all isolation and earthing arrangements in place
prior to issuing the subsequent safety documentation; or

(2) all sequences through to the restoration may be recorded on

multiple safety programme. Each safety programme shall show all the
isolation and earthing arrangements in place prior to issue of each safety
document. All safety programme are to be cross-referenced.

The restoration of the electrical supply to the electrical system or electrical equipment
is to be detailed on the safety programme supporting the last safety document issued.

18 JSP 375 Vol 3 Chapter 3 (V1.0 Nov 2020)

 A safety programme form is to have a format in accordance with Model Form No.1
printed in black on pale green paper. It shall have an original and a duplicate of each page,
and each sheet of a programme shall bear the same unique and non-repeatable pre-
printed serial number. Sets of numbered forms shall be used in sequence. Where a
supplementary form is required it is to have a format in accordance with Model Forms Nos.
1 a and 1 b, be attached to the safety programme and numbered accordingly.

Contents of Safety Programmes:

a. the safety programme is to be completed in duplicate and implemented

by the originating Authorised Person (Electrical) or countersigning Authorised
Person (Electrical), who is to be responsible for issuing any Permit to Work,
Sanction to Test or Certificate of Isolation and Earthing associated with the
Safety Programme;

b. the safety programme is to indicate:

(1) the purpose of the proposed work or test;

(2) the equipment for which the proposed sequence of operations are
intended to make safe to work on or test;

(3) the location of the equipment;

(4) details of other safety procedures or documents that relate to the

proposed work or test including the Operational and Task Risk
Assessments and the method statement for the task;

(5) details of the work or test to be done;

(6) the date on which countersigned programme is required to

commence;

(7) special instructions or safety measures to be included on the Permit

to Work or Sanction to Test;

(8) a circuit diagram, or diagrams (see paragraph 114.b.(1). and

114.b.(2).) of the isolating and earthing arrangements. (To be signed by
the Person in Charge. See paragraph 117.d.);

(9) the sequence of operations to be undertaken prior to issuing the

Permit to Work, Sanction to Test or Certificate of Isolation and Earthing
including the location, including any name and identification code, at
which each operation is to be performed;

(10) the identity of each item of switchgear to be operated, including

generic type, manufacturers name and manufacturers type or reference;

(11) the operation to be performed;

(12) the reason for the operation;

(13) any items required (for example: keys, locks, Protective Equipment);

19 JSP 375 Vol 3 Chapter 3 (V1.0 Nov 2020)

 (14) the name of the Accompanying Safety Person required for a specific
operation;

(15) the name of the originating Authorised Person;

(16) the name of the countersigning Authorised Person;

(17) the serial number of the Permit to Work, Sanction to Test or

Certificate of Isolation and Earthing and the recipient of the document;
and

(18) the sequence of operations to be undertaken on the cancellation of

the Permit to Work, Sanction to Test or Certificate of Isolation and
Earthing up to the completion of the reinstatement of the system including
live voltage and phasing tests.

c. the original of the completed Safety Programme is to be signed by the

originating Authorised Person (Electrical) and then countersigned by a second
Authorised Person (Electrical) or Authorising Engineer (Electrical) who has
knowledge of the system or installation and has access to an up-to-date
diagram of that system or installation; and

d. the originals of pages 2, 3 and 4 and of any additional pages used for the
Programme are to be initialled by the originating and the countersigning
Authorised Persons (Electrical).

Implementing Safety Programmes:

a. before commencing the sequence of operations detailed on the

countersigned Safety Programme, the Authorised Person (Electrical) is to
confirm that, the DIO Estate Facilities Manager (for Regional Prime
Contracts), the DIO Project Manager (for other forms of DIO contract) and
the Property Manager for other residual works and maintenance contracts on
the defence estate or his nominated representative, as appropriate, and the
person responsible for the day to day operations of the areas that are to be
affected, have given permission for the intended work or test. It is also to be
confirmed that these persons have been informed of the date and time of the
intended operations and the effect upon the electricity supplies to the
affected areas;

b. before commencing the sequence of operations detailed on the

countersigned Safety Programme, the duplicate is either to be placed in the
Electrical Safety Documents Register or retained in the Safety Programme Pad
and located in the Document Cabinet;

c. the Authorised Person (Electrical) is to refer to the original of the safety

programme while carrying out the sequence of operations detailed on the
Programme, and is to note on it the date and time of each operation; and

d. the Authorised Person (Electrical) is to show the circuit diagram(s) on the

safety programme to the prospective Person in Charge while showing that
person the safety arrangements at the points of isolation and at the places of
the Work or Test. The Person in Charge is then to sign and date the diagram(s)
to indicate their understanding.

20 JSP 375 Vol 3 Chapter 3 (V1.0 Nov 2020)

 Completion of Safety Programmes:

a. on completion of the sequence of operations detailed on the safety programme,

the serial number, task description and status of the task is to be entered in the
Electrical Distribution Operating Record, and both the original and duplicate are to be
retained in the Electrical Safety Documents Register; and

b. the original safety programmes are to be retained, in the Electrical Safety

Documents Register, for three years after the dates on which they were
implemented.

Permit to Work

A Permit to Work is to be issued by the Authorised Person (Electrical) to a Skilled

Person before any Work on defined items of equipment is commenced. The items of
equipment requiring a Permit are defined in Tables LV1, HAZ1, HV1 and AGL1 of these
Rules and Procedures.

A Permit to Work form shall have a format in accordance with Model Forms Nos. 2 or
3 printed in black on pale blue paper. It shall have an original page and a duplicate page
for Parts 1 and 2 and a single page for Parts 3 and 4 or, where applicable, for Parts 3, 4
and 5. Each page of a Permit shall bear the same pre-printed serial number and sets of
numbered forms shall be used in sequence.

Only one set of Permit to Work (Electrical) Non-hazardous Area and Permit to Work
(Electrical) Hazardous Area forms are to be in use at any time within each site, location or
geographical area for which an Authorised Person is on duty.

When not in use the Permit to Work forms are to be kept in the Document Cabinet.

Unless paragraph 125 applies, a Permit to Work (Electrical) is not to be issued for
any item of equipment for which an existing Permit to Work (Electrical), a Sanction to Test
or a Sanction for Work on or near Live Electrical Equipment, remains valid, nor for
equipment which is within an area for which an Authority for Access exists unless a Risk
Assessment indicates that it is safe to do so.

More than one Permit to Work (Electrical) Non-hazardous Area may be issued for
one item of Equipment provided that:

a. a risk assessment indicates that it is safe to do so;

b. a single safety programme is prepared which applies to all the Permits;

c. all the Permits are prepared before issued;

d. all the Persons in Charge are told of the existence of the other Permits, which
are to be listed in Part 1 of each Permit; and

e. multiple locking devices are used, the devices having sufficient capacity to
accommodate the Safety Locks required for all the Permits.

Permits to Work are to be issued only to Skilled Persons who are:

21 JSP 375 Vol 3 Chapter 3 (V1.0 Nov 2020)

 a. recorded in the Skilled Persons Register and appropriate to the equipment to be
worked; or

b. an Authorised Person (Electrical) who has knowledge of the system or

installation; or

c. where an ad hoc assessment using Discretionary Procedures (See JSP 375 Vol
3 Ch 2 — Common Requirements) has been carried out by the Authorised Person
(Electrical) on the Skilled Person and recorded in the Electrical Safety Documents
Register.

On accepting a Permit to Work, the Skilled Person becomes the Person in Charge as
described in JSP 375 Vol 3 Chapter 2 - Common Requirements.

The Authorised Person (Electrical) may not issue a Permit to Work to themselves
without the prior written authorisation from the Authorising Engineer (Electrical). Where
written authorisation is given by the Authorising Engineer (Electrical), the Authorised
Person (Electrical) then becomes the Person in Charge.

A Permit to Work is to state precisely and legibly:

a. equipment to be worked on;

b. location of equipment;

c. details of other safety procedures or documents that relate to the proposed

work;

d. details of the work to be done;

e. specific points where equipment is isolated;

f. specific points where equipment is earthed;

g. Serial Number of the Safety Programme;

h. the safety checks, as detailed on the Permit, which have been undertaken; and

i. special instructions and safety measures.

A Permit to Work (Electrical) Hazardous Areas is, in addition to the information

listed in paragraph 129, to include:

a. statement signed by the Hazardous Area Manager indicating;

(1) that the Hazardous Area Manager has received an adequate explanation
of the purpose of and the procedure to be adopted for the work detailed;

(2) that permission is given for the equipment to be isolated, and for a Permit
to Work (Electrical) - Hazardous Area to be issued;

(3) the nature of the hazard; and

(4) special instructions and safety measures additional to those imposed by

the Authorised Person (Electrical).

22 JSP 375 Vol 3 Chapter 3 (V1.0 Nov 2020)

 b. where appropriate, a statement signed by the Authorised Person (Petroleum)
indicating:

(1) which of the procedures described in paragraph 359.b. has been adopted;
and

(2) any special instructions and safety measures additional to those imposed
by the Authorised Person (Electrical) and / or the Hazardous Area Manager.

c. statements signed by the Authorised Person (Electrical) and the Person in

Charge on completion of the work that the integrity of the explosion protection of all
Equipment affected by the work has been checked and found to be satisfactory;

d. a statement signed by the Hazardous Area Manager that:

(1) it is noted that the work has been satisfactorily completed or stopped and
made safe;

(2) where appropriate, permission is given for the equipment to be energised

and returned to an operational state; and

(3) where appropriate, it is noted that a Sanction to Test is now proposed.

A Permit to Work is, where practicable, to be issued at the place where the work is to
be undertaken. The issue and cancellation of every Permit is to be recorded in the
Electrical Distribution Operating Record.

Before issuing a Permit to Work, the Authorised Person (Electrical) is to:

a. confirm that permission for the intended work has been obtained from the
Property Manager and the person responsible for the day to day operations of the
area affected by the intended work; and

b. the Skilled Person is in possession of and understands the Task Risk

Assessment and the method statement for the task; and

c. positively identify to the Skilled Person the Equipment upon which work is to be
undertaken.

Prior to offering a Permit to Work to the Skilled Person, the Authorised Person
(Electrical) is to:

a. explain in detail to the Skilled Person the exact extent of the work to be
undertaken;

b. draw the attention of the Skilled Person to any special instructions and safety
measures noted in Part 1 of the Permit;

c. show the Skilled Person the equipment on which the work is to be done;

d. show the Skilled Person the circuit diagram on the Safety Programme, and the
safety arrangements at the points of isolation and the places of work;

e. unless paragraphs 133.f. or 133.g. applies, demonstrate to the satisfaction of

the Skilled Person that the equipment is dead and safe to work on;
23 JSP 375 Vol 3 Chapter 3 (V1.0 Nov 2020)
 f. for low voltage equipment where it is not practicable to prove equipment dead
prior to issuing the Permit to Work, the Authorised Person (Electrical) may instruct
the Person in Charge, using appropriate tools, and protective equipment where
necessary, to confirm the equipment dead as soon as conductors have been made
accessible to a voltage test indicator; alternatively the Authorised Person (Electrical)
is to remain with and supervise the Person in Charge until conductors have been
made accessible to a voltage test indicator and the equipment confirmed dead to the
satisfaction of the Authorised Person and the Person in Charge before the work
proceeds; and

g. for high voltage equipment, where it is not practicable to prove equipment dead
prior to issuing the permit, the Authorised Person (Electrical), having issued the
permit is to remain with and supervise the Person in Charge until conductors at the
point of work have been made accessible to a high voltage potential indicator. The
Authorised Person (Electrical) is then to confirm the equipment dead to the
satisfaction of the Person in Charge before allowing the Person in Charge to
undertake the work described on the permit.

Prior to accepting the Permit to Work, the Skilled Person, having understood the
work to be undertaken, and being prepared to undertake it, is to sign any special
instructions or safety measures noted in Part 1 of the permit, and is to complete and sign
Part 2. The signatures are to appear on the original and duplicate pages. The signature on
Part 2 renders the permit valid for the defined work, and the original pages of Parts 1 and
2 of the permit are issued to the Person in Charge. The Authorised Person is to retain the
duplicate pages of Parts 1 and 2 and the blank Parts 3 and 4 (and 5 where applicable),
and temporarily keep them with the Electrical Safety Documents Register.

After accepting the Permit to Work the Skilled Person becomes the Person in Charge
and is responsible for personally supervising or undertaking the defined work. The Person
in Charge is not to leave the place where the work is being carried out, or to undertake any
other work or tests while the defined work is in progress. During any temporary absence of
the Person in Charge from the place where the work is being carried out, the work is to be
suspended, and adequate safety precautions taken until work is resumed on the return of
the Person in Charge.

Having completed the work, having withdrawn all persons, instruments and tools
from the place of Work and having advised all persons associated with the work that it is
no longer safe to work on the equipment, the Person in Charge is to complete and sign
Part 3 of the Permit to Work, which was retained by the Authorised Person (Electrical), and
is to return the original of Parts 1 and 2 to the Authorised Person (Electrical). Where work
is stopped the aforementioned procedures apply and in addition the Person in Charge
confirms that the equipment has been made safe pending the issue of another Permit or a
Sanction.

In non-hazardous areas the Authorised Person (Electrical) is to check that the work
has been satisfactorily completed, and that the equipment is safe to return to service. The
Authorised Person (Electrical) is then to cancel the Permit to Work by writing "cancelled"
across the original of Parts 1 and 2 and completing and signing Part 4. The original and
duplicate pages of the cancelled Permit are then to be retained in the Electrical Safety
Documents Register.

In Hazardous Areas the Authorised Person (Electrical) is to check that the work has
been satisfactorily completed, that the equipment is safe and that the explosion protection

24 JSP 375 Vol 3 Chapter 3 (V1.0 Nov 2020)

of all equipment affected by the work is satisfactory. The Authorised Person is then to
cancel the Permit to Work by writing "cancelled" across the original of Parts 1 and 2 and
completing and signing Part 4. The page of the permit bearing Parts 3, 4 and 5 is taken to
the Hazardous Area Manager, who is to complete and sign Part 5. The document is to
remain under the control of the Authorised Person (Electrical) at all times. The original and
duplicate pages of parts of the cancelled Permit are to be retained in the Electrical Safety
Documents Register.

If the Authorised Person (Electrical) decides, or in Hazardous Areas is advised by the

Hazardous Area Manager, that it is necessary to stop the work, the Permit to Work is to be
withdrawn and cancelled by writing "stopped" across the original of Parts 1 and 2. The
withdrawal is to be noted in Part 4, and the reasons for withdrawal and the actions taken
are to be noted in the Electrical Distribution Operating Record.

The duplicate pages of Parts 1 and 2 and Parts 3 and 4 (and 5 where applicable) of
cancelled Permits to Work are to be retained in the Permit Pad, if not loose leaf. Loose leaf
Permits to Work are to be retained in the Electrical Safety Documents Register and / or
completed Permit to Work Pads are to be retained in the Document Cabinet for three
years after their dates of cancellation.

If the Person in Charge has lost the original of Parts 1 and 2 of the Permit to Work,
the loss is to be recorded by the Authorised Person (Electrical) in Part 4, and in the
Electrical Distribution Operating Record. The Person in Charge is to countersign Part 4 to
confirm the loss of the original Permit. The loss is to be reported to the Authorising
Engineer (Electrical).

Where the Authorised Person (Electrical) prepares a Permit to Work but does not
issue it to a Skilled Person the Permit to Work is to be cancelled by writing "not issued"
across the original Parts of 1 and 2 and retaining them in the Electrical Safety Documents
Register.

Sanction to Test

A Sanction to Test is to be issued by the Authorised Person (Electrical) to a Skilled

Person before the commencement of:

a. any testing of equipment at High Voltage that is permanently connected to an

electrical distribution system or forms part of an electrical system or installation; or

b. any testing, involving the connection of Removable Temporary Earths to

equipment defined by Tables LV2, HAZ2, HV2 or AGL2 of these Safety Rules and
Procedures.

A Sanction to Test form shall have a format in accordance with Model Forms Nos. 4
or 5 printed in black on pale yellow paper. It shall have an original page and a duplicate
page for Parts 1 and 2 and a single page for Parts 3 and 4 or, where applicable, for Parts
3, 4 and 5. Each page of a Sanction shall bear the same pre-printed serial number and
sets of numbered forms shall be used in sequence.

Only one set of Sanction to Test (Electrical) Non-hazardous Area and Sanction to
Test (Electrical) Hazardous Area forms are to be in use at any time within each site,
location or geographical area for which an Authorised Person (Electrical) is on duty.

When not in use the Sanction to Test forms are to be kept in the Document Cabinet.

25 JSP 375 Vol 3 Chapter 3 (V1.0 Nov 2020)

 A Sanction to Test is not to be issued for any item of equipment for which an existing
Sanction to Test, a Permit to Work, or a Sanction for Work on or near Live Electrical
Equipment, remains valid, nor for equipment which is within an area for which an Authority
for Access exists.

Sanctions to Test are to be issued only to Skilled Persons who are:

a. recorded in the Skilled Persons Register and appropriate to the equipment to

be tested; or

b. an Authorised Person (Electrical) who has knowledge of the system or

installation; or

c. where an ad hoc assessment using Discretionary Procedures (See JSP 375 Vol
3 Chapter 2 — Common Requirements) has been carried out by the Authorised
Person on the Skilled Person and recorded in the Electrical Safety Documents
Register.

On accepting a Sanction to Test, the Skilled Person becomes the Person in Charge
as described in JSP 375 Vol 3 Chapter 2 - Common Requirements.

The Authorised Person (Electrical) may not issue a Sanction to Test to themselves
without the prior written authorisation from the Authorising Engineer (Electrical). Where
written authorisation is given by the Authorising Engineer (Electrical), the Authorised
Person (Electrical) then becomes the Person in Charge.

A Sanction to Test is to state precisely and legibly:

a. equipment to be tested;

b. location of equipment;

c. details of other safety procedures or documents that relate to the proposed test;

d. details of the test to be done;

e. specific points where equipment is isolated;

f. specific points where equipment is earthed;

g. Removable Temporary Earths which may be removed during testing;

h. serial number of the safety programme;

i. the safety checks, as detailed on the Sanction, which have been undertaken;
and

j. special instructions and safety measures.

A Sanction to Test (Electrical) Hazardous Areas is, in addition to the information

listed in paragraph 151, to include:

a. a statement signed by the Hazardous Area Manager indicating;

26 JSP 375 Vol 3 Chapter 3 (V1.0 Nov 2020)

 (1) that the Hazardous Area Manager has received an adequate explanation
of the purpose of and the procedure to be adopted for the test detailed;

(2) that permission is given for the equipment to be isolated, and for a
Sanction to Test (Electrical) Hazardous Area to be issued;

(3) the nature of the hazard; and

(4) special instructions and safety measures additional to those imposed by

the Authorised Person (Electrical).

b. where appropriate, a statement signed by the Authorised Person (Petroleum),

indicating any special instructions and safety measures additional to those imposed
by the Authorised Person (Electrical) and / or the Hazardous Area Manager;

c. confirmation by the Authorised Person (Electrical) and the Person in Charge

that the condition of the protective conductors has been visually checked and found
to be satisfactory;

d. statements signed by the Authorised Person (Electrical) and the Person in

Charge on completion of the tests that the integrity of the explosion protection of all
equipment affected by the tests has been checked and found to be satisfactory; and

e. a statement signed by the Hazardous Area Manager that:

(1) it is noted that the test has been satisfactorily completed or stopped and
made safe;

(2) where appropriate, permission is given for the equipment to be energised

and returned to an operational state; and

(3) where appropriate, it is noted that a Permit to Work is now proposed.

A Sanction to Test is, where practicable, to be issued at the place where the
"Testing" is to be undertaken. The issue and cancellation of every Sanction is to be
recorded in the Electrical Distribution Operating Record.

Before issuing a Sanction to Test, the Authorised Person (Electrical) is to:

a. confirm that permission for the intended test has been obtained from the
Property Manager and the person responsible for the day to day operations of the
area affected by the intended test, and

b. the Skilled Person is in possession of and understands the Task Risk

Assessment and the method statement for the task, and

c. positively identify to the Skilled Person the Equipment upon which testing is to
be undertaken.

Prior to offering a Sanction to Test to the Skilled Person, the Authorised Person
(Electrical) is to:

a. explain in detail to the Skilled Person the exact extent of the testing to be
undertaken;

27 JSP 375 Vol 3 Chapter 3 (V1.0 Nov 2020)

 b. draw the attention of the Skilled Person to any special instructions or safety
measures noted in Part 1 of the Sanction;

c. show the Skilled Person the equipment on which the tests are to be done;

d. show the Skilled Person the electrical diagram(s) on the Safety Programme,
and the safety arrangements at the points of isolation and the places of test, and at
other places affected by the test;

e. unless paragraphs 155.f. or 155.g. applies, demonstrate to the satisfaction of

the Skilled Person that the Equipment is dead and safe to test;

f. for Low Voltage Equipment where it is not practicable to prove equipment dead
prior to issuing the Sanction to Test, the Authorised Person (Electrical) may instruct
the Person in Charge, using appropriate tools, and Protective Equipment where
necessary, to confirm the equipment dead as soon as conductors have been made
accessible to a voltage Test Indicator; alternatively the Authorised Person (Electrical)
is to remain with and supervise the Person in Charge until conductors have been
made accessible to a voltage Test Indicator and the equipment confirmed dead to the
satisfaction of the Person in Charge before the tests proceed;

g. for High Voltage Equipment, where it is not practicable to prove equipment dead
prior to issuing the Sanction, the Authorised Person (Electrical), having issued the
Sanction is to remain with and supervise the Person in Charge until conductors at the
Point of Test have been made accessible at the point of test to a High Voltage
potential indicator. The Authorised Person (Electrical) is then to confirm the
equipment dead to the satisfaction of the Person in Charge before allowing the
Person in Charge to undertake the tests described on the Sanction; and

h. confirm that permission for the intended test has been obtained from the
Property Manager and the person responsible for the day to day operations of the
area affected by the intended test.

Prior to accepting the Sanction to Test, the Skilled Person, having understood the
tests to be carried out, and being prepared to undertake them, is to sign any special
instructions or safety measures noted in Part 1 of the Sanction, and is to complete and
sign Part 2. The signatures are to appear on the original and duplicate pages. The
signature on Part 2 renders the Sanction valid for the defined tests, and the original
pages of Parts 1 and 2 of the Sanction are issued to the Person in Charge. The
Authorised Person (Electrical) is to retain the duplicate pages of Parts 1 and 2 and the
blank Parts 3 and 4 (and 5 where applicable), and temporarily keep them with the
Electrical Safety Documents Register.

After accepting the Sanction to Test the prospective Person in Charge becomes
the Person in Charge and is responsible for personally supervising or undertaking the
defined tests. The Person in Charge is not to leave the place where the testing is being
carried out, or to undertake any other work or tests while the defined tests are in
progress. During any temporary absence of the Person in Charge from the place where
the testing is being carried out, the tests are to be suspended, and adequate safety
precautions taken until testing is resumed on the return of the Person in Charge.

Having completed the tests, having withdrawn all persons, instruments and tools
from the place where testing was undertaken and having advised all persons

28 JSP 375 Vol 3 Chapter 3 (V1.0 Nov 2020)

associated with the work that it is no longer safe to work on or test the equipment, the
Person in Charge is to complete and sign Part 3 of the Sanction to Test, which was
retained by the Authorised Person (Electrical), and is to return the original of Parts 1
and 2 to the Authorised Person (Electrical). Where the test is stopped the
aforementioned procedures apply and in addition the Person in Charge confirms that
the equipment has been made safe pending the issue of another Sanction or a Permit.

In non-hazardous areas the Authorised Person (Electrical) is to check that the

tests have been satisfactorily completed, and that the equipment is safe. The
Authorised Person (Electrical) is then to cancel the Sanction to Test by writing
"cancelled" across the original of Parts 1 and 2 and completing and signing Part 4. The
original and duplicate pages are then to be retained in the Electrical Safety Documents
Register.

In Hazardous Areas the Authorised Person (Electrical) is to check that the tests
have been satisfactorily completed, that the equipment is safe, and that the explosion
protection of all equipment affected by the tests is satisfactory. The Authorised Person
is then to cancel the Sanction to Test by writing "cancelled" across the original of Parts
1 and 2 and completing and signing Part 4. The page of the Sanction bearing Parts 3, 4
and 5 is taken to the Hazardous Area Manager, who is to complete and sign Part 5.
The document is to remain under the control of the Authorised Person (Electrical) at all
times. The original and duplicate pages of Parts of the cancelled Sanction are to be
retained in the Electrical Safety Documents Register.

If the Authorised Person (Electrical) decides, or in Hazardous Areas is advised by

the Hazardous Area Manager, that it is necessary to stop the testing, the Sanction to
Test is to be withdrawn and cancelled by writing "stopped" across the original of Parts
1 and 2. The withdrawal is to be noted in Part 4, and the reasons for withdrawal and
the actions taken are to be noted in the Electrical Distribution Operating Record.

The duplicate pages of Parts 1 and 2, and Parts 3 and 4 (and 5 where applicable)
of cancelled Sanctions to Test are to be retained in the Permit Pad, if not loose leaf.
Loose leaf Sanctions to Test are to be retained in the Electrical Safety Documents
Register and / or completed Sanction to Test Pads are to be retained in the Document
Cabinet in the Electrical Safety Documents Register, for three years after their dates of
cancellation.

If the Person in Charge has lost the original of Parts 1 and 2 of the Sanction to Test,
the loss is to be recorded by the Authorised Person (Electrical) in Part 4, and in the
Electrical Distribution Operating Record. The Person in Charge is to countersign Part 4 to
confirm the loss of the original Sanction. The loss is to be reported to the Authorising
Engineer (Electrical).

Where the Authorised Person (Electrical) prepares a Sanction to Test but does not
issue it to a Skilled Person the Sanction to Test is to be cancelled by writing "not issued"
across the original Parts of 1 and 2 and retaining them in the Electrical Safety Documents
Register.

Sanction for Work on or near Live Electrical Equipment

A Sanction for Work on or near Live Electrical Equipment is issued by the Authorised
Person (Electrical) to a Skilled Person before the commencement of any work or Test on
or near live Electrical Equipment, unless such equipment is operating at Extra Low Voltage

29 JSP 375 Vol 3 Chapter 3 (V1.0 Nov 2020)

and a Risk Assessment indicates that live working presents no dangers, or the conditions
of paragraph 308.i. are applicable.

Live Working on Low Voltage Equipment and Extra Low Voltage Equipment may be
undertaken (paragraph 308.c.) providing all reasonable steps are taken to prevent danger
or, where appropriate, injury.

Regulation 14 of the Electricity at Work Regulations 1989 states:

“No person shall be engaged in any work or test activity on or so near any live
conductor (other than one suitably covered with insulating material to prevent
danger) that danger may arise unless:
a. it is unreasonable in all the circumstances for it to be dead;

b. it is reasonable in all the circumstances for him to be at work on or near it while

it is live; and

c. suitable precautions (including where necessary the provision of suitable

protective Equipment) are taken to prevent injury.”

The Authorised Person (Electrical) is to have written authority, allowing the defined
work on or near the defined live equipment, from the Authorising Engineer (Electrical). The
authority is to include:

a. the establishment to which the authority applies;

b. acceptance of the reasons which make live working unavoidable;

c. the particular equipment on which live working is permitted;

d. the extent of the permitted Work and any limitations to be imposed by the
Authorised Person (this may include a method statement);

e. any limitation of the work imposed for safety reasons;

f. any protective equipment that is to be made available; and

g. whether the authority is for a single operation or for a repetitive task.

A Sanction for Work on or near Live Electrical Equipment shall have a format in
accordance with Model Form No.6 printed in black on pale pink paper. It shall have an
original page and a duplicate page for Parts 1 and 2 and a single page for Parts 3 and 4.
Each page of a Sanction for Work on or near Live Electrical Equipment shall bear the
same pre-printed serial number and sets of numbered forms shall be used in sequence.

Only one set of Sanction for Work on or near Live Electrical Equipment forms is to be
in use at any time within each site, location or geographical area for which an Authorised
Person (Electrical) is on duty.

When not in use, the Sanction to Work on or near Live Electrical Equipment forms
are to be kept in the Document Cabinet.

A Sanction for Work on or near Live Electrical Equipment is not to be issued for any
item of equipment for which an existing Sanction for Work on or near Live Electrical

30 JSP 375 Vol 3 Chapter 3 (V1.0 Nov 2020)

Equipment, a Sanction to Test, or a Permit to Work, remains valid, nor for equipment
which is within an area for which an Authority for Access exists.

A Sanction for Work on or near Live Electrical Equipment is not to be issued for any
item of Equipment which is located within a Hazardous Area.

Except where the Authorised Person (Electrical) is to undertake the work personally,
Sanctions for Work on or near Live Electrical Equipment are to be offered only to Skilled
Persons who are:

a. recorded in the Skilled Persons Register and appropriate to the equipment to be

worked on; or

b. where an ad hoc assessment using Discretionary Procedures (See JSP 375 Vol
3 Chapter 2 — Common Requirements) has been carried out by the Authorised
Person on the Skilled Person and recorded in the Electrical Safety Documents
Register.

On accepting a Sanction for Work on or near Live Electrical Equipment, the Skilled
Person becomes the Person in Charge as described in the JSP 375 Vol 3 Chapter 2 -
Common Requirements document.

The Authorised Person (Electrical) may not issue a Sanction for Work on or near Live
Electrical Equipment to themselves without the prior written authorisation from the
Authorising Engineer (Electrical). Where written authorisation is given by the Authorising
Engineer (Electrical), the Authorised Person (Electrical) then becomes the Person in
Charge.

A Sanction for Work on or near Live Electrical Equipment is to state precisely and
legibly:

a. the name of the prospective Person in Charge and of the Accompanying Safety
Person;

b. equipment to be worked on;

c. location of equipment;

d. details of other safety procedures or documents that relate to the proposed live
working;

e. details of the work to be undertaken live;

f. the protective equipment to be provided;

g. the precautions to be taken; and

h. the points where Electrical Equipment Warning Signs and Work on or near Live
Equipment Signs are displayed.

A Sanction for Work on or near Live Electrical Equipment is to include a declaration

which is either to be signed by the Authorising Engineer (Electrical) or completed by the
Authorised Person (Electrical) with the Authorising Engineer’s (Electrical) formal
authorisation attached to and cross-referenced on the Sanction. In consideration of the

31 JSP 375 Vol 3 Chapter 3 (V1.0 Nov 2020)

declaration the signatory states that it is unreasonable for the equipment to be dead,
that it is reasonable for the Skilled Person to work on or near live equipment, that
suitable precautions have been specified to prevent injury and gives permission for the
specified work to proceed.

A Sanction for Work on or near Live Electrical Equipment is to be issued, where

practicable, at the place where the work is to be undertaken. The issue and cancellation of
every Sanction for Work on or near Live Electrical Equipment is to be recorded in the
Electrical Distribution Operating Record.

Prior to offering a Sanction for Work on or near Live Electrical Equipment to the
Skilled Person, the Authorised Person is to:

a. ensure the Skilled Person is in possession of and understands the task risk
assessment and the method statement for the task;

b. positively and physically identify to the Skilled Person the equipment on which
the work is to be undertaken;

c. explain to the Skilled Person the safety precautions to be taken; and

d. instruct the Skilled Person to inspect all Protective Equipment before use.

Prior to accepting the Sanction for Work on or near Live Electrical Equipment the
Skilled Person, having understood the work to be undertaken, and being prepared to
undertake it, is to complete and sign Part 2. The signature is to appear on the original and
duplicate pages. The signature on Part 2 renders the Sanction for Work on or near Live
Electrical Equipment valid for the defined work, and the original pages of Parts 1 and 2 of
the Sanction for Work on or near Live Electrical Equipment are issued to the Person in
Charge. The Authorised Person (Electrical) is to retain the duplicate pages of Parts 1 and
2 and the blank Parts 3 and 4, and temporarily keep them with the Electrical Safety
Documents Register.

After accepting the Sanction for Work on or near Live Electrical Equipment the
Skilled Person becomes the Person in Charge and is responsible for personally
undertaking the defined work. The Person in Charge is, therefore, not to leave the place
where the work is being carried out, or to undertake any other work or tests while the
defined work is in progress. During any temporary absence of the Person in Charge from
the place where the work is being carried out, the work is to be suspended, and adequate
safety precautions taken until work is resumed on the return of the Person in Charge.

Having completed the work, and having withdrawn all persons, instruments and tools
from the place of work, the Person in Charge is to complete and sign Part 3 of the
Sanction for Work on or near Live Electrical Equipment, which was retained by the
Authorised Person (Electrical), and is to return the original of Parts 1 and 2 to the
Authorised Person (Electrical). Where work is stopped the aforementioned procedures
apply and in addition the Person in Charge confirms that the equipment has been made
safe.

The Authorised Person (Electrical) is to check that the work has been satisfactorily
completed, and that the equipment is safe. The Authorised Person (Electrical) is then to
cancel the Sanction for Work on or near Live Electrical Equipment by writing "cancelled"
across the original of Parts 1 and 2 and completing and signing Part 4. The original and
duplicate pages of Parts 1 and 2 and the completed page of Parts 3 and 4 of the cancelled
32 JSP 375 Vol 3 Chapter 3 (V1.0 Nov 2020)
Sanction for Work on or near Live Electrical Equipment are to be retained in the Electrical
Safety Documents Register, for three years after their dates of cancellation.

If the Authorised Person (Electrical) decides that it is necessary to stop the work, the
Sanction for Work on or near Live Electrical Equipment is to be withdrawn and cancelled
by writing "stopped" across the original of Parts 1 and 2. The withdrawal is to be noted in
Part 4, and the reasons for withdrawal and the actions taken are to be noted in the
Electrical Distribution Operating Record.

If the Person in Charge has lost the original of Parts 1 and 2 of the Sanction for Work
on or near Live Electrical Equipment, the loss is to be recorded by the Authorised Person
(Electrical) in Part 4, and in the Electrical Distribution Operating Record. The Person in
Charge is to countersign Part 4 to confirm the loss of the original Sanction for Work on or
near Live Electrical Equipment. The loss is to be reported to the Authorising Engineer
(Electrical).

Where the Authorised Person (Electrical) prepares a Sanction to Work on or Near

Live Electrical Equipment but does not issue it to a Skilled Person the Sanction to Work on
or Near Live Electrical Equipment is to be cancelled by writing "not issued" across the
original Parts of 1 and 2 and retaining them in the Electrical Safety Documents Register.

Certificate of Isolation and Earthing

A Certificate of Isolation and Earthing is a formal statement to be completed by a

responsible person, such as an Authorised Person, responsible for one side of a
demarcation line between two different electrical systems to enable work to be undertaken
on an electrical system that is the responsibility of another responsible person. The
Certificate of Isolation and Earthing is issued by the controlling Authority across the
boundary.

A Certificate of Isolation and Earthing form shall have a format in accordance with the
Model Form No. 7 printed in black on off-white paper. It shall have an original page and a
duplicate page. Each page of a certificate shall bear the same pre-printed serial number
and sets of numbered forms shall be used in sequence.

A Certificate of Isolation and Earthing shall be used where:

a. the Authorised Person (Electrical) requires the supply authority to isolate and,
where required, earth the supply to a main intake sub-station. The Certificate of
Isolation and Earthing is to be issued by the supply authority;

b. the Authorised Person (Electrical) is requested to isolate and, where required,

earth an electrical supply to a consumer;

c. a risk assessment deems it necessary to isolate and, where required, earth

electrical equipment to facilitate work in the vicinity of electrical services; or

d. a risk assessment deems it necessary to isolate and, where practicable, earth

the electrical supply to a disused building or electrical equipment.

When a Certificate of Isolation and Earthing is used solely for isolation with no earths
being applied the sections on Model Form No. 7 with reference to the application of the
'Earth' are to be deleted and initialled by the issuing Authorised Person (Electrical).

33 JSP 375 Vol 3 Chapter 3 (V1.0 Nov 2020)

 Only one set of Certificate of Isolation and Earthing forms is to be in use at any time
within each site, location or geographical area for which the Authorised Person (Electrical)
is responsible.

When not in use, the Certificate of Isolation and Earthing forms are to be kept in the
Document Cabinet.

A safety programme is to be prepared prior to the issue of the Certificate of Isolation

and Earthing unless the isolation can be undertaken in accordance with Table LV3.

A Certificate of Isolation and Earthing is to be issued to the Authorised Person

(Electrical), or the responsible person when the receiving organisation does not have
formal `Permit to Work' procedures, responsible for undertaking the work on the other side
of a line of demarcation, detailing the isolation and earthing operations undertaken by the
issuing Authorised Person (Electrical).

The recipient of the Certificate of Isolation and Earthing is to acknowledge receipt of

the Certificate by signing the original and duplicate. The signature renders the Certificate
valid for the period of the Work. The original of the Certificate is issued to the receiving
Authorised Person (Electrical), or responsible person, who thereafter takes responsibility
for carrying out the work.

The issue or receipt of a Certificate of Isolation and Earthing and details of the safety
programme associated with the issue of a Certificate of Isolation and Earthing are to be
recorded in the Electrical Distribution Operating Record.

The duplicate of the signed Certificate of Isolation and Earthing is to be retained by

the issuing Authorised Person (Electrical) and placed in the Electrical Safety Documents
Register, until the work is completed and the original returned.

On completion of the Work requiring the Certificate of Isolation and Earthing and to
confirm the cancellation of all associated Permits to Work and Sanctions To Test; and the
removal of all persons under the control of the recipient including associated tools and
equipment the recipient is to sign Part 3 of the form `Clearance' and return the original
Certificate to the Authorised Person (Electrical) immediately and without any intentional
delay.

The Authorised Person (Electrical) is to sign Part 4 of the form cancelling the
Certificate of Isolation and Earthing and then restore the network as defined in the Safety
Programme.

