Ministry of Education

Cyril Potter College of Education

Student Handbook

Name:

Centre:

Programme:

REVISED
2024

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SCOPE OF THE TRAINING AT THE INSTITUTION
The College offers Teacher Candidates professional initial teacher training
for an Associate Degree in Education (ADE)
at the Turkeyen Pre-service Centre and at nineteen In-Service satellite
Centers. The College trains via distance education, which employs several approaches including
online, correspondence and blended learning. Graduates of the College can move on to the
University to continue their study for 2 years to complete a Bachelor’s in Education (BEd) .
Additionally, they Teacher Candidates are exposed to continuous professional development
programmes offered by National Center for Research and Development (NCERD ) to improve their
skills after their initial training is completed.

VISION STATEMENT
The Vision of the Ministry of Education is that education should be the main and most effective
contributor to development of the citizenry ’s able ability to modernize Guyana; to support the
citizenry in becoming more productive and tolerant; and to live in mutual respect.

MISSION STATEMENT
To provide the formal education system with academically and professionally trained teachers at
the Nursery, Primary and Secondary levels.

PRIMARY OBJECTIVES
i. To provide a coordinated and an integrated approach to formal teacher education in
Guyana.
ii. To effectively and efficiently train teachers who can function in nursery, primary and
secondary schools throughout Guyana.

iii. To provide opportunities for teacher educators to be engaged in independent or

collaborative research.
iv. To build capacity through on-going training and professional development activities.

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3
ORGANIZATION AND MANAGEMENT
The Cyril Potter College of Education is managed by a Board of Governors. The Principal reports
to the Board on a monthly basis; the Board reports to the Ministry of Education through the School
Board Secretariat.

There is also a direct relationship between the College and the Ministry of Education (MoE) which is
maintained through monthly reports by the Principal to the Education Systems Committee. (This

MANAGEMENT STRUCTURE
Board of Governors
This is the policy making mechanism of the College and comprises a Chairman, an administrator and ten
other elected members. The Principal, Vice Principals, a representative from the Ministry of Education and
one representative from the Teachers’ Union are ex-officio members of the Board. The Board also has
Human Resource, Finance, and Infrastructure & Curriculum committees.

Administrative Staff
The day-to-day affairs of the college are managed by the Principal who is assisted by five Vice
Principals namely:

i. Vice principal (Curriculum and Instructions)

ii. Vice principal (Development)
iii. Vice principal (Assessment)
iv. The Registrar /Vice Principal
[v.] The Vice Principal (Administrat ion)or

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PROGRAMME OFFERINGS
The College offers the following professional programmes:

Programme and Specializations Duration

Supplemental One Year Programme 1 year (3 terms)
Early Childhood Education

Primary Education

Associate Degree in Education 2 years (6 terms)

Early Childhood Education

Primary Education

Secondary Academic

TVET

Allied Arts

Associate Degree in Special Education 2 years (6 terms)

Early Childhood Education

Primary Education

Secondary Education

Associate Degree in Health and Family Life Education 2 years (6 terms)

Primary Education

Secondary Education

Associate Degree in Education - Literacy 2 years (6 terms)

Early Childhood Education

Primary Education

Secondary Education

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Associate Degree in General Teacher Education Programme 1 year (3 terms)

Graduate Teacher Education (GTE)

Technical Teacher’s Education (TTE)

ASSOCIATE DEGREE PROGRAMME (ADE)

Early Childhood Education

Required credit to graduate: 70 minimum

Required credits within the major: 40

The ADE Programme in Early Childhood Education prepares teacher candidates to work with
young learners, Nursery Level 1 to Grade 2 and their families, as well as to work in other settings
where a strong liberal education base is useful. The curriculum includes an extensive core of
liberal education courses that are central to early childhood teaching and child development.
During training, they are permitted to work with learners up to Grade 2.

Objectives

Coursework in early childhood education is designed to meet standards of effective practice

required for teacher classification and provide prospective teachers with opportunities to
understand central concepts, tools of inquiry, and structures of disciplines taught in the early
childhood learning environment; understand children ages 0-8 development theory, individual
and group motivation and diversity among learners; create instructional opportunities adapted to
learners of diverse cultural backgrounds and abilities; use instructional strategies and
technologies that reflect personal knowledge of effective verbal, nonverbal, and media
communication techniques; encourage development of critical thinking, problem solving, and
performance skills; understand and use formal and informal methods of student assessment; and
collaborate with parents/guardians, families, school colleagues, and the community in an ethical
manner.

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Primary Education

Required credits to graduate: 70 minimum

Required credits within the major: 40

The primary education major prepares programme participants to teach and work with children
at Grades 3-6 including those with special needs in urban, rural and remote settings. During
training, they can work with students up to Grade 4.

Objectives

Coursework in primary education is designed to meet standards of effective practice required for
teacher classification and provide prospective teachers with opportunities to understand central
concepts, tools of inquiry, and structures of disciplines taught in the primary school; understand
child and adolescent development theory, individual and group motivation and diversity among
learners; create instructional opportunities adapted to learners of diverse cultural backgrounds
and abilities; use instructional strategies and technologies that reflect personal knowledge of
effective verbal, nonverbal, and media communication techniques; encourage development of
critical thinking, problem solving, and performance skills; understand and use formal and
informal methods of student assessment; and collaborate with parents/guardians, families, school
colleagues, and the community in an ethical manner.

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Secondary Education

Required credits to graduate: 76 minimum

Required credits within the major: 21 to 24

The secondary education major prepares programme participants to teach and work with students
at Grades 7-12 or Forms 1-6 including those with special needs in urban, rural and remote
settings, during training. During training, they can work with students up to grade 9 or Form 3.

Objectives

Coursework in secondary education is designed to meet standards of effective practice required

for teacher classification and provide prospective teachers with opportunities to understand
central concepts, philosophy, psychology, physiology, tools of inquiry, and structures of
disciplines taught in the secondary school; understand adolescent development theory, individual
and group motivation and diversity among learners; create instructional opportunities adapted to
learners of diverse cultural background and abilities; use instructional strategies and
technologies that reflect personal knowledge of effective verbal, nonverbal, and media
communication techniques; encourage development of critical thinking, problem solving, and
performance skills; understand and use formal and informal of student assessment; and
collaborate with parents/guardians, families, school colleagues, and the community in an ethical
manner.

