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Supplier Evaluation Questionnaire

COMPANY DETAILS
Supplier name:

Address:

Phone Number: Fax:

Business turnover:

Products/ Services Provided:

Numero de empleados: Approximate Annual Capacity:

He has had previous business dealings with Heinz ( ) Si ( ) No If selected, what businesses?:

Names and phone numbers of the main contacts:

Quality Assurance Manager: Sales Manager:

Technical Services Management: Logistics Manager:

INSTALLATIONS:
Address of the Facilities (if different from the commercial address): Installation license number
(Applies in case of being TIF certified)
USDA or other:
Postal Code: Age of the facilities (years): Occupied area of the Facilities:
Please answer all questions regarding the manufacturing site:
The location of the industrial plant ( ) Rural ( ) Urban ( ) Other (specify):
es...
The Security service Self Security ( ) Contracted security ( ) None
yes..
The facilities are If ( No) ( )
completely surrounded?
The conditions of the With concrete ( ) Paved ( ) Other (please specify)
the surroundings are...
Internal walls Are they washable? If ( ) No ( )
Coated? If ( ) No ( )
Painted? If ( ) No ( )
Internal Floors Are they washable? If ( ) No ( )
Well Drained? If ( ) No ( )
What material are they coated with? (please describe)
Roofs Sloped roofs? If ( ) No ( )
Ceiling plans? If ( ) No
Do they have false skies? If ( ) No ( )
What type of material (please describe)
Lamps Do they all have protectors? If ( ) No
Are the bulbs unbreakable? If ( ) No ( )

Glass Glass registration on site? If ( ) No ( )

Is there a procedure in case of glass breakage? If ( ) No ( )
Does the company have a written glass policy? (please attach the policy)

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CONTROL OF RAW MATERIALS AND PURCHASING:

You have....
a) Standard Operating Procedure (SOP) for supplier selection? If ( ) No
c) POE for the control of raw materials as packaging material in the warehouse? If ( ) No
d) Specifications for all raw materials? If ( ) No ( )
e) Inspections and analysis of all raw materials supplied to your If ( ) No ( )
company?
e) Records of quality certificates, as well as warranty letters? If ( ) No ( )
e) Traceability records of raw materials and packaging? If ( ) No
f) Implemented and Documented evaluations and Audits of Suppliers If ( ) No ( )
Raw Materials and Packaging?
g) A documented control of material entries? If ( ) No ( )

TEAMS:
You have...
a) Plastic, glass, or wood as part of your equipment? If ( ) No ( )
b) Documented procedures for foreign material control? If ( ) No ( )
c) Devices in equipment to detect foreign material? Si ( ) No ( )
d) Documented corrective actions for foreign materials detected? Si ( ) No ( )
c) Easy-to-clean equipment to ensure product safety? If ( ) No ( )
A preventive maintenance plan for the equipment? If ( ) No ( )
e) A scheduled calibration program for the equipment involved in the If ( ) No ( )
control of critical points?
f) Metal detection systems in production lines? If ( ) No

PROCESS CONTROL:

1.- MANUFACTURING
You have:…
a) Production Startup Checklist? If ( ) No ( )
c) Procedimiento Operativos Estandar y sus formulaciones documentados en el If ( ) No ( )
work area?
d) A quality monitoring plan? If ( ) No ( )
e) Statistical Process Control (SPC) in production lines? If ( ) No ( )
f) Documented corrective actions of CEP? If ( ) No ( )
f) Procedure for handling reprocessing? Si ( ) No ( )
g)Procedimiento documentado para la liberación de c/ lote manufacturado? If ( ) No

2. FILLING AND PACKING

You have...
a) Specifications for the filling and packaging of each product? If ( ) No
b) Filling and packing records online for each product? If ( ) No ( )
c) Records of the control of the final net content of the product? If ( ) No ( )
If marked If which method is used: Frequency:
d) Product coding procedures? If ( ) No ( )
f) Procedure for printing the manufacturing date and the date of If ( ) No ( )
expiration on the container or on the final product packaging?