The original is to be retained in the Electrical Safety Documents Register for three
years from the date of issue, the duplicate may then be destroyed.

If the recipient has lost the original Certificate of Isolation and Earthing, the loss is to
be recorded by the Authorised Person (Electrical) in the Electrical Distribution Operating
Record. The recipient is to sign Part 3 of the Duplicate and the Authorised Person
(Electrical) is to complete Part 4 and write on the Duplicate that the ‘Original was lost' to
record the loss of the original Certificate. The loss is to be reported to the Authorising
Engineer (Electrical).

Where the Authorised Person (Electrical) prepares a Certificate of Isolation and

Earthing but does not issue it to an Authorised Person (Electrical), or responsible person,
the Certificate of Isolation and Earthing is to be cancelled by writing "not issued" across

34 JSP 375 Vol 3 Chapter 3 (V1.0 Nov 2020)

the original Parts of 1 and 2 and retaining them in the Electrical Safety Documents
Register.

Standing Instructions

An Authorised Person (Electrical) may originate a Standing Instruction for:

a. defined tasks on a Low Voltage system or installation in non-hazardous areas;

b. defined tasks on a Low Voltage system or installation in an explosive facility

type Category C and Category D;

c. defined tasks on a Low Voltage system or installation in a petroleum facility;

d. inspection, fault finding and testing of equipment on Low Voltage systems, and
inspection, fault finding, testing and topping-up on battery installations, with a
terminal voltage at Low Voltage. The issuing of such a Standing Instruction is limited
to non-hazardous areas where it has been decided that these activities may be
undertaken without a Sanction for Work on or near Live Electrical Equipment in
accordance with paragraph 307.i;

e. defined switching operations in respect of specific items of High Voltage

Equipment and Low Voltage distribution equipment, where the defined operations do
not give rise to the need to issue a Sanction to Test, Permit to Work, or Certificate of
Isolation and Earthing; and / or

f. insulation resistance and continuity testing of an Aeronautical Ground Lighting

primary series circuit where the test is undertaken in the B Centre.

A Standing Instruction form shall have a format in accordance with the Model Form
No. 8 printed in black on off-white paper. It shall have original and duplicate pages. Each
page of a Standing Instruction shall bear the same pre-printed serial number and sets of
numbered forms shall be used in sequence.

The original and the duplicate of the Standing Instruction are to be signed by all the
Authorised Persons (Electrical) appointed for the system or installation to which the
Instruction applies.

A Standing Instruction for defined tasks as described in paragraph 204.d. is to

include a declaration which is either to be signed by the Authorising Engineer (Electrical)
or completed by the Authorised Person (Electrical) with the Authorising Engineer’s
(Electrical) formal authorisation attached to and cross-referenced on the Standing
Instruction. In consideration of the declaration the signatory states that it is unreasonable
for the equipment to be dead, that it is reasonable for the Skilled Person to work on or near
live equipment, that suitable precautions have been specified to prevent injury and gives
permission for the specified tasks to proceed.

A Standing Instruction is to be issued only to a Skilled Person who is:

a. recorded in the Skilled Persons Register and appropriate to the equipment to be

worked on or tested, or where applicable, to work on or near live low voltage
Electrical Equipment;

35 JSP 375 Vol 3 Chapter 3 (V1.0 Nov 2020)

 b. to an Authorised Person (Electrical) who has knowledge of the system or
installation; or

c. where an ad hoc assessment using Discretionary Procedures (See JSP 375

Vol3 Chapter 2 — Common Requirements) has been carried out by the Authorised
Person (Electrical) on the Skilled Person and recorded in the Electrical Safety
Documents Register.

A Standing Instruction is not to be transferred from one Skilled Person to another.

The Skilled Person is to acknowledge receipt by completing and signing the original
and the duplicate pages of the Standing Instruction; the signature renders the Instruction
valid for the defined work or tests. The original of the Instruction is issued to the Skilled
Person who thereafter becomes the Person in Charge as described in the JSP Vol 3
Chapter 2 - Common Requirements.

The issue of a Standing Instruction is to be recorded in the Electrical Distribution

Operating Record.

The duplicate of the signed Standing Instruction is to be retained in the Electrical

Safety Documents Register from the date of issue until termination (in accordance with
paragraph 214).

An Authorised Person (Electrical) may, at any time, cancel a Standing Instruction by

retrieving the original from the Person in Charge and destroying it. The cancellation is to
be notified to all other Authorised Persons (Electrical) appointed for the system or
installation.

On termination, the original of the Standing Instruction is to be retained and held in

the Electrical Safety Documents Register. Both the original and the duplicate are to be
overwritten with the word, "CANCELLED" or "EXPIRED", as appropriate, followed by the
date of termination. The duplicate is to be countersigned by each of the Authorised
Persons (Electrical) and retained in the Electrical Safety Documents Register for three
years after its date of termination.

The cancellation or expiry of a Standing Instruction is to be noted in the Electrical

Distribution Operating Record.

A Standing Instruction is to be renewed at intervals of no longer than three years and

is to be reviewed by an Authorised Person (Electrical) at intervals of not more than twelve
months and recorded in the Electrical Distribution Operating Record. When an Authorised
Person (Electrical) is appointed, they are to review all extant Standing Instructions, and
familiarise themselves with the contents of the extant Standing Instructions and associated
Risk Assessments and Method Statement for the tasks and annotate the Electrical
Distribution Operating Record to record this fact.

Where the Authorised Person (Electrical) prepares a Standing Instruction but does
not issue it to a Skilled Person the Standing Instruction is to be cancelled by writing "not
issued" across the original and duplicate with the original retained in the Electrical Safety
Documents Register.

36 JSP 375 Vol 3 Chapter 3 (V1.0 Nov 2020)

Specific Written Instructions

The Authorised Person (Electrical) may issue a Specific Written Instruction for a
defined switching operation or a sequence of operations or phasing tests in respect of
specific items of High and Low Voltage Equipment, where the defined operations do not
give rise to the need to issue a Sanction to Test or Permit to Work or Certificate of
Isolation and Earthing.

A Specific Written Instruction form shall have a format in accordance with Model
Form No.9 printed in black on off-white paper. It shall have original and duplicate pages.
Each page of a Specific Written Instruction shall bear the same pre-printed serial number
and sets of numbered forms shall be used in sequence.

A Specific Written Instruction is to be issued only to a Skilled Person who is:

a. recorded in the Skilled Persons Register and appropriate to the equipment to be

operated;

b. to an Authorised Person (Electrical) who has knowledge of the system or

installation; and

c. where an ad hoc assessment using Discretionary Procedures (See JSP 375 Vol
3 Chapter 2 — Common Requirements) has been carried out by the Authorised
Person (Electrical) on the Skilled Person and recorded in the Electrical Safety
Documents Register.

A Specific Written Instruction is not to be transferred from one Skilled Person to

another, or from an Authorised Person (Electrical) to another.

The Skilled Person is to acknowledge receipt of the Specific Written Instruction by

signing the original and duplicate; the signature renders the Instruction valid for the
defined operations. The original of the Instruction is issued to the prospective Person in
Charge who thereafter becomes the Person in Charge as described in the Common
Elements and Requirements document. The switching operations are to be undertaken
immediately without any intentional delay following the issue of the Instruction.

The duplicate of the signed Specific Written Instruction is to be retained by the

Authorised Person (Electrical) and where practicable placed in the Electrical Safety
Documents Register, until the operations are completed and the original returned.

The issue of a Specific Written Instruction is to be recorded in the Electrical

Distribution Operating Record.

On completion of the switching operations the Person in Charge is to return the

original Instruction to the Authorised Person (Electrical) immediately without any
intentional delay. Details of the switching operations carried out are to be entered in the
Electrical Distribution Operating Record. The original is to be retained in the Electrical
Safety Documents Register for three years from the date of issue and the duplicate is
to be retained in the Pad

Where an Authorised Person (Electrical) prepares a Specific Written Instruction but

does not issue it to a Skilled Person the Instruction is to be cancelled by writing "not
issued" across the original and duplicate and retaining the original in the Electrical Safety
Documents Register.

37 JSP 375 Vol 3 Chapter 3 (V1.0 Nov 2020)

Authority for Access

An Authority for Access is issued by the Authorised Person (Electrical) to a person of

any discipline or specialism. The Authority is issued when any work activities, not requiring
a Permit to Work (Electrical), Sanction to Test (Electrical), a Sanction for Work on or near
Live Electrical Equipment, or not covered by a Standing Instruction or Specific Written
Instruction are to be undertaken in an area or location which is normally under the control
of the Authorised Person (Electrical).

An Authority for Access form shall have a format in accordance with the Model Form
No. 10 printed in black on off-white paper. It shall have an original page and a duplicate
page for Parts 1 and 2 and a single page for Parts 3 and 4. Each page of an Authority shall
bear the same pre-printed serial number and sets of numbered forms shall be used in
sequence.

Only one set of Authority for Access forms is to be in use at any time within each site,
location or geographical area for which the Authorised Person (Electrical) is responsible.

When not in use, the Authority for Access forms are to be kept in the Document
Cabinet.

Provided that the Task Risk Assessment indicates that it is safe, an Authority for
Access may be issued for work activities to be undertaken in an area or location
containing an item of equipment for which a Permit to Work (Electrical) remains valid.

An Authority for Access is not to be issued for any area for which a Sanction to Test
(Electrical) or a Sanction for Work on or near Live Electrical Equipment remains valid, or
where a High Voltage enclosure has been set up.

Where practicable, all items of live equipment at the location are to be cordoned
from the working area covered by an Authority for Access for the duration of the work
activities. This is to be achieved by placing temporary barriers, comprising as a
minimum no entry warning tape or equivalent prominent markers, to define the non-
accessible area. No Entry warning tape may be attached to suitably located temporary
posts and to conveniently located fixed items or structure.

Electrical Equipment Warning Signs are to be prominently displayed on all items of

live equipment at and adjacent to the location to which the Authority for Access applies
and whilst it remains valid.

Where the Authority for Access applies to similar multiple outdoor substations for
the purpose of weed killing or other similar repetitive tasks, the Authorised Person
(Electrical) may instruct the Person in Charge on the placement of Electrical
Equipment Warning Signs and the identification of hazards at the first substation; and
providing said instructions are included in the special instructions and safety
measures on the Authority for Access form, the Person in Charge may become
responsible for placing the Electrical Equipment Warning Signs and identification of
hazards at the subsequent substations .

Whilst the Authority for Access is in force, the Authorised Person (Electrical) is to
confirm at the end of each working period or day that:

38 JSP 375 Vol 3 Chapter 3 (V1.0 Nov 2020)

 a. any flammable or hazardous materials introduced into the area during the work
activities are removed when the activities any cease at the end of each working
period or day;

b. access to essential Electrical Equipment is not obstructed; and

c. the switch room or sub-station is secure.

An Authority for Access is to state precisely and legibly:

a. the name of the person who is in charge of the work activities;

b. the location in which the work activities are to be done;

c. the details of work activities to be done;

d. that Electrical Equipment Warning Signs are displayed where required; and

e. any special instructions and safety measures (this may include a documented
Risk Assessment).

An Authority for Access is to be offered to a person of any discipline or specialism

who is competent to personally execute the work activities or to supervise the execution of
the work activities by others. On accepting the Authority, the person becomes the Person
in Charge and is responsible for personally undertaking or supervising the work activities,
for which the access is required.

An Authority for Access is to be issued, where practicable, at the place where the
work activities are to be undertaken. The issue and cancellation of every Authority is to be
recorded in the Electrical Distribution Operating Record.

Before issuing an Authority for Access, the Authorised Person (Electrical) shall:

a. positively identify the scope and limits of the work activities which are to be
carried out;

b. the physical extent of the work activities at the location; and

c. ensure the person is in possession of and understands the Task Risk Assessment
and method statement for the task.

Prior to offering an Authority for Access to the person, the Authorised Person
(Electrical) is to:

a. confirm with the person in detail the exact extent of the work activities to be
undertaken, including its scope and limits;

b. show the person the area in which the work activities are to be done;

c. draw the attention of the person to any special instructions and safety measures
noted in Part 1 of the Authority, and indicate the safety measures applied by the
Authorised Person (Electrical); and

39 JSP 375 Vol 3 Chapter 3 (V1.0 Nov 2020)

 d. indicate to the person all items of live Electrical Equipment in or adjacent to the
work activities area, which are to be identified by Electrical Equipment Warning
Signs.

Prior to accepting the Authority for Access the person, having understood the scope
and extent of, and limits to the work activities to be undertaken, and being prepared to
undertake it, is to sign any special instructions and safety measures noted in Part 1 of the
Authority, and is to complete and sign Part 2. The signatures are to appear on the original
and duplicate pages. The signature on Part 2 renders the Authority valid for the defined
work activities, and the original pages of Parts 1 and 2 of the Authority are issued to the
Person in Charge. The Authorised Person (Electrical) is to retain the duplicate pages of
Parts 1 and 2 and the blank Parts 3 and 4, and temporarily keep them with the Electrical
Safety Documents Register.

The acceptance of an Authority for Access makes the Person in Charge responsible
for personally supervising or undertaking the defined work activities. The Person in Charge
is, therefore, not to leave the place where the work activities are being carried out, or to
undertake any other activities of any kind while the defined work activities are in progress.
During any temporary absence of the Person in Charge from the place where the work
activities are being carried out, the work activities are to be suspended, and adequate
safety precautions taken until work activities are resumed on the return of the Person in
Charge.

Completion of Work and Cancellation of Authority for Access:

a. having completed the work activities and having withdrawn all persons, surplus
materials, instruments and tools from the working place, the Person in Charge is to
complete and sign Part 3 of the Authority for Access, which was retained by the
Authorised Person (Electrical), and is to return the original of Parts 1 and 2 to the
Authorised Person (Electrical);

b. the Authorised Person (Electrical) is to confirm that the location has been left in
a clean and tidy condition and to secure it against unauthorised access. The
Authorised Person (Electrical) is then to cancel the Authority for Access by writing
"cancelled” across the original of Parts 1 and 2 and completing and signing Part 4.
The original and duplicate pages of Parts 1 and 2 and the completed page of Parts 3
and 4 of the cancelled Authority are to be retained in the Electrical Safety Documents
Register, for three years after their dates of cancellation;

c. if the Authorised Person (Electrical) decides that it is necessary to stop the work
activities, the Authority is to be withdrawn and cancelled by writing "stopped" across
the original of Parts 1 and 2. The withdrawal is to be noted in Part 4, and the reasons
for withdrawal and the actions taken are to be noted in the Electrical Distribution
Operating Record; and / or

d. if the Person in Charge has lost the original of Parts 1 and 2 of the Authority for
Access, the loss is to be recorded by the Authorised Person in Part 4, and in the
Electrical Distribution Operating Record. The Person in Charge is to countersign Part
4 to confirm the loss of the original Authority. The loss is to be reported to the
Authorising Engineer (Electrical).

40 JSP 375 Vol 3 Chapter 3 (V1.0 Nov 2020)

Electrical Distribution Operating Record

For each geographical area for which an Authorised Person (Electrical) is appointed,
a bound stiff covered book (not loose leaf), entitled "Electrical Distribution Operating
Record" is to be prepared. The book is to be clearly and indelibly marked with the name of
the site, location and installation to which the records relate, and is to be kept in the
Document Cabinet.

The pages of the book are to be divided into columns with the following headings:

LOCATION AND EVENT OR SIGNATURE

TIME AND IDENTITY OF OPERATION AND
DATE EQUIPMENT REASON

Entries are to be made in chronological order; each entry being ruled off with a
horizontal line across the page. Entries are to record:

a. each individual operation of High Voltage switchgear and of Low Voltage

distribution switchgear down to and including main intake switches where this
information is not recorded on a Safety Programme;

b. adjustment of the Mimic Diagram (if provided) to indicate the present state of
the system or installation;

c. the issue and return of a key from the Key Cabinet (where not recorded on a
Safety Programme);

d. the removal and return from the Authorised Persons (Electrical) Key Box of the
Authorised Persons (Electrical) key and the transfer of the Authorised Persons
(Electrical) Key;

e. the relinquishing and acceptance of responsibility between Authorised

Persons (Electrical);

f. the withdrawal or replacement of the Authorised Persons (Electrical)

Duplicate Key;

g. each safety programme produced prior to the issue of a Permit to Work, a

Sanction to Test, or a Certificate of Isolating and Earthing;

h. the issue, cancellation, withdrawal and non-issue (drafted but not issued by the
Authorised Person) of a Permit to Work, a Sanction to Test, a Sanction for Work on
or near Live Electrical Equipment, Standing Instruction, Specific Written Instruction,
or an Authority for Access or a Certificate of Isolating and Earthing;

i. the withdrawal of a Permit to Work, a Sanction to Test, a Sanction for Work on

or near Live Electrical Equipment or an Authority for Access, the reason and the
action taken;

41 JSP 375 Vol 3 Chapter 3 (V1.0 Nov 2020)

 j. the loss of a Permit, a Sanction, a Sanction to Work on or near Live Electrical
Equipment, a Standing Instruction, a Specific Written Instruction or an Authority for
Access;

k. the issue and termination of a Standing Instruction and of a Specific Written

Instruction;

l. the receipt and termination of an Operational Restriction;

m. any inspection and remedial action associated with an Operational

Restriction;

n. information required for remote sites;

o. live voltage and phasing tests (where not included in a Safety Programme);

p. the appointment of an Accompanying Safety Person (where not included in

Safety Programme);

q. the annual inspections of Protective Equipment, Test Equipment and portable

earthing Equipment;

r. annual review of Standing Instructions;

s. operation of Tap Changers;

t. spiking of a cable;

u. AE(E) Audit, and / or visit to site by the AE(E) including reason for visit; and

v. visit to site by the SAA(E) / DSAA(E) including reason for visit.

Electrical distribution Operating Record books are to be retained in the Document

Cabinet for a period of three years after the date of the last entry.

Electrical Safety Documents Register

For each geographical area for which an Authorised Person (Electrical) is appointed,
a ring binder file entitled 'Electrical Safety Documents Register' is to be prepared. The
binder file is to be clearly and indelibly marked with the name of the site, location and
installation to which the records relate, and is to be kept in the Document Cabinet.

The Register is to contain, in separate sections, the original, the duplicate or the copy
as appropriate of each:

a. the Register of Skilled Persons;

b. Safety Programmes;

c. cancelled or expired Permit to Work, Sanction to Test, Sanction to Work on or

near Live Electrical Equipment, Isolation and Earthing Certificates, Standing
Instruction, Specific Written Instruction and Authority for Access;

d. valid Standing Instruction and Specific Written Instruction;

42 JSP 375 Vol 3 Chapter 3 (V1.0 Nov 2020)

 e. extant Operational Restrictions;

f. inspection report and details of any remedial work undertaken in connection

with an Operational Restriction;

g. cancelled Operational Restriction;

h. details of Protective Equipment, Test Equipment and portable earthing

equipment kept within the establishment, including specification, operator or user
instructions, maintenance instructions and, where appropriate, calibration records;

i. demarcation agreement with consumers;

j. operational agreement with the supply authority;

k. a copy of all Authorised Persons (Electrical) Certificates of Appointment for the

geographical area of appointment applicable to these Operating Records;

l. a copy of the letter of appointment for the Authorising Engineer (Electrical)

responsible for the geographical area of appointment applicable to these Operating
Records;

m. any report, written with the Authorising Engineers (Electrical) authority,

regarding the operation of the Electrical Distribution System or the application of
these Safety Rules and Procedures;

n. Operational and Task Risk Assessments and any other Risk Assessment
required in accordance with these Safety Rules and Procedures;

o. documentation required by the Electricity Safety Quality and Continuity

Regulations;

p. documentation associated with the appointment and monitoring of Skilled

Persons;

q. Notification Regime (s) (Hazardous Areas); and

r. any other document deemed relevant by the Authorising Engineer

(Electrical).

The Register is to contain an Index enabling each section to be readily identified and
the documents contained within located.

Documents in the Register are to be retained for a period of three years after the
date of their completion, cancellation or termination.

The Register is also to contain a copy of the current edition of these Safety Rules
and Procedure.

Switchgear Maintenance and Operating Instructions

The Register is also to contain a copy of the current edition of these Safety Rules
and Procedure. For each geographical area for which an Authorised Person is appointed,
one or more ring binder files entitled 'Switchgear Maintenance and Operating Instructions'
are to be prepared. The binder files are to be clearly and indelibly marked with the name of
43 JSP 375 Vol 3 Chapter 3 (V1.0 Nov 2020)
the site, location and installation to which the records relate, and are to be kept in the
Document Cabinet.

The ring binder files are to contain:

a. manufacturers maintenance and operating instructions for each type of High

and Low Voltage switchgear included in the system or installation with test
certificates and records;

b. copies of any Operational Restrictions, endorsed with their current status, which
are applicable to any equipment included in the system or installation; and

c. information on where maintenance records are to be found.

Electrical Distribution Record Drawings

For each geographical area for which an Authorised Person (Electrical) is appointed,
a binder or pocket file entitled "Electrical Distribution Record Drawings" is to be prepared.
The binder or file is to be clearly and indelibly marked with the name of the site, location
and installation to which the records relate, and is to be kept in the Document Cabinet.

The binder or file is to contain the following information applicable to the site:

a. a site location plan;

b. electrical distribution single line diagram;

c. a location plan and layout drawings of the High Voltage Distribution System, of
each substation, of Low Voltage distribution equipment (up to and including main
intake switches), and of Low Voltage switchboards as appropriate;

d. detail of the supply authority's supplies;

e. detail of on-site electricity generation;

f. a Schedule of the High Voltage Switchgear, Distribution Transformers, Low

Voltage Switchgear and Feeder Pillars;

g. details, line diagrams and layout drawings of Uninterruptible Power Supply

(UPS) Equipment;

h. a cable schedule, including as installed cable route plans and drawings;

i. details of electrical protection, including overcurrent protection grading charts

and voltage referenced time grading charts; and

j. information on where load records are to be found.

Document Cabinet

When the documents specified in these Safety Rules and Procedures are not in use,
they are to be kept in a lockable Document Cabinet installed, with the Working Key
Cabinet, in a room to which Authorised Persons (Electrical) have access at all times.

44 JSP 375 Vol 3 Chapter 3 (V1.0 Nov 2020)

 When any Document Cabinet associated with these Safety Rules and Procedures is
not in use it is to be closed and securely locked and the key retained in the Working Key
Cabinet under the control of the Authorised Person (Electrical).

Where the volume of documents is small and there is adequate space, it is

permissible to keep them in the Working Key Cabinet.

Safety Rule Book

The Electricity Safety Rule Book has been prepared for the benefit of all electrically
Skilled Persons involved in operating, working on or near, and testing Electrical Equipment
for which the Ministry of Defence is responsible for managing the risk. It includes extracts
from these Safety Rules and Procedures and is to be carried as a reference book by those
persons.

Authority:

a. the procedures included in the Rule Book are to be followed by all electrical
Skilled Persons and Persons in Charge, and by trainees employed by the Ministry of
Defence, or its agents, whilst such persons are operating, working on or testing
Electrical Equipment that is covered by these Rules and Procedures and is within a
Ministry of Defence establishment; and

b. all persons issued with the Rule Book are to have it available for reference
whenever they are operating, working on or testing Electrical Equipment that is
covered by these Safety Rules and Procedures and is within a Ministry of Defence
establishment.

Distribution and Control:

a. the Rule Book is to include a control page with spaces for details of the issuing
authority, the serial number of the book, the holders name and signature, and date of
issue;

b. the Authorised Person (Electrical), within their areas of appointment, are to

issue a rule book to each Authorised Person (Electrical), Authorised Person
(Petroleum), Hazardous Area Manager, and Skilled Person; and

c. an Authorised Person (Electrical) is to maintain a Register that includes details

of the issuing authority, the serial number of each Rule Book, the name and
signature of each person who has been issued with a book, and the date of issue.
The Register is to be checked by the Authorising Engineer (Electrical) during their
Audit.

Operating Procedures
Risk Assessments

This Section describes the documents to be used and the operational procedures to
be adopted when controlling work or tests on or associated with any electrical system (as
defined by these Safety Rules and Procedures).

Prior to any work or test on or associated with an electrical system a 'suitable and
sufficient' Risk Assessment is to be produced. For work or tests on or associated with

45 JSP 375 Vol 3 Chapter 3 (V1.0 Nov 2020)

electrical systems requiring isolation by an Authorised Person (Electrical) there will
normally be a requirement for two separate Risk Assessments.

The first Risk Assessment is required to be produced by the Authorised Person

(Electrical) to address the hazards exhibited by the electrical system and which may be
present within the environment in which the task is to be completed. The Risk Assessment
will be referred to as the Operational Risk Assessment.

Note - The Operation Risk Assessment will address arc flash (see Annex D), and
where complex switching operations are to be undertaken but do not warrant a
requirement for a Safety Programme as per paragraph 113.

The output of the Operational Risk Assessment is to identify the risks and mitigation
associated with the sequence of operations detailed within the Safety Programme. This
Risk Assessment MUST also include the hazards to the individual(s) carrying out the
defined sequence of operations.

The second Risk Assessment required is the Task Risk Assessment. This Task
Risk Assessment is to be prepared by the person(s) carrying out the task, as defined in
the method statement, and is to include local hazard information supplied to the
individual by the Area Custodian in accordance with the MOD's '4C' management
system (JSP375, Volume 1 Chapter 34).

The Authorised Person (Electrical) is to ensure that the Task Risk Assessment is
produced and submitted prior to the issue of a task related safety document.

The Authorised Person (Electrical) is to review the Task Risk Assessment and
determine if it is suitable and consistent with the isolation methodology as defined on the
Safety Programme. If the Authorised Person (Electrical) considers that the Task Risk
Assessment is inadequate a task related safety document is not to be issued and the work
or Test is not to proceed.

The Operational Risk Assessments, the Task Risk Assessments and the method
statement for the task are to be retained within the Electrical Safety Documents Register,
for three years after the dates on which they were implemented.

Safety Locks and Safety Key Boxes

Before a Permit to Work is issued, and before a Skilled Person commences work or
testing in accordance with Table LV3 or work in accordance with paragraph 359.b., Safety
Locks are to be applied wherever practicable at all points of isolation and at all points
where Temporary Earths are applied.

Before a Sanction to Test is issued, Safety Locks are to be applied wherever

practicable at all points of isolation and at all points where Temporary Earths are
applied. Padlocks are to be applied wherever practicable at all points where
Removable Temporary Earths are applied; neither Safety Locks nor suited padlocks
are to be used for this purpose.

The keys for Safety Locks currently in use by Authorised Persons (Electrical) in
conjunction with Permits to Work or Sanctions to Test are to be secured in one or more
Safety Key Boxes. When in use each Safety Key Box is to contain the keys associated
with only one Permit to Work or one Sanction to Test.

46 JSP 375 Vol 3 Chapter 3 (V1.0 Nov 2020)

 After the Safety Locks have been applied, and before the Permit to Work or Sanction
to Test is issued, the keys to all the Safety Locks are to be placed in a Safety Key Box and
both locks of the Box are to be secured. When the Permit or Sanction is issued the
Authorised Person (Electrical) is to issue the Person in Charges key of the Safety Key Box
to the Person in Charge and is to retain the Authorised Persons (Electrical) key.

Skilled Persons may be issued on a permanent basis with their own Safety Locks
and Keys for work or testing in accordance with Table LV3 or for defined tasks
described on a Standing Instruction issued to that Skilled Person. Such Locks are to
bear the name of the Skilled Person, who is to retain control of the Safety Locks and
Keys at all times. The Keys to such Safety Locks when in use are to be controlled by
the Person in Charge and kept in a secure location.

More than one Safety Key Box may be provided on any site. In such cases, each
Person in Charge's Key is to release only one Safety Key Box lock on that site, and each
box is to bear a serial number ensuring positive identification within the site.

Keys, Key Cabinets, Padlocks to Secure Removable Temporary Earths, and Mimic
Diagrams

Keys for Switchgear and buildings:

a. Access Keys and locks are to be unique except where a system of

controlled suited locks is installed. There is to be a key, or keys where the
Authorising Engineer (Electrical) has identified an operational requirement for more
than one key, for each lock provided for:

(1) Low Voltage distribution switchgear including feeder pillars, and main
intake switches supplied by distribution cables;

(2) High Voltage switchgear and equipment;

(3) substations, standby set houses and any building, part of a building or
fenced area containing High Voltage Equipment; and

(4) any room or enclosure containing a main intake switchboard, a central

battery system, fixed uninterruptible power supply equipment or a standby
generating set.

unless a system of suited locks is installed, the key(s) for a lock are not to open
any other locks provided for a system or installation;

there is to be an auditable system for the management of all Access Keys on

each site. The Authorising Engineer (Electrical) is to define this auditable system
and the arrangements are to be documented in the Electrical Systems Document
Register;

where there are two sets of keys, one is to be secured in a location other
than the Authorised Persons (Electrical) office and preferably in a location that is
continuously manned. The location of this duplicate set of keys is to be clearly
displayed in the Authorised Persons (Electrical) office. A procedure is to be drawn
up detailing who (and under what circumstances) has access to any second set of
keys. Both sets of keys must be uniquely labelled in accordance with the agreed
management system to provide an auditable trail;

47 JSP 375 Vol 3 Chapter 3 (V1.0 Nov 2020)

 the form of storage employed on a particular site must be agreed with the
Authorising Engineer. The keys are to be secured in a key cabinet or other safe
location; the exact form of storage will be dependent on the number of keys involved.
If a key cabinet is necessary, due to the number of keys involved, the cabinet is to be
secured and the key kept in a small key safe, which is accessed by a combination
lock;

ideally, the Authorised Person (Electrical) should control the access to all switch
rooms, central battery installation as well as switchgear and substations but it is
recognised that this may not occur on some sites. Where the local client or third party
retains control of the access to switch rooms etc. this must be formally recorded in
the key management system;

the administration and use of suited lock systems in connection with these
Safety Rules and Procedures is detailed in JSP 375 Vol 3 Chapter 2 — Common
Requirements;

within the geographical area for which an Authorised Person (Electrical) is

appointed, the keys for each substation, building or item of equipment are to be
attached to two appropriately sized key plates, one key plate being clearly labelled
"Working Keys" and the other "Duplicate Keys";

key plates are to bear the identification of the substation, building or item of
equipment to which the keys belong, or the purpose for which each key is intended;
and

in connection with these Safety Rules and Procedures where keys are issued
for regular or repeated use, to persons other than the Authorised Person, the specific
use and purpose intended for the keys is to be detailed on a Standing Instruction
issued to that person.

Key Cabinets:

a. except for any key plates in use the key plates holding the working keys are to
be kept in a closed and securely locked Working Key Cabinet installed, with the
Document Cabinet, in a room to which Authorised Persons (Electrical) have free
access at all times;

b. except for any key plates in use the key plates holding the duplicate keys are
to be kept in a closed and securely locked Duplicate Key Cabinet labelled
"Electrical Distribution - Duplicate Keys", permanently installed in one of the
following locations to which Authorised Persons (Electrical) are to have access at
all times:

(1) the main Guardroom at a Royal Navy, Army or Royal Air Force
establishment; or

(2) a continuously manned room or a securely locked room (other than the
room in which the Working Set is kept) at a civilian establishment.

c. the Working Key Cabinet and the Duplicate Key Cabinet are to be fitted with
identical locks for which there are only two keys. The keys are to be labelled and held
as follows:

48 JSP 375 Vol 3 Chapter 3 (V1.0 Nov 2020)

 (1) one key, labelled "Authorised Person (Electrical) ", is to be held by the
Authorised Person (Electrical) or locked in the Authorised Persons (Electrical)
Key Safe; and

(2) the other key labelled "Authorised Person (Electrical) - Duplicate", is to be

kept in either a glass-fronted box or a key safe fitted with a combination lock, in
the same room as the Duplicate Key Cabinet. The key box is to be made so that
the glass front has to be broken before access to the key is gained.

a notice is to be affixed near to the glass-fronted box containing the Authorised

Persons (Electrical) duplicate key stating, "Only the persons listed have authority to
break the glass and withdraw the key". This is to be followed by a current list of
Authorised Persons (Electrical) appointed for the systems and installations to which
the key relates.

Padlocks to secure Removable Temporary Earths:

padlocks used to secure Removable Temporary Earths are not to be operable

by a master key; and

the keys for locks used by the Authorised Person (Electrical) to secure
Removable Temporary Earths are to be issued by the Authorised Person (Electrical)
to the Person in Charge, who is to retain control of them for the duration of the
test.

Authorised Persons Key Safe:

a Key Safe with a combination lock is to be installed adjacent to the Working

Key Cabinet. The Authorised Persons (Electrical) key is locked in this safe when it is
not held by the duty Authorised Person (Electrical). No other keys are to be kept in
this safe;

all Authorised Persons (Electrical) appointed for the system or installation, and
only such persons, are to know the combination for the lock; and

if an Authorised Persons (Electrical) Certificate expires and is not renewed,

or is withdrawn, the combination is to be changed.

Mimic Diagrams:

a Mimic Diagram is to be provided for any High Voltage or Low Voltage

distribution system which includes a ring circuit, an automatically started generating
set or a fixed uninterruptible power supply. A Mimic Diagram may also be provided
for, or include, other electrical systems or installations;

Low Voltage ring circuits are to be shown on a separate mimic or are to have a
different colour from high voltage ring circuits;

a Mimic Diagram is to show as a minimum the electricity distribution system and

equipment that is under the control of the Authorised Person (Electrical), from all
sources of supply up to and including Low Voltage main intake switchgear. For large
installations the Mimic Diagram may finish at the Low Voltage Substation feeder
pillars;

49 JSP 375 Vol 3 Chapter 3 (V1.0 Nov 2020)

 substations and Low Voltage main intake switchgear are to be appropriately
labelled on the Mimic Diagram with the location name and identification code;

the Mimic Diagram is to be permanently displayed in the room in which the

Working Key Cabinet is located. The status of the electricity distribution system and
Equipment is to be visible at all times; and

the Mimic Diagram is to be lockable to prevent unauthorised adjustment.

Use and Provision of Protective, Test and Earthing Equipment

Use, Storage, Inspection and Documentation:

Protective Equipment, Test Equipment and earthing equipment is to be

maintained and stored in accordance with the manufacturers or suppliers’
instructions, and it is to be inspected by the user on each occasion before use and is
to be properly used;

the location of Protective Equipment, Test Equipment and portable earthing

equipment is to be prominently displayed adjacent to the Working Key Cabinet;

where Protective Equipment, Test Equipment and portable earthing

equipment is kept on site for use in connection with these Safety Rules and
Procedures, details and copies of the equipment specification, operation,
maintenance and, where appropriate, calibration, are to be kept in the Electrical
Safety Documents Register;

unless more frequent intervals are specified by the manufacturer or supplier

an Authorised Person (Electrical) is to inspect each item of Protective Equipment,
Test Equipment and portable earthing equipment, kept on the site, at least once a
year and in accordance with the manufacturers or suppliers instructions, to ensure
that it is suitable for the use for which it is provided and it is maintained in a
condition suitable for that use. Where Protective Equipment, Test Equipment and
portable earthing equipment is found to be defective or faulty it is to be taken out
of use and suitable precautions implemented to prevent further use. The
inspecting Authorised Person (Electrical) is to instigate the appropriate remedial
or replacement action where necessary. These inspections are to be recorded in
the Electrical Distribution Operating Record, as well as in any other maintenance
and inspection record system; and

an Authorised Person (Electrical) is to examine the records every twelve

months to determine that the maintenance and inspection is being carried out for
Protective Equipment, Test Equipment and portable earthing equipment kept on
the site.

Protective Equipment:

appropriate Protective Equipment is to be provided and is to be readily available

at all times to those who need it in connection with these Safety Rules and
Procedures. Protective Equipment is to be used when identified in either the
Operational or Task Risk Assessments as being necessary to prevent danger or,
where appropriate, injury, and as required by these Safety Rules and Procedures;

50 JSP 375 Vol 3 Chapter 3 (V1.0 Nov 2020)

 the Authorised Person is to ensure that the Protective Equipment detailed in the
Task Risk Assessment is available to Person in Charge prior to the issue of a safety
document; and

Protective Equipment is to be inspected by the user for visible defects on each

occasion prior to use and to ensure that it is suitable for the use for which it is
provided, and that it has been maintained in a condition suitable for that use, when
properly used. Any suspect item is to be withdrawn and arrangements made for its
replacement.

Test Equipment:

the Authorised Person (Electrical) is to arrange for the necessary Test

Equipment to be available when required in connection with these Safety Rules and
Procedures;

Test Equipment is to be, where appropriate, calibrated and safety checked in

accordance with the manufacturers or suppliers’ instructions; and

Test Equipment is to be inspected by the user for visible defects on each

occasion prior to use to ensure that it is suitable for the use for which it is
provided, and that it has been maintained in a condition suitable for that use,
when properly used. Any suspect item is to be reported to the Authorised Person
(Electrical) who is to consider its withdrawal and replacement.

Earthing Equipment:

before conductors are earthed a check is to be made by the Authorised Person

(Electrical) or Skilled Person using the equipment to confirm that the earthing
equipment to be used is of sufficient strength and current-carrying capability to
discharge electrical energy (under fault conditions) to earth without danger or, where
appropriate, risk of injury;

the appropriate manufacturers or suppliers proprietary earthing equipment is to

be used where it is available. Where none is available, purpose made earthing
equipment, with appropriate certification, and which has been approved for the
purpose by the Authorising Engineer (Electrical) may be used; and

portable earthing equipment is to be inspected by the user before each use to

confirm that it is suitable for the use for which it is provided, and that it has been
maintained in a condition suitable for that use, when properly used. Any suspect item
is to be reported to the Authorised Person (Electrical) who is to consider its
withdrawal and replacement.