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Successful completion of any programme at the College depends on several criteria.

a) ATTENDANCE

The College hours for Pre-Service programmes are 09:00 to 16:00 hours Monday to Friday. The
hours for the In-Service programmes differ from Centre to Centre and students on these
programmes will be informed of the hours at registration and/or during the orientation process.
Generally, the hours for classes are 16:00 to 20:00 hours.

● Attendance Registers are marked for each subject and kept by the lecturer and class

representatives.

● Pre-Service students at the Turkeyen Campus who are late for class must first obtain a

late slip from the Student Development desk in order to be allowed into the classroom. In
the case of the In-Service student, he/she must obtain the late slip from the office of the
Head of Centre.

● A student who arrives more than ten minutes after the class has started is considered late.

A student who arrives more than thirty minutes late for a lecture will be considered
absent from that lecture, even though he/she may sit in the class. He/she must obtain a
late slip.

● Attendance at Games and Physical Education is compulsory. Attendance at other

activities sponsored or organized by the Administration of the College or the Ministry of

Education is also compulsory. Excuses for absences from these exercises are accepted
only on medical or other serious grounds. Inclement weather and remote distances
shall not be accepted as valid excuses,

● Non-resident Pre-Service students may not remain on campus later than 18:00 hours

without permission unless there is a specially approved activity being held.

● It is not compulsory for students at the Pre-Service Turkeyen Campus to be on campus

when they are not time-tabled for lectures.

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● During timetabled sessions, students must sign the Movement Book provided for this

purpose and inform the subject tutor(s) of their intended absence from the lecture(s). A
gate pass must be issued by the Student Development Centre before any student is
allowed to pass through the gate between the hours of 9:00 and 11:30 hours and
13:30 and 15: 30 hours.

● Students are expected to maintain at least an eighty-five percent (85%) average

attendance or have no more than two (2) occasions of absences in each course for every
semester. Students who fail to make the required attendance in any course without
providing satisfactory reasons for their absence at the time of their absence will be:
I. deemed to have failed the course(s) in cases where the course is continuously
assessed.
II. not allowed to take the examinations in courses which are assessed by both
coursework and examination(s). In cases of the latter, the student may be
permitted to write the examination when it is next offered. Under exceptional
circumstances, the student may be permitted to write the supplemental
examination.

● In courses which are continuously assessed, students will be re-examined in all

coursework components. In such cases no more than the lowest passing grade (D) will be
awarded. In case of illness, the Head of Centre (HOC)/ Senior Lecturer, Student
Development should be informed within 48 hours and a medical should be submitted if
the illness is more than 2 days. The medical should be submitted before the resumption of
classes.

● Students who fail to make the eighty-five percent attendance without producing

documentation as stated above will be deemed to have failed the course and will be
required to repeat the course.

● Final year students who fail to make eighty-five percent attendance at the Guided

Teaching Practice and do not provide in writing satisfactory reasons for his/her absence
at the time of absence, will not be assessed at the Final Teaching Practice in the final

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 semester of that academic year. Such students will be required to repeat the Teaching
Practice with the next cohort of Final Year students.

b) ABSENCES AND LEAVE OF ABSENCES

A student who has to be absent from his/her lectures or programme of study, must apply
formally by the specified date to the Senior Lecturer (Student Development) or the HOC for
Leave of Absence, stating the reasons for the application. Where such leave is being requested
on medical grounds, a medical certificate must be submitted.

● A student who will be absent from duty at Teaching Practice must inform the Head of

Center (or Senior Lecturer Student Development for Pre-Service Turkeyen) or his/her
tutor and the head teacher of the school by 08:45 hours or before the session is scheduled
to begin. A written excuse to support this absence must be sent subsequently to the
College.

● Except in cases of emergency or illness, an application for leave must be submitted at

least three (3) days before the leave is due to commence.

● If granted, a leave of absence is typically approved for one semester or an academic year

initially. Any requests for an extension of Leave of Absence beyond this period should be
submitted before the start of the new academic year. Failing to submit a request will
result in the trainee being considered as having withdrawn from the College.

● On returning to the College after leave or absence of any kind a student must first

report to the Senior Lecturer - Student Development (or Head of Centre in case of
the In-Service Centers) and obtain a slip seeking permission to re-enter the class. No
student shall be admitted back to a class without a permission slip from the Student
Support Services/Head of Centre which must be seen and signed by all lecturers
whose classes the student would have missed. The student then returns the slip to
the Student Development Centre or the HoC as early as possible after his/her
return.

Absence from Examinations

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 ● A student who is absent from the first sitting of an examination due to extenuating

circumstances must inform the Senior Lecturer, Student Development/ HoC on the day of
the examination. The student must then seek in writing and obtain written permission
from the College.

● In cases where such permission is granted, the second sitting of the examination will be

considered as the student’s first attempt.

● Where written permission is not obtained from the College, the student may be

permitted to write the supplemental examination but this will be considered the student's
second attempt.

● A student who is absent without permission for more than one of the written

examinations in courses scheduled for the particular semester will be deemed to have
failed the semester, and will be asked to repeat it.

c) EXAMINATIONS

Associate Degree Programme

A final examination will be held during the 15th (or final) week of every Semester.

General Examination Regulations

● All courses shall be examined by:

(i) Continuous Assessment (Coursework) procedures alone, or

(ii) Coursework and Final Examination

Each Course Outline would specify the mode of assessment.

● In the Case of (ii), a Pass must be obtained in both the Coursework and the Final

Examination. A minimum of 55 % is required for a Pass.

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 ● Performance in each course shall be graded and weighted in accordance with the

specified Grading Scheme (see below). The final grade for each course in which there are
multiple components is arrived at by taking a weighted average of all the components that
make up that course.

● The final results shall be computed from a weighted average of the courses specified for

the programme. A course passed by a re-sit examination (supplemental) shall only be

computed at the maximum grade specified for a re-sit examination.

● Supplemental examinations shall be done within two months after that semester results

have been published.

Submission of Assignments

● All assignments must be done conscientiously, and written assignments must be

submitted on time. All assignments must reflect the student's own effort and should
be guided by academic standards. Any student found committing acts of plagiarism
will be penalized.