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PROCESS CONTROL: (Continuation...)

3. FINAL PRODUCT
You have....
a) A documented procedure for First In First Out (FIFO)? If ( ) No ( )
b) A documented product release criterion? Yes No ( )
c) Cleaning procedures for transportation? Si ( ) No ( )
d) Record of transportation cleaning conditions? (also applies in If ( ) No
third parties)
e) An area of non-compliant product in the warehouse? If ( ) No ( )
f) What types of transport serve as logistics services?
Transportes propios ( ) Terceros ( ) Company: (In case of third parties):

4. NON-CONFORMING PRODUCT:
You have....
a) Documented procedures for handling non-conforming product? If ( ) No
b) Standard Operating Procedure for handling rejected product? If ( ) No ( )
c) Isolation or quarantine areas for non-compliant products? If ( ) No ( )
What is the follow-up for a non-conforming product? ( Explain why )
favor):

5. LABORATORIES
a) How many people work in the laboratory? Maximum Level of Studies: Average Experience:

Is the laboratory isolated from the production area? Si ( ) No ( )

c) What type of analysis do they perform?
Microbiological ( ) Physicochemical Sensory ( ) Others (please describe)

d) How many laboratory equipment are there?

Is there a program for the calibration of laboratory equipment? If ( ) No ( )
Is the laboratory accredited by a government entity? ( ) EMA ( )SENASICA
Others:

HEALTH
You have.... If ( ) No ( )
Implemented and documented a Pest Control program? If ( ) No ( )
b) An accredited provider by a government institution in pest control? If ( ) No ( )
If you selected Yes, please attach a copy of the latest certificate.

c) Documented the reports and corrective actions of the incidents of If ( ) No

pests?
d) Documented and Implemented a Sanitization Master Plan? If ( ) No
e) A documented training program on sanitation? If ( ) No ( )
f) A pre-operational cleaning and sanitization checklist? If ( ) No ( )
g) A Standard Operating Procedure for the preparation of the concentration If ( ) No
of chemicals used in cleaning and sanitization procedures?
h) Documented post-cleaning inspections? Si ( ) No ( )
h) Inspections with luminometer post-cleaning? If ( ) No ( )
i) Documented cleaning procedures and their corrective actions? If ( ) No

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GOOD MANUFACTURING PRACTICES (GMP)

You have...
a) A documented Good Manufacturing Practices (GMP) program? If ( ) No
b) A uniform policy in all facilities? If ( ) No ( )
d) A no jewelry policy in the production areas? If ( ) No ( )
e) Pre-operational inspections of GMP? If ( ) No
f) Washing stations in operational areas? If ( ) No ( )
g) Ongoing training in BPM for all employees? If ( ) No ( )
i) No smoking policy in the facilities? If ( ) No
Periodic medical examinations for all employees? If ( ) No ( )
If you selected Yes, please specify the frequency.
k) Written information to visitors, suppliers, and third parties about the Good If ( ) No
Manufacturing Practices?
Monthly Auto Inspections of Good Manufacturing Practices, Si ( ) No ( )
Facilities and Sanitation?
m) Documented corrective actions from the BPM self-inspections, If ( ) No
Facilities and Health?
n) Their facilities are audited and certified in GMP, Facilities and sanitation. If ( ) No ( )
carried out by third parties? (for example AIB others)
o) If you selected Yes, please attach a copy of that certification

QUALITY MANAGEMENT:
a) Does the company have a quality system approved by an organization? If ( ) No ( )
certification body? (for example EFSIS, ISO 9002, TLC, LAWLABS, etc.)
b) If you selected YES, please provide a copy of the latest certificate.

c) If NO was selected, please mention under which quality system you are working:

d) Is there a documented continuous improvement program? If ( ) No ( )