Permanent Safety Signs and Posters

The Safety Signs are to be securely and permanently fixed in accordance with the
following:

sufficient Safety Signs in accordance with Model Sign No. PI and a notice
identifying the installation are to be displayed in prominent positions outside every
substation and High Voltage standby set house. The notice identifying the installation
is to include a telephone number where a person appointed by the Ministry of

51 JSP 375 Vol 3 Chapter 3 (V1.0 Nov 2020)

Defence is to be in constant attendance. The Safety Sign may be combined with the
notice as Model Sign No. P2;

a Safety Sign in accordance with Model Sign No. P1 is to be displayed on any

pole that supports High or Low Voltage conductors or Equipment;

where the English language may not be understood, an additional sign in the
appropriate language is to be displayed with symbols to identify danger that are
appropriate to the location;

a Main Intake Switch Sign in accordance with Model Sign No. P3 is to be

displayed on all Low Voltage main intake switches, except for domestic consumer
units;

a Multiple Supplies Sign in accordance with Model Sign No.P4 is to be

displayed on all Low Voltage switchboards and equipment having two or more
sources of supply;

a Supply to Hazardous Area Sign in accordance with Model Sign No.P5 is to be

displayed on or adjacent to the main intake switch or switchboard for a Hazardous
Area;

a Remotely / Automatically Controlled Generating Set Sign in accordance with

Model Sign No. P6 is to be displayed on or adjacent to all remotely or automatically
controlled generating sets; and

a Remotely / Automatically Controlled Machine Sign in accordance with Model

Sign No. P7 is to be displayed on or adjacent to all remotely or automatically
controlled machines, except for small sealed refrigerator motors, in-line circulating
pumps and other such domestic items.

Display of Information:

the Authorising Engineer (Electrical) is to carry out a risk assessment to

determine the requirement and location for the display of information in connection
with these Safety Rules and Procedures, and Health and Safety matters. Information
is to be displayed permanently in suitable and prominent positions. The areas to be
considered for the display of information in connection with these Safety Rules and
Procedures are to include every substation, standby set house, workshop and
Authorised Persons (Electrical) office. A record is to be kept of the assessment for
audit and review purposes; and

information and posters to be displayed may include the following:

(1) the Electricity at Work Regulations;

(2) electric shock emergency resuscitation (recommended);

(3) any of the Tables from these Safety Rules and Procedures; and

(4) other relevant information.

52 JSP 375 Vol 3 Chapter 3 (V1.0 Nov 2020)

Safety Rules and Procedures
Working on and Testing Low Voltage Equipment in Non-hazardous areas

These Safety Rules and Procedures do not apply where low voltage equipment in
non-hazardous areas has been discharged, disconnected, removed from the system or
installation and is not energised by other means.

Note - Testing can cause a hazard and care must be taken when testing isolated
or disconnected Equipment.

Low voltage Equipment which is considered by a Skilled Person or the Authorised

Person (Electrical) to be in a Dangerous Condition, or is subject to an extant Warning
Notice, Safety Alert, or Policy Instruction that requires it to be immediately switched off, is
to be remotely isolated, and action taken by the Authorised Person (Electrical) to prevent it
being re-connected to the supply of electricity. The Authorised Person (Electrical) is to
report the matter as soon as is reasonably practicable to the Authorising Engineer
(Electrical).

Where work or tests are to be undertaken on Aeronautical Ground Lighting Primary

Series Circuit Equipment and associated luminaires, the Rules and Procedures of the
Section ‘Working on and Testing Aeronautical Ground Lighting Primary Series Circuit
Equipment and Associated Luminaires’, commencing at paragraph 402, are to be followed.

The requirements of paragraph 404 are to be applied to all work activities on

Equipment that affects the functioning of aeronautical ground lighting systems.

Unless the provisions of paragraphs 293 and 294 or paragraphs 308.a. to 308.i.
apply, all working or testing of Low Voltage Equipment connected to a system is to
follow the procedures set out in Tables LV1, LV2 or LV3 of these Safety Rules and
Procedures as appropriate. A Skilled Person following the procedures set out in Table
LV3 becomes the Person in Charge and is responsible for the work or Test.

Safety Locks are to be applied wherever practicable at points of isolation to prevent

unauthorised operation or re-connection. A Caution Sign, as required by paragraph 310.a.
should always accompany Safety Locks used for isolation. Where it is impracticable to fix
a Safety Lock, a Caution Sign must be fixed.

Temporary Safety Signs shall be fixed and displayed in accordance with paragraph
312.a. to 312.j. inclusive.

Where required by paragraph 310 an Accompanying Safety Person is to be

appointed before work or tests are commenced. The Accompanying Safety Persons
name shall be recorded on the original of the safety programme along with the time
and date of the appointment.

Voltage Test Indicators are to be tested immediately before and after use against a
Test Supply. Multi-meters are not to be used to prove Equipment dead.

Where practicable, equipment is to be proved dead prior to the application of any

Temporary Earth and Removable Temporary Earth. Where it is not practicable to Prove
Dead other means are to be used to make an assessment that the equipment to which the
earth is to be applied is not energised then, any Temporary Earth or Removable
Temporary Earth connections shall be made by means of a switch, or circuit breaker with
53 JSP 375 Vol 3 Chapter 3 (V1.0 Nov 2020)
integral earthing facilities, that form part of the permanently installed Equipment. Other
forms of Temporary Earth or Removable Temporary Earth connection shall not be used
until the equipment where the earth is to be applied has been confirmed dead.

Where the procedures involve the application of Temporary Earths the unauthorised
removal of such earth connections is to be prevented wherever practicable by the
application of Safety Locks. These Safety Locks are, where practicable, to be in addition to
those required by paragraph 296.

Where the procedures involve the application of Removable Temporary Earths,

the unauthorised removal of such earth connections is to be prevented wherever
practicable by the application of padlocks. The keys of the padlocks are to be issued
to the Person in Charge who is to retain control of them for the duration of the tests.

Prior to the issue of a Permit to Work or Sanction to Test, the Authorised Person
(Electrical) is to show the Skilled Person, the electrical diagram(s) on the Safety
Programme , the safety arrangements at the points of isolation and at the places of
work or test and is to ensure that the person understands all the relevant safety
procedures and precautions. If the Skilled Person thereafter accepts the Permit or
Sanction that person becomes the Person in Charge and is responsible for the defined
Work or Test until the Permit or Sanction is cancelled.

Authorised Persons (Electrical) personally undertaking tasks requiring a Permit to

Work, a Sanction to Test or a Sanction for Work on or near Live Electrical Equipment, and
with the Authorising Engineers (Electrical) prior approval (see paragraph 128, 150 and
176), are to issue these documents to themselves. The Authorised Person (Electrical) then
becomes the Person in Charge. (See paragraphs 127, 149 and 175).

Where it is not practicable to prove equipment dead until a Permit to Work or

Sanction to Test has been issued, one of the following sub-clauses is to apply:

the Authorised Person (Electrical) is to instruct the Person in Charge, using

appropriate tools, and Protective Equipment where necessary, to confirm the
equipment dead at the point of work or test as soon as conductors have been made
accessible to a suitable voltage Test Indicator; or

the Authorised Person (Electrical) is to remain with and supervise the Person
in Charge until conductors have been made accessible at the point of work or test
to a suitable voltage Test Indicator. The equipment is to be confirmed dead to the
satisfaction of the Authorised Person (Electrical) and the Person in Charge before
the work or test proceeds.

Where a Permit to Work or Sanction to Test is not required and isolation is achieved
by the removal of fuses or links and it is not practicable to apply a Safety Lock, then the
fuses or links are to be removed and securely retained in the possession of the Skilled
Person responsible for the work or test. A Caution Sign as required by paragraph 312.a.
must be fixed at the point of isolation.

The identification and spiking of cables:

before the conductors of a cable are cut or exposed, the cable to be worked on
is to be identified with certainty;

54 JSP 375 Vol 3 Chapter 3 (V1.0 Nov 2020)

b. the identification may be regarded as clear and certain if one of the following
conditions apply:

(1) where the cable is visible throughout its length;

(2) where it is not visible throughout its length a rope loop is passed
along those parts which are not visible; or

(3) where it can be visibly traced from the point of work or test to a point
where the cable is isolated and proved or confirmed dead and, where
practicable, has a Temporary Earth applied.

c. in the absence of clear and certain identification, the cable is to be spiked at the
point of the work and thereafter identified by an appropriate procedure. Before
spiking it may be necessary to undertake tests which are to be repeated after spiking
and the results compared;

d. an appropriate cable identification instrument may be used to assist in

identifying a cable when it is to be spiked. However, this instrument shall not be used
as the sole means of identifying a cable;

e. cables without an earth bonded metallic sheath or armouring are not to be

spiked; and

f. the spiking of cables is to be undertaken only by the Authorised Person and is

to be recorded in the Electrical Distribution Operating Record.

Undertaking work and / or Test on or Near Live Low Voltage Equipment:

where electrical systems and installations are supplied at High Voltage, working
or testing on or near uninsulated live conductors is not to be undertaken;

working or testing on or near uninsulated live conductors operating at Low

Voltage is to be avoided, except where a formal assessment procedure for
deciding whether to work live is undertaken and recorded by the Authorised
Person (Electrical) and reviewed and authorised by the Authorising Engineer
(Electrical). The question `Can the normal policy of dead working be carried
out?' is to be addressed, before continuing with the assessment procedure and
the requirements of paragraph 308.c.(1). to 308.c.(3). are met. Where any work
or test is to be undertaken on or near uninsulated live conductors a Sanction to
Work on or Near Live Equipment is to be issued prior to the commencement of
the work or Test;

no person shall be engaged in any work activity on or so near any live

conductor (other than one suitably covered with insulating material to prevent
danger) that danger may arise unless:

(1) it is unreasonable in all the circumstances for the conductors to be dead;

(2) it is reasonable in all the circumstances for the person to be at work on or

near the conductor while it is live; and

(3) suitable precautions (including where necessary the provision of

suitable Protective Equipment) are taken to prevent injury.

55 JSP 375 Vol 3 Chapter 3 (V1.0 Nov 2020)

 after identifying the circuit or equipment to be worked on or near and prior to
planning the work, an assessment procedure for deciding whether to work dead or
live is to be undertaken by the Authorised Person (Electrical). The question "can the
normal policy of dead working be carried out?" is to be addressed first, before
continuing with the assessment procedure;

the Authorising Engineer (Electrical) is to review the formal assessment

procedure for deciding whether to work live and if acceptable, is to produce or sign a
written authority allowing defined work on or near defined live equipment. The written
authority is to include:

(1) the establishment to which the authority applies;

(2) the acceptance of the reasons which make live working unavoidable;

(3) the particular equipment on which live working is permitted;

(4) the extent of the permitted work and any limitations to be imposed by the
Authorised Person (Electrical) (this may include a Method Statement);

(5) any limitation of the work imposed for safety reasons;

(6) any Protective Equipment that is to be made available; and

(7) whether the authority is for a single operation, or for a repetitive task.

the Authorised Person (Electrical) is to have a copy of the written authority,

allowing defined work on or near the defined live equipment, from the Authorising
Engineer (Electrical);

the Authorised Person (Electrical) is responsible for specifying and monitoring

the implementation of the safety precautions necessary to prevent injury to persons
and damage to equipment;

prior to the issue of a Sanction for Work on or near Live Electrical

Equipment, the Authorised Person (Electrical) is to identify the safety
arrangement to the Skilled Person and is to ensure that the person understands
all the relevant safety procedures and precautions. If the Skilled Person is
satisfied with the safety precautions as specified and is prepared to accept
responsibility for the work, the Skilled Person is to indicate acceptance by signing
the Sanction. Thereafter, the Skilled Person becomes the Person in Charge and
is to be responsible for the application of the safety precautions, and for
personally undertaking the defined work and only that work, until the Sanction is
cancelled;

Protective Equipment is to be used, where necessary, in order to prevent

injury; and

inspection, fault finding and testing of equipment on systems having a supply

voltage at Extra Low Voltage, and inspection, fault finding, testing and topping-up
battery installations that are sectionalised in such a way that this disconnection
and separation is secure and each section of batteries has a terminal voltage
below Extra Low Voltage , may be undertaken, without a Sanction for work on or
near Live Electrical Equipment or Standing Instruction provided that:

56 JSP 375 Vol 3 Chapter 3 (V1.0 Nov 2020)

 (1) it is unreasonable in all circumstances for the conductors to be dead;

(2) it is reasonable in all circumstances for the person to be at work on or near

the conductor while it is live;

(3) all live parts are adequately protected to prevent direct contact;

(4) suitable precautions (including where necessary the provision of suitable

Protective Equipment) are taken to prevent injury;

(5) Test Equipment and all tools in use shall be suitable, for the use for which
they are provided and, maintained in a condition suitable for that use and,
properly used; and

(6) adequate precautions are taken to prevent damage to equipment and

accidental contact with dangerous live conductors.

The High Voltage Testing of Low Voltage Equipment:

where High Voltage tests are to be undertaken on Low Voltage Equipment a

Sanction to Test is to be issued to the Skilled Person, who on acceptance, becomes
the Person in Charge who is to be present throughout the duration of the tests;

the areas containing Test Equipment and any High Voltage connection are to
be regarded as High Voltage Enclosures;

unauthorised access to such areas is to be prevented by, as a minimum,

yellow and black striped tape, not less than 25mm wide, suspended on posts, and
by the display of High Voltage Enclosure Signs in accordance with paragraph
312.d;

a High Voltage Enclosure is to be entered only by:

(1) the Authorised Person (Electrical);

(2) the Authorising Engineer (Electrical);

(3) a Skilled Person, an Authorised Person (Electrical) Designate, or

Authorising Engineer (Electrical) Designate acting on the instructions of and
personally supervised by the Authorised Person (Electrical);

(4) the Person in Charge in receipt of a Sanction to Test, when the High
Voltage Enclosure is created as part of the test procedure; and / or

(5) an Accompanying Safety Person rendering immediate assistance to

the Person in Charge in connection with their safety role.

Standing Instructions and Specific Written Instructions:

an Authorised Person (Electrical) is to give a Standing Instruction to a named

Skilled Person for defined tasks or switching operations on a Low Voltage system or
installation where it has been decided that these activities may be undertaken without
a Sanction for Work on or near Live Electrical Equipment and where the Standing
Instruction is issued for regular inspection and testing, or fault finding on live
equipment subject to the conditions of paragraph 308.b., 308.d. and 312.a. When the
57 JSP 375 Vol 3 Chapter 3 (V1.0 Nov 2020)
 Skilled Person accepts the Standing Instruction that person becomes the Person in
Charge and is responsible for carrying out the defined tasks until the Standing
Instruction is cancelled; or

the Authorised Person (Electrical) may give a Specific Written Instruction

to a named Skilled Person or to an Authorised Person (Electrical) for defined
switching operations in respect of specific items of Low Voltage switchgear. If
the Skilled Person or an Authorised Person (Electrical) thereafter accepts the
Specific Written Instruction that person becomes the Person in Charge and is
responsible for the defined switching operations.

An Accompanying Safety Person is to be in attendance in the following

circumstances:

where working or testing in accordance with Tables LV1 or LV2 is to be

undertaken, whilst the equipment is being proved dead;

where working or testing in accordance with Tables LV1 or LV2 is to be

undertaken, whilst the equipment is being earthed, other than by means of a switch
or circuit breaker;

where working or testing in accordance with Table LV1 or LV2 is being

undertaken on equipment which cannot be proved dead until the Person in
Charge has made conductors accessible, an Accompanying Safety Person is to
be in attendance until the equipment has been proved dead;

where working or testing in accordance with Table LV3 is to be undertaken on

equipment for which the means of isolation is not positively identified, an
Accompanying Safety Person is to be in attendance until the equipment has been
isolated and proved dead;

whilst inspection, fault finding, or testing is being undertaken on live Low

Voltage Equipment;

whilst work on or near live Low Voltage Equipment is being undertaken;

whilst testing is being undertaken at High Voltage;

whilst the Authorised Person is spiking a cable; and / or

where the Operational Risk Assessment identifies it as necessary.

The display of temporary safety signs:

Caution Signs are to be fixed at the points of isolation and prominently

displayed before the start and for the duration of work or testing, and before the issue
and for the duration of any Permit to Work or Sanction to Test;

Skilled Persons shall obtain Caution Signs and Electrical Equipment Warning
Signs as necessary before commencing work in accordance with Table LV3. Such
Signs shall bear the Skilled Persons name;

58 JSP 375 Vol 3 Chapter 3 (V1.0 Nov 2020)

 Skilled Persons may be issued on a permanent basis with their own Caution
Signs and Electrical Equipment Warning Signs. Such Signs shall bear the Skilled
Persons name;

High Voltage Enclosure Signs are to be prominently displayed so that they

are visible from every angle of approach to a High Voltage Enclosure, before the
issue and for the duration of a Sanction to Test;

Electrical Equipment Warning Signs are to be prominently displayed, on any

equipment which remains live and is immediately adjacent to the equipment to be
worked on or tested, before the start and for the duration of work or testing and
before the issue and for the duration of any Permit to Work, a Sanction to Test or
a Sanction for Work on or near Live Equipment;

Electrical Equipment Warning Signs are to be prominently displayed on any

live equipment which is accessible, either in or adjacent to an area that is to be
the subject of an Authority for Access, before the issue and for the duration of any
Authority for Access;

where work or testing is to be undertaken on any part of a multi-cubicle

switchboard, Electrical Equipment Warning Signs are to be prominently displayed
on the cubicles or compartments immediately adjacent to the part being worked
on or tested. If the board has rear access Electrical Equipment Warning Signs
shall similarly be displayed at both the front and rear of the board. In identifying
parts at the rear of the board, reliance is not to be placed solely upon the
switchboard labelling;

before a Permit to Work or a Sanction to Test is issued the Authorised

Person (Electrical) is to identify the equipment upon which the work or test is to be
undertaken to the Skilled Person. If the work or test involves, or may involve,
obtaining access to items of equipment over which confusion could occur, the
Authorised Person (Electrical) is to identify such items to the Skilled Person and
apply temporary marking to them;

work on or near Live Equipment Signs are to be prominently displayed so

that they are visible from every angle of approach to the Low Voltage Equipment
before the start and for the duration of work in accordance with paragraph 308.i.,
and before the issue and for the duration of a Sanction for Work on or near Live
Equipment. Work on or near Live Equipment Signs are also to be prominently
displayed on the equipment when work on or near the live equipment is in
progress; and

Temporary Safety Signs are to be fixed in a secure manner that does not
create a hazard.

The locking of switchgear and switch rooms:

where it is necessary to prevent danger or, where appropriate, injury, or prevent

unauthorised operation, equipment cubicles and operating mechanisms are to be
locked when the equipment is unattended; and

any entrance to a room or enclosure containing a main intake switchboard,

central battery system, permanently connected uninterruptible power supply

59 JSP 375 Vol 3 Chapter 3 (V1.0 Nov 2020)

 equipment or a generating set is to be closed and securely locked when the
equipment is unattended.

Table LV1 - For Working on Low Voltage Equipment in Non-hazardous Areas

Except where a Risk Assessment indicates that an explosion, electric shock or

possibility of short circuit exists, equipment operating at Extra Low Voltage is exempt from
these procedures.

Steps in Column 1 are to be undertaken in numerical order.

Columns 2, 3 and 4 provide detail for the specified equipment.

The Authorised Person (Electrical) is to be in possession of a current Authorised

Person’s (Electrical) Certificate of Appointment appropriate to the equipment being worked
on, and is responsible for Steps 1, 2, 3, 4, and 7, 8, 9, 10, 11.

The Person in Charge is to hold an extant appointment as a Skilled Person

appropriate to the equipment being worked on and is responsible for Steps 5 and 6.

COLUMN 1 COLUMN 2 COLUMN 3 COLUMN 4

EQUIPMENT Main intake switches, Generating sets started by Uninterruptible power supply
switchboards and Equipment manual initiation from a remote Equipment.
having two or more sources of location, or automatically on
supply, cables and other receipt of a signal.
Equipment on the supply side
of a main intake switch.

STEP 1 COMPLY WITH ANY PARTICULAR SAFETY PROCEDURES APPLICABLE TO THE LOCATION.
PREPARE SAFETY Review the planned work including any method statements and prepare (or review) the Operational
PROGRAMME Risk Assessment
Prepare a Safety Programme (Electrical) and obtain a countersignature before proceeding to Step 2.

STEP 2 ISOLATE FROM ALL INHIBIT ENGINE START, ISOLATE FROM ALL SOURCES
ISOLATE AND FIX SOURCES OF SUPPLY. ISOLATE GENERATOR. OF SUPPLY. Isolate mains supply,
SIGNS Where practicable, prevent Where practicable, prevent battery supply, output supply and
unauthorised connection or unauthorised connection, or any standby power supply.
unauthorised operation by unauthorised operation or On parallel Uninterruptible Power
fixing Safety Locks at all the unauthorised starting by fixing Supply systems and those having an
points of isolation, and visibly Safety Locks. external bypass, ISOLATE the
fix Caution Signs at all points Fix Caution Signs at all the output supply terminals of the units
of isolation. points of isolation and, clearly being worked on from all sources of
Fix Caution Signs on motor visible, on the engine start supply.
starting Equipment. panel. If a battery installation is to be
Fix Electrical Equipment Fix Electrical Equipment worked on, follow the rules
Warning Signs on adjacent live Warning Signs on adjacent live applicable to Work on or near Live
Equipment at the places of the Equipment at the places of the Equipment, disconnect the battery
work. work. from its charger and disconnect the
battery earth.
Where practicable, prevent
unauthorised connection or
unauthorised operation by fixing
Safety Locks at points of isolation,
and visibly fix Caution Signs at all
points of isolation.
Fix Electrical Equipment Warning
Signs on adjacent live Equipment at
the places of the work.

60 JSP 375 Vol 3 Chapter 3 (V1.0 Nov 2020)

STEP 3 PROVE Except for the battery
DEAD AND ENSURE THAT THE Where practicable prove installation, where practicable,
EARTH Equipment TO BE dead with a Voltage Test prove dead with a voltage Test
WORKED ON IS THE Indicator at all the points of Indicator at all the points of
Equipment THAT HAS isolation and where isolation and at the places of
BEEN ISOLATED practicable at the places of the Work.
Where practicable prove the Work. Except for the battery
dead with a voltage Test Where practicable, earth the installation, where practicable,
Indicator at all the points of line and neutral generator earth conductors at points of
isolation and at the places output terminals or isolation and fix Safety Locks.
of the Work. conductors and, where
Where practicable earth practicable, fix Safety Locks.
conductors at points of
isolation and fix Safety
Locks. Identify cables with
certainty at the places of
the Work. Earth overhead
lines near the places of the
work.

STEP 4 Review the method statement and Task Risk Assessment prior to issuing the Permit to
ISSUE PERMIT Work. (This may be undertaken in association with Step 1.)
TO WORK The Skilled Person is to be shown the diagram on the Safety Programme and the safety
arrangements at all the points of isolation and at the places of the work.
The Person in Charge's key to the Safety Key Box and the Permit to Work are issued to the
Person in Charge.
After issuing the Permit the Mimic Diagram, if installed, is adjusted, the Electrical Distribution
Operating Record is completed and the original of the Safety Programme is placed with the
duplicate.
(Where the Authorised Person (Electrical) is to confirm dead in Step 5 the updating of the
Mimic Diagram; the Electrical Distribution Operating Record; and the Electrical Safety
Documents Register is to be completed as soon as is practicable.)

STEP 5 Where it was not practicable in Step 3 to prove the Equipment dead, the Person in Charge
CONFIRM DEAD or Authorised Person (Electrical) (as appropriate), using appropriate tools, and Protective
Equipment where necessary, is to Confirm Dead at the places of the work as soon as
conductors have been made accessible to a Voltage Test Indicator. Where practicable, the
conductors are to be earthed by the application of additional earths after they have been
confirmed dead.

STEP 6 The Person in Charge is to undertake or provide Personal Supervision for the work and, on
UNDERTAKE WORK completion or when the work is stopped and made safe, returns the original Parts 1 and 2 of
the Permit to Work to the Authorised Person and completes and signs Part 3.

STEP 7 If the work has been completed, check that the work is satisfactory, that the Equipment has been
CHECK restored to working order and that it may be safely energised.
WORK If the work was stopped in Step 6, check that the Equipment has been made safe.

STEP 8 Cancel the Permit to Work by cancelling the original Parts 1 and 2 and completing and signing Part
CANCEL PERMIT TO 4.
WORK The Person in Charge's key to the Safety Key Box is returned to the Authorised Person (Electrical).
Where a test is required before the Equipment is energised, Steps 9 and 10 are omitted, and the
procedures of Table LV2 are to be followed.
Where other Permits relate to the Equipment and have not been cancelled, Steps 9 and 10 are
omitted.

STEP 9 Remove the Safety Locks and earths applied in Steps 3 and 5
REMOVE EARTHS

STEP 10 Remove the Safety Locks and Signs fixed in Step 2 and restore the Equipment to an operational
MAKE EQUIPMENT state.
OPERATION AL

61 JSP 375 Vol 3 Chapter 3 (V1.0 Nov 2020)

 STEP 11 REVIEW Adjust the Mimic Diagram if installed.
TASK AND Complete the Electrical Distribution Operating Record, Electrical Safety Documents Register and
COMPLETE review task and complete the feedback report of JSP 375 Vol 3 Ch 2 — Common Requirements
RECORDS as deemed necessary.

Table LV2 - For Working on Low Voltage Equipment in Non-hazardous Areas

Except where a Risk Assessment indicates that an explosion, electric shock or

possibility of short circuit exists, equipment operating at Extra Low Voltage is exempt from
these procedures.

Steps in Column 1 are to be undertaken in numerical order.

Columns 2, 3 and 4 provide detail for the specified equipment.

The Authorised Person (Electrical) is to be in possession of a current Authorised

Persons (Electrical) Certificate of Appointment appropriate to the equipment being worked
on, and is responsible for Steps 1, 2, 3, 4, and 7, 8, 9, 10, 11.

The Person in Charge is to hold an extant appointment as a Skilled Person

appropriate to the equipment being worked on and is responsible for Steps 5 and 6.

COLUMN 1 COLUMN 2 COLUMN 3 COLUMN 4

EQUIPMENT Main intake switches, Generating sets started by Uninterruptible power supply
switchboards and Equipment manual initiation from a remote Equipment.
having two or more sources location, or automatically on
of supply, cables and other receipt of a signal.
Equipment on the supply
side of a main intake switch.
COMPLY WITH ANY PARTICULAR SAFETY PROCEDURES APPLICABLE TO THE LOCATION
STEP 1 Review the planned test including any method statements and prepare (or review) the Operational
PREPARE SAFETY Risk Assessment.
PROGARMME Prepare a Safety Programme (Electrical) and obtain a countersignature before proceeding to Step 2

62 JSP 375 Vol 3 Chapter 3 (V1.0 Nov 2020)

 ISOLATE FROM ALL INHIBIT ENGINE START, ISOLATE FROM ALL SOURCES
STEP 2 SOURCES OF SUPPLY. ISOLATE GENERATOR. OF SUPPLY.
ISOLATE AND FIX Where practicable, prevent Where practicable, prevent Isolate mains supply, battery
SIGNS unauthorised connection or unauthorised connection, or supply, output supply and any
unauthorised operation by unauthorised operation or standby power supply.
fixing Safety Locks at all the unauthorised starting by fixing On parallel Uninterruptible Power
points of isolation, and visibly Safety Locks. Fix Caution Supply systems and those having
fix Caution signs at all points Signs at all the points of an external bypass, ISOLATE the
of isolation. Fix Caution isolation and, clearly visible, output supply terminals of the units
Signs on motor starting on the engine start panel. Fix being tested from all sources of
Equipment. Electrical Equipment Warning supply.
Fix Electrical Equipment Signs on adjacent live If a battery installation is to be
Warning Signs on adjacent Equipment at the places of tested, follow the rules applicable to
live Equipment at the places the test. Work on or near Live Equipment,
of the test. disconnect the battery from its
charger and disconnect the battery
earth.
Where practicable, prevent
unauthorised connection or
unauthorised operation by fixing
Safety Locks at points of isolation,
and visibly fix Caution Signs at all
points of isolation.
Fix Electrical Equipment Warning
Signs on adjacent live Equipment at
the places of the test.
STEP 3 ENSURE THAT THE Where practicable Prove Except for the battery installation,
PROVE DEAD Equipment TO BE Dead with a Voltage Test where practicable, Prove Dead
AND EARTH TESTED IS THE Indicator at all the points with a voltage Test Indicator at all
Equipment THAT HAS of isolation and where the points of isolation and at the
BEEN ISOLATED practicable at the places places of the test.
Where practicable Prove of the test. Except for the battery installation,
Dead with a voltage Test Where practicable, earth the where practicable, earth
Indicator at all the points line and neutral generator conductors at points of isolation
of isolation and at the output terminals or and fix Safety Locks to
places of the test. conductors and, where Temporary Earth's and padlocks
Where practicable earth practicable, fix Safety Locks to Removable Temporary Earth’s.
conductors at points of to Temporary Earth's and
isolation and fix Safety padlocks to Removable
Locks to Temporary Temporary Earth's.
Earth's and padlocks to
Removable Temporary
Earth's.
Identify cables with
certainty at the places of
the test and at the distant
end.
Earth overhead lines near
the places of the test.

Review the method statement and Task Risk Assessment prior to issuing the Sanction to Test.
STEP 4 (This may be undertaken in association with Step 1.)
ISSUE PERMIT The Skilled Person is to be shown the diagram on the Safety Programme and the safety
TO WORK arrangements at all the points of isolation and at the places of the test.
If a High Voltage Enclosure is to be set up, fix High Voltage Enclosure Signs and barriers.
The Person in Charge's key to the Safety Key Box and the Sanction to Test are issued to the
Person in Charge.
After issuing the Sanction the Mimic Diagram, if installed, is adjusted, the Electrical
Distribution Operating Record is completed and the original of the safety Programme is
placed with the duplicate. (Where the Authorised Person (Electrical) is to confirm dead in
Step 5 the updating of the Mimic Diagram; the Electrical Distribution Operating Record; and
the Electrical Safety Documents Register is to be completed as soon as is practicable.)

STEP 5 Where it was not practicable in Step 3 to prove the Equipment dead, the Person in Charge
CONFIRM DEAD or Authorised Person (Electrical) (as appropriate), using appropriate tools, and Protective
Equipment where necessary, is to confirm it dead at the places of the test as soon as
conductors have been made accessible to a voltage Test Indicator. Where practicable, the
conductors are to be earthed by the application of additional earths after they have been
confirmed dead.

63 JSP 375 Vol 3 Chapter 3 (V1.0 Nov 2020)

STEP 6 The Person in Charge is to undertake or provide Personal Supervision for the test,
UNDERTAKE WORK including the disconnection of any Removable Temporary Earth's and additional earths.
On satisfactory completion of the test, or when the test is stopped and made safe, the conductors
are to be discharged and any Removable Temporary Earth's restored.
The Person in Charge then returns the original Parts 1 and 2 of the Sanction to Test to the
Authorised Person and completes and signs Part 3.

STEP 7 If the test has been completed, check that the result is satisfactory, that the Equipment has been
CHECK WORK restored to working order and that it may be safely energised.
If the test was stopped in Step 6, check that the Equipment has been made safe.

STEP 8 Cancel the Sanction to Test by cancelling the original Parts 1 and 2 and completing and signing
CANCEL PERMIT TO Part 4. The Person in Charge's key to the Safety Key Box is returned to the Authorised Person
WORK (Electrical).
Where the test was stopped in Step 6 and work is required before the Equipment is re-tested, Steps
9 and 10 are omitted and the procedures of Table LV1 are to be followed.

STEP 9 Remove the locks and earths applied in Steps 3 and 5.

REMOVE EARTHS

Remove the Safety Locks, barriers and Signs fixed in Steps 2 and 4 and restore the Equipment to an
STEP 10 operational state.
MAKE EQUIPMENT
OPERATION AL

STEP 11 Adjust the Mimic Diagram if installed.

Complete the Electrical Distribution Operating Record and review task and complete the feedback
REVIEW TASK report of JSP 375 Vol 3 Ch 2 — Common Requirements, as deemed necessary.
AND COMPLETE
RECORDS

64 JSP 375 Vol 3 Chapter 3 (V1.0 Nov 2020)

Table LV3 - For Skilled Persons Working on or Testing Equipment in Non-hazardous
Areas

Except where a Risk Assessment indicates that an explosion, electric shock or possibility
of short circuit exists, equipment operating at Extra Low Voltage is exempt from these
procedures.

Steps in Column 1 are to be undertaken in numerical order.

Columns 2 and 3 provide detail for the specified equipment.

The Person in Charge is to hold an extant appointment as a Skilled Person appropriate to

the equipment being worked on and is responsible for all Steps.

COLUMN 1 COLUMN 2 COLUMN 3

EQUIPMENT Cables and other Equipment on the Generating sets started by local manual
load side of a main intake switch. initiation.
(For main intake switches, switchboards (For generating sets started by manual
and Equipment having two or more initiation from a remote location,
sources of supply, cables and other or automatically on receipt of a signal, see
Equipment on the supply side of a main Column 3 of Tables LV1 and LV2, and
intake switch, see Column 2 of Tables refer to the Authorised Person).
LV1 and LV2, and refer to the
Authorised Person (Electrical)).

STEP 1 REVIEW TASK METHOD STATEMENT AND RISK ASSESSMENT AND COMPLY
WITH ANY PARTICULAR SAFETY PROCEDURES APPLICABLE TO THE
PREPARATION LOCATION.

STEP 2 ISOLATE FROM ALL SOURCES OF INHIBIT ENGINE START, ISOLATE

ISOLATE AND SUPPLY. GENERATOR.
FIX SIGNS Make Equipment safe to Work on or Make Equipment safe to Work on or Test.
Test. Where practicable, prevent Where practicable, prevent unauthorised
unauthorised connection or connection or unauthorised operation or
operation by fixing Safety Locks at unauthorised starting by fixing Safety
all the points of isolation, and visibly Locks. Fix Caution Signs at all the points
fix Caution Signs at all points of of isolation and, clearly visible, on the
isolation. engine start panel. Fix Electrical
Fix Caution Signs on motor Equipment Warning Signs on adjacent live
starting Equipment. Equipment at the places of the work or
Fix Electrical Equipment Warning test.
Signs on adjacent live Equipment at
the places of the work or test.

STEP 3 ENSURE THAT THE EQUIPMENT TO Where practicable Prove Dead with a
PROVE DEAD BE WORKED ON OR TESTED IS THE voltage Test Indicator at all the points
AND EARTH EQUIPMENT THAT HAS BEEN of isolation and where practicable at
ISOLATED. the places of the work or test.
Where practicable Prove Dead with a Earth the line and neutral generator
Voltage Test Indicator at all the points of output terminals or conductors and,
isolation and where practicable at the where practicable, fix Safety Locks to
places of the work or test. Where Temporary Earths and padlocks to
practicable earth the line and neutral Removable Temporary Earths.
conductors and, where practicable, fix
Safety Locks to Temporary Earths and
padlocks to Removable Temporary
Earths. Identify cables with certainty at
the places of the work or, for testing, at
the places of test and at the distant end.

65 JSP 375 Vol 3 Chapter 3 (V1.0 Nov 2020)

STEP 4
CONFIRM Where it was not practicable in Step 3 to prove the Equipment dead, the Skilled
DEAD Person, using appropriate tools, and Protective Equipment where necessary, is to
confirm it dead at the places of the work or test as soon as conductors have been
made accessible to a Voltage Test Indicator. Where practicable, earth the line and
neutral conductors unless they were earthed in Step 3.

STEP 5 Undertake or provide Personal Supervision for the work or test.

UNDERTAKE
WORK OR
TEST

STEP 6 Check that the work or test has been satisfactorily completed, that the Equipment has
CHECK WORK been restored to working order, and that it may be safely energised.
OR TEST

STEP 7 Remove any earths applied in Steps 3 or 4.

REMOVE
EARTHS

STEP 8 Remove the Signs and Locks fixed in Step 2 and restore the Equipment to an
MAKE operational state.
EQUIPMENT
OPERATIONAL

66 JSP 375 Vol 3 Chapter 3 (V1.0 Nov 2020)

Working on and Testing Low Voltage Equipment in Hazardous Areas

These Safety Rules and Procedures do not apply where equipment has been
discharged, disconnected, removed from the system or installation or removed from the
Hazardous Area, and is not energised by other means. For the purpose of this section of
these Safety Rules and Procedures the role of Hazardous Area Manager is fulfilled by one
of the following:

Petroleum Installation – Operating Authority (OA) as defined within JSP 317;

explosive buildings – Explosives Safety Representative (ESR) as defined within

DSA03 OME Part 2 or person appointed in accordance with the Explosive
Regulations 2014; or

all other hazardous areas as defined by DSEAR - Area Custodian as defined

within JSP 375 Volume 1 Chapter 34.

Note - Testing can cause a hazard and care must be taken when testing isolated or
disconnected Equipment.

Work on or the inspection and testing of electrical equipment and systems within the
defined hazardous area. As identified in accordance with the Dangerous Substances and
Explosive Atmosphere Regulations (DSEAR), Hazardous Area Classification drawings and
associated risk assessments, or DSA03 OME Part 2 for military explosive areas on the
MOD estate. This section should be read in conjunction with the main Safety Rules and
Procedures for this chapter and the relevant sections of Safety Rules and Procedures
Chapter 5 (Petroleum).

Equipment which is considered to be in a unfit for continuous operation or in a

dangerous condition within a hazardous area by the Skilled Person, Authorised Person
(Electrical), Hazardous Area Manager or, where appropriate the Authorised Person
(Petroleum) or Explosives Safety Representative is subject to an extant Warning Notice,
Safety Alert, or Policy Instruction that requires it to be immediately switched off (unless this
action could cause a greater hazard), this is to be achieved by remotely isolating and
disconnecting the asset, this action is to too prevent it being re-connected or re-energised.
The Authorised Person (Electrical) is to report the matter as soon as is reasonably
practicable to the Authorising Engineer (Electrical) and recorded in the EDOR.