● In order to achieve a pass in any assignment set as part of coursework, the assignment

must be submitted by the due date unless the student applies for an extension on the
grounds of extenuating circumstances and receives written permission from the Head of
Department /Head of Centre. This application must be submitted before the due date.

● Assignments submitted (with permission) after the due date on grounds deemed to be

extenuating should be examined without penalty. Assignments submitted late and without
permission from the Head/ Coordinator of Department or Head of Centre will only be
awarded a maximum score of 55% provided the assignment submitted is of acceptable
standards. This assignment will not be accepted later than one week after the due date,
unless special approval is granted but not later than the end of the subsequent Semester.

Marking

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● A team of examiners will engage in concentrated marking exercises following

examinations. Each team will be headed by a chief examiner and will be selected from
among the senior members of staff. Samples of scripts will be remarked by external
examiners.

Criteria for a Pass

● Coursework assignments require a minimum grade of C in order for students to sit the

Final Examination.

● General courses require a minimum grade of C.

● Major Courses require a minimum grade of B

● Teaching Practice requires a minimum of C

● Individual Study requires minimum of C

● Community Project requires a minimum of C

Individual Study (IS)

● A student must attain a minimum of 55% of the total marks allocated for sections A and

C and 55 % of the total marks for section B to pass the study (See Assessment
Instrument).

● The completed study (report and kit) is to be submitted on the deadline decided by the

College. A student who fails to submit the Individual Study (IS) on the deadline would be
given the status referred or failed or Incomplete Coursework (IC), depending on the
circumstances surrounding the late submission. Such a student may not graduate within
the academic year in which he/ she is referred.

● The student has five years from the point of entry within which he/she must successfully

complete the requirement(s) for a pass in Individual Study (IS).

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● Any student who fails IS must submit the Study at the submission for the next final year

cohort.

● A student who does not adhere to the time schedule outlined by the personal tutor for the

supervision of the IS chapters but presents a completed Individual Study Report on the
deadline would be given the status referred or failed.

● A final year student whose failure to submit the Individual Study is the result of

extenuating circumstances approved by the Principal of CPCE and approved by the

Board of Examiners may be allowed to submit the Study in the next academic year by the
deadline given to the final year students. This submission will be considered as the
student’s first attempt.

Community Project

● A group must attain a minimum of 55 % of the total marks allocated for the written

report together with 55% of the total marks for the actual performance of the group to
pass the project.

Grading System

Grading System

Range Letter Grade GPA (Point)

80-100 A 4

65-79 B 3

55-64 C 2

45-54 D 1

0-44 F 0

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● A student will only be eligible to graduate if that student obtains a minimum overall

of 2.0 GPA.

Level of Attainment

● A student may be awarded the Associate Degree in Education (ADE) Certificate with

Distinction provided that he/she achieves:

(i) an overall average performance between 80% - 100% and

(ii) a minimum of 80% or Grade A in Teaching Practice

● A student may be awarded the Associate Degree in Education (ADE) with Credit

provided that he/she achieves an overall average between 65%-79%.

● A student may be awarded a Pass in the Associate Degree in Education (ADE) provided

that he/ she achieves an overall average between 55%-64%.

Re-sits, Repeats & IC-Grades

● A student must earn a minimum grade of D to qualify for a re-sit.

● A student would be allowed only two re-sits per semester and a maximum of four re-sits

for the entire programme. Once the four chances have been exhausted, the student
will retain any other D grade obtained.

● A student attempting a resit can only gain a maximum grade of C.

● A student who obtains a grade of F in any course is required to repeat the course. A

student is entitled only to two repeats for the entire ADE programme. A student who
finds himself or herself in a position where he/she has failed for the third time (the

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 same course or a combination of courses) must withdraw from the programme and
restart the following year during the semester where the failure began.

● A student will be given an IC-grade once he/she would have:

(i) completed at least 80% of the coursework, but was unable to complete the remaining
coursework or write the final examination or
(ii) completed 80% of a course that is assessed by continuous assessment procedures.

This student has until the end of the subsequent semester to complete the
outstanding assignment(s). This rule applies only to students taking courses in
Semesters I, II, III, IV & V.

Violation of Examination Rules

● If any student is found contravening the regulations governing the examinations e.g being

found in possession of mobile phones, material relevant to the course content (on his/her
person, on the desk, in geometry set, etc.) OR if the student is found giving or receiving
assistance during the examination, the following steps must be taken:
(i) The student must be invited to leave the room with an invigilator.
(ii) The student will write and submit a report of the incident.
(iii) The invigilator must write a report and submit the same, along with the student’s
report, phones, notes, etc., which were found in the student’s possession, to the Senior
Lecturer in charge of Examinations or to the Head of Centre (HoC).
(iv) In the case of the HoC, both reports and all materials retrieved must be addressed to
the Vice Principal (Assessment) and sent to the College as soon as possible.
(v) The student must be allowed to complete the examination, but no extra time will be
given for the time lost in writing the report.

● Any student who violates the rules and regulations of examinations will receive a grade

“F” and will repeat the course the next time the course is offered. Such a student will
write the examination following the completion of the course.

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● A final year student who violates the rules and regulations of examinations in the final

Semester will be ineligible for the August resit examination in the particular course. Such
a student will be subjected to the conditions stated in the aforementioned paragraph.

● Any student who violates the rule and regulations of examination in more than two

subjects will repeat the entire semester. Any other subsequent breach of examination
rules and regulations will result in the expulsion of the student and he/she will not be
offered training at any other CPCE Centre within a period of not less than five (5) years.

d) Withdrawal from Programmes

● A student may be allowed to withdraw from the programme at any time before it is

completed, once the Administration is satisfied that, for reasons of health, or other
extenuating circumstances, he/she is genuinely unable to continue the programme
profitably. Such a student shall not be deemed to have failed and may be allowed to
complete the programme at a later time, if the circumstances are justifiable. This student
will only be given the maximum time allowed for completion of this programme, which
is five years from the point of entry.

● A student may be required to withdraw from the programme at any time if the Board of

Examiners, on the recommendation of the Principal the College, is satisfied that he/ she:
(i) Is not applying himself/herself to fulfill the requirements of the programme,

AND/OR

(ii) Demonstrate undesirable characteristics which are judged likely to have negative
effects or undesirably influence on children or colleagues.

e) Post Examination Activities

● Students who fail to make 85% attendance during Enrichment Study Week and other

planned activities which follow the final semester examinations, may be debarred from
receiving their certificates at the Graduation Ceremony or attending the graduation.