Is there a Quality Manual? If ( ) No ( )
f) If you selected YES please attach a copy.....
Is the quality policy understood by all staff? If ( ) No ( )
Is the mission and vision of the company understood by all employees? If ( ) No ( )
Are internal quality audits conducted? Si ( ) No ( )
j) Is there a system of corrective actions? If ( ) No ( )
Is the quality system reviewed by the company management? If ( ) No ( )
Are controlled documents kept with restricted access? Si ( ) No ( )
m) There is a written document that binds the suppliers to the If ( ) No
Heinz requirements?
n) Quality records are maintained in accordance with the provided materials If ( ) No
a Heinz?
There is a documented program for Withdrawal and Recovery If ( ) No ( )
Product (Recall)?
Are internal exercises of Product Withdrawal and Recovery carried out? If ( ) No
If you selected YES, how often do you exercise?

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DISTRIBUTION AND LOGISTICS OF FINISHED PRODUCT

STORAGE
a) There are adequate storage facilities to ensure that the product If ( ) No
Does it not deteriorate?
b) Are there facilities to maintain stock for long periods? If ( ) No
c) Do the facilities have controlled temperature? If ( ) No ( )
Are the temperatures controlled? If ( ) No ( )
e) If you selected YES, please mention how often?
The receiving and shipping ramps in their facilities are sealed. If ( ) No
vehicles?
A First In, First Out system is maintained in writing. If ( ) No
(PEPS)?
h) Is the list of the number of batches in each delivery issued? If ( ) No
VEHICLES
a) Do you have your own transportation or do you use a third party for your deliveries? Owns Third parties
b) If a third-party transport is used, is it food grade? If ( ) No ( )
c) Do all vehicles have controlled temperature? If ( ) No
d) Do all vehicles have temperature recorders? If ( ) No ( )
e) If you selected YES, please specify the frequency
f) If you selected NO, are the temperatures recorded manually? If ( ) No
Are maintenance records of the vehicles kept? If ( ) No ( )
h) Are the vehicles contactable by phone? If ( ) No ( )
Are the final products inspected beforehand before shipping? If ( ) No ( )
Are the pallets wrapped for delivery? If ( ) No ( )

FOOD SAFETY AND ALLERGEN PROGRAM

1ALLERGEN PROGRAM
You have...
a) A documented program for the control of allergenic ingredients? If ( ) No ( )
b) A specific area in the warehouse for allergenic ingredients? If ( ) No ( )
c) A Sequence for the use of allergenic ingredients in production lines? If ( ) No ( )
d) A documented classification of allergenic ingredients? If ( ) No
e) A documented procedure to prevent cross-contamination. If ( ) No ( )
f) Records of corrective actions for cross-contamination? If ( ) No ( )

2 HACCP PROGRAM
You have...
A documented program of HACCP plans? If ( ) No
Please attach the HACCP flow diagrams for the products supplied to Heinz...
Have the critical control points been defined? If ( ) No ( )
Are the control limits defined? If ( ) No ( )
Audits of HACCP plans? If ( ) No ( )
If selected Yes, how often? Mensual ( ) Semestral ( ) Anual ( )
Documented corrective actions? If ( ) No ( )
Documented continuous training in HACCP? Si ( ) No ( )

3 BIOSECURITY
You have...
A documented program of Bioterrorism or Biosafety? If ( ) No ( )
A documented program of restricted access to water deposits and If ( ) No
ingredients?…
Files with prior criminal information of all employees? If ( ) No ( )
Video system to prevent acts of bioterrorism? If ( ) No ( )
Is access restricted for visitors to the facilities? If ( ) No ( )
Bioterrorism audits? If ( ) No
If you selected YES, what is the frequency? Mensual ( ) Semestral ( ) Anual ( )

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DECLARATION

If any detail or significant change within the content of this evaluation, then this is
The supplier's responsibility is to communicate these changes in writing to Heinz of Mexico.

Questionnaire filled out by:

(Please put your name and signature)

Position in the company:

Please return this evaluation as soon as possible.

the original document via email with the requested attachments
or delivered personally
If you need a copy, please contact us via fax or email at:

Official Use

Reviewed by:

Fecha de Envío: Fecha de Devolución:

Comentarios:

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