No work on or near live equipment shall be undertaken within a Hazardous Area.

Six aspects of electrical work (including testing) within hazardous areas are to be
considered to enable the related risks to be controlled, by these Safe Systems of Work
described in this section. These aspects are in addition to the general requirements for the
control of the electrical danger:

the integrity of the hazardous area protection concept of electrical equipment is

subject to maintenance and must be restored when the maintenance is complete.
The integrity must be appropriate for the DSEAR hazardous zone classification or
requirements of DSA03 OME Part 2 for any new equipment installed. No alteration
that will invalidate the certificate or other approval document relating to the protection
of the electrical equipment or system is to be made;

equipment must not be opened, or the protection concept disturbed, until it is

electrically isolated and, in a gas, or flammable dust free environment;

67 JSP 375 Vol 3 Chapter 3 (V1.0 Nov 2020)

 Note: This is not applicable to approved Intrinsically Safe Circuits which require
calibration in place.

electrical testing can cause induced currents and voltages throughout an

installation this may be due to earth bonding and lightning protection systems. To
reduce the risks from incendive sparks and where identified as a control measure on
the task risk assessment, electrical testing is to be carried out under the control of a
gas monitoring regime;

Electrical Inspections and testing within the hazardous areas are defined within
BS EN 60079 Part 17;

inspection and testing of earthing system and lightning protection system (LPS)
in accordance with BS 7430 and BS EN 62305 respectively can cause stray voltages
and currents during testing resulting in incendive sparks occurring; and

the maintenance of electrical equipment in hazardous areas shall be carried out

by a Skilled Person having adequate training, experience, and theoretical knowledge
to be considered as a competent person on electrical equipment installed in
hazardous atmospheres as defined in BS EN 60079 Parts 14 and 17.

The Authorised Person (Electrical) is to co-ordinate work and or testing of electrical

equipment installed within a Hazardous Area in co-operation with the Area Custodian, or
Authorised Person (Petroleum), or Explosives Safety Representative. The Authorised
Person (Electrical) is responsible for producing the Operational Risk Assessment in
conjunction with the above, which shall cover the safe isolation and reinstatement of the
equipment. The assessments are to take in account any time which may be required to
allow any surface temperature or stored electrical energy to decay to a level below which it
is incapable of causing ignition.

All persons required to work, or test equipment located within a Hazardous Area are
to be familiar with equipment and the concepts of protection used. The work is to be
conducted in a manner that complies with these Rules and Procedures and any
instructions issued by the equipment manufacturer, Area Custodian, Authorised Person
(Petroleum) or Explosives Safety Representative.

Whenever reasonably practicable, the working location is to be rendered non-

hazardous for the duration of the work or test. However, the provisions of this section
apply even if the working location has been rendered non-hazardous for the duration of the
work or test.

Formal written notification regime is to be implemented between the Area Custodian

and the Authorised Persons (Electrical) for each site, but excluding the petroleum
installation which are subject to existing notification procedure in accordance with JSP 375
Volume 3 Chapter 5 and explosive areas which are subject to existing notification in
accordance with DSA03 OME Part 2. The Authorising Engineer (Electrical) is to approve
the notification regime to ensure control and co-ordination is achieved on current and
planned works requiring the application of these Safety Rules and Procedures. The regime
is to be formally agreed by the MMO and Area Custodian. Details of the regimes are to be
held in the ESDR.

In advance of isolating equipment in a Hazardous Area and before issuing a Permit

to Work (Electrical) Hazardous Area or Sanction to Test (Electrical) Hazardous Area. The
Authorised Person (Electrical) is to explain the purpose of and procedure for the work or

68 JSP 375 Vol 3 Chapter 3 (V1.0 Nov 2020)

test to the Area Custodian, or Operating Authority and Authorised Person (Petroleum), or
Explosives Safety Representative. The Area Custodian or Operating Authority and
Authorised Person (Petroleum) or Explosives Safety Representative as appropriate is to
complete and sign Part 1 of the Permit to Work (Electrical) Hazardous Area or Sanction to
Test (Electrical) Hazardous Area before it is issued.

Except where paragraphs 359.b.(1), 359.b.(2) or 359.b.(3) apply, all working on Low
Voltage Equipment within a Hazardous Area, except for work to be undertaken within a
Category C and D explosive storage facilities (non-processing), as defined by DSA03
OME PART 2, is to be authorised by a Permit to Work (Electrical) Hazardous Area. The
Authorised Person (Electrical) is to follow the procedures set out in Table HAZ1 of these
Rules and Procedures as appropriate. For work to be undertaken within a Category C or D
explosive storage facility (non-processing), as defined by DSA03 OME Part 2, the
Authorised Person (Electrical) may alternatively issue a Standing Instruction.

Notwithstanding the issue of a Permit to Work (Electrical) Hazardous Area, Sanction

to Test (Electrical) Hazardous Area or a Standing Instruction, any work or test shall cease
immediately if the Hazardous Area Manager, Area Custodian, Explosives Safety
Representative, or Authorised Person (Petroleum) so instructs. The Person in Charge is to
report such cessation of work or test to the Authorised Person (Electrical), who is to take
appropriate action.

All tools, hand lamps, test equipment and materials taken into a Hazardous Area are
to be of good condition, maintained and of a type complying with the requirements of the
DSEAR hazardous area plans.

Safety Locks are to be applied wherever practicable at points of isolation to prevent

unauthorised operation or re-connection.

Temporary Safety Signs shall be fixed and displayed in accordance with paragraph
353.

Where required by paragraph 352 an Accompanying Safety Person is to be

appointed before work or tests are commenced.

Only Voltage Test Indicators suitable for the purpose are to be used to prove
equipment dead. Voltage Test Indicators are to be tested against a Low Voltage test
supply immediately before being taken into a Hazardous Area. The Authorised Person
(Electrical) is to agree with the Hazardous Area Manager or, where appropriate, the
Authorised Person (Petroleum), where proving units may be used. A Multi-meter shall not
to be used to prove equipment dead.

Equipment within the hazardous area is to be confirmed dead once the area has an
LEL of 1% or lower for vapours and gases or is free from dust which could give raise to
explosion at which point covers can be removed to expose conductors to confirm dead.

No earth connection shall be made until equipment and conductors have been
proved dead and discharged.

Where the procedures involve the application of Temporary Earths the unauthorised
removal of such earth connections is to be prevented wherever practicable by the
application of Safety Locks.

69 JSP 375 Vol 3 Chapter 3 (V1.0 Nov 2020)

 Prior to the issue of a Permit to Work (Electrical) Hazardous Area or Sanction to Test
(Electrical) Hazardous Area, the Authorised Person (Electrical) is to show the prospective
Person in Charge the electrical diagram(s) on the Safety Programme. The safety
arrangements at the points of isolation and at the places of work or test and is to ensure
that the prospective Person in Charge understands all the relevant safety procedures and
precautions. If the prospective Person in Charge thereafter accepts the Permit or Sanction
that person becomes the Person in Charge and is responsible for the defined work or test
until the Permit or Sanction is cancelled.

Authorised Persons (Electrical) personally undertaking tasks requiring a Permit to

Work (Electrical) Hazardous Area or Sanction to Test (Electrical) Hazardous Area, and
with the Authorising Engineers (Electrical) prior approval (see paragraphs 128 and 150),
are to issue the Permit or Sanction to themselves. The Authorised Person (Electrical) then
becomes the Person in Charge. (See paragraph 127 and 149).

Where it is not practicable to prove equipment dead until a Permit to Work (Electrical)
Hazardous Area or Sanction to Test (Electrical) Hazardous Area has been issued, one of
the following sub-clauses is to apply:

the Authorised Person (Electrical) is to instruct the Person in Charge, using

appropriate tools, and protective equipment where necessary, to prove the
equipment dead as soon as conductors have been made accessible to a voltage
Test Indicator; or

the Authorised Person (Electrical) is to remain with and supervise the Person in
Charge until conductors have been made accessible to a voltage Test Indicator. The
Equipment is to be proved dead to the satisfaction of the Authorised Person
(Electrical) and the Person in Charge before the work or test proceeds.

Where a Permit to Work (Electrical) Hazardous Area is not required and isolation is
achieved by the removal of fuses or links and it is not practicable to apply a Safety Lock,
then the fuses or links are to be removed and securely retained in the possession of the
Person in Charge responsible for the work.

The Identification and Spiking of Cables:

a. before the conductors of a cable are cut or exposed, the cable to be worked on
is to be identified with certainty;

b. the identification may be regarded as clear and certain if one of the following
conditions apply:

(1) where the cable is visible throughout its length; or

(2) where it is not visible throughout its length a rope loop is passed along
those parts which are not visible; or

(3) where it can be visibly traced from one point of work or Test to a point
where the cable is isolated and proved or confirmed dead and, where
practicable, has a Temporary Earth applied.

an appropriate cable identification instrument may be used to assist in

identifying a cable when it is to be spiked. However, this instrument shall not be used
as the sole means of identifying a cable;

70 JSP 375 Vol 3 Chapter 3 (V1.0 Nov 2020)

 the spiking of cables in a Hazardous Area is to be considered only when all
other means of cable identification have been exhausted. Before spiking a cable in a
Hazardous Area, a Risk Assessment is to be undertaken by the Authorised Person
(Electrical) in collaboration with the Area Custodian or Authorised Person
(Petroleum) or Explosives Safety Representative. Where the decision is made to
spike a cable, the Authorised Person (Electrical) is to have written permission from
the Area Custodian or the Authorised Person (Petroleum) or Explosives Safety
Representative before spiking the cable;

cables without an earth bonded metallic sheath or armouring are not to be

spiked;

the working place is to be rendered non-hazardous whilst the spiking of the

cable is carried out. The cable is to be spiked at the point of the work and thereafter
identified by an appropriate procedure. Before spiking it may be necessary to
undertake tests which are to be repeated after spiking and the results compared; and

the spiking of cables is to be undertaken only by the Authorised Person

(Electrical) and recorded in the Electrical Distribution Operating Record.

The Accompanying Safety Person is to be in attendance in the following

circumstances:

where working or testing in accordance with Tables HAZ1, HAZ2 or HAZ3 is to

be undertaken, whilst the equipment is being proved dead;

where working or testing in accordance with Tables HAZ1, HAZ2 or HAZ3 is to

be undertaken, whilst the equipment is being earthed, other than by means of a
switch or circuit breaker;

where working or testing in accordance with Tables HAZ1, HAZ2 or HAZ3 is

being undertaken on equipment which cannot be proved dead until the Person in
Charge has made conductors accessible, an Accompanying Safety Person is to be in
attendance until the equipment has been proved dead;

where working in accordance with paragraph 359.b.(3). is undertaken whilst the

equipment is being proved dead;

whilst the Authorised Person (Electrical) is spiking a cable; or

where the Operational Risk Assessment identifies it as necessary.

The Display of Temporary Safety Signs:

Caution Signs are to be fixed at the points of isolation and prominently

displayed before the start and for the duration of work, and before the issue and for
the duration of any Permit to Work (Electrical) Hazardous Area or Sanction to Test
(Electrical) Hazardous Area;

Skilled Persons shall obtain Caution Signs and Electrical Equipment Warning
Signs as necessary before commencing work in accordance with paragraph
359.b.(3). Such Signs shall bear the Skilled Persons name;

71 JSP 375 Vol 3 Chapter 3 (V1.0 Nov 2020)

 Skilled Persons may be issued on a permanent basis with their own Caution
Signs and Electrical Equipment Warning Signs. Such Signs shall bear the Skilled
Persons name;

Electrical Equipment Warning Signs are to be prominently displayed on any

equipment which remains live and is immediately adjacent to the equipment to be
worked on or tested before the start and for the duration of work or testing and before
the issue and for the duration of any Permit to Work (Electrical) Hazardous Area or
Sanction to Test (Electrical) Hazardous Area;

Electrical Equipment Warning Signs are to be prominently displayed on any

equipment that is accessible, both in or adjacent to a Hazardous Area where work
other than electrical is to be done. These signs are to be prominently displayed on
the equipment before the start and for the duration of any work;

where work or testing is to be undertaken on any part of a multi-cubicle

switchboard, Electrical Equipment Warning Signs shall be prominently displayed on
the cubicles or compartments immediately adjacent to the part being worked on or
tested. If the board has rear access Electrical Equipment Warning Signs shall
similarly be displayed at both the front and rear of the board. In identifying parts at
the rear of the board, reliance is not to be placed upon the switchboard labelling;

before a Permit to Work (Electrical) Hazardous Area or a Sanction to Test

(Electrical) Hazardous Area is issued the Authorised Person (Electrical) is to identify
the equipment upon which the work or test is to be undertaken to the Skilled Person.
If the work or test involves, or may involve, obtaining access to items of equipment
over which confusion could occur, the Authorised Person (Electrical) is to identify
such items to the Skilled Person and apply temporary marking to them; and

Temporary Safety Signs are to be fixed in a secure manner that does not create
a hazard.

The Locking of Switchgear and Switch rooms:

where it is necessary to prevent danger or where appropriate, injury, or prevent

unauthorised operation, equipment cubicles and operating mechanisms are to be
locked when the equipment is unattended; and

any entrance to a room or enclosure containing a main intake switchboard, a

battery system, a permanently connected uninterruptible power supply equipment or
a generating set is to be closed and securely locked when the equipment is
unattended.

The Testing and Inspection of Equipment:

Visual or Close inspections as defined within BS EN 60079 part 17 the

Authorised Person (Electrical) shall issue a Standing Instruction to the Skilled
Person. Prior to each inspection the Authorised Person (Electrical) will notify the Area
Custodian in accordance with paragraph 332;

Detailed Inspection and Testing as defined within BS EN 60079 part 17 and

works as defined within BS EN 60079 part 14. Where there is clear and certain
identity of the point of isolation of the equipment to be worked on and or tested is
established, and where as a result of the joint risk assessment between the

72 JSP 375 Vol 3 Chapter 3 (V1.0 Nov 2020)

Authorised Person (Electrical) and Area Custodian there is no foreseeable risk of
ignition the inspection and testing shall be controlled using a Standing Instruction and
following the control measured detailed within table HAZ 3 of this chapter. Prior to
each inspection the Authorised Person (Electrical) will notify the Area Custodian in
accordance with paragraph 332;

Detailed Inspection and Testing as defined within BS EN 60079 part 17 and

works as defined within BS EN 60079 part 14, where the point of isolation is not
clearly identified or there are more than one source of supply or external cable are to
be controlled using Permit to Work Hazardous Areas or Sanction to Test Hazardous
Areas issued by Authorised Person (Electrical) in accordance with tables HAZ 1 and
HAZ 2 of this chapter. Prior to each inspection the Authorised Person (Electrical) will
notify the Area Custodian in accordance with paragraph 332;

the Person in Charge is to carry out continues monitoring of atmosphere where

the hazard is due to the presence or proximity of flammable vapours or gases. Works
or tests are only to proceed when the flammable vapor or gas is below 1% LEL;

Before equipment in a Hazardous Area is energised or restored to an

operational state, the Person in Charge is to provide the Authorised Person
(Electrical) electrical test certificate in accordance with the requirements of the
current DIO Practitioner Guide for electrical testing and inspection clearly stating any
defects and whether the equipment is satisfactory or not satisfactory. The Authorised
Person (Electrical) is to inform the Area Custodian of the intended action regarding
restoration of equipment in accordance with paragraph 332;

within areas where the hazard is due to the presence or proximity of explosives,
any electrical work or tests are to be undertaken in a manner which complies with
these Rules and Procedures and any instructions issued by the Explosive Safety
Representative responsible for the day to day operations of the area. For Explosives
Hazardous Areas all work or testing requires the Explosive Safety Representative is
to issue a Permit to Work (Explosives) or Certificate Free from Explosives; this is in
addition to a Permit to Work (Electrical) Hazardous Area or Sanction to Test
(Electrical) Hazardous Area or Standing Instructions issued by the Authorised Person
(Electrical). No work or testing are to be undertaken without the prior issue of a
Permit to Work (Explosives) or Certificate Free from Explosives in accordance with
DSA03 OME PART 2;

prior to any Sanction to Test (Electrical) Hazardous Area or a Standing

Instruction is prepared, the Authorised Person (Electrical) is to undertake a Risk
Assessment to establish whether any test currents flowing in the circuit protective
conductor are likely to spread to other areas and introduce the possibility of incendive
sparking in those areas. This risk assessment is to be carried out jointly with the
Explosive Safety Representative;

Electrical Test which is to be conducted on equipment in a Hazardous Area, it is

required that the Authorised Person (Electrical) is to explain the purpose of, the
procedure for, and the effects of, the test to the Explosive Safety Representative. In
particular, the Explosive Safety Representative is to be advised of any risk of
incendive sparking at the place of testing and elsewhere. The Explosive Safety
Representative is to be notified to the in accordance with this chapter;

Before any test is undertaken, the Authorised Person (Electrical) and the
Person in Charge are to precede it by a visual check of the protective conductors

73 JSP 375 Vol 3 Chapter 3 (V1.0 Nov 2020)

associated with the circuits to be tested. If the condition of any of the protective
conductors appears to be unsatisfactory, the test is not to proceed;

high current continuity tests, prospective short circuit current tests or high
voltage tests are not to be undertaken within a Hazardous Area, except where
required by ESTC Standard No. 6 in the following areas:

(1) in Category C and D explosive storage (non-processing) environments; or

(2) in Category A, B, and C (processing environments) where the environment

has been Certified Free from Explosive on the Permit to Work (Explosives) by
the Explosive Safety Representative.

earth fault loop impedance tests on live circuits may be undertaken only after
the Explosive Safety Representative has declared in writing that the places affected
by the test are non-hazardous, and are to remain non-hazardous for the duration of
the tests;

where the procedures involve the application of Removable Temporary Earths

the unauthorised removal of such earth connections is to be prevented wherever
practicable by the application of padlocks. The keys of the padlocks are to be issued
to the Person in Charge who is to retain control of them for the duration of the Tests;

Visual or Close inspections as defined within BS EN 60079 part 17 and ESTC 6

the Authorised Person (Electrical) shall issue a Standing Instruction to the Skilled
Person. Prior to each inspection the Authorised Person (Electrical) will notify the
Explosive Safety Representative in accordance with paragraph 332;

Detailed Inspection and Testing as defined within BS EN 60079 part 17, ESTC
6 and works as defined within BS EN 60079 part 14, where there is clear and certain
identity of the point of isolation of the equipment to be worked on and or tested is
established, and where as a result of the joint risk assessment between the
Authorised Person (Electrical) and the Explosive Safety Representative there is no
foreseeable risk of ignition the inspection and testing shall be controlled using a
Standing Instruction and following the control measures detailed within table HAZ 3
of this chapter. Prior to each inspection or works the Authorised Person (Electrical)
will notify the Explosive Safety Representative in accordance with paragraph 332;
and

Detailed Inspection and Testing as defined within BS EN 60079 part 17, ESTC
6 and works as defined within BS EN 60079 part 14, where the point of isolation is
not clearly identified or there are more than one source of supply or external cable
are to be controlled using Permit to Work Hazardous Areas or Sanction to Test
Hazardous Areas issued by Authorised Person (Electrical) in accordance with tables
HAZ 1 and HAZ 2 of this chapter. Prior to each inspection or works the Authorised
Person (Electrical) will notify the Explosive Safety Representative in accordance with
paragraph 332.

Completion of the work or Test:

before equipment in a Hazardous Area is energised or restored to an

operational state, the Person in Charge is to provide the Authorised Person
(Electrical) electrical test certificate in accordance with the requirements of BS EN
60079 Part 17 and the current DIO Practitioner Guide for electrical testing and

74 JSP 375 Vol 3 Chapter 3 (V1.0 Nov 2020)

 inspection clearly stating any defects and whether the equipment is satisfactory or
not satisfactory; and

the Authorised Person (Electrical) is to inform the Explosive Safety

Representative of the intended action regarding restoration of equipment in
accordance with paragraph 358 of this chapter.

Hazards due to Flammable Vapour and Dust (excluding Petroleum, Oil, and
Lubricants Installations, and military explosive facilities):

the control of electrical works within hazardous areas shall be in accordance

with the following decision tree (Decision Tree 1) and provided that the hazards are
not due to petroleum installation or military explosive facilities. (For Petroleum, Oil,
and Lubricant Installations and Military Explosive Facilities. (See paragraph 358 and
359 respectively); and

electrical works and testing in hazardous areas is to be followed for the

following areas (following example list is not inclusive):

(1) surface finishing (paint spray facilities);

(2) paint stores;

(3) vehicle inspection pits;

(4) LPG Compounds;

(5) Battery Rooms; and

(6) any facility which is declared a hazardous area in accordance with DSEAR
but excluding explosive facilities and petroleum installations.

75 JSP 375 Vol 3 Chapter 3 (V1.0 Nov 2020)

Decision Tree 1

76 JSP 375 Vol 3 Chapter 3 (V1.0 Nov 2020)

Hazards due to Explosives. (See Decision Tree 2):

within areas where the hazard is due to the presence or proximity of explosives,
any electrical work or tests are to be undertaken in a manner which complies with
these Rules and Procedures and any instructions issued by the Explosive Safety
Representative responsible for the day to day operations of the area;

for Explosives Hazardous Areas all work or testing requires the Explosive
Safety Representative to issue a Permit to Work (Explosives) or Certificate Free from
Explosives; this is in addition to a Permit to Work (Electrical) Hazardous Area or
Sanction to Test (Electrical) Hazardous Area or Standing instructions issued by the
Authorised Person (Electrical); and

no work or testing is to be undertaken without the prior issue of a Permit to

Work (Explosives) or Certificate Free from Explosives in accordance with DSA03
OME Part 2.

77 JSP 375 Vol 3 Chapter 3 (V1.0 Nov 2020)

Decision Tree 2

78 JSP 375 Vol 3 Chapter 3 (V1.0 Nov 2020)

Hazards due to Petroleum, Oil and Lubricants (See Decision Tree 3):

within areas where the hazard is due to the presence or proximity of Petroleum,
emissions as a liquid or gas, or oils or lubricants, all persons required to work on or
Test Electrical Equipment are to be familiar with, and comply with, JSP 375 Vol 3
Chapter 5 – Petroleum; and

the Authorised Person (Electrical) is to communicate with the Authorised

Person (Petroleum) to enable the primary decision on the type of petroleum
installation to ensure co-operation and co-ordinate when defining the task and
deciding on the appropriate level of control. The Authorised Person (Petroleum) is to
identify the potential for the following and which one of the following procedures is to
be adopted in accordance with Decision Tree No 3:

(1) product exposure;

(2) product atomisation due to elevated pressures;

(3) vapor drift from a higher classification fuel or other work activities;

(4) elevated temperatures (either surface or ambient);

(5) creation of an incendive spark; or

(6) safety critical electrical installation.

79 JSP 375 Vol 3 Chapter 3 (V1.0 Nov 2020)

 Decision Tree 3

80 JSP 375 Vol 3 Chapter 3 (V1.0 Nov 2020)

Electrical Testing, Inspection or works in a Class III installation:

Standing Instruction (Petroleum) and Table HAZ 3 of this chapter. Electrical works
and tests are to be controlled by a Standing Instruction (Petroleum) and Standing
Instruction (Electrical), and Table HAZ 3 providing the following criteria are met:

(1) those undertaking the task are to confirm with OA the cessation of product
receipt, transfer and dispense and be satisfied that the residual risk would not result
in the ignition of product;

(2) Table HAZ 3 is used where the clear and certain identity of the points of
isolation of the equipment to be worked on are established; and

(3) there is no foreseeable risk of ignition through:

(a) exposure of product, atomisation of product, vapor drift (from a higher

classification product); or

(b) elevated temperatures (either surface or ambient), and a source of an

incendive spark.

Standing Instruction (Petroleum) and Table HAZ 1 and 2 of this chapter. Where it
cannot be established that there is clear and certain identity of the point of isolation of the
equipment to be worked on and whereas a result of the Authorised Persons (Petroleum)
review there is no foreseeable risk of ignition the method of control is:

(1) the Authorised Person (Petroleum) is to issue a Standing Instruction

(Petroleum);

(2) those undertaking the task are to confirm with OA the cessation of product
receipt, transfer and dispense and be satisfied that the residual risk would not result
in the ignition of product; or

(3) the Authorised Person (Electrical) is to control in accordance with Tables HAZ 1
and HAZ 2.

Permit to Work (Petroleum) and Table HAZ 3 of this chapter. Where there is clear
and certain identity of the point of isolation of the equipment to be worked on and or tested
is established and whereas a result of the Authorised Person (Petroleum) review there is a
foreseeable risk of ignition the method of control is:

(1) the Authorised Person (Petroleum) is to issue a Permit to Work (Petroleum) and
carry out the initial gas monitoring checks in accordance with Annex C of JSP 375
Volume 3 Chapter 5. The Person in Charge will be responsible for the subsequent
continuous gas monitoring and recording in accordance with Annex C of JSP 375
Volume 3 Chapter 5; or

(2) the Authorised Person (Electrical) to issue a Standing Instruction (Electrical); or

(3) the Person in Charge is to control in accordance with Table HAZ 3.

Permit to Work (Petroleum) and Table HAZ 1 and 2 of this chapter. Where it cannot be
established that there is clear and certain identity of the point of isolation of the
equipment to be worked on and or tested cannot be established and where as a result
81 JSP 375 Vol 3 Chapter 3 (V1.0 Nov 2020)
 of the Authorised Person (Petroleum)’s review there is a foreseeable risk of ignition the
method of control is:

(1) the Authorised Person (Petroleum) is to issue a Permit to Work (Petroleum) and
carry out the initial gas monitoring checks in accordance with Annex C of JSP 375
Vol 3 Ch 5. The Person in Charge will be responsible for the subsequent continuous
gas monitoring and recording in accordance with Annex C of JSP 375 Vol 3 Chapter
5; or

(2) the Authorised Person Electrical (Hazardous Areas) is to control in accordance

with Tables HAZ 1 and HAZ 2.

Electrical Works in a Class I and II installation:

Permit to Work (Petroleum) and Table HAZ 3 of this chapter. Where clear and certain
identity of the point of isolation of the equipment to be worked on and or tested is
established and whereas a result of the Authorised Persons (Petroleum) review there is no
foreseeable risk of ignition the control method is:

(1) the Authorised Person (Petroleum) is to issue a Permit to Work (Petroleum) and
carry out the initial gas monitoring checks in accordance with Annex C of JSP 375
Vol 3 Chapter 5. The Person in Charge will be responsible for the subsequent
continuous gas monitoring and the recording in accordance with Annex C of JSP 375
Vol 3 Chapter 5; or.

(2) the Authorised Person (Electrical) to issue a Standing Instruction (Electrical); or

(3) the Person in Charge is to control in accordance with Table HAZ 3.

Permit to Work (Petroleum) and Table HAZ 1 and 2 of this chapter. Where clear and
certain identity of the point of isolation of the equipment to be worked on and or tested
cannot be established and whereas a result of the Authorised Persons (Petroleum) review
there is no foreseeable risk of ignition the method of control is:

(1) the Authorised Person (Petroleum) is to issue a Permit to Work (Petroleum) and
carry out the initial gas monitoring checks in accordance with Annex C of JSP 375
Vol 3 Chapter 5. The Person in Charge will be responsible for the subsequent
continuous gas monitoring and the recording in accordance with Annex C of JSP 375
Vol 3 Chapter 5; or

(2) the Authorised Person is to control in accordance with Tables HAZ 1 and HAZ
2.

Permit to Work (Petroleum) and Table HAZ 3 of this chapter. Where clear and certain
identity of the point of isolation of the equipment to be worked on and or tested is
established and whereas a result of the Authorised Persons (Petroleum) review there is
foreseeable risk of ignition the control method is:

(1) the Authorised Person (Petroleum) is to issue a Permit to Work (Petroleum) and
carry out the initial gas monitoring checks in accordance with Annex C of JSP 375
Vol 3 Ch 5. The Person in Charge will be responsible for the subsequent continuous
gas monitoring and the recording in accordance with Annex C of JSP 375 Vol 3
Chapter 5;

82 JSP 375 Vol 3 Chapter 3 (V1.0 Nov 2020)

 (2) the Authorised Person (Electrical) is to issue a Standing Instruction (Electrical);
or

(3) the Person in Charge is to control in accordance with Table HAZ 3.

Permit to Work (Petroleum) and Table HAZ 1 and 2 of this chapter. Where clear and
certain identity of the point of isolation of the equipment to be worked on and or tested
cannot be established and whereas a result of the Authorised Persons (Petroleum) review
there is a foreseeable risk of ignition the method of control is:

(1) the Authorised Person (Petroleum) is to issue a Permit to Work (Petroleum) and
carry out the initial gas monitoring checks in accordance with Annex C of JSP 375
Vol 3 Chapter 5. The Person in Charge will be responsible for the subsequent
continuous gas monitoring and recording in accordance with Annex C of JSP 375 Vol
3 Chapter 5; or

(2) the Authorised Person (Electrical) is to control in accordance with Tables HAZ 1
and HAZ 2.

83 JSP 375 Vol 3 Chapter 3 (V1.0 Nov 2020)

Table HAZ1 - For Working on Low Voltage Equipment in Hazardous Areas

Steps in Column 1 are to be undertaken in numerical order. Column 2 provides detail for
the specified equipment.

The Authorised Person (Electrical) is to be in possession of a current Authorised Person’s

(Electrical) Certificate of Appointment appropriate to Hazardous Areas and the equipment being
worked on and is responsible for all Steps with the exception of steps 7 and 8.

The Skilled Person is to be registered as appropriate and is competent to work on the

equipment or installation, and is responsible for Steps 7 and 8

COLUMN 2A Hazardous COLUMN 2B Explosive COLUMN 2C Petroleum

Column 1
Areas Facilities Installations
EQUIPMENT All Low Voltage equipment including main intake switches and equipment on supply and load
sides, (except where Table HAZ 3 applies and excluding generating sets and uninterruptible
power supplies for which Table LV1 is to be consulted).
STEP 1 Comply with Any Comply with any Comply with any Particular
OPERATIONAL Particular Safety Particular Safety Safety Procedures
RISK Procedures Procedures Applicable to the Location.
Applicable to the Applicable to the Prepare the Operational Risk
ASSESSMENT, Location. Location. Assessment
DOCUMENT Prepare the Operational Prepare the Operational Review the planned work
REVIEW AND Risk Assessment Risk Assessment including task risk assessments
NOTIFICATION Review the planned work Review the planned work & method statements.
including task risk including task risk Obtain permission from the
assessments & method assessments & method Operating Authority, before
statements. statements. proceeding to Step 2
Obtain permission from Obtain permission
the Area Custodian, from the Explosive
before proceeding to Step Safety
2 Representative,
before proceeding to
Step 2

STEP 2
PREPARE SAFETY
Prepare a Safety Programme (Electrical) and obtain a countersignature.
PROGRAMME

STEP 3 Area Custodian to sign part 1 Explosive Safety The Authorised Person (Petroleum)
ISSUE SAFETY of Permit to Work (hazardous Representative will issue will issues one of the following
DOCUMENTS BY area electrical) either issue Permit to Work documents depending on class of
AREA CUSTODIAN OR (explosive) or Certificate Free fuel:-
EXPLOSIVES SAFETY from Explosives in accordance
REPRESENTATIVE OR with DSA03 OME part 2. Class III – Standing Instruction
AUTHORISED PERSON Explosive Safety (Petroleum) to the Person in Charge
(PETROLEUM) Representative to sign part 1
of Permit to Work (hazardous Class I & II – Permit to Work
area electrical) (Petroleum) to the Person in Charge.
The Authorised Person (Petroleum)
will carry out the initial gas
monitoring checks in accordance with
Annex C of JSP 375 Vol 3 Chapter 5.
The Skilled Person (electrical) will be
responsible for the continuous gas
monitoring and the recording in
accordance with Annex C of JSP 375
Vol 3 Chapter 5
OA and AP (PET) to sign part 1 of
Permit to Work (hazardous area
electrical)

84 JSP 375 Vol 3 Chapter 3 (V1.0 Nov 2020)

STEP 4 Isolate from All Sources of Supply.
ISOLATE AND Where practicable, prevent unauthorised connection or operation by fixing Safety Locks at
FIX SIGNS all the points of isolation, and visibly fix Caution Signs at all points of isolation.
Fix Caution Signs on motor starting Equipment.
Fix Electrical Equipment Warning Signs on adjacent live Equipment at the places of the Work
STEP 5 Ensure that the Equipment to be Worked on is the Equipment that has been
PROVE DEAD Isolated.
AND EARTH Where practicable Prove Dead with a Potential Indicator at all the points of isolation and
where practicable at the places of the work.
Where practicable earth conductors at points of isolation, and fix Safety Locks. Identify
cables with certainty at the places of the Work.
In the absence of clear and certain identity, the cable is to be spiked
Earth overhead lines near the places of the Work
STEP 6 The skilled person is to be shown the diagram on the Safety Programme and the safety
ISSUE PERMIT arrangements at all the points of isolation and at the places of the work.
TO WORK The Person in Charge’s key to the Safety Key Box and the Permit to Work are issued to
the Person in Charge.
After issuing the Permit the Mimic Diagram, if installed, is adjusted, the Electrical
Distribution Operating Record is completed and the original of the safety programme is
placed with the duplicate.
(Where the Authorised Person (Electrical) is to confirm dead in Step 7 the updating of: the
Mimic Diagram; the Electrical Distribution Operating Record; and the Electrical Safety
Documents Register is to be completed as soon as is practicable.)
STEP 7 Where it was not practicable in Step 5 to prove the Equipment dead, the Person in Charge or
CONFIRM DEAD Authorised Person (Electrical) (as appropriate) , using appropriate tools, and Protective
Equipment where necessary, is to confirm it dead at the places of the work as soon as
conductors have been made accessible to a Potential Indicator. Where practicable, the
conductors are to be earthed by the application of additional earths after they have been
confirmed dead.
STEP 8 The Person in is to undertake or provide Personal Supervision for the work and, on
UNDERTAKE completion or when the work is stopped and made safe, checks the integrity of the explosion
WORK protection of all Equipment that may have been affected by the work, returns the original Parts
1 and 2 of the Permit to Work to the Authorised Person (Electrical) and completes and signs
Part 3.
STEP 9 If the work has been completed, check that the work is satisfactory, that the Equipment has
CHECK WORK been restored to working order and that it may be safely energised. If the work was stopped in
Step 8, check that the Equipment has been made safe. Check the integrity of the explosion
protection of all Equipment that may have been affected by the Work
STEP 10 Cancel the Permit to Work by cancelling the original Parts 1 and 2 and completing and
CANCEL signing Part 4.
PERMIT TO The Person in Charge’s key to the Safety Key Box is returned to the Authorised
Person (Electrical).
WORK
STEP11 Part 5 of the Permit to Return Permit to Work Return Petroleum Safety
RETURN Work is to be (explosive) or Certificate Documents to Authorised Person
EXPLOSIVES OR completed by the Area Free from Explosives to (Petroleum) for Cancellation
PETROLEUM Custodian. Where a Explosive Safety Part 5 of the Permit to Work is to be
SAFETY test is required before Representative completed by the OA and
DOCUMENTS TO the Equipment is Part 5 of the Permit to Authorised Person (Petroleum)
CANCEL PERMIT energised, Steps 12 Work is to be completed by Where a test is required before the
TO WORK and 13 are omitted, the Explosive Safety Equipment is energised, Steps 12
and the procedures of Representative and 13 are omitted, and the
Table HAZ2 are to be Where a test is required procedures of Table HAZ2 are to be
followed before the Equipment is followed
energised, Steps 12 and
13 are omitted, and the
procedures of Table HAZ2
are to be followed

STEP 12 Remove the Safety Locks and earths applied in Steps 5 and 7
REMOVE
EARTHS

STEP 13 Remove the Safety Locks and signs fixed in Step 3 and restore
MAKE
85 JSP 375 Vol 3 Chapter 3 (V1.0 Nov 2020)
EQUIPMENT the Equipment to an operational state
OPERATIONAL

STEP 14 Adjust the Mimic Diagram if installed.

REVIEW TASK Complete the Electrical Distribution Operating Record and review
AND COMPLETE task and complete the feedback report of JSP 375 Volume 3 Ch.2
as deemed necessary
RECORDS Obtain electrical inspection and test reports as required by BS EN
60079 parts 14 & 17 or ESTC 6 with regards to explosive facilities

86 JSP 375 Vol 3 Chapter 3 (V1.0 Nov 2020)

Table HAZ2 - For Testing Low Voltage Equipment in Hazardous Areas

Steps in column 1 are to be undertaken in numerical order. Column 2 provides detail for the
specified equipment.

The Authorised Person (Electrical) is to be in possession of a current Authorised Persons

(Electrical) Certificate of Appointment appropriate to Hazardous Areas and the equipment being
tested and is responsible for all steps with the exception of steps 7 and 8.