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f) REGISTRATION

● New students are admitted to the College on the specific day identified for registration. A

student officially becomes a member of the College when he or she completes and signs
all registration documents.

REQUIREMENTS FOR REGISTRATION

● Medical Examination: Each student desiring to pursue studies on either the Pre-Service

or Inservice Programme is required to undergo medical examination before registration.

A report must be submitted on the medical form issued by the College, completed by a
Government Medical Officer, certifying that the prospective student is free from
infectious or contagious diseases and is in good physical and mental health to enroll in
courses at this College. Evidence that he/she has had recent tetanus-toxoid immunizations
is also required. Students who are pregnant must inform the Registrar at the time of
registration.

● If after registration a student is found to have a chronic medical condition that is not

reflected in the medical form as issued by the College, that student will not be granted
any special concessions until such as he/she submits the necessary medical documents to
confirm the said medical ailment.

● Cases of contagious illness must be reported to the College's Administration

immediately. Students who are suffering from such illnesses will be excused from classes
until they are given a clean bill of health from a registered medical practitioner.

● Academic Certificates: All CXC /GCE Examination Certificates and any other relevant

academic certificates must be presented to the panel at the time of registration.

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● Identification: The prospective student must produce some official form of

identification, e.g., National Identification Card or Passport, Birth Certificate, Valid

Police Clearance and three (3) passport-size photographs.

● In-Service students must submit their appointment letter or letter of introduction,

verifying that they are attached to a school.

● Registration Fee: All students must pay a registration fee of an amount stipulated by the

College, which includes the Notary Public service fee of five hundred dollars ($500) and
ten dollars ($10.00) for revenue stamp as part of the agreement signing process.

● The Agreement: Each student entering the College must sign before the end of the sixth

Semester, an Agreement, and a Bond to serve the Government of Guyana upon

successful completion of the Programme. Pre-Service Students will enter into a five- year
(5) contract while the In-Service students will sign a three-year (3) contract.

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 g) ACCOMMODATION

● Accommodation in the dormitories at Turkeyen may be available to Pre-Service students

from outlying areas. A student who is given accommodation in the dormitory must
comply with the rules and regulations of the dormitory.

USE OF CAFETERIA

● Meals are prepared and provided for all resident students. Non-resident students are

expected to bring along their lunches.

● No student is permitted to eat meals in the classrooms or residence. All eating must be

done in the BGH during the timetabled lunch period. Students are not to engage in games
in the BGH while meals are being served and/or eaten.

● There must be no eating along the catwalks on campus.

● Students are not permitted to smoke. The entire compound of the Cyril Potter College

of Education is a no smoking space.

h) DRESS CODE

● All students must maintain an acceptable standard of personal appearance in accordance

with the requirements stipulated by the Administration of the College.

Female Students

● Skirt: Light gray with white pinstripes, mid-calf or at least five centimeters below the

knee. Skirts above the knee are unacceptable.

● Solid gray slacks can also be worn. These must be sewn to allow the teacher free

movement and be modest. Tight pants are not allowed. Females opting for the pants
must wear their blazers.

● Blouse: Plain white short-sleeve polyester or cotton blouse. No lace decorations.

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● A College scarf shall be worn with the blouse at all times. The scarf shall be provided by

the College at a cost. No jewelry, such as a broach, is to be worn with the scarf.

● Shoes: Black or navy whole shoes. Sandal slippers/flip-flops will not be permitted. Boots

will only be worn for PE or any other authorized physical activity as a part of a course or
the programme.

● Jewelry: No jewelry, except one pair of small earrings, a functional wrist watch, and one

finger ring are permitted. In the case of a married student a wedding band and an
engagement ring could be worn. No chains of any kind shall be permitted. Nose rings are
also not allowed.

● Hair and Nail Decorations and styles: Black, navy or brown hair accessories are

allowed. Other colors shall not be permitted. Braided hairstyles should be moderate (kept
simple) and well-groomed. Elaborately styled braids and flamboyant hair tints are
not allowed. Nail decorations and styles should be simple and non-disruptive to the
learning environment. Nails should be kept at a reasonable length to ensure safety and
hygiene. Discreet and professional nail art is permitted, but designs should not include
offensive language, symbols, or images.

● Physical Education: Students must wear a College T-shirt and a pair of black, gray or

navy short pants or track pants for Physical Education.

● Agriculture Science: Students must wear plain, coloured T-shirts, long trousers and a

pair of long booths for practical classes.

● Home Economic: Students must be attired in appropriate laboratory gear (e.g., coats,

foot wear and head dress for specific practical sessions).

● Industrial Technology: Students must be attired in appropriate laboratory gear (e.g.,

coats and foot wear for specific practical sessions).

● Formal Occasions: for formal occasions, both male and female students will wear a navy

tailored blazer.

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Students MUST comply with the required uniform specification in relation to PATTERN
and COLOR.

Male Students

● Trousers: Light gray with white pinstripes

● Shirt: Plain white short-sleeve shirt with collar and brakes. If a long-sleeve shirt is worn

then the sleeves must be buttoned down to the cuffs. A College tie shall be worn with the
shirt at all times. The tie shall be provided by the College at cost.

● Shoes: Black shoes with black socks. Sandals, slippers/ flip-flops will not be permitted.

Boots will only be worn for PE or any other authorized physical activity as a part of a
course or the programme.

● Jewelry: Males are not allowed to wear earrings, or any other piece of jewelry except a

functional wrist watch and ring. No chains of any kind shall be permitted.

● Males must have their hair well-groomed at all times. Exotic hairstyles and hair tints

are not allowed. Males are also expected to keep their beards well-groomed.

● Body Art: Persons with visible tattoos will not be accepted into the College.

All students must comply with the required uniform specifications in relation to pattern and color
given by the College. If any student claims that he/she has permission to deviate from the dress
code, then he/she must produce a written document upon request. The document must be signed
and stamped only by the Principal, or a member of the Senior Administration so authorized by
the Principal to grant such permission.

● Students must be fully uniformed while on campus during the stipulated College hours.

