Applications of Information

&
Communication Technologies

Week 07
Basic ICT Productivity Tools:
Google Drive (Cloud storage with Google Docs integration)
Microsoft OneDrive (Cloud storage with Microsoft Office integration).

Prof: Tahir Sabtain Syed.

Google Drive (Cloud storage with Google Docs integration)

• Google Drive: Google Drive is a cloud storage service

provided by Google that allows users to store and share
files online. It is widely used for its convenience,
collaboration features, and seamless integration with
other Google services. One of the key components of
Google Drive is its integration with Google Docs, a suite
of productivity tools that includes word processing,
spreadsheets, and presentation software.
• Here's a detailed explanation of Google Drive and its
integration with Google Docs:
Google Drive (Cloud storage with Google Docs integration)

• Cloud Storage: Google Drive provides users with cloud

storage, allowing them to store files and data online
rather than on their local devices. Users can upload a
variety of file types, including documents, images,
videos, and more, to their Google Drive account.
• Accessibility: Accessible from anywhere with an internet
connection, users can log in to their Google Drive
account from different devices such as computers,
smartphones, and tablets. This enables users to retrieve,
edit, and share their files from any location, promoting
flexibility and collaboration.
Google Drive (Cloud storage with Google Docs integration)

• File Organization: Google Drive offers organizational

features such as folders to help users keep their files
structured and easy to find. Users can create, edit, and
delete folders, and they can move files between folders
for better organization.
• Sharing and Collaboration: Users can share files and
folders with others, allowing for collaboration in
real-time. Collaboration features include the ability for
multiple users to edit a document simultaneously, leave
comments, and suggest changes.
Google Drive (Cloud storage with Google Docs integration)

• Version History: Google Drive automatically

saves the version history of documents,
spreadsheets, and other files. Users can review
changes made over time, restore previous
versions, and track edits made by collaborators.
 Google Drive (Google Docs Integration:)

• Real-time Collaboration: Google Docs is a cloud-based

word processing application that allows multiple users
to work on a document simultaneously. Changes made
by one user are instantly reflected for others, enabling
real-time collaboration.
• Seamless Integration: Google Drive seamlessly
integrates with Google Docs. Documents created in
Google Docs are automatically stored in Google Drive,
and vice versa. This integration simplifies file
management and ensures that users have easy access
to their documents.
 Google Drive (Google Docs Integration:)

• Online Editing and Sharing: Google Docs eliminates the

need for local software installations. Users can create, edit,
and format documents directly within a web browser.
Documents can be easily shared with collaborators, who can
access and edit the files from their own Google accounts.
• Revision History: Like Google Drive, Google Docs maintains
a comprehensive revision history, allowing users to track
changes made to a document over time.
• Template Gallery: Google Docs includes a template gallery
with pre-designed document templates for various
purposes, saving users time and effort in document
creation.
Microsoft OneDrive (Cloud storage with Microsoft Office integration)

• Microsoft OneDrive is a cloud storage service provided

by Microsoft, designed to allow users to store and share
files online. One of the key features of OneDrive is its
integration with Microsoft Office applications, which
include widely used productivity tools like Word, Excel,
and PowerPoint.
• Cloud Storage: OneDrive provides users with cloud
storage, allowing them to store files and data in the
cloud instead of on local devices. Users can upload
various file types, including documents, photos, videos,
and more, to their OneDrive account.
Microsoft OneDrive (Cloud storage with Microsoft Office integration)

• Accessibility: OneDrive is accessible from anywhere with

an internet connection, enabling users to access their
files from different devices such as computers,
smartphones, and tablets. This accessibility promotes
flexibility and productivity by allowing users to work on
their files from virtually any location.
• File Syncing: OneDrive offers file syncing, ensuring that
changes made to files on one device are automatically
reflected on other devices where the same OneDrive
account is logged in. This feature helps maintain
consistency and ensures that users always have access to
the latest version of their files.
Microsoft OneDrive (Cloud storage with Microsoft Office integration)

• Collaboration and Sharing: Users can share files and

folders with others, facilitating collaboration in
real-time. OneDrive allows users to set permissions and
control who can view or edit shared files, providing
flexibility in collaboration.
• Version History: Similar to Google Drive, OneDrive
maintains a version history for files, allowing users to
review changes made over time, restore previous
versions, and track edits made by collaborators.
Microsoft OneDrive (Microsoft Office integration)

• Real-time Collaboration: OneDrive integrates

seamlessly with Microsoft Office applications, including
Word, Excel, and PowerPoint. Users can collaborate in
real-time on Office documents stored in OneDrive, with
changes made by one user instantly reflected for
others.
• Online Editing: Microsoft Office Online allows users to
edit Office documents directly within a web browser
without the need for local installations of Office
software. Changes made online are automatically saved
to OneDrive, ensuring that the most up-to-date version
is always available.
Microsoft OneDrive (Microsoft Office integration)

• Co-Authoring: Co-authoring features in Microsoft Office

applications enable multiple users to work on the same
document simultaneously. This promotes efficient
collaboration, as users can see edits and contributions
from others in real-time.
• Integration with Office Desktop Apps: OneDrive
integrates with the desktop versions of Microsoft Office
applications, allowing users to save, open, and edit files
directly from their local Office software. This integration
provides a seamless experience for users who prefer
working with the full-featured desktop Office
applications.
Microsoft OneDrive (Microsoft Office integration)

• Automatic Backups: OneDrive can serve as a backup

solution for Office documents, ensuring that important
files are securely stored in the cloud and can be
retrieved in case of device failure or data loss.
• In summary, Microsoft OneDrive, with its integration
with Microsoft Office, offers a comprehensive cloud
storage and collaboration platform. It enhances
productivity by providing seamless access to Office
documents, facilitating real-time collaboration, and
offering features like version history and file syncing.