The Skilled Person is to be registered as appropriate and is competent to test the equipment
or installation and is responsible for Steps 7 and 8. Step 9 is to be carried out jointly with the
Authorised Person (Electrical).
Column 2A Column 2B Column 2C
Column 1
Hazardous Areas Explosive Facilities Petroleum Installations
EQUIPMENT All Low Voltage equipment including main intake switches and equipment on supply and load
sides, (except where Table HAZ 3 applies and excluding generating sets and uninterruptible
power supplies for which Table LV2 is to be consulted).
STEP 1 Comply with Any Comply with Any Comply with Any Particular
PREPARE Particular Safety Particular Safety Safety Procedures
OPERATIONAL RISK Procedures Procedures Applicable Applicable to the Location.
Applicable to the to the Location. Prepare the Operational Risk
ASSESSMENT, Location. Prepare the Operational Risk Assessment
REVIEW WORK, AND Prepare the Operational Assessment Review the planned work including
NOTIFCATION Risk Assessment Review the planned work task risk assessments & method
Review the planned work including task risk statements.
including task risk assessments & method Obtain permission from the
assessments & method statements. Operating Authority, before
statements. Obtain permission from proceeding to Step 2
Obtain permission from the Explosive Safety
the Area Custodian, Representative, before
before proceeding to proceeding to Step 2
Step 2
STEP 2
PREPARE SAFETY Prepare a Safety Programme (Electrical) and obtain a countersignature.
PROGRAMME
STEP 3 Area Custodian to sign Explosive Safety The Authorised Person (Petroleum)
ISSUE SAFETY part 1 of Sanction to Test Representative will issue either will issues one of the following
DOCUMENTS (hazardous area electrical) issue Permit to Work documents depending on class of
PREPARED BY AREA (explosive) or Certificate Free fuel:
CUSTODIAN or Not Applicable from Explosives in accordance Class III – Standing Instruction
EXPLOSIVES SAFETY with DSA03 OME Part 2. (Petroleum) to the Person in Charge
REPRESENTATIVE or Explosive Safety Class I & II – Permit to Work
AUTHORISED PERSON Representative to sign part 1 of (Petroleum) to the Person in
(PETROLEUM) Sanction to Test (hazardous Charge.
area electrical) The Authorised Person (Petroleum)
will carry out the initial gas
monitoring checks in accordance
with annex C of JSP 375 Vol 3 Ch
5. The Skilled Person (electrical) will
be responsible for the continuous
gas monitoring and the recording in
accordance with Annex C of JSP
375 Vol 3 Ch 5
OA and AP (PET) to sign part 1
Sanction to Test (hazardous area
electrical)
STEP 4 ISOLATE FROM ALL SOURCES OF SUPPLY.
ISOLATE AND FIX Where practicable, prevent unauthorised connection or operation by fixing Safety Locks at all the
SIGNS points of isolation, and visibly fix Caution Signs at all points of isolation.
Fix Caution Signs on motor starting Equipment.
Fix Electrical Equipment Warning Signs on adjacent live Equipment at the places of the Test
STEP 5 ENSURE THAT THE EQUIPMENT TO BE TESTED ON IS THE EQUIPMENT THAT HAS
PROVE DEAD AND BEEN ISOLATED.
Where practicable Prove Dead with a Potential Indicator at all the points of isolation and where
87 JSP 375 Vol 3 Chapter 3 (V1.0 Nov 2020)
EARTH practicable at the places of test.
Where practicable earth conductors at points of isolation, and fix Safety Locks
Earths which are required to be removed during testing are to be secured with a temporary Working
Locks
Identify cables with certainty at the places of test and at the distant end. In the absence of
clear and certain identity, the cable is to be spiked
Earth overhead lines near the places of the test
STEP 6 ENSURE THAT THE Equipment TO BE TESTED IS THE Equipment THAT HAS BEEN
ISSUE SANCTION TO ISOLATED.
TEST Where practicable Prove Dead with a Potential Indicator at all the points of isolation and where
practicable at the places of Test.
Where practicable earth conductors at points of isolation, and fix Safety Locks to Temporary Earths
and padlocks to Removable Temporary Earths.
Identify cables with certainty at the places of the test and at the distant end. In the absence
of clear and certain identity, the cable is to be spiked
Earth overhead lines near the places of the Test
STEP 7 Where it was not practicable in Step 5 to prove the Equipment dead, the Person in Charge or
CONFIRM DEAD Authorised Person (Electrical) (as appropriate) , using appropriate tools, and Protective
Equipment where necessary, is to confirm it dead at the places of test as soon as conductors
have been made accessible to a Potential Indicator. Where practicable, the conductors are to be
earthed by the application of additional earths after they have been confirmed dead.
STEP 8 The Person in Charge is to undertake or provide Personal Supervision for testing and, on
UNDERTAKE TEST completion or when testing is stopped and made safe, checks the integrity of the explosion
protection of all Equipment that may have been affected by tests, returns the original Parts 1 and
2 of the Sanction to Test, to the Authorised Person (Electrical) and completes and signs Part 3.
STEP 9 BEFORE ANY TEST IS UNDERTAKEN CARRY OUT A VISUAL CHECK OF THE PROTECTIVE
CHECK TEST CONDUCTORS ASSOCIATED WITH THE CIRCUITS TO BE TESTED.IF THE CONDITION OF
ANY OF THE PROTECTIVE CONDUCTORS APPEARS TO BE UNSATISFACTORY, THE TEST
IS NOT TO PROCEED.
The Person in Charge is to undertake or provide Personal Supervision for the test, including the
disconnection of any Removable Temporary Earths.
On satisfactory completion of the test, or when the Test is stopped and made safe, the conductors
are to be discharged and any Removable Temporary Earths restored.
The Person in Charge checks the integrity of the explosion protection of all equipment that may have
been affected by the test, returns the original Parts 1 and 2 of the Sanction to Test to the Authorised
Person (Electrical) and completes and signs Part 3
STEP 10 If the test has been completed, check that the result is satisfactory, that the Equipment has been
CANCEL SANCTION restored to working order and that it may be safely energised. If the test was stopped in Step 8,
TO TEST check that the Equipment has been made safe. Check the integrity of the explosion protection of
all Equipment that may have been affected by the Test
STEP11 Part 5 of the Permit to Return Permit to Work Return Petroleum Safety
RETURN EXPLOSIVES Work is to be completed (explosive) or Certificate Free Documents to Authorised Person
OR PETROLEUM from Explosives to Explosive (Petroleum) for Cancellation
SAFETY DOCUMENTS by the Area Custodian Safety Representative Part 5 of the Permit to Work is to
TO CANCEL PERMIT Part 5 of the Permit to Work is to be completed by the OA and
TO WORK be completed by the Explosive Authorised Person (Petroleum)
Safety Representative
STEP 12 Cancel the Sanction to Test by cancelling the original Parts 1 and 2 and completing and signing
REMOVE EARTHS Part 4.
The Person in Charge’s key to the Safety Key Box is returned to the Authorised Person (Electrical).
Part 5 of the Sanction to Test is to be completed by the Hazardous Area Manager. Where the test
was stopped in Step 6 and work is required before the Equipment is re-tested, Steps 9 and 10 are
omitted and the procedures of Table HAZ1 are to be followed
STEP 13 Remove the locks and earths applied in Steps 3 and 5
MAKE EQUIPMENT
OPERATIONAL
STEP 14 Remove the Safety Locks, barriers and signs fixed in Steps 2 and 4 and restore the
REVIEW TASK AND Equipment to an operational state Adjust the Mimic Diagram if installed.
COMPLETE Complete the Electrical Distribution Operating Record and review task and complete the feedback
report of JSP 375 Volume 3 Ch.2 as deemed necessary
RECORDS Obtain electrical inspection and test reports as required by BS EN 60079 parts 14 & 17 or ESTC 6 with
regards to explosive facilities

88 JSP 375 Vol 3 Chapter 3 (V1.0 Nov 2020)

Table HAZ3 - For Skilled Persons Working on Low Voltage Equipment in Hazardous
Areas

Except where a Risk Assessment indicates that an explosion, electric shock or possibility of
short circuit exists or where Clear and Certain identification of the Points of Isolation of the
equipment to be worked on or tested cannot be established, then the Authorised Person
(Electrical) is to issue a Permit to Work or Sanction to Test in accordance with Tables HAZ 1 or
HAZ 2.

Equipment operating at Extra Low Voltage is exempt from these procedures.

The Skilled Person is to be registered as appropriate and is competent to work or test the
equipment or installation.

Column 1 Column 2A Column 2B Column 2C

Hazardous Areas Explosive Facilities Petroleum Installations
EQUIPMENT CABLES AND OTHER EQUIPMENT ON THE LOAD SIDE OF A MAIN INTAKE SWITCH AND WHERE
CLEAR AND CERTAIN IDENTITY OF THE POINTS OF ISOLATION OF THE CIRCUIT TO BE WORKED
ON IS ESTABLISHED.
But excluding generating sets, permanently connected uninterruptible power supply equipment and
switchboards with more than one source of supply.
THE PERSON IN CHARGE IS RESPONSIBLE FOR ALL STEPS EXCEPT STEPS 2 and 3 which is undertaken by the
Authorised Person
STEP 1 REVIEW TASK METHOD STATEMENT AND RISK ASSESSMENT AND COMPLY WITH ANY
PREPARATION PARTICULAR SAFETY PROCEDURES APPLICABLE TO THE LOCATION.
Before starting work the prospective Person in Charge is to ensure that the work and procedure have the
agreement of the Authorised Person (Electrical)
STEP 2 Notify Area Custodian in Notify Explosive Safety Notify Operating Authority in
APPROVAL accordance with site Representative in accordance accordance with site notification
notification procedure with site notification procedure procedure
STEP 3 Explosive Areas The Authorised Person (Petroleum)
ISSUE SAFETY Explosive Safety will issues one of the following
DOCUMENTS BY Representative will issue either documents depending on class of
AREA CUSTODIAN issue Permit to Work fuel:-
or EXPLOSIVES (explosive) or Certificate Free
SAFETY from Explosives in accordance Class III – Standing Instruction
REPRESENTATIVE with DSA03 OME Part 2 (Petroleum) to the Person in Charge
or AUTHORISED
PERSON Class I & II – Permit to Work
(PETROLEUM) (Petroleum) to the Person in Charge.
The Authorised Person (Petroleum)
will carry out the initial gas
monitoring checks in accordance
with annex C of JSP 375 Vol 3
Chapter 5. The Skilled Person
(electrical) will be responsible for the
continuous gas monitoring and the
recording in accordance with annex
C of JSP 375 Vol 3 Chapter 5
STEP 4 ISOLATE FROM ALL SOURCES OF SUPPLY.
ISOLATE AND Make Equipment safe to work on (or test).
FIX SIGNS Where practicable, prevent unauthorised connection or operation by fixing Safety Locks at all the points of
isolation, and visibly fix Caution signs at all points of isolation.
Fix Caution Signs on motor starting equipment.
Fix Electrical Equipment Warning Signs on adjacent live equipment at the places of work.
STEP 5 ENSURE THAT THE EQUIPMENT TO BE WORKED ON (OR TESTED) HAS BEEN ISOLATED.
PROVE DEAD Where practicable prove dead with an voltage test indicator at all the points of isolation and where
AND EARTH practicable at the working (or testing) places.
Where practicable earth the line and neutral conductors and, where practicable, fix Safety Locks to
Temporary Earth’s.
Identify with certainty cables at the places of work.
STEP 7 Where it was not practicable in Step 4 to prove the Equipment dead, the Person in Charge, using
CONFIRM DEAD appropriate tools and equipment and an voltage test indicator, is to confirm it dead at the places of work
(or test) as soon as conductors have been made accessible. Where practicable, earth the line and neutral
conductors unless they were earthed in Step 4.
89 JSP 375 Vol 3 Chapter 3 (V1.0 Nov 2020)
STEP 8 The Person in Charge is to undertake or provide Personal Supervision for the work (or test).
UNDERTAKE (Any temporary earths removed to facilitate a test are to be replaced when the test is complete).
WORK OR TEST
STEP 9 Check that the work (or test) has been satisfactorily completed.
CHECK WORK OR Check the integrity of the explosion protection of all Equipment that may have been affected by the work
TEST (or test).
Check that the Equipment has been restored to working order, and that it may be safely energised.
STEP 10 Remove any earth’s applied in Steps 4 or 5.
REMOVE EARTHS
STEP11 Notify Area Custodian works Return Permit to Work Return Petroleum Safety Documents
RETURN or testing complete (explosive) or Certificate Free to Authorised Person (Petroleum) for
EXPLOSIVES OR from Explosives to Explosive Cancellation
PETROLEUM Safety Representative
SAFETY
DOCUMENTS
STEP 12 Remove the Signs and Locks fixed in Step 3 and restore the Equipment to an operational state.
MAKE
EQUIPMENT
OPERATIONAL
STEP 13 Issue test certificate and Issue test certificate and advise Issue test certificate and advise the
RESTORE advise the Area Custodian of the Explosive Safety Authorised Person (Petroleum) of the
SUPPLY the intended action Representative of the intended intended action
action

90 JSP 375 Vol 3 Chapter 3 (V1.0 Nov 2020)

Working on and Testing High Voltage Equipment

These Safety Rules and Procedures do not apply where high voltage equipment has been
discharged, disconnected, removed from the system or installation and is not energised by
other means.

High Voltage Equipment which is considered by the Authorised Person (Electrical) to

be in a Dangerous Condition, or is subject to an extant Warning Notice, Safety Alert, or
Policy Instruction that requires it to be immediately switched off, is to be remotely isolated
and disconnected and action taken by the Authorised Person (Electrical) to prevent it being
re-connected to the supply of electricity. The Authorised Person (Electrical) is to report the
matter as soon as is reasonably practicable to the Authorising Engineer (Electrical).

Where work or tests are to be undertaken on Aeronautical Ground Lighting Primary Series
Circuit Equipment and associated luminaires, the rules and procedures of the Section ‘Working
on and Testing Aeronautical Ground Lighting Primary Series Circuit Equipment and Associated
Luminaires’, commencing at paragraph 402 are to be followed.

The requirements of paragraph 404 are to be applied to all work activities on equipment
that affects the functioning of aeronautical ground lighting systems.

Unless the provisions of paragraphs 373 and 374, or 391.a. apply, all working on or testing
of High Voltage Equipment connected to a system is to follow the procedures set out in Tables
HV1 or HV2 of these Safety Rules and Procedures as appropriate.

All working on or testing of High Voltage Equipment connected to a system is to be

authorised by a Permit to Work or a Sanction to Test (Electrical).

Safety Locks are to be applied, where practicable, at points of isolation to prevent

unauthorised operation or re-connection. A Caution Sign, as required by paragraph 394.a.
should always accompany Safety Locks used for isolation. Where impracticable to fix a Safety
Lock, a Caution Sign must be fitted.

Temporary Safety Signs shall be fixed and displayed in accordance with paragraph 394.

Where required by paragraph 393 an Accompanying Safety Person is to be appointed

before work or tests are commenced. The Accompanying Safety Persons name shall be
recorded on the original of the Safety Programme along with the time and date of the
appointment.

A High Voltage Potential Indicator is to be tested immediately before and after use against
a High Voltage Test Supply. Only the Authorised Person (Electrical), an Authorised Person
(Electrical) Designate, an Authorising Engineer (Electrical), an Authorising Engineer (Electrical)
Designate, or a Skilled Person acting on the instructions of and under the Personal Supervision
of the Authorised Person (Electrical), is to use a High Voltage potential indicator to Prove Dead
in accordance with these Rules and Procedures.

Where practicable equipment is to be proved dead prior to earthing. Where it is not

practicable to Prove Dead any earth connection shall be made by means of a switch or circuit
breaker. Other forms of earth connection shall not be used until the equipment and its
conductors have been confirmed dead.

91 JSP 375 Vol 3 Chapter 3 (V1.0 Nov 2020)

 Where the procedures involve the application of Temporary Earths the unauthorised
removal of such earth connections is to be prevented wherever practicable by the application of
Safety Locks. These Safety Locks are, where practicable, to be in addition to those required by
paragraph 377.

Where the procedures involve the application of Removable Temporary Earths the
unauthorised removal of such earth connections is to be prevented wherever practicable by
the application of padlocks. The keys of the padlocks are to be issued to the Person in
Charge who is to retain control of them for the duration of the Tests.

Prior to the issue of a Permit to Work or Sanction to Test, the Authorised Person
(Electrical) is to show the Skilled Person the electrical diagram(s) on the Safety Programme,
the safety arrangements at the points of isolation and at the places of work or test and is to
ensure that the person understands all the relevant safety procedures and precautions. If
the Skilled Person thereafter accepts the Permit or Sanction that person becomes the
Person in Charge and is responsible for the defined work or test until the Permit or Sanction
is cancelled.

Authorised Persons (Electrical) personally undertaking tasks requiring a Permit to Work

or Sanction to Test, and with the Authorising Engineers (Electrical) prior approval (see
paragraph 128 and 150), are to issue the Permit to Work or Sanction to Test to themselves.
The Authorised Person (Electrical) then becomes the Person in Charge. (See paragraph 127
and 149).

In cases when working or testing is to be undertaken on High Voltage Equipment

where it is not practicable to prove the equipment dead prior to issuing a Permit to Work
or Sanction to Test, the Authorised Person (Electrical) having issued the Permit or
Sanction is to remain with and supervise the Person in Charge until conductors have been
made accessible at the Point of Work or Test to a High Voltage Potential Indicator (or
voltage Test Indicator for proving dead at the Low Voltage conductors of a High Voltage
transformer). The Authorised Person (Electrical) is then to confirm the equipment dead
before allowing the Person in Charge to assume control of the Work or Test.

The identification and Spiking of Cables:

before the conductors of a cable are cut or exposed, the cable to be worked on is to
be identified with certainty;

the identification may be regarded as clear and certain if one of the following
conditions apply;

(1) where the cable is visible throughout its length;

(2) where it is not visible throughout its length a rope loop is passed along those
parts which are not visible; or

(3) where it can be visibly traced from one point of work or test to a point where the
cable has a Temporary Earth applied.

in the absence of clear and certain identification, the cable is to be spiked at the point
of the work and thereafter identified by an appropriate procedure. Before spiking it may be
necessary to undertake tests which are to be repeated after spiking and the results
compared;
92 JSP 375 Vol 3 Chapter 3 (V1.0 Nov 2020)
 an appropriate cable identification instrument may be used to assist in identifying a
cable when it is to be spiked. However, this instrument shall not be used as the sole
means of identifying a cable;

cables without an earth bonded metallic sheath or armouring are not to be spiked;
and

the spiking of cables is to be undertaken only by the Authorised Person and is to be

recorded in the Electrical Distribution Operating Record.

High Voltage Enclosures:

a High Voltage Enclosure is to be opened only by the Authorised Person (Electrical),

or a Skilled Person acting on the instructions of and personally supervised by the
Authorised Person (Electrical);

except in a High Voltage Enclosure, access to live High Voltage conductors is to be

possible only by the use of a tool or key; and

a High Voltage Enclosure is to be entered only by:

(1) the Authorised Person (Electrical);

(2) the Authorising Engineer (Electrical);

(3) a Skilled Person acting on the instructions of and personally supervised by the
Authorised Person (Electrical);

(4) the Person in Charge in receipt of a Sanction to Test, when the High Voltage
Enclosure is created as part of the test procedure;

(5) a Skilled Person acting on the instructions of and personally supervised by the
Person in Charge in receipt of a Sanction to Test, when the High Voltage Enclosure
is created as part of the test procedure;

(6) an Accompanying Safety Person rendering immediate assistance to the Person

in Charge in connection with their safety role; or

(7) an Authorised Person Designate or Authorising Engineer Designate acting on

the instructions and personally supervised by the Authorised Person when the
operation is part of the Authorised Person Designate or Authorising Engineer
Designate training programme.

The Operation of High Voltage Switchgear:

in an emergency High Voltage switchgear in service may be switched off or tripped

off by any person. The person is then without delay and with some urgency, to advise the
Authorised Person (Electrical) of the action taken. In normal circumstances High Voltage
switchgear is to be operated only by:

(1) the Authorised Person (Electrical);

(2) a Person in Charge who has been issued with a Standing Instruction
giving authority for the operation;
93 JSP 375 Vol 3 Chapter 3 (V1.0 Nov 2020)
 (3) a Person in Charge who has been issued with a Specific Written
Instruction giving authority for the operation;

(4) a Skilled Person acting on the instructions and personally supervised by

the Authorised Person (Electrical;

(5) the Person in Charge in receipt of a Sanction to Test, when the operation
is part of the test procedure;

(6) a Skilled Person acting on the instructions of and personally supervised

by the Person in Charge in receipt of a Sanction to Test, when the operation is
part of the test procedure; or

(7) an Authorising Engineer (Electrical), Authorised Person (Electrical)

Designate or Authorising Engineer (Electrical) Designate acting on the
instructions and under the Personal Supervision of the Authorised Person
(Electrical) when the operation is part of the Authorised Person (Electrical)
Designate or Authorising Engineer (Electrical) Designate training programme.

Testing at High Voltage:

where High Voltage tests are to be undertaken on High Voltage Equipment a

Sanction to Test is to be issued to the prospective Person in Charge who, on acceptance,
becomes the Person in Charge who is to be present throughout the duration of the Tests;

the areas containing exposed live High Voltage conductors, Test Equipment and any
High Voltage connection are to be regarded as High Voltage Enclosures; and

unauthorised access to such areas is to be prevented by, as a minimum, yellow and

black striped tape, not less than 25mm wide, suspended on posts, and by the display of
High Voltage Enclosure Signs in accordance with paragraph 394.b.

Live Voltage and Phasing Tests:

live voltage and phasing tests on High Voltage Equipment may be undertaken
provided adequate precautions are taken to prevent accidental contact with, and prevent
injury from, live High Voltage conductors. Test Equipment for live voltage and phasing
tests is to be tested immediately before and after use against a Test Supply. Live voltage
and phasing tests on High Voltage Equipment are to be undertaken by the Authorised
Person, with assistance, if necessary, from a Skilled Person acting on verbal instructions
from the Authorised Person (Electrical), with an Accompanying Safety Person in
attendance. (See paragraph 394.b.);

live voltage and phasing tests may also be undertaken by:

(1) an Authorised Person (Electrical) Designate, or Authorising Engineer (Electrical)

Designate acting on the instructions and under the Personal Supervision of the
Authorised Person (Electrical) when the operation is part of the Authorised Person
(Electrical) Designates or Authorising Engineer (Electrical) Designates training
programme: or

(2) an Authorising Engineer (Electrical) acting on the instructions and under the
Personal Supervision of the Authorised Person (Electrical).

94 JSP 375 Vol 3 Chapter 3 (V1.0 Nov 2020)

 (3) Note - Neither a Permit to Work nor a Sanction to Test is appropriate to
this activity.

c. an Authorised Person (Electrical) carrying out or personally supervising live

voltage and phasing tests is to undertake the test under a Specific Written
Instruction and recorded in the Electrical Distribution Operating Record.

Standing and Specific Written Instructions:

an Authorised Person (Electrical) is to give a Standing Instruction to a named Skilled

Person for defined operations or sequence of operations in respect of specific items of
High Voltage Equipment where the defined operations do not give rise for the need to
issue a Permit to Work, Sanction to Test, or a Certification of Isolation and Earthing. If the
Skilled Person accepts the Standing Instruction that person becomes the Person in
Charge and is responsible for carrying out the defined tasks as required until the Standing
Instruction is cancelled; and / or

the Authorised Person (Electrical) may give a Specific Written Instruction to a named
Skilled Person or to an Authorised Person (Electrical) for defined switching or phasing
operations in respect of specific items of High Voltage switchgear. If the Skilled Person or
an Authorised Person (Electrical) thereafter accepts the Specific Written Instruction that
person becomes the Person in Charge and is responsible for the defined switching
operations.

The Accompanying Safety Person is to be in attendance:

where working or testing in accordance with Tables HV1 or HV2 is to be undertaken,

whilst the equipment is being proved dead;

where working or testing in accordance with Tables HV1 or HV2 is to be undertaken,

whilst the equipment is being earthed, other than by means of a switch or circuit breaker;

where it is not practicable to prove the equipment dead until conductors have been
made accessible in accordance with paragraph 386; this is in addition to the Authorised
Person (Electrical), Person in Charge and any Skilled Persons involved in making the
conductors accessible;

whilst any person is opening or working in a High Voltage Enclosure;

whilst a High Voltage potential indicator is in use;

whilst voltage and phasing tests are being undertaken at High Voltage;

whilst testing is being undertaken at High Voltage;

whilst the Authorised Person (Electrical) is spiking a cable; or

where the Operational Risk Assessment identifies it as necessary.

The Display of Temporary Safety Signs:

Caution Signs are to be fixed at the points of isolation and prominently displayed
before the start and for the duration of work or testing, and before the issue and for the
duration of any Permit to Work or Sanction to Test;
95 JSP 375 Vol 3 Chapter 3 (V1.0 Nov 2020)
 High Voltage Enclosure Signs are to be prominently displayed so that they are visible
from every angle of approach to a High Voltage Enclosure, before the issue and for the
duration of a Sanction to Test;

Electrical Equipment Warning Signs are to be prominently displayed, on any

equipment which remains live and immediately adjacent to the equipment to be worked on
or tested, before the start and for the duration of work or testing and before the issue and
for the duration of any Permit to Work or a Sanction to Test;

Electrical Equipment Warning Signs are to be prominently displayed on any live

equipment which is accessible, either in or adjacent to an area that is to be the subject of
an Authority for Access, before the issue and for the duration of any Authority for Access;

where work or testing is to be undertaken on any part of a multi-cubicle switchboard,

Electrical Equipment Warning Signs are to be prominently displayed on the cubicles or
compartments immediately adjacent to the part being worked on or tested. If the board has
rear access Electrical Equipment Warning Signs shall similarly be displayed at both the
front and rear of the board. In identifying parts at the rear of the board, reliance is not to be
placed upon the switchboard labelling;

before a Permit to Work or a Sanction to Test is issued the Authorised Person is to

identify the equipment upon which the work or test is to be undertaken to the Skilled
Person. If the work or test involves, or may involve, obtaining access to items of equipment
over which confusion could occur, the Authorised Person is to identify such items to the
Skilled Person and apply temporary marking to them: and

Temporary Safety Signs are to be fixed in a secure manner that does not create a
hazard.

The Locking of Switchgear and Switch rooms:

where it is necessary to prevent danger or, where appropriate, injury, or prevent

unauthorised operation, equipment cubicles and operating mechanisms are to be locked
when the Equipment is unattended; and

any entrance to a room or enclosure containing High Voltage Equipment is to be

closed and securely locked when the equipment is unattended.

96 JSP 375 Vol 3 Chapter 3 (V1.0 Nov 2020)

Table HV1 - For Working on High Voltage Equipment

Steps in Column 1 are to be undertaken in numerical order. Columns 2, 3 and 4 provide

detail for the specified equipment.

The Authorised Person (Electrical) is to be in possession of a current Authorised Persons

(Electrical) Certificate of Appointment appropriate to the equipment being worked on and is
responsible for steps 1, 2, 3, 4, 5, 6, and 8, 9, 10, 11, 12.

The Person in Charge is to hold an extant appointment as a Skilled Person appropriate to

the equipment being worked on and is responsible for step 7.

COLUMN 1 COLUMN 2 COLUMN 3 COLUMN 4

EQUIPMENT Cables, and overhead lines Generating sets Equipment other than cables,
overhead lines and generating sets.

STEP 1 COMPLY WITH ANY PARTICULAR SAFETY PROCEDURES APPLICABLE TO THE LOCATION.
PREPARE Review planned work including any method statement and prepare, (or review) the Operational Risk
SAFETY Assessment.
PROGRAMM Prepare a Safety Programme (Electrical) and obtain a countersignature before proceeding to Step 2.
E

STEP 2 ISOLATE FROM ALL INHIBIT ENGINE START, ISOLATE FROM ALL SOURCES OF
ISOLATE AND SOURCES OF SUPPLY. ISOLATE GENERATOR. SUPPLY.
FIX SIGNS Prevent unauthorised Prevent unauthorised Prevent unauthorised connection or
connection or unauthorised connection, or unauthorised unauthorised operation by fixing
operation by fixing Safety operation or unauthorised Safety Locks and Caution Signs at
Locks and Caution Signs at starting by fixing Safety all the points of isolation.
all the points of isolation. Fix Locks. Fix Caution Signs on motor
Electrical Equipment Fix Caution Signs at all the starting Equipment.
Warning Signs on adjacent points of isolation and, Fix Electrical Equipment Warning
live Equipment at the places clearly visible, on the Signs on adjacent live Equipment at
of the Work. engine start panel. Fix the places of the Work.
Electrical Equipment
Warning Signs on adjacent
live Equipment at the
places of the Work.

STEP 3 ENSURE THAT THE EQUIPMENT TO BE WORKED ON IS THE EQUIPMENT THAT HAS
PROVE DEAD BEEN ISOLATED.
Prove dead, with a High Voltage potential indicator, at all accessible points of isolation and, except for
cables and cable end boxes, at accessible places of the work (and, where appropriate, prove dead on
the low voltage side of the transformer) (refer to clause 3.5.3.11).

STEP 4 Earth conductors at all the points Where practicable, earth the Earth conductors at all the
line and neutral generator points of isolation and, where
EARTH of isolation and, where practicable, output terminals or conductors practicable, fix Safety Locks.
fix Safety Locks. and, where practicable, fix Where practicable, earth
Identify cables with certainty at the Safety Locks. conductors at the places of
places of the work. In the absence the work
of clear and certain identity, the
cable is to be spiked. (See Clause
Error! Reference source not
found.)
Earth overhead lines near the
places of the work

97 JSP 375 Vol 3 Chapter 3 (V1.0 Nov 2020)

STEP 5 Review the method statement and Task Risk Assessment prior to issuing the Permit to Work. (This
ISSUE may be undertaken in association with Step 1.)
PERMIT The Skilled Person is to be shown the diagram on the Safety programme and the safety
TO WORK arrangements at all the points of isolation and at the places of the Work; the Person in Charge's key
to the Safety Key Box and the Permit to Work are issued to the Person in Charge. After issuing the
Permit the Mimic Diagram, if installed, is adjusted, the Electrical Distribution Operating Record
completed and the original of the Safety Programme is placed with the duplicate.
(Where the Authorised Person (Electrical) is to Confirm Dead in Step 6 the updating of: the Mimic
Diagram; the Electrical Distribution Operating Record; and the Electrical Safety Documents Register
is to be completed as soon as is practicable.)

STEP 6 Where conductors are to be exposed as part of the Work and it was not practicable to Prove Dead in
CONFIRM Step 3, (except cables and cable end boxes):
DEAD 1. The Authorised Person is to remain with and supervise the Person in Charge until the conductors
have been made accessible to a High Voltage Potential Indicator, and
2. The Authorised Person is to confirm the equipment dead to the satisfaction of the Person in
charge.

STEP 8
UNDERTAKE The Person in Charge is to undertake or provide Personal Supervision for the Work and, on
WORK completion or when the Work is stopped and made safe, returns the original Parts 1 and 2 of the
Permit to Work to the Authorised Person and completes and signs Part 3.

STEP 8 If the work has been completed, check that the Work is satisfactory, that the Equipment has been
CHECK WORK restored to working order and that it may be safely energised.
If the Work was stopped in Step 7, check that the Equipment has been made safe.

STEP 9 Cancel the Permit to Work by cancelling the original Parts 1 and 2 and completing and signing Part 4.
CANCEL The Person in Charge's key to the Safety Key Box is returned to the Authorised Person.
PERMIT Where a test is required before the Equipment is energised, Steps 10 and 11 are omitted, and the
TO WORK procedures of Table HV2 are to be followed.
Where other Permits relate to the Equipment and have not been cancelled, Steps 10 and 11 are
omitted.

STEP 10 Remove the Safety Locks and earths applied in Step 4.

REMOVE
EARTHS

STEP 11 MAKE Remove the Safety Locks and signs fixed in Step 2 and restore the Equipment to an operational
EQUIPMENT state.
OPERATIONAL

STEP 12 Adjust the Mimic Diagram if installed.

REVIEW TASK Complete the Electrical Distribution Operating Record and review task and complete the feedback
AND COMPLETE
RECORDS report of JSP 375 Vol 3 Ch 2 — Common Requirements as deemed necessary.

98 JSP 375 Vol 3 Chapter 3 (V1.0 Nov 2020)

Table HV2 - For Testing High Voltage Equipment

Steps in Column 1 are to be undertaken in numerical order. Columns 2, 3 and 4 provide

detail for the specified equipment.

The Authorised Person (Electrical) is to be in possession of a current Authorised Persons

(Electrical) Certificate of Appointment appropriate to the equipment being tested and is
responsible for steps 1, 2, 3, 4, 5, 6, and 8, 9, 10, 11, 12.

The Person in Charge is to hold an extant appointment as a Skilled Person appropriate to

the equipment under test and is responsible for step 7.
COLUMN 2 COLUMN 3 COLUMN 4
COLUMN 1

EQUIPMENT Cables, and overhead lines Generating Sets Equipment other than cables,
overhead lines, and generating
sets
STEP 1 COMPLY WITH ANY PARTICULAR SAFETY PROCEDURES APPLICABLE TO THE LOCATION.
PREPARE Review the planned test including any method statement and prepare, (or review) the Operational
SAFETY Risk Assessment.
PROGRAMME Prepare a Safety Programme (Electrical) and obtain a countersignature before proceeding to Step 2.

STEP 2 ISOLATE FROM ALL INHIBIT ENGINE START, ISOLATE FROM ALL
ISOLATE AND SOURCES OF SUPPLY. ISOLATE GENERATOR. SOURCES OF SUPPLY.
FIX SIGNS Prevent unauthorised Prevent unauthorised Prevent unauthorised
connection or unauthorised connection, or unauthorised connection or unauthorised
operation by fixing Safety Locks operation or unauthorised operation by fixing Safety
and Caution Signs at all the starting by fixing Safety Locks and Caution Signs at all
points of isolation. Locks. the points of isolation.
Fix Electrical Equipment Fix Caution Signs at all the Fix Caution Signs on motor
Warning Signs on adjacent live points of isolation and, starting Equipment.
Equipment at the places of the clearly visible, on the engine Fix Electrical Equipment
Test. start panel. Warning Signs on adjacent live
Fix Electrical Equipment Equipment at the places of the
Warning Signs on adjacent Test.
live Equipment at the places
of the Test.

STEP 3 ENSURE THAT THE EQUIPMENT TO BE TESTED IS THE EQUIPMENT THAT HAS BEEN
PROVE DEAD ISOLATED.
Prove dead, with a High Voltage potential indicator, at all accessible points of isolation and at the
accessible places of the test (and, where appropriate, prove dead on the low voltage side of the
transformer).(refer to clause 3.7.69).

STEP 4 Where practicable, earth Where practicable, earth the Where practicable. Earth
EARTH conductors at all the points of line and neutral generator conductors at all the points of
isolation and, where practicable output terminals or isolation and, where practicable,
fix Safety Locks to Temporary conductors and, where fix Safety Locks to Temporary
Earths and padlocks to practicable, fix Safety Locks Earths and padlocks to
Removable Temporary Earths. to Temporary Earths and Removable Temporary Earths.
Identify cables with certainty at padlocks to Removable Where practicable, earth
the places of the test and at the Temporary Earths. conductors at the places of the
distant end. Test.
In the absence of clear and
certain identity, the cable is to be
spiked. (See Clause 3.7.75.c).
Earth overhead lines near
the places of the Test.

99 JSP 375 Vol 3 Chapter 3 (V1.0 Nov 2020)

STEP 5 Review the method statement and Task Risk Assessment prior to issuing the Sanction to Test. (This
ISSUE may be undertaken in association with Step 1.)
SANCTION The Skilled Person is to be shown the diagram on the Safety Programme and the safety arrangements
TO TEST at all the points of isolation and at the places of the Test.
If a High Voltage Enclosure is to be set up, fix High Voltage Enclosure Signs and barriers.
The Person in Charge’s key to the Safety Key Box and the Sanction to Test are issued to the Person
in Charge.
After issuing the Sanction the Mimic Diagram, if installed, is adjusted, the Electrical Distribution
Operating Record completed and the original of the safety programme is placed with the duplicate.
(Where the Authorised Person (Electrical) is to Confirm Dead in Step 6 the updating of: the Mimic
Diagram; the Electrical Distribution Operating Record; and the Electrical Safety Documents Register is
to be completed as soon as is practicable.)

STEP 6 Where conductors are to be exposed as part of the Test and it was not practicable to Prove Dead in
CONFIRM DEAD Step 3, (except cables and cable end boxes):
1. The Authorised Person (Electrical) is to remain with and supervise the Person in Charge until
the conductors have been made accessible to a High Voltage Potential Indicator, and
2. The Authorised Person (Electrical) is to confirm the equipment dead to the satisfaction of the
Person in charge.

STEP 7 The Person in Charge is to undertake or provide Personal Supervision for the Test, including the
UNDERTAKE disconnection of any Removable Temporary Earths.
TEST On satisfactory completion of the Test, or when the Test is stopped and made safe, the conductors
are to be discharged and any Removable Temporary Earths restored.
The Person in Charge then returns the original Parts 1 and 2 of the Sanction to Test to the Authorised
Person (Electrical) and completes and signs Part 3.

STEP 8 If the test has been completed, check that the result is satisfactory, that the Equipment has been
CHECK TEST restored to working order and that it may be safely energised. If the Test was stopped in Step 7, check
that the Equipment has been made safe.

STEP 9 Cancel the Sanction to Test by cancelling the original Parts 1 and 2 and completing and signing Part
CANCEL 4.
SANCTION TO The Person in Charge’s key to the Safety Key Box is returned to the Authorised Person (Electrical).
TEST Where the test was stopped in Step 7 and work is required before the Equipment is re-tested, Steps
10 and 11 are omitted and the procedures of Table HV1 are to be followed.

STEP 10 Remove locks and earths applied in Step 4

REMOVE EARTHS

STEP 11 Remove the Safety Locks, barriers and signs fixed in Steps 2 and 5 and restore the Equipment to an
MAKE operational state
EQUIPMENT
OPERATIONAL

STEP 12 Adjust the Mimic Diagram if installed.

REVIEW TASK Complete the Electrical Distribution Operating Record and review task and complete the feedback
AND report of JSP 375 Vol 3 Ch 2 – Common Requirements, as deemed necessary.
COMPLETE
RECORDS

100 JSP 375 Vol 3 Chapter 3 (V1.0 Nov 2020)

Working on and Testing Aeronautical Ground Lighting Primary Series Circuit
Equipment and Associated Luminaires

These Safety Rules and Procedures do not apply where equipment has been discharged,
disconnected, removed from the system or installation and is not energised by other means.