● A College T-shirt is not a substitute for the white shirt/blouse.

● Students who are not properly attired shall be denied entry into class, library, office, staff

lounge, etc. during normal working hours.

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 ● For College related activities which are done off campus, for example, Community

Projects, students are expected to be attired in College T-shirts.

● Physical Education: Students must wear a College T-shirt and a pair of black, gray or

navy short pants or track pants for Physical Education.

● Agriculture Science: Students must wear plain, coloured T-shirts, long trousers and a

pair of long booths for practical classes.

● Home Economic: Students must be attired in appropriate laboratory gear (e.g., coats,

foot wear and head dress for specific practical sessions).

● Industrial Technology: Students must be attired in appropriate laboratory gear (e.g.,

coats and foot wear for specific practical sessions).

● Formal Occasions: for formal occasions, both male and female students will wear a navy

tailored blazer.

Students MUST comply with the required uniform specification in relation to PATTERN
and COLOR.

i) COLLEGE PROPERTY

● A student found responsible for the loss or damage to College property through

avoidable, negligent, or willful action shall be required to meet the costs of replacement
or repair where necessary.

● If it becomes necessary, the Administration of the College may ask an entire dorm floor

to pay damages for property peculiar to the dormitory. Such property includes shower
heads, toilet sets, faucets, electrical fittings, window panes, furniture etc.

PERSONAL PROPERTY

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● All personal belongings must be clearly marked. Students are advised not to have large

sums of money on the College campus.

● Students must ensure that their vehicles are properly secured while on the College

campus.

● The College authorities are not responsible for the loss or damage to students'

property.

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 j) STUDENT-ORGANIZED OR STUDENT-SPONSORED ACTIVITIES

● Any group, class, organization, or individual who wishes to organize any activity on

campus must seek written permission from the Principal, through the Senior Lecturer,
Student Development, at least one week before the activity is scheduled to take place.

CODE OF CONDUCT

k) PERSONAL CONDUCT
Being a part of the Cyril Potter College of Education community is a great honor that brings with
it the responsibility to adhere to the self-discipline norms, as well as the policies and regulations
set forth by the College and the Ministry of Education. Students are to behave reasonably,
courteously, and with dignity, showing consideration for others and exercising restraint while on
campus, using public transportation, and in public places, particularly when wearing the
College’'s uniform. Students are expected to conform to the following:
● Demonstrate at all times the sense of responsibility that is required of a student, in
accordance with national laws and the highest moral standards expected from members of
the Cyril Potter College community.
● Show tolerance toward colleagues, lecturers, and other College workers, and refrain from
displaying prejudice based on race, ethnicity, sexual preference, gender, religion, political
persuasion, disability, socio-economic status, or any other human condition.
● Refrain from engaging in indecent, offensive, or obscene behavior.
● Avoid engaging in gender, sexual, physical, or verbal harassment as well as any other
unwanted approaches.
● Avoid using abusive, obscene, or offensive language or expressions.
● Refrain from disrupting the relative peace on campus.
● Take care of, protect from destruction, and consider as inviolable the property of
students, staff, and the College.
● Refrain from defacing college property by writing, marking, or posting notices/posters
on buildings, classrooms, laboratories, etc.
● Refrain from participating in sexual activities, public display of affection, and other
inappropriate behavior on campus.

26
 ● Acknowledge the authority of the security officers and cooperate with them in the best
interest of the College.
● Desist from participating in the following prohibited activities on campus:
- Possessing dangerous and offensive weapons, including firearms, knives, and other
instruments.
- Possessing, using, selling, or distributing illegal drugs/narcotics/alcohol.
- Gambling
- Playing loud music in vehicles.
- Noisy revving/acceleration of vehicles.

Students who are found engaging in unacceptable behavior that violates the College's Code of
Conduct, will be liable to suspension or expulsion from the College. Students are reminded
that the campus is both a NON- SMOKING AND QUIET ZONE.
Although married students are admitted to the College, a student wishing to get married while
being a member of the College must inform the Chief Education Officer, through the Principal,
in writing. A married couple is not allowed to live together in the College dormitory.

l) RESIDENTIAL STUDENTS

● All residential students must obey the rules and regulations which govern residential

students. Matters pertaining to residence must be forwarded to the appropriate authorities

i.e., Residential Tutor, Matron, Senior lecturer- Student Development, or the
Administration.

● Students are required to comply with the rules and regulations as set out in this document.

It is hoped that by doing so, they develop a sense of responsibility, and become more
disciplined individuals with a healthy respect for law and order. The rules and regulations
of this College should not be viewed as an attempt to make life difficult for anyone, but
should be perceived as a step towards maintaining a disciplined and well-organized
institution worthy of being called a Teacher's College of Education.

27
 DISCIPLINE

PLAGIARISM

Plagiarism is the act of using someone else's work, ideas, or intellectual property without proper
attribution, presenting it as your own. This includes copying text, images, or data from books,
articles, websites, or other sources without giving credit. Plagiarism is a serious offense that
undermines academic integrity. NO form of plagiarism will be tolerated and will result in severe
penalties, including but not limited to, failing the course, suspension, or expulsion. It should be
noted that the Cyril Potter College of Education exercises a Zero Tolerance approach to
acts of plagiarism (See CPCE plagiarism policy).

MISCONDUCT

Any act of misconduct (listed at K) that may be committed by a student on any of the
Campuses during the course of activities directly supervised, organized, or sponsored by
the College or the Ministry of Education will be penalized accordingly.

DISCIPLINARY COMMITTEE

Any student who is found in breach of the College's rules and regulations will be brought before
a disciplinary committee. Decisions taken by the disciplinary committee are final.

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Welcome to the Cyril Potter College of Education

DECLARATION

I, _______________________, student of the Cyril Potter College of Education do hereby

declare that I have read and studied the rules and regulations above, and that I do understand and
appreciate the standards and principles governing the Cyril Potter College of Education, and
hereby declare that I will comply with the said rules and regulations, or abide by or accept the
prescribed penalties.

Signed:

Dated:

29
 CYRIL POTTER COLLEGE OF EDUCATION
REGULATIONS FOR RESIDENT STUDENTS

All candidates accepting residency must obey the rules and regulations which govern residential
students. Matters pertaining to residential life at Turkeyen campus must be forwarded to the
appropriate authorities i.e., Resident Tutor, Matron, Senior Lecturer (Student Development), or
the Administration, in this order.
Hence, resident candidates are required to comply with the rules and regulations as set out in this
document. It is expected that by adhering to the rules and expectations outlined in this handbook,
you develop a sense of responsibility, and become more disciplined individuals with a healthy
respect for law and order. The rules and regulations of this College should not be viewed as an
attempt to make life difficult for anyone, but should be perceived as a step towards maintaining a
disciplined and well-organized institution worthy of being called a Teacher's College of
Education.

SECTION 1 - SELECTION OF STUDENTS

I. Residential accommodation will be made available to students both male or female,

single or married, who reside in Regions 1,7,8, and 9. Special consideration may be given
to students of far flung areas of other regions depending on the availability of
accommodation.

SECTION 2 - DURATION OF TERM

I. Candidates are permitted to move into residence on the day specified. All students must
report to Matron/Resident Tutor on that day for registration into residency.
The first meal served will be dinner at 18:00 hours (6:00 p.m).

At the end of every term students must vacate their rooms at least 24 hours after the Final
Assembly. All personal belongings must be removed from rooms. The last meal served
will be breakfast at 07:00 hours (7:00 a.m.) on the day after the official end of term.

II. Candidates are allowed to be off-campus for four week-ends per term when this is
possible and during the official mid-term break. When candidates are expected to
participate in self-help tasks and attend activities mandated by the Administration or
Ministry of Education, all candidates MUST remain on campus.

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III. Candidates who wish to remain on the College Campus longer than the time specified in
the regulations must apply in writing to the Vice Principal - Registrar, through the
Student Development Office. All requests must be submitted at least three (3) days before
the end of the term in order for permission to be granted. The letter must include valid
reasons for the request to extend residency in the campus dormitory.

IV. Candidates who, in special circumstances, need to remain on campus during the mid-term
vacation must notify in writing the Vice-Principal-Registrar through the Student
Development Office. Written letters must be submitted three (3) days before the
commencement of the vacation.

SECTION 3 - HOURS

I. Candidates should be guided by the curfew hours below:

22:00 hours (10:00 p.m) on Sundays to Thursdays

Midnight on Fridays and Saturdays

II. Candidates returning to campus after curfew hours are required to present a form of
identification for their names to be logged in the register provided for this purpose at
the security hut. Falsified information should not be given and will be met with the
appropriate disciplinary action.

III. Candidates are permitted to study in the Bain Gray Hall between the hours of 19:00
p.m. and 21:30 p.m (7:00 p.m and 9:30 p.m) daily.

IV. After 22:00 (10:00 p.m) on Sunday to Thursday no one shall leave the College
premises without special permission.

V. All candidates are required to vacate the dormitory by 8:45 a.m. on instructional days.

VI. Students wishing to leave the College Campus at any time must sign the Absence
Book. Those likely to return after 22:00 (10:00 p.m) must first obtain the permission
of the Resident tutor or Senior Lecturer (Student Development).

VII. Late requests for leave will be granted at the discretion of the Senior Lecturer
(Student Development). Students requesting such leave must submit their written
request to the Senior Lecturer (Student Development).

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 VIII. Doors will be closed at 22:00 (10:00 p.m) on Sundays to Thursdays, and at midnight
on Fridays and Saturdays.

IX. Application for week-end leave must be submitted to the Student Development office
by the Thursday preceding the week-end desired. The print slip must be uplifted on
Friday before 15:00 hours (3:00 p.m) and submitted to the matron or Resident Tutor.
The Absence Book must be signed both on leaving campus and immediately on
returning.

SECTION 4 - VISITORS (INCLUDING NON-RESIDENT STUDENTS)

I. Students may receive visitors between the following hours:

17:00 hours (5:00 p.m.) and 21:30 hours (9:30 p.m) daily Sunday to Thursday.

17:00 hours (5:00 p.m:) and 22:30 hours (10:30 p.m.) on Fridays and Saturdays.

II. Visitors, including NON-RESIDENT STUDENTS ARE NOT ALLOWED in

students' private rooms but may be received in the public seating areas or the Bain
Grey Hall.

III. After checking with guards on duty at the gate, vehicles transporting candidates or
their visitors must be parked in the approved car park in accordance with times set out
in (I) of this section. Vehicles playing loud music shall not be permitted on the
Campus.

IV. Visitors wishing to see candidates during instructional hours must first contact the
Student Development office. Visitors beyond the time stated in I above must be met
outside the gate by the resident candidate.

V. No visitor shall be permitted to sleep in the dormitories. All visitors must leave the
campus no later than at times, specified at (I) above.

SECTION 5 - PRIVATE ROOMS

I. Candidates are not allowed to return to their rooms during instructional hours.
Candidates who wish to return to the resident hall during lecture times due to injury

32
 or illness, must first request permission from the Senior Lecturer (Student
Development) to be housed in the infirmary.

II. Female candidates are prohibited from entering the male section of the dormitory.
Likewise, male candidates are not permitted to enter the female dormitory or the
female section of the male dormitory.

III. Visits to each other's rooms are not encouraged.

IV. Candidates must remember that quiet study is encouraged in private rooms.
Candidates must avoid playing radios and musical instruments loudly or making such
noises that are likely to disturb their colleagues. Persistent disturbances will result in
the confiscation of the offending instrument or appliance and a written warning will
be issued to the offending individual or parties.

V. Candidates are responsible for the cleanliness and tidiness of their beds and private
rooms. Candidates must cooperate in keeping the rest of the Hall of Residence tidy
and the surroundings neat and clean including but not limited to the washrooms, the
laundry area, and study spaces.

VI. All candidates must cooperate with the Floor Representatives. The Floor
Representatives are responsible for the conservation of water and electricity by
turning off taps and switches for lights and equipment when not in use. Floor
representatives are also responsible for the maintenance of order, cleanliness, and
good conduct on the floor in his/her charge.

VII. NO construction is permitted on the College premises.

VIII. No cooking, smoking or drinking of alcohol is allowed in the rooms. Students

disobeying this rule will be removed from the residential living accommodation on
campus and alternative accommodations will be the responsibility of the offender.