Any equipment covered by this section which is considered by the Authorised Person
(Electrical) to be in a Dangerous Condition, or is subject to an extant Warning Notice,
Safety Alert, or Policy Instruction that requires it to be immediately switched off, is to be
remotely isolated and disconnected and action taken by the Authorised Person (Electrical)
to prevent it being re-connected to the supply of electricity. The Authorised Person
(Electrical) is to report the matter as soon as is reasonably practicable to the Authorising
Engineer (Electrical).

All persons, required to carry out work activities on equipment that affects the
functioning of aeronautical ground lighting systems or, required to work on or test
aeronautical ground lighting equipment are to be familiar with, and comply with, these Rules
and Procedures and any instructions issued by the Duty Air Traffic Control Officer. If any
doubt arises as to the interpretation of such instructions, the decision of the Duty Air Traffic
Control Officer is to be obtained before any work or test proceeds.

The Authorised Person (Electrical) or a Skilled Person in receipt of a Standing

Instruction is to co-ordinate work and testing aeronautical ground lighting equipment in co-
operation with the Duty Air Traffic Control Officer and where local control of the aeronautical
ground lighting is required the established standard MOD procedures are to be followed.
Where work or tests are to be undertaken on aeronautical ground lighting equipment other
than that covered by this section, the Rules and Procedures of paragraphs 289 to 312 (LV
Non-Haz) or paragraphs 371 to 395 (HV) as applicable are to be followed. The requirements
of paragraph 404 are to be applied to all work on or testing of equipment that affects the
functioning of aeronautical ground lighting systems.

Unless the provisions of paragraph 418.a. and 419.e. apply, all work or testing of
Aeronautical Ground Lighting Primary Series Circuit Equipment is to follow the procedures set
out in Tables AGL1 or AGL2 of these Safety Rules and Procedures as appropriate.

Skilled Persons working on or testing equipment covered by this section are to hold an
extant appointment as a Skilled Person appropriate to Aeronautical Ground Lighting Primary
Series Circuit Equipment being worked on or tested.

Safety Locks are to be applied at points of isolation to prevent unauthorised operation or

re-connection.

Temporary Safety Signs shall be fixed and displayed in accordance with paragraph 427.

Where required by paragraph 426, an Accompanying Safety Person is to be appointed

before work or tests are commenced. The Accompanying Safety Persons name shall be
recorded on the original of the Safety Programme along with the time and date of the
appointment.

A Voltage Test Indicator is to be tested immediately before and after use against an
appropriate Test Supply. A multi-meter or a Clip-On Ammeter is not to be used to prove
equipment dead.

101 JSP 375 Vol 3 Chapter 3 (V1.0 Nov 2020)

 Where practicable equipment is to be proved dead prior to earthing. Where it is not
practicable to Prove Dead any earth connection shall be made by means of a switch or circuit
breaker. Other forms of earth connection shall not be used until the equipment and its
conductors have been proved dead.

Where the procedures involve the application of Temporary Earths the unauthorised
removal of such earth connections is to be prevented wherever practicable by the application of
Safety Locks. These Safety Locks are, where practicable, to be in addition to those required by
paragraph 408.

Where the procedures involve the application of Removable Temporary Earths the
unauthorised removal of such earth connections is to be prevented wherever practicable by
the application of padlocks. The keys of the padlocks are to be issued to the Person in
Charge who is to retain control of them for the duration of the tests.

Prior to the issue of a Permit to Work or Sanction to Test, the Authorised Person
(Electrical) is to show the prospective Person in Charge the electrical diagram(s) on the Safety
Programme , the safety arrangements at the points of isolation and at the places of work or test
and is to ensure that the person understands all the relevant safety procedures and
precautions. If the prospective Person in Charge thereafter accepts the Permit or Sanction that
person becomes the Person in Charge and is responsible for the defined work or test until the
Permit or Sanction is cancelled.

Authorised Persons (Electrical) personally undertaking tasks requiring a Permit to Work

or Sanction to Test, and with the Authorising Engineers prior approval (see paragraph 128 and
150), are to issue the Permit to Work or Sanction to Test to themselves. The Authorised
Person (Electrical) then becomes the Person in Charge. (See paragraphs 127 and 128).

No person shall be engaged in any work activity on or so near any live conductor (other
than one suitably covered with insulating material so as to prevent danger) that danger may
arise.

Power Supply Regulation Equipment;

Potentiometer adjustments and setting-up procedures may be undertaken on live

power supply regulation Equipment provided that:

(1) a suitable and sufficient written Risk Assessment has been undertaken that
deems it is safe to do so on the specific power supply regulation equipment. The Risk
Assessment is to be retained within the Electrical Safety Documents Register;

(2) direct contact with live parts is prevented by the construction of the
equipment that is suitable for the use for which it is provided and maintained in a
condition suitable for that use, and that is properly used; and

(3) Test Equipment and all tools in use shall be, suitable for the use for which they
are provided and, maintained in a condition suitable for that use and, properly used.

Primary Series Circuit Cables:

where work or testing is to be undertaken on a primary series circuit cable, the origin
and the destination of the cable to be worked on or tested are to be positively identified

102 JSP 375 Vol 3 Chapter 3 (V1.0 Nov 2020)

 before the Permit to Work, Sanction to Test, or Certificate of Isolation and Earthing is
issued. Reliance is not to be placed upon colour identification alone;

primary series circuit cables are not to be spiked. They are to be proved dead by the
use of suitable voltage Test Indicator (Annex C, Test Equipment for Aeronautical Ground
Lighting Primary Series Circuit Cables, 3.C.12. and 3.C.13);

where tests are to be carried out on primary series circuits, the applied Test voltage
must not exceed the manufacturers recommendations for the cables and the series circuit
transformers under test;

with the written approval of the Authorising Engineer (Electrical) fault finding on
primary series circuits may be considered solely as a test procedure with all the
associated work and testing involved performed under a Sanction to Test. Fault
finding may only be carried where a Risk Assessment indicates that is it safe to do so
and in accordance with a standard procedure that is issued with the Sanction to Test
to the Person in Charge; and

Insulation Resistance and Continuity testing of primary series cables may be

undertaken using a Standing Instruction where the test process is conducted in a B
Centre and the Task Risk Assessment indicates that it is safe to do so.

The Positive Identification of Series Circuit Cables:

prior to undertaking any work or Test involving a series circuit, the series circuit shall
be positively identified at each point of work or Test by one of the methods identified
below. When conducting these Tests, the series circuits are to be hand-operated under
local control and not by the Duty Air Traffic Control Officer:

(1) the Authorised Person (Electrical) is to positively identify the series circuit
with a clip-on Ammeter to at least three pre-determined brilliancy levels and
observe the current drop to zero when the circuit is switched off; or

(2) where the test involves locating an open circuit, the Authorised Person
(Electrical) is to positively identify the series circuit to be tested by eliminating all
of the other series circuit cables with a clip-on Ammeter to at least three pre-
determined brilliancy levels then observe the current drop to zero when the series
circuit is switched off.

Luminaires Connected by Series Circuit Transformers to an AGL Field Circuit:

before working on or testing a luminaire, the power supply to the AGL Field Circuit
connected to the respective series circuit transformer is to be isolated. This isolation is to
precede and be augmented by local disconnection by unplugging or other means provided
by the manufacturer.

Note: - High external surface and internal component temperatures may exist with recently
energised luminaires; due account of these are to be taken in the method of working on or
testing of luminaires that is adopted.

Testing at High Voltage:

103 JSP 375 Vol 3 Chapter 3 (V1.0 Nov 2020)

 where High Voltage Tests are to be undertaken on aeronautical ground lighting
equipment covered by this section, a Sanction to Test is to be issued to the prospective
Person in Charge who, on acceptance, becomes the Person in Charge who is to be
present throughout the duration of the tests. For Aeronautical Ground Lighting primary
series circuits specific attention is to be paid to compliance with the relevant MOD criteria
relating to Insulation Resistance requirements;

the areas containing exposed live conductors, Test Equipment and any High Voltage
connection are to be regarded as High Voltage Enclosures; and

unauthorised access to such areas is to be prevented by, as a minimum, yellow and

black striped tape, not less than 25mm wide, suspended on posts, and by the display of
High Voltage Enclosure Signs in accordance with paragraph 427.d.

High Voltage Enclosures:

a High Voltage Enclosure is to be opened only by the Authorised Person (Electrical),

or a Skilled Person acting on the instructions of and personally supervised by the
Authorised Person (Electrical);

except in a High Voltage Enclosure, access to live conductors is to be possible only

by the use of a tool or key; and

a High Voltage Enclosure is to be entered only by:

(1) the Authorised Person (Electrical);

(2) the Authorising Engineer (Electrical);

(3) a Skilled Person acting on the instructions of and personally supervised by

the Authorised Person (Electrical);

(4) the Person in Charge in receipt of a Sanction to Test, when the High
Voltage Enclosure is created as part of the test procedure;

(5) a Skilled Person acting on the instructions of and personally supervised by

the Person in Charge in receipt of a Sanction to Test, when the High Voltage
Enclosure is created as part of the test procedure;

(6) an Accompanying Safety Person in connection with his or her safety role; or

(7) an Authorised Person (Electrical) Designate or an Authorising Engineer

(Electrical) Designate acting on the instructions and personally supervised by the
Authorised Person (Electrical) when the operation is part of the Authorised
Person (Electrical) or Authorising Engineer (Electrical) Designate training
programme.

Standing Instructions and Specific Written Instructions:

where another safety document is not appropriate, an Authorised Person (Electrical)

is to give a Standing Instruction to a named Skilled Person for defined tasks and switching
operations on Aeronautical Ground Lighting Primary Series Circuit Equipment and
Associated Luminaires, or for setting-up and adjusting procedures of power supply
regulation Equipment in accordance with paragraph 417.a., or conducting insulation
104 JSP 375 Vol 3 Chapter 3 (V1.0 Nov 2020)
resistance and continuity tests in accordance with paragraph 418.e. If the Skilled Person
thereafter accepts the Standing Instruction that person becomes the Person in Charge and
is responsible for carrying out the defined tasks as required until the Standing Instruction is
cancelled.; or

the Authorised Person may give a Specific Written Instruction to a named Skilled
Person or to an Authorised Person for defined switching operations in respect of specific
items of Aeronautical Ground Lighting Primary Series Circuit Equipment. If the Skilled
Person thereafter accepts the Specific Written Instruction that person becomes the Person
in Charge and is responsible for the defined switching operations.

An Accompanying Safety Person is to be in attendance in the following circumstances:

where working or testing in accordance with Tables AGL1 or AGL2 is to be

undertaken, whilst the equipment is being proved dead;

where working or testing in accordance with Tables AGL1 or AGL2 is to be

undertaken, whilst the equipment is being earthed, other than by means of a switch or
circuit breaker;

where working or testing in accordance with Tables AGL1 or AGL2 is being

undertaken on equipment which cannot be proved dead until the Person in Charge has
made conductors accessible, an Accompanying Safety Person is to be in attendance until
the equipment has been proved dead;

whilst testing is being undertaken at High Voltage;

whilst any person is working within a High Voltage Enclosure; and

where the Operational Risk Assessment identifies it as necessary.

The Display of Temporary Safety Signs:

Caution Signs are to be fixed at the points of isolation and prominently displayed
before the start and for the duration of work or testing, and before the issue and for the
duration of any Permit to Work or Sanction to Test;

Skilled Persons shall obtain Caution Signs and Electrical Equipment Warning Signs
as necessary before commencing work in accordance with a Standing Instruction. Such
Signs shall bear the Skilled Person's name;

Skilled Persons may be issued on a permanent basis with their own Caution Signs
and Electrical Equipment Warning Signs. Such Signs shall bear the Skilled Persons name;

High Voltage Enclosure Signs are to be prominently displayed so that they are visible
from every angle of approach to a High Voltage Enclosure, before the issue and for the
duration of a Sanction to Test;

Electrical Equipment Warning Signs are to be prominently displayed, on any

equipment which remains live and is immediately adjacent to the equipment to be worked
on or tested, before the start and for the duration of work or testing and before the issue
and for the duration of any Permit to Work, a Sanction to Test or a Sanction for Work on or
near Live Electrical Equipment;

105 JSP 375 Vol 3 Chapter 3 (V1.0 Nov 2020)

 Electrical Equipment Warning Signs are to be prominently displayed on any live
equipment which is accessible, either in or adjacent to an area that is to be the subject of
an Authority for Access, before the issue and for the duration of any Authority for Access;

where work or testing is to be undertaken on any part of a cable termination panel or

equipment, Electrical Equipment Warning Signs are to be prominently displayed on the
cubicles or compartments immediately adjacent to the part being worked on or tested. If
the panel or equipment has rear access Electrical Equipment Warning Signs shall similarly
be displayed at both the front and rear of the board or equipment. In identifying parts at the
rear of the board or equipment, reliance is not to be placed upon the panel or equipment
labelling;

before a Permit to Work or a Sanction to Test is issued the Authorised Person

(Electrical) is to identify the equipment upon which the work or test is to be undertaken. If
the work or test involves, or may involve, obtaining access to items of equipment over
which confusion could occur, the Authorised Person is to identify such items to the Skilled
Person and apply temporary marking to them; and

Temporary Safety Signs are to be fixed in a secure manner that does not create a
hazard.

The Locking of Switchgear and Switch rooms:

where it is necessary to prevent danger or, where appropriate, injury, or prevent

unauthorised operation, equipment cubicles and operating mechanisms are to be locked
when the equipment is unattended; and

any entrance to a room or enclosure containing Aeronautical Ground Lighting primary

series circuit Equipment is to be closed and securely locked when the equipment is
unattended. The Co-ordinating Authorised Person is to undertake a suitable and sufficient
written Risk Assessment of any enclosure containing an unprotected run of primary series
circuit cable to determine the need to secure access to the unprotected cables by a lock or
other suitable means. The Risk Assessment is to be placed in the Electrical Safety
Documents Register.

106 JSP 375 Vol 3 Chapter 3 (V1.0 Nov 2020)

Table AGL1 - For Working on Aeronautical Ground Lighting Primary Series Circuit
Equipment.

For working on associated luminaires refer to paragraph 421.

Steps in Column 1 are to be undertaken in numerical order. Columns 2 and 3 provide

detail for the specified equipment.

The Authorised Person (Electrical) is to be in possession of a current Authorised Persons

Electrical) Certificate of Appointment appropriate to Aeronautical Ground Lighting Primary
Series Circuit Equipment, and is responsible for steps 1, 2, 3, 4, 5 and 7, 8, 9, 10, 11.

The Person in Charge is to hold an extant appointment as a Skilled Person appropriate to

Aeronautical Ground Lighting Primary Series Circuit Equipment being worked on and is
responsible for step 6.

COLUMN 1 COLUMN 2 COLUMN 3

EQUIPMENT AGL Field Circuit. Primary Series Circuit Equipment (other than an AGL
Field Circuit).

STEP 1 COMPLY WITH ANY PARTICULAR SAFETY PROCEDURES APPLICABLE TO THE

PREPARE A LOCATION. Review the planned work including any method statement and prepare, (or review)
SAFETY the Operational Risk Assessment.
PROGRAMME Prepare a Safety Programme (Electrical) and obtain a countersignature.
AND OBTAIN Obtain permission from the Duty Air Traffic Control Officer in accordance with established
PERMISSION standard MOD procedures before proceeding to Step 2.
When undertaking work on a Field Circuit, the Field Circuit is to be positively identified at the
point(s) of work prior to undertaking any isolation.

STEP 2 ISOLATE FROM ALL SOURCES ISOLATE FROM ALL SOURCES OF SUPPLY.
ISOLATE AND OF SUPPLY. Prevent unauthorised connection or unauthorised
FIX SIGNS Where practicable prevent unauthorised operation by fixing Safety Locks and Caution Signs
connection or unauthorised operation by at all the points of isolation.
fixing Safety Locks at all the points of Fix Electrical Equipment Warning Signs on
isolation. adjacent live Equipment at the places of the Work.
Fix Caution Signs at all the points of
isolation. (Where the point of isolation and the Temporary
Fix Electrical Equipment Warning Signs on Earth are located in the same enclosure the Safety
adjacent live Equipment at the places of the Lock is to be applied in Step 3.)
Work.
(Where the point of isolation and the
Temporary Earth are located in the same
enclosure the Safety Lock is to be applied
in Step 3.)

STEP 3 ENSURE THAT THE AGL FIELD CIRCUIT ENSURE THAT THE EQUIPMENT TO BE
PROVE TO BE WORKED ON IS THE CABLE WORKED ON IS THE EQUIPMENT THAT HAS
DEAD AND THAT HAS BEEN ISOLATED. BEEN ISOLATED.
EARTH Prove the conductor is dead with a Where practicable Prove Dead with a Voltage Test
Voltage Test Indicator and/or Test Lamp Indicator and/or Test Lamp (as applicable) at all the
(as applicable) at each end of the circuit. points of isolation and where practicable at the
Earth the conductor at accessible points place(s) of the Work.
at each end of the circuit and, where Where practicable earth conductors at points of
practicable, fix Safety Locks. isolation and fix Safety Locks.
Where practicable Prove dead with Voltage
Test Indicator at the place(s) of the Work. Where practicable earth conductors at the
place(s) of the Work.
Primary series circuit cables are not to be
spiked.

107 JSP 375 Vol 3 Chapter 3 (V1.0 Nov 2020)

COLUMN 1 COLUMN 2 COLUMN 3

STEP 4 Review the method statement and Task Risk Assessment prior to issuing the Permit to Work. (This
ISSUE may be undertaken in association with Step 1.)
PERMIT The Skilled Person is to be shown the diagram on the Safety programme and the safety
TO WORK arrangements at all the points of isolation and at the place(s) of the Work; the Person in Charge's
key to the Safety Key Box and the Permit to Work are issued to the Person in Charge. After issuing
the Permit, the Electrical Distribution Operating Record is to be completed and the original of the
Safety Programme is substituted for the duplicate.
(Where the Authorised Person is to confirm dead in Step 5 the updating of: the Electrical Distribution
Operating Record; and the Electrical Safety Documents Register is to be completed as soon as is
practicable.)

STEP 5
CONFIRM Where conductors are to be exposed as part of the Work and it was not practicable to Prove Dead at
DEAD the place(s) of Work in Step 3:
1. The Authorised Person (Electrical) is to remain with and supervise the Person in Charge until the
conductors have been made accessible; and
2. The Authorised Person (Electrical) is to confirm the Equipment dead to the satisfaction of
the Person in Charge; and
3. Where practicable the conductors are to be earthed after they have been confirmed dead and,
where practicable, fix Safety Locks.

STEP 6 The Person in Charge is to undertake or provide Personal Supervision for the Work and, on
UNDERTAKE completion or when the Work is stopped and made safe, returns the original Parts 1 and 2 of the
WORK Permit to Work to the Authorised Person (Electrical) and completes and signs Part 3.

STEP 7 If the Work has been completed, check that the Work is satisfactory, that the Equipment has been
CHECK restored to working order and that it may be safely energised.
WORK If the work was stopped in Step 5, check that the Equipment has been made safe.

STEP 8 Cancel the Permit to Work by cancelling the original Parts 1 and 2 and completing and signing Part 4.
CANCEL The Person in Charge's key to the Safety Key Box is returned to the Authorised Person.
PERMIT Inform Duty Air Traffic Control Officer of the status of the Equipment.
TO WORK Where a Test is required before the Equipment is energised, Steps 9 and 10 are omitted, and the
procedures of Table AGL2 are to be followed.
Where other Permits relate to the Equipment and have not been cancelled, Steps 9 and 10 are
omitted.

STEP 9 Remove the Safety Locks and earths applied in Step 3 and 5.
REMOVE
EARTHS

STEP 10 Remove the Safety Locks and signs fixed in Step 2.

MAKE Obtain permission from the Duty Air Traffic Control Officer in accordance with established MOD
EQUIPMENT procedures before proceeding to restore the Equipment to an operational state.
OPERATIONA

STEP 11 Complete the Electrical Distribution Operating Record and review task and complete the feedback
REVIEW report of JSP 375 Vol 3 Ch 2 — Common Requirements, as deemed necessary.
TASK AND
COMPLETE
RECORDS

108 JSP 375 Vol 3 Chapter 3 (V1.0 Nov 2020)

Table AGL2 - For Testing Aeronautical Ground Lighting Primary Series Circuit
Equipment.

For testing associated luminaires refer to paragraph 421.

Steps in Column 1 are to be undertaken in numerical order. Columns 2 and 3 provide

detail for the specified equipment.

The Authorised Person (Electrical) is to be in possession of a current Authorised Persons

(Electrical) Certificate of Appointment appropriate to Aeronautical Ground Lighting Primary
Series Circuit Equipment, and is responsible for steps 1, 2, 3, 4, 5, and 7, 8, 9, 10, 11.

The Person in Charge is to hold an extant appointment as a Skilled Person appropriate to

Aeronautical Ground Lighting Primary Series Circuit Equipment under test and is responsible for
step 6.
COLUMN 2 COLUMN 3
COLUMN 1

EQUIPMENT AGL Field Circuit Primary Series Circuit Equipment (other than an
AGL Field Circuit).

STEP 1 COMPLY WITH ANY PARTICULAR SAFETY PROCEDURES APPLICABLE TO THE LOCATION.
PREPARE A Review the planned test including any method statement and prepare, or review) the Operational Risk
SAFETY Assessment.
PROGRAMME Prepare a Safety Programme (Electrical) and obtain a countersignature.
AND OBTAIN Obtain permission from the Duty Air Traffic Control Officer in accordance with established standard MOD
PERMISSION procedures before proceeding to Step 2.
When testing a Field Circuit, the Field Circuit is to be positively identified at the point(s) of test prior to
undertaking any isolation.

STEP 2 ISOLATE FROM ALL SOURCES OF SUPPLY. ISOLATE FROM ALL SOURCES OF SUPPLY.
ISOLATE AND Where practicable prevent unauthorised Prevent unauthorised connection or unauthorised
FIX SIGNS connection or unauthorised operation by fixing operation by fixing Safety Locks and Caution Signs
Safety Locks at all the points of isolation. at all the points of isolation.
Fix Caution Signs at all the points of isolation. Fix Electrical Equipment Warning Signs on adjacent
Fix Electrical Equipment Warning Signs on live Equipment at the places of the Test.
adjacent live Equipment at the places of the (Where the point of isolation and the Temporary
Test. Earth are located in the same enclosure the Safety
(Where the point of isolation and the Temporary Lock is to be applied in Step 3.)
Earth are located in the same enclosure the
Safety Lock is to be applied in Step 3.)

STEP 3 ENSURE THAT THE AGL FIELD CIRCUIT TO ENSURE THAT THE EQUIPMENT TO BE
PROVE BE WORKED ON IS THE CABLE THAT HAS WORKED ON IS THE EQUIPMENT THAT HAS
DEAD AND BEEN ISOLATED. BEEN ISOLATED.
EARTH Prove Dead with Voltage Test Indicator and/or Where practicable Prove Dead with a Voltage Test
Test Lamp (as applicable) at each end of the Indicator and/or Test Lamp (where applicable) at all
loop. the points of isolation and where practicable at the
Earth the conductor at accessible points at each places of the Test.
end of the circuit and, where practicable, fix Where practicable earth conductors at points of
Safety Locks to Temporary Earths and padlocks isolation and fix Safety Locks to Temporary Earths
to Removable Temporary Earths. and padlocks to Removable Temporary Earths.
Where practicable, Prove Dead with Voltage Where practicable earth conductors at the places of
Test Indicator at the place(s) of the Test the Test.

Primary series circuit cables are not to be

spiked.

109 JSP 375 Vol 3 Chapter 3 (V1.0 Nov 2020)

STEP 4 Review the method statement and Task Risk Assessment prior to issuing the Sanction to Test. (This
ISSUE may be undertaken in association with Step 1.)
SANCTION The skilled person is to be shown the diagram on the Safety Programme and the safety arrangements at
TO TEST all the points of isolation and at the places of the Test.
If a High Voltage Enclosure is to be set up, fix High Voltage Enclosure Signs and barriers.
The Person in Charge’s key to the Safety Key Box and the Sanction to Test are issued to the Person in
Charge.
After issuing the Sanction, the Electrical Distribution Operating Record is completed and the original of
the Safety Programme is substituted for the duplicate.

(Where the Authorised Person (Electrical) is to confirm dead in Step 5 the updating of: the Electrical
Distribution Operating Record; and the Electrical Safety Documents Register is to be completed as soon
as is practicable.)

STEP 5 Where conductors are to be exposed as part of the Test and it was not practicable to Prove dead in Step
CONFIRM 3:
DEAD 1. The Authorised Person (Electrical) is to remain with and supervise the Person in Charge until
the conductors have been made accessible; and
2. The Authorised Person (Electrical) is to confirm the Equipment dead to the satisfaction of the
Person in Charge; and
3. Where practicable, the conductors are to be earthed after they have been confirmed dead and,
where practicable, fix Safety Locks to Temporary Earths and padlocks to Removable Temporary
Earths.

STEP 6 The Person in Charge is to undertake or provide Personal Supervision for the test, including the
UNDERTAKE disconnection of any Removable Temporary Earths.
TEST On satisfactory completion of the Test, or when the test is stopped and made safe, the conductors are to
be discharged and any Removable Temporary Earths restored.
The Person in Charge then returns the original Parts 1 and 2 of the Sanction to Test to the Authorised
Person (Electrical) and completes and signs Part 3.

STEP 7 If the test has been completed, check that the result is satisfactory, that the Equipment has been
CHECK restored to working order and that it may be safely energised.
TEST If the Test was stopped in Step 6, check that the Equipment has been made safe.

STEP 8 Cancel the Sanction to Test by cancelling the original Parts 1 and 2 and completing and signing Part 4.
CANCEL The Person in Charge’s key to the Safety Key Box is returned to the Authorised Person (Electrical).
SANCTION Inform Duty Air Traffic Control Officer of the status of the Equipment.
TO TEST Where the test was stopped in Step 5 and work is required before the Equipment is re-tested, Steps 9
and 10 are omitted, and the procedures of Table AGL1 are to be followed.

STEP 9 Remove the Locks and earths applied in Steps 3 and 6.

REMOVE
EARTHS

STEP 10 Remove the Safety Locks and signs fixed in Step 2.

MAKE Obtain permission from the Duty Air Traffic Control Officer in accordance with established MOD
EQUIPMENT procedures before proceeding to restore the Equipment to an operational state.
OPERATIONAL

STEP 11 Remove the Safety Locks and signs fixed in Step 2.

REVIEW TASK Obtain permission from the Duty Air Traffic Control Officer in accordance with established MOD
AND procedures before proceeding to restore the Equipment to an operational state.
COMPLETE
RECORDS

110 JSP 375 Vol 3 Chapter 3 (V1.0 Nov 2020)

The Acceptance of New Works

Before appointing Authorised Persons (Electrical) to be responsible for

significant new or refurbished electrical works the Authorising Engineer (Electrical) is
to comply with this Section of these Safety Rules and Procedures.

The Authorising Engineer is to ensure that there is a Health and Safety File
holding sufficient information to enable operation and maintenance to be safely
undertaken.

Having visited the site of the new works, the Authorising Engineer is to be
satisfied that:

there is adequate space and suitable access to enable maintenance and

operation to be safely undertaken;

the installation is of an acceptable standard;

the equipment is suitable for its intended purpose;

compatible design philosophies have been applied to the entire electrical

installation for the new works; and

the new works do not compromise the integrity of the existing electrical
installation.

The Authorising Engineer (Engineer) may, at his own discretion, accept an

installation that does not satisfy paragraph 1 of this Annex subject to the issue of an
Operational Restriction.

Where it is known that the Ministry of Defence is to accept control of the

danger, the Authorising Engineer is to nominate an Authorised Person (Electrical)
Designate for the new systems or installation. The Authorising Engineer (Electrical)
is to ensure appropriate familiarisation and on-site training is given to the Authorised
Person (Electrical) Designate.

The prospective Authorised Person (Electrical) for the new system or

installation is to communicate and co-operate with the person or persons
nominated by the Contractor in order to become familiar with the system or
installation for which responsibility is to be taken. Familiarisation and On-site
Training is to be in accordance with JSP 375 Vol 3 Chapter 2 — Common
Requirements, where the role of experienced Authorised Person is taken by the
person or persons nominated by the Contractor.

111 JSP 375 Vol 3 Chapter 3 (V1.0 Nov 2020)

 ANNEX A TO
JSP 375 VOL 3
CHAPTER 3
Model Safety Forms
Model Form Numbers

Number Description

1 Safety Programme (Electrical), printed in black on pale green paper.

1a Safety Programme (Electrical), supplementary sheet for additional

electrical diagram, printed in black on pale green paper.

lb Safety Programme (Electrical), supplementary sheet for additional

Sequence of Operations, printed in black on pale green paper.

2 Permit to Work (Electrical) Non-hazardous Area printed in black on

pale blue paper.

3 Permit to Work (Electrical) Hazardous Area printed in black on pale

blue paper.

4 Sanction to Test (Electrical) Non-Hazardous Area printed in black

on pale yellow paper.

5 Sanction to Test (Electrical) Hazardous Area printed in black on

pale yellow paper.

6 Sanction for Work on or near Live Electrical Equipment printed in black

on pale pink paper.

7 Certificate of Isolation and Earthing.

8 Standing Instruction for Electrical Equipment in a Non-hazardous

Area printed in black on off-white paper.

9 Specific Written Instruction for Particular Switching Operations in

Respect of Specific Items of High and Low Voltage Equipment printed
in black on off-white paper.

10 Authority for Access (Electrical) printed in black on off-white paper.

A1 JSP 375 Vol 3 Chapter 3 (V1.0 Nov 2020)

 MODEL FORM NO 1
Establishment Programme Serial Number
________________________ (Pre-Printed)__________________

SAFETY PROGRAMME (ELECTRICAL)

(Complete precisely and legibly in BLOCK CAPITALS)

To be completed by the originating Authorised Person (Electrical):

Purpose of the proposed work or test

____________________________________________________________________________________________________________

Equipment which the proposed sequence of operations _______________________________________________________________

will make safe to work on or test
____________________________________________________________________________________________________________

____________________________________________________________________________________________________________

Location of equipment __________________________________________________________________________________________

____________________________________________________________________________________________________________

Details of other safety procedures or documents that relate to the proposed work or test ______________________________________

____________________________________________________________________________________________________________

____________________________________________________________________________________________________________

Details of work or test to be done _________________________________________________________________________________

____________________________________________________________________________________________________________

____________________________________________________________________________________________________________

Date on which countersigned programme is required to commence

_______________________________________________________

Special instructions and / or safety measures to be included on the Permit to Work or Sanction to Test:

____________________________________________________________________________________________________________

____________________________________________________________________________________________________________

____________________________________________________________________________________________________________

____________________________________________________________________________________________________________

Signed __________________________________________ Time and Date ______________________________________

Name (Capitals)____________________________________ Address____________________________________________

In the employ of ___________________________________ __________________________________________________

_________________________________________________ __________________________________________________

To be completed by the Countersigning Authorised Person (Electrical) or the appointed Authorising Engineer (Electrical)

1. I have checked the above safety programme and am satisfied that, to the best of my knowledge, it will enable the proposed work or
test and restoration of the system to be carried out safely and in accordance with the Electricity Safety Rules and Procedures;

2. I have knowledge of the system and installation concerned, and have access to a current diagram.

Signed __________________________________________ Time and Date ______________________________________

Name (Capitals) ___________________________________ Address ______________________________________

In the employ of ___________________________________ __________________________________________________

________________________________________________ ____________________________________________

A2 JSP 375 Vol 3 Chapter 3 (V1.0 Nov 2020)

 MODEL FORM NO 1
Establishment Programme Serial Number
____________________________ (Pre-Printed)____________________

SAFETY PROGRAMME (ELECTRICAL)

Electrical Diagram of Isolating and Earthing Arrangements

Signed______________________ Person in Charge

Originating Authorised Person (Electrical) Initials, Time and Date. Countersigning Authorised Person (Electrical) or Authorising
Engineer (Electrical) Initials, Time and Date.

A3 JSP 375 Vol 3 Chapter 3 (V1.0 Nov 2020)

 MODEL FORM NO 1
Establishment Programme Serial Number
________________________ (Pre-Printed)__________________

SAFETY PROGRAMME (ELECTRICAL)

Sequence of Operations (Consult any relevant Operating and Maintenance Instructions before completing this part)

Entry Location and Identity of Operation and Reason Items Required Date and Time
Number Equipment (Rule off each entry) of Operation

Originating Authorised Person (Electrical) Initials, Time and Date. Countersigning Authorised Person (Electrical) or Authorising
Engineer (Electrical) Initials, Time and Date.

A4 JSP 375 Vol 3 Chapter 3 (V1.0 Nov 2020)

 MODEL FORM NO 1
Establishment Programme Serial Number
_____________________ (Pre-Printed)__________________

SAFETY PROGRAMME (ELECTRICAL)

Sequence of Operations (Consult any relevant Operating and Maintenance Instructions before completing this part)

Entry Location and Identity of Operation and Reason Items Required Date and Time
Number Equipment (Rule off each entry) of Operation

Originating Authorised Person (Electrical) Initials, Time and Date. Countersigning Authorised Person (Electrical) or Authorising
Engineer (Electrical) Initials, Time and Date.

A5 JSP 375 Vol 3 Chapter 3 (V1.0 Nov 2020)

 MODEL FORM NO 1a
Establishment Programme Serial Number
____________________________ ________________________

SAFETY PROGRAMME (ELECTRICAL) – SUPPLEMENTARY SHEET

Electrical Diagram of Isolating and Earthing Arrangements

Signed______________________ Person in Charge

Originating Authorised Person (Electrical) Initials, Time and Date. Countersigning Authorised Person (Electrical) or Authorising
Engineer (Electrical) Initials, Time and Date.

A6 JSP 375 Vol 3 Chapter 3 (V1.0 Nov 2020)

 MODEL FORM NO 1b
Establishment Programme Serial Number
_____________________ _____________________

SAFETY PROGRAMME (ELECTRICAL) – SUPPLEMENTARY SHEET

Sequence of Operations (Consult any relevant Operating and Maintenance Instructions before completing this part)

Entry Location and Operation and Reason Items Date and Time
Number Identity of Equipment (Rule off each entry) Required of Operation

Originating Authorised Person (Electrical) Initials, Time and Date. Countersigning Authorised Person (Electrical) or Authorising
Engineer (Electrical) Initials, Time and Date.

A7 JSP 375 Vol 3 Chapter 3 (V1.0 Nov 2020)

 MODEL FORM NO 2
Establishment Permit Serial Number
PERMIT TO WORK (ELECTRICAL) (Pre-printed)_____________________
_____________________ Non-hazardous Area
Safety Key Box No and Location _________

(Complete precisely and legibly in BLOCK CAPITALS)

PART 1 - To be completed by the Authorised Person (Electrical)

(1) I declare it is safe to work on the equipment listed below, which has been made dead, isolated and earthed in accordance with the
Electricity Safety Rules and Procedures, and I have physically identified the equipment and explained the extent of the work to the
prospective Person in Charge who is to be responsible for the work.

(2) I have shown the prospective Person in Charge the electrical diagram on the Safety Programme and the safety arrangements at
the points of isolation and the places of work, and I have explained all the relevant safety procedures and precautions.

Safety Programme serial number: __________________________________

Equipment to be worked on______________________________________________________________________________________

____________________________________________________________________________________________________________

____________________________________________________________________________________________________________

Location of equipment __________________________________________________________________________________________

Details of other safety procedures or documents that relate to the proposed work
____________________________________________________________________________________________________________

____________________________________________________________________________________________________________

Details of work to be done _______________________________________________________________________________________

________________________________________________________________________________________________________________________

________________________________________________________________________________________________________________________

Specific points where equipment is isolated_________________________________________________________________________

____________________________________________________________________________________________________________

____________________________________________________________________________________________________________

Specific points where equipment is earthed ________________________________________________________________________

____________________________________________________________________________________________________________

SAFETY CHECK LIST: (tick the applicable box)

1 Has permission for the 6 Are Safety Locks fixed to
Not*
intended work been Yes secure Temporary Earths? Yes
practicable
confirmed?
2 Is the equipment isolated 7 Are the conductors, to be
from all sources of supply? Yes worked on earthed? Yes No*

3 Are Caution Signs fixed at 8 Are Electrical Equipment

all points of isolation? Warning Signs fixed on live Not
Yes Yes
equipment adjacent to the Applicable
places of the work?
4 Are Safety Locks fixed at all 9 Where the work involves a
Not* Not
points of isolation? Yes cable, has it been identified Yes No*
practicable Applicable
with certainty?
5 Has the equipment been
* (requires special instructions and safety measures)
proved dead? Yes No*

SPECIAL INSTRUCTIONS AND SAFETY MEASURES

____________________________________________________________________________________________________________

_____________________________________________________________ Signed _________________________(Person in Charge)

Signed ________________________________________________ (Authorised Person (E)) Time __________________________

Name (Capitals) _________________________________________ Date __________________________

In the employ of _________________________________________ Contact Tel. No ______________________________

THIS PERMIT IS NOT VALID UNTIL PARTS 1 AND 2 HAVE BEEN SIGNED

A8 JSP 375 Vol 3 Chapter 3 (V1.0 Nov 2020)

 MODEL FORM NO 2
Establishment Permit Serial Number
PERMIT TO WORK (ELECTRICAL) (Pre-printed)____________
___________________ Non-hazardous Area

PART 2 - To be completed by the prospective Person in Charge:

(1) I acknowledge receipt of this Permit and of the key to the Safety Key Box.

(2) I understand and have signed any special instructions and safety measures noted in Part 1 of this Permit.

(3) I have been shown the equipment to be worked on, and the safety arrangements at the points of isolation and places of Work.

(4) I have been shown the electrical diagram on the Safety Programme.