IX. Students are warned against tampering with electrical and fire equipment, and are
advised to report problems to the Matron, Resident Tutor, or Administrator,
promptly.

X. The use of candles, lamps or mosquito coils are prohibited in the rooms. Students are
required to have flash lights. The use of mosquito nets is encouraged.

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 XI. Students are reminded that at all times they need to have with them all the items
suggested on the list of requirements. Thus is an effort to make life comfortable both
for themselves and their colleagues.

SECTION 6 - MEALS SERVICE

I. Meals will be served as follows:

BREAKFAST - 7:00 hours (7:00 a.m.) - 8:00. hours (8:00 a.m.).

LUNCH - 11:30 hours (11:30 a.m) - 13:00 hours (1:00 p.m.)
DINNER - 18:00 hours (6:00 p.m.) - 19:00 hours (7:00 p.m.)
Meals will be served Cafeteria Style except for formal Lunch/Dinner at least once a term.

II. To ensure prompt service, students must ARRIVE IN the Cafeteria for their meals
between the hours outlined in the above section.

III. Meal sheets are to be signed by each candidate when accessing the meal services.

IV. Candidates who are ill and cannot report for meals in the Cafeteria must notify the
Matron/Resident Tutor through their roommate. In such cases, it becomes the caring
duty of the roommate to ensure their sick colleague gets the necessary meals.

V. Candidates who plan to be off Campus at meal time must make the necessary
arrangements with the Resident Tutor by signing the Meal Sheet at least three hours
before the mealtime, and authorizing someone to collect his/her meals. Only then can
the authorized person take a covered container to uplift meals for the absent student.

VI. Candidates will not be served unless:

● They sign the meal sheet;

● They are appropriately attired;
● They have a tray with a tray cloth;
● They arrive for meals within the specified time.

VII. Alternative meals may be provided on religious or medical grounds.

VIII. Matters relating to meals or meal service must be directed to the Matron/Resident
Tutor through the representative candidates and not to the cafeteria Staff.

IX. Candidates are not permitted to take food into the dormitory.
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SECTION 7- ILLNESSES

I. All cases of illness must be reported by the individual or roommate to the Floor
Representative, who must inform the Resident Tutor or the Matron immediately. The
Student Development office must also be made aware of any illnesses in the
dormitory.

II. Candidates needing medical attention must first communicate with the Matron or the
Resident Tutor.

III. Individuals will be moved to the Infirmary until they are sufficiently recovered, or to
the hospital if more intensive care or treatment is necessary.

IV. Medical Certificates along with the application for the sick leave recommended must
be sent to the Senior Lecturer (Student Development).

V. Candidates returning to the College campus after a period of illness must first report
to the Senior Lecturer (Student Development) and must show medical evidence of
complete recovery.

SECTION 8 - SECURITY OF PERSONAL PROPERTY

I. Cupboards, as well as dormitory doors, must be locked when students have to be

away from their rooms; and the keys kept on their person. The College shall not take
responsibility for money or other property lost or stolen in the dormitory or
elsewhere. Candidates are discouraged from having expensive jewelry or large sums
of money in their room.
II. Candidates should strive to maintain a safe and respectful environment for all
members of our community. Therefore, any form of stealing or theft within our
campus premises is firmly condemned and prohibited. Candidates found guilty of
theft or any related activities will face serious disciplinary actions, which may result
in suspension or expulsion from the campus. Candidates are encouraged to uphold
honesty, integrity, and respect for the property of others. If you witness or suspect any
incidents of theft, we urge you to report them promptly to the campus authorities for
thorough investigation and appropriate action.

II. Inspection Of Rooms

Random inspections of dorm rooms will be done without prior notice, at any time,
especially if there is suspicion of any infraction to dorm rules and expectations as
outlined in this handbook.
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SECTION 9 - COLLEGE PROPERTY

I. Candidates must at all times show a responsible attitude in their use of all College
property, respect the rights of guards and other employees responsible for the
protection of this property and see that visitors to the College do likewise.

II. Caring for the facilities in the dormitory is the responsibility of all resident
candidates. They are responsible for the items in their rooms and on their floor.
Candidates shall therefore be asked to stand the cost of replacing or repairing any
item left in their care, including but not limited to mattresses, beds, irons, ironing
boards, when these are damaged or destroyed due to negligence.

SECTION 10 - PRIVATE STUDY

I. Those candidates who have to repeat a year are likely to lose their place in the
dormitory. Candidates who are referred because of failure to make the required 85%
attendance in any subject will be asked to vacate the dormitory.

II. Attendance at private study is compulsory. Failure to attend on more than two
occasions will result in a warning letter being issued to the defaulting candidate.

III. Candidates who wish to read later than midnight may do so in the Students' Lounge.
This should be quiet individual work. However, candidates may work in groups,
provided they do so quietly.

SECTION 11- DRESS

I. Candidates are reminded that during the term, the Hall of Residence and its
surroundings are their home. The rest of the college campus is their place of work.
All students must be dressed modestly and respectfully in and around the college
campus at all times. All are expected to show good taste in their choice of clothing
and footwear.

II. Candidates must be well-groomed during college hours.

III. No shorts, hats, nightwear, vests, etc. will be permitted in the Dining Hall/General
Office/Lecture Rooms.

SECTION 12 - LAUNDRY
36
 I. All washing of clothes and linens must be done in the outside laundry area. The
outdoor lines must be used for hanging items. No laundry should be hung in
bathrooms. A few small items may be hung in private rooms or the laundry room.
Any laundry items that require soaking must be done in a bucket basin and not the
sinks.

II. All ironing must be done in the laundry room.

SECTION 13 - ELECTRICAL APPLIANCES

I. Any electrical appliances brought into the Residence must be taken to the
Administrator for permission before it is put into use. The voltage on campus is
240V. No cooking should be done in the rooms. No electrical kitchen appliances are
allowed in rooms of the dormitory.

SECTION 14 - AREAS OUT OF BOUNDS

I. Candidates are restricted from all areas around Blocks A and B, and around the I, D,
C, and E buildings after dark (18:30 or 6:30 PM).

II. Male candidates shall use the western entrance of the male dormitory ONLY. Female
candidates are to use the eastern entrance. (These entrances may be reversed as the
situation demands but the rule shall apply accordingly).