(5) (a)* The Authorised Person (Electrical) has demonstrated to my satisfaction that the equipment is dead and safe to work on.
OR
(b)* (For Low Voltage equipment only) It was not practicable for the Authorised Person (Electrical) to prove the equipment
dead prior to the issue of this Permit.
I will confirm the equipment dead to my satisfaction as soon as conductors have been made accessible to a suitable test
indicator.
OR

(c)* It was not practicable for the Authorised Person (Electrical) to prove the equipment dead prior to the issue of this Permit.
I understand that the Authorised Person (Electrical) will confirm the equipment dead to my satisfaction as soon as
conductors have been made accessible to a suitable test indicator.
* (delete as appropriate)

(6) I accept responsibility for carrying out the work listed in Part 1 of this Permit.

(7) No work other than that listed in Part 1 of this Permit, will be attempted by me or by any person working under my control whilst this
Permit is in force.

(8) Unless it is unavoidable, I will not leave the place of work whilst the work described in Part 1 of this Permit is in progress.

(9) If I have to leave the place of work temporarily, I will suspend the work, and ensure that suitable safety measures are taken until
the work is resumed upon my return.

(10) I will retain this Permit while the work described in Part 1 is in progress, and will return it to the Authorised Person (Electrical) when
the work is completed or stopped.

Signed ___________________________________________ (Person in Charge) Time ________________________________

Name _________________________________________________ Date ________________________________

In the employ of _________________________________________ Contact Tel. No. _____________________________________

THIS PERMIT IS NOT VALID UNTIL PARTS 1 AND 2 HAVE BEEN SIGNED

A9 JSP 375 Vol 3 Chapter 3 (V1.0 Nov 2020)

 MODEL FORM NO 2
Establishment Permit Serial Number
PERMIT TO WORK (ELECTRICAL) (Pre-printed)____________
___________________ Non-hazardous Area

PART 3 - To be completed by the Person in Charge:

(1) I confirm that the work described in Part 1 of this Permit has been:

(a)* Satisfactorily completed and that all persons, tools and instruments under my control have been accounted for and
withdrawn;
OR
(b)* stopped for the reasons given below, and that all persons, tools and instruments under my control have been accounted
for and withdrawn, and that the equipment has been made safe.

*(delete as appropriate)

(2) I have warned all persons under my control that it is no longer safe to work on the equipment.

Reason for stopping the work and action taken (if applicable):

Signed ____________________________________________ (Person in Charge) Time ______________________

Name (Capitals) _____________________________________ Date ______________________

PART 4 - To be completed by the Authorised Person (Electrical):

(1) I confirm that the work described in Part 1 of this Permit has been:

(a)* satisfactorily completed;

OR
(b)* stopped and made safe.
*(delete as appropriate)

(2) This Permit is cancelled.

(3) The Original Parts 1 and 2 of the Permit have been returned to me for retention.

Comments (if applicable)

Signed ____________________________________________ (Authorised Person (Electrical)) Time: ______________________

Name (Capitals) _____________________________________ Date: ______________________

A10 JSP 375 Vol 3 Chapter 3 (V1.0 Nov 2020)

 MODEL FORM NO 3
Establishment Permit Serial Number
PERMIT TO WORK (ELECTRICAL) (Pre-printed)____________
___________________ Hazardous Area

(Complete precisely and legibly in BLOCK CAPITALS)

PART 1 - To be completed by the Authorised Person (Electrical):

Low Voltage equipment to be worked on

____________________________________________________________________________________________________________

____________________________________________________________________________________________________________

____________________________________________________________________________________________________________

Location of Equipment
____________________________________________________________________________________________________________

Details of other safety procedures or documents that relate to the proposed work ___________________________________________

____________________________________________________________________________________________________________

____________________________________________________________________________________________________________

Details of work to be done ______________________________________________________________________________________

____________________________________________________________________________________________________________

____________________________________________________________________________________________________________

To be completed by the Hazardous Area Manager:

(1) The purpose of, and procedure for, the Work detailed above have been explained to me.

(2) I hereby give permission for the above equipment to be isolated, and for a Permit to be issued for the Work to proceed.

The nature of the hazard is ______________________________________________________________________________________

Special instructions and safety measures ___________________________________________________________________________

____________________________________________________________________________________________________________

____________________________________________________________________________________________________________

Signed: ___________________________________________ (Hazardous Area Manager) Time: __________________________

Name (Capitals)____________________________________ Date: __________________________

In the employ of ______________________________________ Contact Tel. No. _________________________

To be completed by the Authorised Person (Petroleum) if applicable:

I declare that for the Work detailed above:

(a) A Permit to Work (Petroleum) Hazardous Areas No___________________________has been issued.

Special instructions or safety measures

____________________________________________________________________________________________________________

____________________________________________________________________________________________________________

Signed ________________________________________ (Authorised Person (Petroleum) Time: ___________________

Name (Capitals) _________________________________ Date: ____________________

In the employ of ______________________________ Contact Tel. No. __________________

A11 JSP 375 Vol 3 Chapter 3 (V1.0 Nov 2020)

 MODEL FORM NO 3
Establishment Permit Serial Number
PERMIT TO WORK (ELECTRICAL) (Pre-printed)__________________
___________________ Hazardous Area
Safety Key Box No and Location ___________

PART 1 - continued
To be completed by the Authorised Person (Electrical):

(1) I declare it is safe to work on the equipment listed below, which has been made dead, isolated and earthed in accordance with the
Electricity Safety Rules and Procedures, and I have physically identified the equipment and explained the extent of the work to the
prospective Person in Charge who is to be responsible for the work.

(2) I have shown the prospective Person in Charge the electrical diagram on the Safety Programme and the safety arrangements at
the points of isolation and the places of work, and I have explained all the relevant safety procedures and precautions.

Safety Programme serial number: _________________________________

Specific points where equipment is isolated

_____________________________________________________________________________________________________________________________

_____________________________________________________________________________________________________________________________

_____________________________________________________________________________________________________________________________

Specific points where equipment is earthed

_________________________________________________________________________________________________________________

_________________________________________________________________________________________________________________

_________________________________________________________________________________________________________________

SAFETY CHECK LIST: (tick the applicable box)

1 Is the equipment isolated 5 Are Safety Locks fixed to
Not*
from all sources of supply? Yes secure Temporary Earths? Yes
practicable
2 Are Caution Signs fixed at 6 Are the conductors, within
all points of isolation? Yes the equipment earthed? Yes No*

3 Are Safety Locks fixed at 7 Are Electrical Equipment

points of isolation? Warning Signs fixed on live
Not* Not
Yes equipment adjacent to the Yes
practicable Applicable
places of the work?

4 Has the equipment been 8 Has the cable been

Not
proved dead? Yes No* identified with certainty? Yes No*
Applicable

* (requires special instructions and safety measures)

SPECIAL INSTRUCTIONS AND SAFETY MEASURES ______________________________________________________________________

________________________________________________________________________________________________________________________

________________________________________________________________________________________________________________________

________________________________________________________________________________________________________________________

________________________________________________________________________________________________________________________

________________________________________________________________________________________________________________________

________________________________________________________ Signed______________________________(Person in Charge)

Signed __________________________________________________ (Authorised Person (Electrical)) Time:____________________

Name (Capitals) ___________________________________________ Date: __________________________

In the employ of ___________________________________________ Contact Tel. No: _______________________

THIS PERMIT IS NOT VALID UNTIL PARTS 1 AND 2 HAVE BEEN SIGNED

A12 JSP 375 Vol 3 Chapter 3 (V1.0 Nov 2020)

 MODEL FORM NO 3
Establishment Permit Serial Number
PERMIT TO WORK (ELECTRICAL) (Pre-printed_________________
_________________________ Hazardous Area

PART 2 - To be completed by the prospective Person in Charge:

(1) I acknowledge receipt of this Permit and of the key to the Safety Key Box.

(2) I understand and have signed any special instructions and safety measures noted in Part 1 of this Permit.

(3) I have been shown the equipment to be worked on, and the safety arrangements at the points of isolation and places of Work.

(4) I have been shown the electrical diagram on the Safety Programme.

(5) (a)* The Authorised Person (Electrical) has demonstrated to my satisfaction that the equipment is dead and safe to work on.
OR

(b)* (For Low Voltage equipment only) It was not practicable for the Authorised Person (Electrical) to prove the equipment
dead prior to the issue of this Permit.
I will confirm the equipment dead to my satisfaction as soon as conductors have been made accessible to an intrinsically
safe voltage test indicator.
OR

(c)* It was not practicable for the Authorised Person (Electrical) to prove the equipment dead prior to the issue of this Permit.
I understand that the Authorised Person (Electrical) will confirm the equipment dead to my satisfaction as soon as
conductors have been made accessible to an intrinsically safe voltage test indicator.
* (delete as appropriate)

(6) I accept responsibility for carrying out the work listed in Part 1 of this Permit.

(7) No work other than that listed in Part 1 of this Permit, will be attempted by me or by any person working under my control whilst this
Permit is in force.

(8) I note that the Hazardous Area Manager, and (if applicable) the Authorised Person (Petroleum), have the authority to stop the
work.

(9) Unless it is unavoidable, I will not leave the place of work whilst the work described in Part 1 of this Permit is in progress.

(10) If I have to leave the place of work temporarily, I will suspend the work, and ensure that suitable safety measures are taken until
the work is resumed upon my return.

(11) I will retain this Permit while the work described in Part 1 is in progress, and will return it to the Authorised Person when the work is
completed or stopped.

Signed _________________________________________________ (Person in Charge) Time __________________________

Name (Capitals) __________________________________________ Date ___________________________

(Capitals)

In the employ of __________________________________________ Contact Tel. No. ________________________

THIS PERMIT IS NOT VALID UNTIL PARTS 1 AND 2 HAVE BEEN SIGNED

A13 JSP 375 Vol 3 Chapter 3 (V1.0 Nov 2020)

 MODEL FORM NO 3

Establishment Permit Serial Number

PERMIT TO WORK (ELECTRICAL) (Pre-printed)_________________
_________________________ Hazardous Area

PART 3 - To be completed by the Person in Charge:

(1) I confirm that the work described in Part 1 of this Permit has been:

(a)* satisfactorily completed and that all persons, tools and instruments under my control have been accounted for and
withdrawn;
OR
(b)* stopped for the reasons given below, and that all persons, tools and instruments under my control have been accounted
for and withdrawn, and that the equipment has been made safe.
*(delete as appropriate)

(2) Any explosion protection enclosures that were opened during the work have been replaced, and I am satisfied with the integrity of
the protection now provided.

(3) I have warned all persons under my control that it is no longer safe to work on the equipment.

(4) I note that only the Authorised Person (Electrical) is permitted to re-energise the equipment and return it to an operational state.

Reason for stopping the work and action taken (if applicable):

Signed __________________________________________ (Person in Charge) Time: ______________________________

Name (Capitals) ___________________________________ Date: ______________________________

PART 4 - To be completed by the Authorised Person (Electrical):

(1) I confirm that the work described in Part 1 of this Permit has been:

(a)* satisfactorily completed;

OR
(b)* stopped and made safe.
*(delete as appropriate)

(2) I have checked the integrity of the explosion protection of all equipment that may have been affected by the work.

(3) This Permit is cancelled.

(4) The Original Parts 1 and 2 of the Permit have been returned to me for retention.

Comments (if applicable)

Signed _______________________________________ (Authorised Person (Electrical)) Time __________________________

Name (capitals)_________________________________ Date __________________________

PART 5 - To be completed by the Hazardous Area Manager:

(1) I note that the work described in Part 1 of this Permit has been satisfactorily completed* / stopped and made safe*.

(2) (a)* I note that another Permit to Work* / a Sanction to Test* is now proposed.
OR
(b)* I hereby give my permission for the equipment to be energised and returned to an operational state.
*(delete as appropriate)

Signed ___________________________________ (Hazardous Area Manager) Time: _______________________________

Name (Capitals)_____________________________ Date: ________________________________

A14 JSP 375 Vol 3 Chapter 3 (V1.0 Nov 2020)

 MODEL FORM NO 4
Establishment Sanction Serial Number
SANCTION TO TEST (ELECTRICAL) (Pre-printed)______________
___________________________ Non-hazardous Area
Safety Key Box No and Location ___________
(Complete precisely and legibly in BLOCK CAPITALS)
PART 1 - To be completed by the Authorised Person (Electrical):

(1) I declare it is safe to test the equipment listed below, which has been made dead, isolated and earthed in accordance with the
requirements of the Electricity Safety Rules and Procedures, and I have physically identified the equipment and explained the
extent of the tests to the prospective Person in Charge who is to be responsible for the testing.
(2) I have shown the prospective Person in Charge the electrical diagram on the Safety Programme and the safety arrangements at
the points of isolation, at the places of test and at other places affected by the tests, and I have explained all the relevant safety
procedures and precautions.
Safety Programme serial number: ____________________

Equipment to be tested _______________________________________________________________________________________

___________________________________________________________________________________________________________

Location of equipment
____________________________________________________________________________________________________________

Details of other safety procedures or documents that relate to the proposed test
________________________________________________________________________________________________________________________

________________________________________________________________________________________________________________________

Details of testing to be done

____________________________________________________________________________________________________________

____________________________________________________________________________________________________________

Specific points where equipment is isolated

____________________________________________________________________________________________________________

____________________________________________________________________________________________________________

Specific points where equipment is earthed

____________________________________________________________________________________________________________

____________________________________________________________________________________________________________

Earths which can be removed during testing

____________________________________________________________________________________________________________

____________________________________________________________________________________________________________
SAFETY CHECK LIST: (tick the applicable box)
Has permission for the 6 Are Safety Locks fixed to
Not*
1 intended work been Yes secure Temporary Yes
practicable
confirmed? Earths?
2 Is the equipment isolated 7 Are padlocks fixed to
Not*
from all sources of supply? Yes secure Removable Yes
practicable*
Temporary Earths?
3 Are Caution Signs fixed at 8 Are the conductors, to be
all points of isolation? Yes tested, earthed? Yes No

4 Are Safety Locks fixed at Not* 9 Are Electrical Equipment

all points of isolation? practicable Warning Signs fixed on
Not
Yes live equipment adjacent Yes No*
Applicable
to the places of test?

5 Has the equipment been 10 Where the test involves a

Not
proved dead? Yes No* cable has it been Yes No
Applicable
identified with certainty?
* (requires special instructions and safety measures)

SPECIAL INSTRUCTIONS AND SAFETY MEASURES

____________________________________________________________________________________________________________

____________________________________________________________ Signed ___________________________________ (Person in Charge)

Signed _______________________________________________ (Authorised Person (Electrical)) Time ___________________

Name (Capitals) __________________________________________ Date _______________________

In the employ of ___________________________________________ Contact Tel. No _________________________________

THIS SANCTION IS NOT VALID UNTIL PARTS 1 AND 2 HAVE BEEN SIGNED

A15 JSP 375 Vol 3 Chapter 3 (V1.0 Nov 2020)

 MODEL FORM NO 4
Establishment Sanction Serial Number
SANCTION TO TEST (ELECTRICAL) (Pre-printed)____________
____________________ Non-hazardous Area

PART 2 - To be completed by the prospective Person in Charge:

(1) I acknowledge receipt of this Sanction and of the key to the Safety Key Box.

(2) I understand and have signed any special instructions and safety measures noted in Part 1 of this Sanction.

(3) I have been shown the equipment to be tested and understand the extent of the tests.

(4) I have been shown the electrical diagram on the relevant Safety Programme and the safety arrangements at the points of isolation,
and at places affected by the test.

(5) (a)* The Authorised Person (Electrical) has demonstrated to my satisfaction that the equipment is dead and safe to test.
OR

(b)* (For Low Voltage equipment only) It was not practicable for the Authorised Person (Electrical) to prove the equipment dead
prior to the issue of this Sanction. I will confirm the equipment dead to my satisfaction as soon as conductors have been
made accessible to a suitable test indicator.
OR

(c)* It was not practicable for the Authorised Person (Electrical) to prove the equipment dead prior to the issue of this Sanction.
I understand that the Authorised Person (Electrical) will confirm the equipment dead to my satisfaction as soon as
conductors have been made accessible to a suitable voltage test indicator.

* (delete as appropriate)

(6) I accept responsibility for carrying out the tests listed in Part 1 of this Sanction.

(7) No test, other than that listed in Part 1 of this Sanction, will be attempted by me or by any person working under my control whilst this
Sanction is in force.

(8) Unless it is unavoidable, I will not leave the place of test whilst the testing described in Part 1 of this Sanction is in progress.

(9) If I have to leave the place of test temporarily, I will suspend the test and ensure that suitable safety measures are taken until the
testing is resumed upon my return.

(10) I will retain this Sanction while the tests described in Part 1 are in progress, and will return it to the Authorised Person when the
testing is completed or stopped.

Signed __________________________________________ (Person in Charge) Time __________________________________

Name (Capitals) ___________________________________ Date __________________________________

In the employ of ___________________________________ Contact Tel. No _______________________________________

THIS SANCTION IS NOT VALID UNTIL PARTS 1 AND 2 HAVE BEEN SIGNED.

A16 JSP 375 Vol 3 Chapter 3 (V1.0 Nov 2020)

 MODEL FORM NO 4
Establishment Sanction Serial Number
SANCTION TO TEST (ELECTRICAL) (Pre-printed)_______________
_________________________ Non-hazardous Area

PART 3 - To be completed by the Person in Charge:

(1) I confirm that the testing described in Part 1 of this Sanction has been:

(a)* satisfactorily completed and that all persons, tools and instruments under my control have been accounted for and
withdrawn;
OR
(b)* stopped for the reasons given below, and that all persons, tools and instruments under my control have been accounted
for and withdrawn, and that the equipment has been made safe.
* (delete as appropriate)

(2) I have warned all persons under my control that it is no longer safe to test the equipment.

Reason for stopping the tests and action taken (if applicable):

Signed __________________________________________ (Person in Charge) Time __________________________________

Name (Capitals) ___________________________________ Date __________________________________

PART 4 - To be completed by the Authorised Person (Electrical):

(1) I confirm that the testing described in Part 1 of this Sanction has been:

(a)* satisfactorily completed;

OR
(b)* stopped and made safe.
* (delete as appropriate)

(2) This Sanction is cancelled.

(3) The Original Parts 1 and 2 of the Sanction have been returned to me for retention.

Comments (if applicable)

Signed __________________________________________ (Authorised Person (Electrical)) Time: ___________________

Name (Capitals)___________________________________ Date: ___________________

A17 JSP 375 Vol 3 Chapter 3 (V1.0 Nov 2020)

 MODEL FORM NO 5
Establishment Sanction Serial Number
SANCTION TO TEST (ELECTRICAL) (Pre-printed) ____________
______________________________ Hazardous Area

(Complete precisely and legibly in BLOCK CAPITALS)

PART 1 -
To be completed by the Authorised Person (Electrical):

Low Voltage equipment to be tested _______________________________________________________________________________

____________________________________________________________________________________________________________

Location of equipment __________________________________________________________________________________________

Details of other safety procedures or documents that relate to the proposed test_____________________________________________

____________________________________________________________________________________________________________

____________________________________________________________________________________________________________

Details of testing to be done ______________________________________________________________________________________

_________________________________________________________________________________________________________________________

_________________________________________________________________________________________________________________________

_________________________________________________________________________________________________________________________
(High current continuity tests, prospective short circuit current tests or High Voltage tests are PROHIBITED)

To be completed by the Hazardous Area Manager:

(1) The purpose of the procedure for, and the effects of the tests detailed above have been explained to me.

(2) I hereby give permission for the above equipment to be isolated and for a Sanction to Test to be issued to enable the tests to
proceed.

The nature of the hazard is ______________________________________________________________________________________

Special instructions and safety measures____________________________________________________________________________

____________________________________________________________________________________________________________

____________________________________________________________________________________________________________

Signed ____________________________________ (Hazardous Area Manager) Time _________________________________

Name (Capitals) _____________________________ Date __________________________________

In the employ of ____________________________________ Contact Tel. No. _______________________________

To be completed by the Authorised Person (Petroleum) if applicable:

I declare that for the tests detailed above:

(a) A Permit to Work (Petroleum) Hazardous Areas No ____________________________has been issued

Special instructions and safety measures ___________________________________________________________________________

____________________________________________________________________________________________________________

____________________________________________________________________________________________________________

Signed ________________________________________ (Authorised Person (Petroleum)) Time ___________________________

Name (Capitals) _________________________________ Date ___________________________

In the employ of __________________________________ Contact Tel. No._________________________

A18 JSP 375 Vol 3 Chapter 3 (V1.0 Nov 2020)

 MODEL FORM NO 5
Establishment Sanction Serial Number
SANCTION TO TEST (ELECTRICAL) (Pre-printed) _______________
_________________________ Hazardous Area
Safety Key Box No and Location __________
PART 1 - continued
To be completed by the Authorised Person (Electrical):
(1) I declare it is safe to test the equipment listed below, which has been made dead, isolated and earthed in accordance with the
requirements of the Electricity Safety Rules and Procedures, and I have physically identified the equipment and explained the
extent of the tests to the prospective Person in Charge who is to be responsible for the testing.

(2) I have shown the prospective Person in Charge the electrical diagram on the Safety Programme and the safety arrangements at the
points of isolation, at the places of test and at other places affected by the tests, and I have explained all the relevant safety
procedures and precautions.

Safety Programme serial number: _______________________

Specific points where equipment is isolated ________________________________________________________________________

____________________________________________________________________________________________________________

____________________________________________________________________________________________________________

Specific points where equipment is earthed _________________________________________________________________________

___________________________________________________________________________________________________________

____________________________________________________________________________________________________________

Earths which can be removed during testing _______________________________________________________________________

____________________________________________________________________________________________________________

____________________________________________________________________________________________________________

SAFETY CHECK LIST: (tick the applicable box)

Has permission for the 6 Are Safety Locks fixed to
Not*
1 intended test been Yes secure Temporary Yes
practicable
confirmed? Earths?
2 Is the equipment isolated 7 Are padlocks fixed to
Not*
from all sources of supply? Yes secure Removable Yes
practicable
Temporary Earths?
3 Are Caution Signs fixed at 8 Are conductors within the
all points of isolation? Yes equipment earthed Yes No

4 Are Safety Locks fixed at 9 Are Electrical Equipment

points of isolation? Not* Warning Signs fixed on Not
Yes Yes No*
practicable live equipment adjacent to Applicable
the places of the work?
5 Has the equipment been 10 Has the cable been
Not
proved dead? Yes No* identified with certainty? Yes No*
Applicable
* (requires special instructions and safety measures)

SPECIAL INSTRUCTIONS AND SAFETY MEASURES

____________________________________________________________________________________________________________

____________________________________________________________________________________________________________

____________________________________________________________________________________________________________

____________________________________________________________________________________________________________

____________________________________________________________________________________________________________

____________________________________________________________________________________________________________

________________________________________________________________ Signed _____________________ (Person in Charge)

Signed ____________________________________________ (Authorised Person (Electrical)) Time __________________________

Name (Capitals) _____________________________________ Date _________________________________

In the employ of _____________________________________ Contact Tel. No _____________________________________

THIS SANCTION IS NOT VALID UNTIL PARTS 1 AND 2 HAVE BEEN SIGNED

A19 JSP 375 Vol 3 Chapter 3 (V1.0 Nov 2020)

 MODEL FORM NO 5
Establishment Sanction Serial Number
SANCTION TO TEST (ELECTRICAL) (Pre-printed) ___________
_____________________ Hazardous Area

PART 2 - To be completed by the prospective Person in Charge:

(1) I acknowledge receipt of this Sanction and of the key to the Safety Key Box.

(2) I understand and have signed any special instructions and safety measures noted in Part 1 of this Sanction.

(3) I have been shown the equipment to be tested and understand the extent of the tests.

(4) I have been shown the electrical diagram on the relevant Safety Programme and the safety arrangements at the points of isolation,
and at places affected by the tests.

(5) I have visually checked the protective conductors associated with the circuits to be tested and am satisfied with their condition.

(6) (a)* The Authorised Person (Electrical) has demonstrated to my satisfaction that the equipment is dead and safe to test.
OR

(b)* (For Low Voltage equipment only) It was not practicable for the Authorised Person (Electrical) to prove the equipment
dead prior to the issue of this Sanction.
I will confirm equipment dead to my satisfaction as soon as conductors have been made accessible to a suitable voltage
test indicator.
OR

(c)* It was not practicable for the Authorised Person (Electrical) to prove the equipment dead prior to the issue of this
Sanction. I understand that the Authorised Person (Electrical) will confirm the equipment dead to my satisfaction as soon
as conductors have been made accessible to a suitable voltage test indicator.

* (delete as appropriate)

(7) I accept responsibility for carrying out the tests described in Part 1 of this Sanction.

(8) No test, other than that described in Part 1 of this Sanction, will be attempted by me or by any person under my control whilst this
Sanction is in force.

(9) I note that the Hazardous Area Manager, and (if applicable) the Authorised Person (Petroleum) have the authority to stop the tests.

(10) Unless it is unavoidable, I will not leave the place of test whilst the testing described in Part 1 of this Sanction is in progress.

(11) If I have to leave the place of test temporarily, I will suspend the tests and ensure that suitable safety precautions are taken until
the tests are resumed upon my return.

(12) I will retain this Sanction while the tests described in Part 1 are in progress and will return it to the Authorised Person (Electrical)
when the testing is satisfactorily completed or stopped and made safe.

Signed __________________________________________ (Person in Charge) Time ________________________________

Name (Capitals ___________________________________ Date_________________________________

In the employ of _____________________________________ Contact Tel. No. ______________________________

THIS SANCTION IS NOT VALID UNTIL PARTS 1 AND 2 HAVE BEEN SIGNED

A20 JSP 375 Vol 3 Chapter 3 (V1.0 Nov 2020)

 MODEL FORM NO 5
Establishment Sanction Serial Number
SANCTION TO TEST (ELECTRICAL) (Pre-printed) ___________
_____________________ Hazardous Area

PART 3 - To be completed by the Person in Charge:

(1) I confirm that the testing described in Part 1 of this Sanction has been:

(a)* satisfactorily completed and that all persons, tools and instruments under my control have been accounted for and
withdrawn;
OR
(b)* stopped for the reasons given below, and that all persons, tools and instruments under my control have been accounted
for and withdrawn, and that the equipment has been made safe.

*(delete as appropriate)

(2) Any explosion protection enclosures that were opened during the testing have been replaced, and I am satisfied with the integrity
of the protection now provided.

(3) I have warned all persons under my control that it is no longer safe to test the equipment.

(4) I note that only the Authorised Person (Electrical) is permitted to re-energise the equipment and return it to an operational state.

Reason for stopping the tests and action taken (if applicable):

Signed ___________________________________________ (Person in Charge) Time _____________________________

Name (Capitals) ____________________________________ Date_______________________________

PART 4 - To be completed by the Authorised Person (Electrical):

(1) I confirm that the tests described in Part 1 of this Sanction have been:

(a)* satisfactorily completed;

OR
(b)* stopped and made safe.

*(delete as appropriate)

(2) I have checked the integrity of the explosion protection of all equipment that may have been affected by the tests.

(3) This Sanction is cancelled.

(4) The Original Parts 1 and 2 of the Sanction have been returned to me for retention.

Comments (if applicable)

Signed ____________________________________ (Authorised Person (Electrical)) Time ______________________

Name (Capitals) ____________________________ Date ______________________

PART 5 - To be completed by the Hazardous Area Manager:

(1) I note that the tests described in Part 1 of this Sanction have been satisfactorily completed* / stopped and made safe*.

(2) (a)* I note that another Sanction to Test* / a Permit to Work* is now proposed.
OR
(b)* I hereby give my permission for the equipment to be energised and returned to an operational state.
*(delete as appropriate)

Signed ______________________________________(Hazardous Area Manager) Time _____________________

Name (Capitals) ______________________________ Date ______________________

A21 JSP 375 Vol 3 Chapter 3 (V1.0 Nov 2020)

 MODEL FORM NO 6
Establishment Sanction Serial Number

___________________ SANCTION FOR WORK ON OR NEAR LIVE ELECTRICAL EQUIPMENT (Pre-printed)__________

Non-hazardous Area
(Complete precisely and legibly in BLOCK CAPITALS)
PART 1 - To be completed by the Authorised Person (Electrical) and the prospective Person in
Charge:

(1) This Sanction for Work on or near Live Electrical Equipment permits ___________________________ , the Person in Charge, to
work on or near the equipment specified below.

(2) The Person in Charge is to be attended by ________________as Accompanying Safety Person whilst the work is in progress.

Equipment to be worked on or near _______________________________________________________________________________

________________________________________________________________Operating at ____________Volts ac rms* / dc nominal*

(delete as appropriate)
Location of equipment _________________________________________________________________________________________

Details of other safety procedures or documents that relate to the proposed work____________________________________________

____________________________________________________________________________________________________________

____________________________________________________________________________________________________________

Details of work to be undertaken _________________________________________________________________________________

____________________________________________________________________________________________________________

____________________________________________________________________________________________________________

Protective Equipment to be provided _____________________________________________________________________________

____________________________________________________________________________________________________________

____________________________________________________________________________________________________________

Precautions to be taken ________________________________________________________________________________________

____________________________________________________________________________________________________________

Work on or near Live Equipment Signs are displayed on ______________________________________________________________

____________________________________________________________________________________________________________

Electrical Equipment Warning Signs are displayed on _________________________________________________________________

____________________________________________________________________________________________________________

I, the Authorised Person (Electrical), hereby declare that:

1. it is reasonable in all the circumstances for the Person in Charge to be at work on or near the Equipment while it is live; and

2. suitable precautions have been specified (including, where necessary, the provision of suitable Protective Equipment) to be taken
to prevent injury;

3. the Authorising Engineer (Electrical) has signed a document (filed in the Electrical Safety Documents Register) consenting to work
on or near the equipment.
Signed _________________________________________________ (Authorised Person (Electrical)) Time ____________________

Name (Capitals) __________________________________________ Date _________________________________

In the employ of__________________________________________ Contact Tel. No. ______________________________

To be approved by the Authorising Engineer (Electrical) by signature or reference:

I declare that it is unreasonable in all circumstances for the equipment specified above to be dead; and it is reasonable in all
circumstances for the prospective Person in Charge to be at work on or near the equipment while it is live; and suitable precautions
(including where necessary the provision of suitable protective equipment) have been specified to be taken to prevent injury; and I
hereby give permission for the specified work to proceed.

Signed _________________________________________________ Date and Time ______________________

Name (Capitals) _________________________________________ Approval Reference__________________

In the employ of__________________________________________ Contact Tel. No. ____________________

A22 JSP 375 Vol 3 Chapter 3 (V1.0 Nov 2020)

 MODEL FORM NO 6

Establishment Sanction Serial Number

___________________ SANCTION FOR WORK ON OR NEAR LIVE ELECTRICAL EQUIPMENT (Pre-printed)__________

Non-hazardous Area

PART 2 - To be completed by the prospective Person in Charge:

(1) I acknowledge receipt of this Sanction For Work on or near Live Electrical Equipment and accept the responsibility for personally
undertaking the defined work.

(2) The Equipment to be worked on or near has been physically identified to me.

(3) I will only work while accompanied by ______________________________ (Capitals) and will follow the safety precautions
specified in Part 1 of this Sanction for Work on or near Live Electrical Equipment.

(4) I have examined the Protective Equipment listed in Part 1, am satisfied with its condition and will use it while undertaking the work.

(5) I accept responsibility for carrying out the work listed in Part 1 of this Sanction for Work on or near Live Electrical Equipment.

(6) No work other than that listed in Part 1 of this Sanction for Work on or near Live Electrical Equipment will be attempted by me.

(7) Unless it is unavoidable I will not leave the place of work whilst the work described in Part 1 of this Sanction for Work on or near
Live Electrical Equipment is in progress.

(8) If I or the Accompanying Safety Person have to leave the place of work temporarily I will suspend the work and ensure suitable
safety measures are taken, in particular the prevention of access to live conductors, until the work is resumed on my return.

(9) I will retain this Sanction for Work on or near Live Electrical Equipment whilst the work described in Part 1 is in progress, and will
return it to the Authorised Person (Electrical) when the work is satisfactorily completed or stopped and made safe.

Signed _______________________________________ (Person in Charge) Time _______________________

Name (Capitals) ________________________________ Date _______________________

In the employ of ___________________________________________ Contact Tel No ______________________

To be completed by the nominated Accompanying Safety Person:

(1) I acknowledge that I have been instructed to keep watch and prevent interruption and, in the event of an accident, to disconnect
the equipment, apply first-aid and summon help.

(2) Unless it is unavoidable I will not leave the place of work whilst the work described in Part 1 of this Sanction for Work on or near
Live Electrical Equipment is in progress.

(3) If I have to leave the place of work temporarily I will advise the Person in Charge who will stop work until my return.

Signed ___________________________________________________ (Accompanying Safety Person) Time ______________

Name (Capitals) ___________________________________________ Date ______________

In the employ of ___________________________________________

(

THIS SANCTION FOR WORK ON OR NEAR LIVE ELECTRICAL EQUIPMENT IS NOT VALID UNTIL PARTS 1 AND 2 HAVE BEEN
SIGNED

A23 JSP 375 Vol 3 Chapter 3 (V1.0 Nov 2020)

 MODEL FORM NO 6
Establishment Sanction Serial Number

_____________________ SANCTION FOR WORK ON OR NEAR LIVE ELECTRICAL EQUIPMENT (Pre-printed)__________

Non-hazardous Area

PART 3 - To be completed by the Person in Charge:

(1) I hereby declare that the Work described in Part 1 of this Sanction for Work on or near Live Electrical Equipment has been:

(a)* satisfactorily completed and that all persons, tools and instruments under my control have been accounted for and
withdrawn, and that the equipment has been left in a safe condition;
OR
(b)* stopped for the reasons given below, and that all persons, tools and instruments under my control have been accounted
for and withdrawn, and that the equipment has been made safe.
* (delete as appropriate)

Reason for stopping the live work and action taken (if applicable):

Signed __________________________________________ (Person in Charge) Time __________________________

Name (Capitals) ___________________________________________ Date___________________________

In the employ of ___________________________________________ Contact Tel No _________________________

PART 4 - To be completed by the Authorised Person (Electrical):

(1) I declare that the work described in Part 1 of this Sanction for Work on or near Live Electrical Equipment has been:

(a)* satisfactorily completed

OR

(b)* stopped and made safe

* (delete as appropriate)

(2) This Sanction for Work on or near Live Electrical Equipment is cancelled.

(3) The Original Parts 1 and 2 of the Sanction for Work on or near Live Electrical Equipment have been returned to me for retention.

(4) The Work on or near Live Equipment and Electrical Equipment Warning Signs detailed in Part 1 have been removed.

Comments (if applicable)

Signed ________________________________________ (Authorised Person (Electrical)) Time ___________________

Name (Capitals)_________________________________ Date ___________________

A24 JSP 375 Vol 3 Chapter 3 (V1.0 Nov 2020)

 MODEL FORM NO 7
Establishment Certificate of Isolation and Earthing Serial Number
__________________ (Pre-printed) ____________________

CERTIFICATE OF ISOLATION AND EARTHING

Safety Key Box No and Location__________________

(Complete precisely and legibly in BLOCK CAPITALS
PART 1 ISSUE (To be completed by the Authorised Person (Electrical))

Issued to:____________________________________________________________________________________________________

In the employ of:_______________________________________________________________________________________________

This is to certify that the electrical equipment listed below has been ISOLATED and EARTHED*. No attempt will be made to remove the
safety locks until Part 3 ‘Clearance’ of this Certificate has been signed by the person above.

Safety Programme Serial Number________________

Location/site:_________________________________________________________________________________________________

Equipment:___________________________________________________________________________________________________

Specific points where equipment is isolated_________________________________________________________________________

____________________________________________________________________________________________________________
____________________________________________________________________________________________________________

Specific points where equipment is earthed__________________________________________________________________________

____________________________________________________________________________________________________________
____________________________________________________________________________________________________________

Special Instructions or Safety Measures:____________________________________________________________________________

____________________________________________________________________________________________________________

____________________________________________________________________________________________________________

Signed: _______________________________(Authorised Person(Electrical)) Employed by:_________________________________

Name (Capitals): _________________________Time and Date: _____________________Contact Tel. No______________________

PART 2 RECEIPT
Signed: _________________________________________ Employed by:______________________________________________

Name (Capitals):__________________________________ Time and Date: _______________________Contact Tel. ___________

PART 3 CLEARANCE
I hereby declare that all persons under my control have been withdrawn from the work/test area and have been warned that it is no
longer safe to continue with their activities. I confirm that all tools, equipment and any Temporary Earths and Additional Earths that I
have applied have been removed and the Equipment described in Part 1 of this Certificate can be re-energised

Signed:______________________________________ Employed by: _______________________________________________

Name (Capitals):__________________________ Time and Date_________________________ Contact Tel. ___________

PART 4 CANCELLATION (To be completed by the Authorised Person (Electrical))

I hereby declare that this Certificate of Isolation and Earthing* is CANCELLED and the original has been returned to me for retention.