SECTION 15- USE OF ALCOHOL AND OTHER SUBSTANCES

I. The use of alcohol, alcoholic substances and any mind-altering substances such as
marijuana (weed), cigarettes, ecstasy (pills), etc. are strictly prohibited.

II. Engaging in any form of behavior that disrupts the safety or relative peace on campus
will not be tolerated.

III. In case of repeated misconduct, candidates will receive a warning letter for the first
and second offense, respectively, before further sanctions are taken.
IV. Any action leading to the physical harm of another candidate, whether deliberate or
playful, will result in disciplinary measures being taken.

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SECTION 16- PREGNANCY

I. Female candidates who become pregnant will only be allowed to stay on campus for the
first three months of their pregnancy. After this time, they will be required to make
alternative accommodation arrangements.

SECTION 17 - EVACUATION DRILLS

I. The Fire Drill and the Burglary Drill are compulsory and all students are expected to
participate in them. Fire exits, alarms, and extinguishers should only be used in
cases of emergency.

SECTION 18 - COMMUNITY ACTIVITY

I. All resident candidates are expected to participate fully in community and national
activities. Physical Education and Games, specially planned programs, cleaning up
the environment, arranging the Bain Gray Hall for Assembly and other occasions,
attending National and other events away from campus.

SECTION 19 - PENALTIES

I. Candidates who violate the aforementioned rules and regulations will be subjected to
disciplinary actions. In cases of repeated misconduct, candidates will receive a
warning letter for the first and second offense, respectively, before further sanctions
are taken. Students may be allowed only two warning letters before suspension or
expulsion.

II. Persistent violations and refusal to demonstrate respect for oneself and others with
cooperation for the dormitory rules and expectations will result in expulsion from the
Hall of Residence or withdrawal from the training program.

SECTION 20- GENERAL CONDUCT

I. In keeping with the Ministry of Education's mandate to promote inclusivity, our College
values diversity and is committed to providing a safe and welcoming environment for all
candidates. Any form of discrimination on the basis of race, ethnicity, gender, sexual

38
 orientation, religion, age, ability, or any other personal characteristic is strictly
prohibited. We strive to create a campus culture that celebrates differences and fosters
respect, understanding, and empathy among all members of our community.

SECTION 21 - PERSONAL CONDUCT

I. Candidates are to behave reasonably, courteously, and with dignity, showing

consideration for others and exercising restraint while on campus, using public
transportation, and in public places, particularly when wearing the College’'s uniform.
Students are expected to conform to the following:
● Demonstrate at all times the sense of responsibility that is required of a student, in
accordance with national laws and the highest moral standards expected from members of
the Cyril Potter College community.
● Show tolerance toward colleagues, lecturers, and other College workers, and refrain from
displaying prejudice based on race, ethnicity, sexual preference, gender, religion, political
persuasion, disability, socio-economic status, or any other human condition.
● Refrain from engaging in indecent, offensive, or obscene behavior.
● Avoid engaging in gender, sexual, physical, or verbal harassment as well as any other
unwanted approaches.
● Avoid using abusive, obscene, or offensive language or expressions.
● Refrain from disrupting the relative peace on campus.
● Take care of, protect from destruction, and consider as inviolable the property of
students, staff, and the College.
● Refrain from defacing college property by writing, marking, or posting notices/posters
on buildings, classrooms, laboratories, etc.
● Refrain from participating in sexual activities, public display of affection, and other
inappropriate behavior on campus.
● Acknowledge the authority of the security officers and cooperate with them in the best
interest of the College.
● Desist from participating in the following prohibited activities on campus:
- Possessing dangerous and offensive weapons, including firearms, knives, and other
instruments.
- Possessing, using, selling, or distributing illegal drugs/narcotics/alcohol.

39
 - Gambling
- Playing loud music in vehicles.
- Noisy revving/acceleration of vehicles.

Candidates who are found engaging in unacceptable behavior that violates the College's Code
of Conduct, will be liable to suspension or expulsion from the College. Candidates are
reminded that the campus is both a NON- SMOKING AND QUIET ZONE.

Section 22 - USE OF SOCIAL MEDIA

I. Sharing information related to resident matters with the media or on social media
platforms without the approval of the Senior Administration of the College is prohibited.

THE DON'TS IN THE DORMITORIES

I. Do not cook in the dorms: The violation of this rule shall lead to expulsion.

II. Do not brush your teeth in front of the mirror at the end of the corridor.

III. Do not take food into the dormitory. If this happens, as in the case of illness, then proper
storage is necessary.

IV. Do not throw food waste or any other refuse out of the dormitory windows. Doing so
creates an unhealthy and unsightly environment.

V. Do not use the laundry and washroom sinks to water plants.

VI. Do not wash labels off bottles into the sinks or washbasins. Pick up all items of wet
paper, safety pins, leaves strings, etc., that may fall into sinks or washbasins and place
them into the rubbish bins located in the corridor. Do not hang wet clothing in the
laundry room. Use the lines outside the dormitory for hanging wet clothing.

VII. Do not empty dirty water from cleaning your room into the toilets, bathrooms,
washbasins or sinks. Particles collected in dirty water block the sewerage system. Empty
such water into the drain running North and parallel to the outdoor laundry.

40
VIII. Do not wash food particles or waste into the bin provided at the entrance to the cafeteria
or at the rubbish dump. Sinks are provided outside the cafeteria for the purpose of
washing utensils.

IX. Do not let pieces of toilet tissue, pieces of soap wrappings or pads of any kind fall into
the toilet. If they do, use firm pieces of pointer or a broom to extricate them from the
toilet, since such items block the toilet outflow.

X. Do not leave toilets dirty. Always clean the toilet after use by flushing it. If necessary,
use the toilet brush and water to clean the bowl of the toilet.

XI. Do not walk about the laundry area or corridors wrapped in a towel. Use a duster or a
housecoat when walking outside of your private dorm room.

XII. Do not be loud and boisterous. Speak quietly and courteously at all times.
XIII. Do not swear or use profanities.

XIV. Do not walk heavily, stamp your feet, run along the corridors, or drag furniture. Doing so
will disturb others who may want some peace and quiet. It is also rude and inconsiderate.

RESPECT AND CONSIDERATION FOR OTHERS ARE ESSENTIAL TO

SUCCESSFUL COMMUNITY LIVING.

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