Signed: _______________________________ Employed by: _______________________________________

Name (Capitals): _________________________ Time and Date: ____________________________________________

* When this document is used as a Certificate of Isolation only, delete and initial references to EARTHED

A25 JSP 375 Vol 3 Chapter 3 (V1.0 Nov 2020)

MODEL FORM NO 8
Establishment Standing Instruction Serial Number
STANDING INSTRUCTION (Pre-Printed)________________
(Hazardous and Non-Hazardous Areas)

(Complete precisely and legibly in BLOCK CAPITALS)

Name of Person in Charge: _____________________________________ Employed by ____________________________

Issue date: _______________________________ Expiry date: ______________________ (not more than 3 years from date of issue)

Location and identity of the equipment to which this Standing Instruction refers:-
___________________________________________________________________________________________________________

___________________________________________________________ Operating at ________________ Volts ac rms* / dc nominal*

(delete as appropriate)
Tasks or switching operations to be undertaken on the equipment specified above (to be carried out in the order in which they are
listed):-

1)
____________________________________________________________________________________________________________

2)
____________________________________________________________________________________________________________

3)
____________________________________________________________________________________________________________

4)
____________________________________________________________________________________________________________

5)
____________________________________________________________________________________________________________

Circumstances under which the above tasks or switching operations are to be undertaken, and special instructions and safety
measures:-
____________________________________________________________________________________________________________

____________________________________________________________________________________________________________

____________________________________________________________________________________________________________

Signed _____________________________________(Originating Authorised Person (Electrical)) Time ____________________

Name (Capitals)_____________________________________________ Date _____________________

In the employ of _____________________________________________ Contact Tel. No ______________________

For Live Working this document must be approved by the Authorising Engineer (Electrical) by signature or Reference.:
I declare that it is unreasonable for the purposes of inspection, fault finding, and testing of Equipment and topping-up of batteries, for the
equipment specified above to be dead; and it is reasonable in the circumstances for the prospective Person in Charge to be at work on
or near the equipment while it is live; and suitable precautions (including where necessary the provision of suitable protective
equipment) have been specified to be taken to prevent injury; and I hereby give permission for the specified tasks to proceed.

Signed _____________________________________ (Authorising Engineer (Electrical)) Date & Time _____________________

Name (Capitals) ______________________________________ Approval Reference _______________

In the employ of_______________________________________ Contact Tel. No. __________________

Signature and name of all other Authorised Persons appointed for the system or installation of which the equipment forms part:-

Signature: ______________________________________________ Name: ____________________________________________

Signature: ______________________________________________ Name: _____________________________________________

Signature: _______________________________________________ Name: _____________________________________________

Signature: _______________________________________________ Name: _____________________________________________

Signature: _______________________________________________ Name: _____________________________________________

I (the Person in Charge named above) acknowledge receipt of this Standing Instruction, have been shown and have had explained to
me the equipment to which the Instruction refers, and confirm that I fully understand the tasks or switching operations listed above and
the circumstances under which they are to be undertaken.

Signed ________________________________________ (Person in Charge) Date ___________________________

Issue recorded in EDOR by_________________________ (Authorised Person (Electrical) Date ____________________

A26 JSP 375 Vol 3 Chapter 3 (V1.0 Nov 2020)

 MODEL FORM NO 8
Establishment Standing Instruction Serial Number
STANDING INSTRUCTION (Pre-Printed)_____________
(Hazardous and Non-Hazardous Areas)

(Complete precisely and legibly in BLOCK CAPITALS)

ANNUAL REVIEW OF STANDING INSTRUCTION

I confirm that as the originating Authorised Person (Electrical), or his representative, this Standing Instruction has been reviewed and is
still required. The details on this document are still valid and correct and will be reviewed again in 12 Months time or formally cancelled.

Reviewed by:

Signature ___________________________________ Name ____________________________________ Date

_______________________

Signature ___________________________________ Name ____________________________________ Date

_______________________

CANCELLATION CERTIFICATE:
I, the originating Authorised Person (Electrical), hereby declare that this Standing Instruction is now cancelled. All Authorised Persons (Electrical)
are to annotate below that they are aware of this Cancellation.

Signed ____________________________________________________________________________________________________________ (Originating Authorised Person(Electrical))

Name (Capitals) _________________________________________________________________________________________ Date _______________________________________________________________________________________________

In the employ of _________________________________________________________________________________________ Contact Tel No ______________________________________________________________________________

Signature ___________________________________ Name ____________________________________ Date _______________________

Signature ___________________________________ Name ____________________________________ Date _______________________

Signature ___________________________________ Name ____________________________________ Date _______________________

Signature ___________________________________ Name ____________________________________ Date _______________________

Signature ___________________________________ Name ____________________________________ Date _______________________

Signature ___________________________________ Name ____________________________________ Date _______________________

Signature ___________________________________ Name ____________________________________ Date _______________________

Signature ___________________________________ Name ____________________________________ Date _______________________

Signature ___________________________________ Name ____________________________________ Date _______________________

Cancellation recorded in EDOR by ___________________________________(Capitals) Date: _____________________________

A27 JSP 375 Vol 3 Chapter 3 (V1.0 Nov 2020)

 MODEL FORM NO 9
Establishment Standing Instruction Serial Number
SPECIFIC WRITTEN INSTRUCTION (Pre-Printed)_________________
(For Particular Switching Operations in respect of
Specific Items of High and Low Voltage Equipment
And Phasing Tests)

(Complete precisely and legibly in BLOCK CAPITALS)

Name of Person in Charge: _____________________________________________________________________________________

Employed by_________________________________________________________________________________________________

Location and identity of the equipment to which this Specific Written Instruction refers:

____________________________________________________________________________________________________________

____________________________________________________________________________________________________________

Switching operations and/or phasing tests to be undertaken on the equipment specified above Time and Date for each
(to be carried out in the order in which they are listed): operation and/or test.
(To be recorded by the
Person in Charge
1)

2)

3)

4)

5)

6)

7)

8)

9)

10)

Circumstances under which the above switching operations and/or phasing tests are to be undertaken, and special instructions and
safety measures:
____________________________________________________________________________________________________________

____________________________________________________________________________________________________________

____________________________________________________________________________________________________________

____________________________________________________________________________________________________________

____________________________________________________________________________________________________________

Signed ______________________________________________ (Authorised Person ) Time ________________________________

Name (Capitals) ________________________________________ Date ______________________________

In the employ of _______________________________________ Contact Tel. No ____________________________

I (the Person in Charge named above) acknowledge receipt of this Specific Written Instruction and have had explained to me the
switching operations and/or phasing tests required to which the Instruction refers, and confirm that I fully understand the switching
operations and/or phasing tests listed above and the circumstances under which they are to be undertaken.

I will record the time and date for each operation and/or test on this form in the space provided.
Upon completion of the switching operations and/or phasing tests, I will return the Specific Written Instruction to the Authorised Person
(Electrical).

Signed __________________________________________ (Person in Charge) Time __________________________

Name (Capitals)__________________________________ Date ___________________________

In the employ of ____________________________________ Contact Tel No _________________________

A28 JSP 375 Vol 3 Chapter 3 (V1.0 Nov 2020)

 MODEL FORM NO 10
Establishment Authority for Access Serial Number
AUTHORITY FOR ACCESS (ELECTRICAL) (Pre-printed)______________

(Complete precisely and legibly in BLOCK CAPITALS)

PART 1 - To be completed by the Authorised Person (Electrical):

Name of the prospective Person in Charge

____________________________________________________________________________________________________________

Location of work activity: ________________________________________________________________________________________

____________________________________________________________________________________________________________

Details of work activities to be done: _______________________________________________________________________________

____________________________________________________________________________________________________________

____________________________________________________________________________________________________________

SPECIAL INSTRUCTIONS AND SAFETY MEASURES ________________________________________________________________

____________________________________________________________________________________________________________

____________________________________________________________________________________________________________

___________________________________________________ Signed __________________________________ (Person in Charge)

I confirm that permission for the intended work activities has been obtained.

I declare that at the Location I have verified with the prospective Person in Charge the extent of and limits to the work activities detailed above.

I have explained to the prospective Person in Charge any special instructions or safety measures indicated above.

I have shown the prospective Person in Charge the safety measures that I have installed.

Signed _________________________________________ (Authorised Person (Electrical) ) Time __________________________

Name (Capitals)__________________________________ Date __________________________

In the employ of __________________________________ Contact Tel. No _________________________

PART 2 - To be completed by the prospective Person in Charge

(1) I acknowledge receipt of this Authority and understand the scope and limits of the work activities detailed in Part 1.

(2) I understand and have signed any special instructions and safety measures indicated in Part 1.

(3) I have been shown the Location of the work activity; I have been shown and am satisfied with the safety arrangements at the places of
work activities.

(4) I accept responsibility for ensuring that the work activities detailed in Part 1 are undertaken safely.

(5) No attempt will be made by myself, or any person working under my control, to undertake any work activities other than that detailed in
Part 1.

(6) I note that the Authorised Person (Electrical) has the authority to stop the work activities.

(7) Unless it is unavoidable, I will not leave the Location whilst the work activities are in progress.

(8) If I have to leave the Location temporarily, I will suspend the work activities and ensure suitable safety measures are taken until the work
activities are resumed upon my return.

(9) I will retain this Authority for Access while the work activity described in Part 1 is in progress, and I will return this Authority to the
Authorised Person (Electrical) when the work activities are satisfactorily completed or stopped and made safe.

Signed _________________________________________ (Person in Charge) Time ______________________________________

Name (Capitals)__________________________________ Date ______________________________________

In the employ of __________________________________ Contact Tel. No. ______________________________________

THIS AUTHORITY IS NOT VALID UNTIL PARTS 1 AND 2 HAVE BEEN SIGNED

A29 JSP 375 Vol 3 Chapter 3 (V1.0 Nov 2020)

 MODEL FORM NO 10
Establishment Authority for Access Serial Number
AUTHORITY FOR ACCESS (ELECTRICAL) (Pre-printed)________________

PART 3 - To be completed by the Person in Charge:

(1) I confirm that the work activities described in Part 1 of this Authority been:

(a)* satisfactorily completed and that all persons, tools and instruments under my control have been accounted for and withdrawn;
OR
(b)* stopped for the reasons given below, and that all persons, tools and instruments under my control have been accounted for and
withdrawn, and that the location of the work activity has been made safe.
* (delete as appropriate)

(2) I have warned all persons under my control that authority for access is suspended and is to be terminated.

Reason for stopping the work activity and action taken (if applicable):

Signed ___________________________________________ (Person in Charge) Time _____________________________

Name (Capitals) ____________________________________ Date _____________________________

PART 4 - To be completed by the Authorised Person (Electrical):

(1) I confirm that the work activities described in Part 1 of this Authority has been:

(a)* completed;
OR
(b)* stopped and made safe.
* (delete as appropriate)

(2) The location has been secured to prevent unauthorised access.

(3) This Authority is cancelled.

(4) The Original Parts 1 and 2 of the Authority have been returned to me for retention.

Comments (if applicable)

Signed _________________________________ (Authorised Person (Electrical)) Time ______________________________

Name (Capitals) ___________________________ Date ______________________________

A30 JSP 375 Vol 3 Chapter 3 (V1.0 Nov 2020)

 ANNEX B TO
JSP 375 VOL 3
CHAPTER 3

Model Safety Signs

General

The display of Permanent Safety Signs is dealt with in Section 9 of these Rules and
Procedures. The display of Temporary Safety Signs is dealt with in the appropriate clauses of
this chapter titled Safety Rules and Procedures

Permanent Safety Signs

The following permanent Safety Signs are included in this Annex:

Danger Sign P1
Combined Danger Sign and Notice P2
Main Intake Switch Sign P3
Multiple Supplies Sign P4
Supply to Hazardous Area Sign P5
Remote / Automatically Controlled P6
Generating Set Sign
Remote / Automatically Controlled P7
Machine Sign

Temporary Safety Signs

The following temporary Safety Signs are included in this Annex:

Caution Sign T1
High Voltage Enclosure Sign T2
Electrical Equipment Warning Sign T3
Work on or near Live Equipment Sign T4

Design Specification

All signs, except Signs P1 and T4, shall be to the sizes indicated. The sizes indicated for
Signs P1 and T4 are minimum sizes.

Sign P1 (and where combined into P2) to be designed to the proportions prescribed in
the Electricity Safety, Quality and Continuity Regulations 2002.

The design and colours of the signs shall be to British Standards 5378: 1980. Colours
shall be to British Standard 5252: 1976 as follows:

Yellow 08E51
Blue 18E53

Signs shall be manufactured from laminated plastic, 3 mm thickness; or other similar non
metallic weather resistant material, thickness appropriate to the intended location and
application.

B1 JSP 375 Vol 3 Chapter 3 (V1.0 Nov 2020)

 Non-corrosive materials are to be used when fixing permanent Safety Signs.

All temporary signs shall be provided with two 5mm diameter holes for a suspending
cord. The holes shall be 10mm from the top edge and 30mm from each end for 150mm wide
signs, and 50mm from each end for 200mm wide signs.

Model sign images are provided for guidance only and are not drawn to scale.

Permanent Safety Signs

The design, colours, and proportions of the Safety Signs P1 and P2 are to be as follows:

The sign shall incorporate a design, and shall be of the proportions, as shown in the
diagrams below, except that the height of the text may be increased to a maximum of
0.12 × L.(*1)

The triangle, symbol and text shall be shown in black on a yellow background.

The symbol shall not occupy more than 50 per cent of the area within the triangle.

The safety sign may include additional text but any such text:

(1) shall be in black; and

(2) shall be the same size as the text used on the safety sign, and no part of any
additional text shall appear on the sign higher than the base of the triangle.

B2 JSP 375 Vol 3 Chapter 3 (V1.0 Nov 2020)

Permanent Safety Signs

SAFETY SIGN P1

B3 JSP 375 Vol 3 Chapter 3 (V1.0 Nov 2020)

Permanent Safety Signs

DANGER OF DEATH
MINISTRY of DEFENCE
DSS “A”*
IN CASE OF EMERGENCY
PHONE : 01234 567890*

SAFETY SIGN ADDITIONAL NOTICE

Model Sign P2

(* INSERT SPECIFIC LOCATION AND EMERGENCY TELEPHONE NUMBER)

B4 JSP 375 Vol 3 Chapter 3 (V1.0 Nov 2020)

Permanent Safety Signs

MINISTRY of DEFENCE
DSS "A" *
IN CASE OF EMERGENCY
PHONE : 01234 567890

SAFETY SIGN WITH SEPARATE ADDITIONAL NOTICE

Model Sign P2 (ALTERNATIVE ARRANGEMENT)

(*INSERT SPECIFIC LOCATION AND EMERGENCY TELEPHONE NUMBER)

B5 JSP 375 Vol 3 Chapter 3 (V1.0 Nov 2020)

Permanent Safety Signs

Main Intake
Switch

Before working on or testing this

switch obtain a Permit or Sanction
from the Authorised Person
(Electrical)

MAIN INTAKE SWITCH SIGN

Model sign P3 200 x 150 mm

This equipment has

more than one source of
supply

Before working on or testing this

equipment obtain a Permit or Sanction
from the Authorised Person (Electrical)

MULTIPLE SUPPLIES SIGN

Model sign P4 200 x 150 mm

B6 JSP 375 Vol 3 Chapter 3 (V1.0 Nov 2020)

Permanent Safety Signs

WARNING
Supply to
Hazardous Area
Risk of Explosion

Before undertaking any work or test in

this area obtain authority from the
Hazardous Area Manager and approval
from the Authorised Person (Electrical)

SUPPLY TO HAZARDOUS AREA SIGN

Model Sign P5 300 x 200 mm

DANGER
Generating Set starts
remotely / automatically

Before working on this generating

set or its associated equipment
obtain a Permit or Sanction from
the Authorised Person (Electrical)

REMOTE / AUTOMATICALLY CONTROLLED GENERATING SET SIGN

Model Sign P6 300 x 200 mm

B7 JSP 375 Vol 3 Chapter 3 (V1.0 Nov 2020)

Permanent Safety Signs

DANGER
Machine starts remotely
/ automatically

Do not work on machine unless

starting equipment is electrically
isolated / disconnected and
caution signs are displayed

REMOTE / AUTOMATICALLY CONTROLLED MACHINE SIGN

Model Sign P7 300 x 200 mm

B8 JSP 375 Vol 3 Chapter 3 (V1.0 Nov 2020)

Temporary Safety Signs

CAUTION SIGN
Model Sign T1 200 x 150 mm

HIGH VOLTAGE ENCLOSURE SIGN

Model Sign T2 200 x 150 mm

B9 JSP 375 Vol 3 Chapter 3 (V1.0 Nov 2020)

Temporary Safety Signs

WARNING
LIVE
Electrical
Equipment

Access
Prohibited

ELECTRICAL EQUIPMENT WARNING SIGN

Model Sign T3 150 x 200 mm

DANGER
Work on or near live
Equipment – in progress

WORK ON OR NEAR LIVE EQUIPMENT SIGN

Model Sign T4 150 x 150 mm

B10 JSP 375 Vol 3 Chapter 3 (V1.0 Nov 2020)

 ANNEX C TO
JSP 375 VOL 3
CHAPTER 3
Standards for Protective, Test, and Earthing Equipment
Protective Equipment

The display of Permanent Safety Signs is dealt with in Section 9 of these Rules and
Procedures. The display of Temporary Safety Signs is dealt with in the appropriate clauses of
this chapter titled Safety Rules and Procedures.

Protective Equipment

These Rules and Procedures require Skilled Persons, Persons in Charge and Authorised
Persons to use appropriate Protective Equipment when the circumstances require it. Items of
Protective Equipment held or used within a site should comply with any relevant extant British
or International Standards and should be kite marked or CE marked as appropriate. The
following list is not exhaustive and should be taken as guidance only and it is the duty of the
authority issuing the protective, test or earthing equipment to ensure that it meets all
appropriate standards and is fit for the purpose intended.

Protective Equipment covered by British or European Standard

The following items are likely to be used within Ministry of Defence establishments:

hand tools for live working up to 1000 V ac and 1500 V dc (BS EN 60900);

Live working. Gloves of insulating material. (BS EN 60903);

Live working. Gloves and mitts with mechanical protection (BS IEC 61942);

rubber mats for electrical purposes (BS 921);

personal eye protection (BS EN 166);

Personal Protective Equipment against falls from a height. General requirements

for instructions for use and for marking. (BS EN 365);

electrical insulating protective clothing for low-voltage installations (BS EN 50286);

Live working. Voltage detectors. Two-pole low voltage type (BS EN 61243-3);

blankets of insulating material for electrical purposes (BS IEC 61112);

rigid protective covers for live working on ac installations (BS EN 61229);

specification for sleeves of insulating material for live working (BS EN 60984);

matting of insulating material for electrical purposes (BS IEC 61111);

Live working. Voltage detectors. Resistive type to be used for voltages of 1kV to 36
kV ac. (BS EN 61243-2);

Live working. Voltage detectors. Capacitive type to be used for voltages exceeding 1
kV ac (BS EN 61243-1);
C1 JSP 375 Vol 3 Chapter 3 (V1.0 Nov 2020)
 hydraulic cable cutting devices. Devices to be used on electrical installations with
nominal voltage up to AC 30 kV (BS EN 50340); and

hydraulic cable cutting devices. Devices to be used on electrical installations with

nominal voltage up to AC 30 kV (BS EN 50340).

Rubber mats to BS 921, BS IEC 61111 or BS IEC 61112, as appropriate should be

available to persons working on or near live Low Voltage equipment.

Face shields and visors to BS EN 166 should provide protection against electrical flash,
impact and molten metal particles. They should be available to persons who may be at risk from
the effects of electric arcs.

Many different types of safety belts and harnesses are available, each intended for a
particular purpose. Safety belts and harness to BS EN 365, and of the correct type, should be
available to persons working in insecure locations, for example, on overhead lines.

Cable spiking equipment is available in two forms of operation; hydraulically or by

explosive cartridge. When using cartridge operated equipment on small cables there is a
danger of severing the cable, leading to a dangerous situation. Hydraulic operation allows
the user to observe the progress of the work piece into the cable.

Insulating material for temporary screening may be required when working on or near
live equipment or to separate isolated equipment from adjacent live equipment. Flexible
insulating material may be used to prevent breakdown between conductors during high
voltage tests. The material used should be suitable for the purpose and comply with BS IEC
61111 or BS IEC 61112, as appropriate.

Insulating rubber boots to BS EN 50321 are to be used as part of a safety system, reliance
is not to be placed upon insulating rubber boots alone. There is a danger of metallic objects
becoming embedded in the soles without this becoming apparent during inspection.

Voltage Test Indicators

These Rules and Procedures require Authorised Persons (Electrical), Skilled Persons and
Persons in Charge to prove or confirm equipment dead by using a Voltage Test Indicator.

In non-hazardous areas a voltage test indicator should be used; devices should comply
with the recommendations of GS38 - Electrical Test Equipment for use by Electricians,
published by the Health and Safety Executive and or BS EN 61243 as appropriate. Test
indicators for use on 230 / 400 volts systems should be suitable for use up to 500 volts and
should indicate a live supply down to 50 volts.

In non-hazardous areas test indicators should be proved before and after use from a
known supply.

C2 JSP 375 Vol 3 Chapter 3 (V1.0 Nov 2020)

Test Equipment for Aeronautical Ground Lighting Primary Series Circuit Cables

Test Equipment for aeronautical ground lighting primary series circuit equipment must be
suitable for use at the maximum system rated voltage and should indicate a live supply down to
50 volts.

A clip-on Ammeter is used to detect the flow of current in an unscreened single core cable.
Ammeters are to be proved on a known current carrying cable before and after use.

High Voltage Test Equipment

High Voltage Potential Indicators and Proving Units should comply with Electricity
Association Engineering Recommendation G9 / 6 -Voltage Testing Devices or BS EN 61243 as
appropriate. Extension rods, end adaptors, and other fittings should be available to suit the
equipment on which work is to be undertaken.

Cable Locating Devices

When selecting a cable locating device for a particular task or location consideration of the
guidance given in the National Joint Utilities Group Publications No.3 and No.8 and by the
manufacturer or supplier of the cable locating equipment, is to be made.

Cable locating devices should, as a minimum, be rugged and weatherproof to NEMA 3S,
comply with NJUC 8 and EMC standards, and be produced by BS5750 / IS09001 / EN29001
accredited manufacturers.

A cable locating device that combines all three principles of operation, hum detector
(power), radio frequency detector (radio) and transmitter / receiver locator (signal generator),
into one instrument has much to commend its selection, subject to the operator being
competent to use it.

Earthing Equipment

High and Low voltage cables and equipment may be earthed by the use of integral or
portable proprietary earthing devices operating within the equipment enclosure on which the
earth is to be applied. An earthing device shall be suitable for the use for which it is
provided, be maintained in a condition suitable for that use, and be properly used.

Where no proprietary earthing device is available, equipment may be purpose made.

The design must ensure that conductors are suitable for making the prospective fault
current and of carrying the current for the time required for back-up fault clearance, without
creating danger or, where appropriate, injury or damage to equipment.

Overhead lines should be earthed by the use of equipment complying with Electricity
Supply Industry Standard 41-21 - Portable Earthing Equipment for Open Type High
Voltage Apparatus in Substations. This earthing equipment should be capable of making
the prospective fault current and of carrying the current for the time required for back-up
fault clearance, without creating danger or causing damage.

C3 JSP 375 Vol 3 Chapter 3 (V1.0 Nov 2020)

 ANNEX D TO
JSP 375 VOL 3
CHAPTER 3

Arc Flash

Introduction

Arc Flash is the result of insulation failure within electrical switchgear during a switching /
maintenance operation. Arc Flash is the incident energy as a function of short circuit current
and the protective device clearing time which includes the up-stream breaker opening.

Use of this Annex

This Annex is to be used when the Authorising Engineer (Electrical), Authorised Person
(Electrical) or Skilled Person believe that there is a hazard which is associated from Arc Flash,
which may present itself during a switching / maintenance operation, either from:

known Safe Operating Practice (SOP) Notice; or

known Dangerous Incident Notice (DIN); or

known National Equipment Defect Report (NEDeR); or

known Manufactures Safety Notices; or

known DIO Safety Alert; or

Maintenance Records; or

specialist contractor reports or statement.

It is the responsibility of the Authorising Engineer (Electrical), Authorised Person

(Electrical), and Skilled Persons to ensure they have conducted the required research into the
equipment to be operated.

Risk Management

The Authorising Engineer (Electrical), Authorised Person (Electrical), and Skilled Person
must follow all relevant clauses in this document and the hierarchy of hazard prevention;

elimination hazard;

reduction;

information and training;

control the risk; and

Personnel Protective Equipment.

D1 JSP 375 Vol 3 Chapter 3 (V1.0 Nov 2020)

 The following five items are to be considered in the prevention of Arc Flash during the Risk
Assessment process:

Note - these items listed below are not an extensive list and the Authorising Engineer
(Electrical), Authorised Person (Electrical) and Skilled Person must use their own engineering
knowledge and expertise to develop the required risk assessment:

a. elimination of hazard;

(1) operate the equipment in a de-energised state prior to commencement of

activities; and

(2) designers of the electrical systems should consider the need to eliminate Arc
Flash hazard as part of the overall system design.

b. reduction of hazard;

(1) evaluating the protective devices sizes, settings and time current curves and
make suitable adjustment for work to be carried out;

(2) Note - Caution should be exercised, lowering a devices trip setting as it can
create a safety / reliability issue by compromising selective coordination with other
devices and the protection must be returned to normal service prior to normal
operation;

(3) carry out an Arc flash calculation in line with IEEE1584 or other similar
standard;

(4) use of Lanyards and remote switching technology;

(5) installation of additional shielding and barriers; and

(6) ensure all enclosures are in place and correctly fitted and fixed into place.

c. information and training;

(1) in-service verification of the electrical equipment prior to operation;

(2) partial discharge monitoring;

(a) Ultra-Sound; or

(b) Thermal Imagining.

(3) competency and training of personnel undertaking the activity to be reviewed;

(4) a review of electrical procedures;

(5) toolbox talks prior to work being undertaken; and

(6) warning notices.

D2 JSP 375 Vol 3 Chapter 3 (V1.0 Nov 2020)

d. control the risk;

(1) where live working / switching cannot be avoided, this Safe System of Work
shall be applied;

(2) previous maintenance records are to be reviewed to ensure that there were no
defects or wear issues or any outstanding actions;

(3) ensure personnel know how to operate the equipment correctly and safely;

(4) limit the number of personnel present during the operation; and

(5) emergency planning and actions to be taken.

e. Personnel Protective Equipment (PPE);

(1) PPE is the last line of defence and shall only be considered as a plausible
safety measure if:

(a) an Arc flash calculation in line with IEEE1584 or another similar standard
has been conducted and implemented;

(b) calorific incident energy is known; and

(c) boundaries can be identified.

(2) If PPE is to be used then the PPE shall be:

(a) correctly sized for person;

(b) correct level of PPE in Cals / CM2;

(c) checked for condition;

(d) laundry management review; and

(e) PPE has not exceeded expiry dates.

Note: only cotton and natural fibre clothing shall be worn under the Arc Flash rated PPE.

D3 JSP 375 Vol 3 Chapter 3 (V1.0 Nov 2020)

 ANNEX E TO
JSP 375 VOL 3
CHAPTER 3
Training
Introduction

The requirements for general training for Authorising Engineers (Electrical) and Authorised
Persons (Electrical) are given elsewhere in JSP 375 Volume 2 and are not discussed further
within this Section.

Authorising Engineers (Electrical)

Authorising Engineers (Electrical) for the Electrical discipline must achieve the same
technical training standards as the Authorised Persons (Electrical) below.

The Authorising Engineer (Electrical) for a site is to be involved in the selection and
training requirements of Authorised Person (Electrical) intended for duty on that site.

Authorised Persons (Electrical)

The Electrical Course is designed to teach Authorised Person (Electrical) how to

implement the Safety Rules and Procedures (Electrical) and also provides a grounding in the
management of risks.

The Authorised Person (Electrical) is required to satisfactorily complete the necessary

training prior to his appointment to enable him to carry out the role. The Authorised Persons
(Electrical) training must allow the individual to demonstrate learning suitable for appointment:

Low Voltage and High Voltage;

an understanding that compliance with the statutory regulations and MOD Electrical
Safety Rules (hereafter referred to as the SRP) is mandatory;

an understanding of the minimum statutory requirements for new installations before

handover to MOD;

an understanding that where there are conflicting requirements between the SRP
and Statutory Regulations, Statutory Regulations take priority and conflicts are to be
referred to the SAA (electrical);

an understanding of the difference between Permit to Work Systems, Safe Systems

of Work and Risk Assessment;

identify the need for demarcation agreements and an understanding of their purpose;

identify what types of procedures may be used on sites where demarcation

agreements exist;

an understanding of the need to liaise with the other user(s) to ensure that they are
fully aware of the work in hand and any impact their part of the system;

identify that there may be local variations to the SRP to comply with host nation
statutory regulations for overseas use;

E1 JSP 375 Vol 3 Chapter 3 (V1.0 Nov 2020)

 an understanding that every skilled person must be assessed and that every
electrical skilled person issued with a copy of the relevant Safety Rule Book;

an understanding of the limits of the scope of the SRP to specific areas and safety
aspects;

an understanding why a record of all safety related information given to third parties
or assessed shall be kept on file for reference;

an understanding of the correct procedure for record keeping and ensuring the
accuracy of the system operating records;

identify typical equipment all indoor substations and switch rooms might have
available and identify which mandatory and optional posters should be displayed;

an understanding why LV and HV equipment and switch rooms must be kept locked
when left unattended;

an understanding that switchgear and equipment forming part of an isolation and

earthing arrangement must be locked off, wherever practicable, to prevent un-authorised
operation;

correctly identify where tables HV1 and HV2 should be applied;

identify the appropriate documentation for different operational scenarios;

identify that for operational and emergency switching a safety programme is not
required but that the EDOR should be completed;

the correct procedures for making safe, for work or test, and thereafter re-instating
supplies part of an HV network using switching programs and permit / sanction procedures
as appropriate;

an understanding of the correct use and positioning of safety warning signs and
notices;

an understanding of the use of special instructions and safety measures;

identify which other documents should be reviewed, and why, prior to the production
of any work related safety documentation;

correctly assess the suitability of and comment on sample contractor’s method

statements and risk assessments;

define an area of work as hazardous or non-hazardous, identify where tables LV1,

LV2, LV3, HV1 and HV2 should be applied;

the correct procedures for making safe, for work or test, and thereafter re-instating
supplies part of an LV network using switching programs and permit / sanction procedures
as appropriate;

an understanding of the correct use and positioning of safety warning signs and
notices;

E2 JSP 375 Vol 3 Chapter 3 (V1.0 Nov 2020)

 an understanding of the use of special instructions and safety measures;

identify which other documents should be reviewed, and why, prior to the production
of any work related safety documentation;

an understanding that for non-hazardous there are two possible working procedures;

correctly assess and comment on a method statement and risk assessment for live
work;

an understanding of the procedure for authorising live working;

identify situations where live working is potentially unavoidable (as defined by the
Electricity at Work Regulations 1989 and any subsequent amendments) and identify
appropriate safety precautions;

an understanding that all safety precautions for live working must be clearly
explained to and agreed with the prospective Person in Charge prior to carrying out the
work and that the prospective Person in Charge must be satisfied with the precautions;

an understanding that the sanction for live working will only permit live working within
a clearly defined area and live working is prohibited in surrounding areas;

an understanding that an accompanying safety person must be present for the

duration of any live working and that they must know what steps to take in the event of an
accident or dangerous occurrence;

an understanding that only one AP per discipline is to be on duty for each location at
any given time;

define the recipient of a PTW, STT, SI, SWI, and STWL as a skilled person and
Person in Charge and an understanding that a duty AP is not a Person in Charge until
they have issued themselves with a PTW, STT, SI, SWI, STWL;

an understanding that a permit / sanction must clearly and unambiguously defined,

as appropriate;

any relationship between the permit / sanction and other safety documentation in use
at the same location;

an understanding that the prospective Person in Charge must be shown all safety
precautions and be made aware of the limitations of the work area, prior to the issue of a
PTW or STT;

an understanding that any switching operation, prior to the issue of a PTW or STT,
must follow a safety programme written on a controlled form and countersigned by another
Authorised Person (Electrical) or Authorising Engineer (Electrical);

identify that originals and or copies of all safety documentation, as defined in the
SRP, must be retained with the ESDR;

an understanding that where more than one permit is required for a given task, each
permit must be endorsed with a reference to the existence of the other permits and an

E3 JSP 375 Vol 3 Chapter 3 (V1.0 Nov 2020)

understanding of any procedures which must be followed as a result of the use of multiple
permits;

identify sources of operational restrictions and an understanding of their purpose;

an understanding of the roles and duties of; Authorised Persons (Electrical),

Authorising Engineers (Electrical), Skilled Persons, Persons in Charge and Accompanying
Safety Person;

identify the requirement or otherwise for a STT for different operational scenarios;

correctly identify and use appropriate test equipment whilst observing ALL of the
relevant safety procedures INCLUDING STT where appropriate;

identify appropriate testing procedure and associated safety precautions for use on
both HV and LV systems;

an understanding of appropriate methods for testing and commissioning of HV and

LV electrical distribution equipment;

an understanding that where HV testing is carried out on either HV or LV equipment,

the test area is to be designated a HV enclosure for the duration of the test;

an understanding of cable location and identification procedures including spiking;

an understanding of the procedures for inhibiting standby supply systems for making
them safe for work or test;

an understanding of the mode of operation of the electrical interlocks Mk III or similar

interlocking system and defines its failsafe operation;

an understanding of the requirements for standby generator earthing;

an understanding of the different modes of operation for rotary and static based UPS
systems and the procedures for making them safe for work or test;

an understanding of the modes of protection for rotary and static UPS and standby
generator systems and the meaning of the operating indicators in the event of a fault;

an understanding of the basic maintenance requirements for rotary and static UPS
and standby generator systems; and

correctly assess and comment on a method statement and risk assessment for UPS
/ generator maintenance work.

Low Voltage (Hazardous):

an understanding that there is a need for special precautions in hazardous areas and
that live working is not permitted;

identify typical warning signs and notices which warn of Hazardous Areas;

an understanding of the categories of explosive storage facilities with respect to

electrical works as defined in JSP482;
E4 JSP 375 Vol 3 Chapter 3 (V1.0 Nov 2020)
 an understanding of the categories of hazardous places as defined in the Dangerous
Substances and Explosive Atmosphere Regulations;

an understanding of areas typically classified as hazardous;

an understanding of typical equipment classifications used in hazardous areas and

where they might be installed;

define an area of work as hazardous or non-hazardous, identify where tables LV1,

LV2, LV3, HAZ1, HAZ2, HV1, HV2, AGL1 and AGL2 should be applied;

an understanding of the temperature classifications for explosive storage facilities as

defined in DSA03 OME Part 2;

an understanding of the requirements before electrical testing can be carried out in

an explosive storage area;

an understanding of appropriate additional qualifications for a skilled person working

in a hazardous area;

an understanding of the different safety documents and issuing authorities for

hazardous areas;

an understanding that only tools and test equipment which are certified and approved
for use in the hazardous area are to be used;

an understanding of the hazardous area manager’s options with respect to the

control of work within a hazardous area;

an understanding of the application of hazardous area safety documentation with

respect to explosives, petroleum and flammable areas;

an understanding of the procedure for posting suitable warning notices before

carrying out any electrical tests;

correctly assess and comment on a method statement and risk assessment for
hazardous area work;

an understanding that all protection, both electrical and hazard, must be checked for
integrity before the area is restored to normal operational usage;

an understanding that there is a need for special precautions in hazardous areas and
that live working is not permitted;

an understanding that it is preferable to make an area non-hazardous for duration of

the test / work if possible; and

an understanding that all protective conductors are to be visibly inspected for

integrity before any electrical tests are carried; high current tests such as earth fault loop,
high current continuity and prospective short circuit tests are NOT to be carried out in
hazardous areas unless appropriate precautions are in place and appropriate safety
documentation has been raised.

E5 JSP 375 Vol 3 Chapter 3 (V1.0 Nov 2020)

 Aeronautical Ground Lighting;

identify AGL equipment and their sources of supply;

demonstrate switching, isolation, earthing and proving dead on AGL circuits and
equipment using switching programs and permit / sanction procedures as appropriate;

demonstrate an understanding of AGL cable identification techniques;

demonstrate an understanding of the specific electrical hazards associated with AGL

primary series circuits both faulted and un-faulted;

demonstrate an understanding of AGL fault location techniques;

demonstrate an understanding of the specific risks and procedures associated with

airside working;

correctly identify where tables AGL1 and AGL2 should be applied; and

correctly assess and comment on a method statement and risk assessment for
airside work.

An Authorised Person (Electrical) will have additional training in the particular fields
required to enable the individual to manage the ‘High’ Risk Systems under his control. The
Authorising Engineer (Electrical) must be in a position to ensure that such training has taken
place.

Assessment

On completion of the above training, candidates are to be assessed. The assessment will
include:

a. an open book (clean SRP and supporting literature) examination, covering the topics
identified above; and

b. a practical exercise involving the preparation of an Isolation Risk Assessment, Safety

Programme and Statement of Isolation, and PTW (up to issue stage) and the review of the
prospective Person in Charge; all for a given scenario.

No specific time limit shall be given for the conduct of the practical exercise. This is to be
regarded as coursework to be completed before the end of the training course.

On completion of the assessment, candidates will be graded as either, “Satisfactory” or

“Unsatisfactory” and a certificate issued to that effect.

Candidates who gain an unsatisfactory grading shall resubmit themselves for re-
assessment of the failed element(s), in order to have their grading reviewed. There is no
requirement, to re-attend the entire course unless deemed necessary by the Training Provider
in conjunction with the individual’s Authorising Engineer (Electrical) (or Senior Authorising
Authority (Electrical) in the case of an Authorising Engineer (Electrical)). The ‘re-assessment’ is
to be undertaken within three months of initially attending the course.

E6 JSP 375 Vol 3 Chapter 3 (V1.0 Nov 2020)

Skilled Persons (Electrical)

To be eligible for appointment, prospective Skilled Persons (Electrical) are to meet the
requirements of JSP 375 Volume 3 Chapter 3 and are to have an appropriate qualification in a
relevant discipline. Skilled Persons (Electrical) are required to have successfully undertaken
technical training as determined by the AP to meet the needs of their site and the task.

The suitability of a specific qualification will depend on:

a. the work to be undertaken; and

b. the type of electrical equipment / system.

E7 JSP 375 Vol 3 Chapter 3 (V1.0 Nov 2020)