Project Monitoring dan Controlling
Copyright 2009 - ESH
Overview V.3.0
Mapping of Construction Project Life Cycle and PMBOK
Project Delivery System, Contract System
The Brief, Identification of alternatives, Site Investigation, Public Input, Code Analysis, Preliminary Cost Estimate, Financial Feasibility Analysis, Funding, Site Selection and Land Acquition
Schematic Design Detail Design
Legal/Contract Issue, Planning & Scheduling, Budgeting and Cost System, Organizing of Worksite, Subkontraktor, Project Organization
Project Monitoring & Control, Safety Management, Material Management, Documentation and Communication
PMBOK Side
Project Charter Scope Management
Procurement Management
Scope Management
Earn Value Performance Report
Time Management
Cost Management HR Management Risk Management
PM Mapping
Knowledge Area & Processes Initiating Planning Executing Monitoring & Controlling 4.4 Monitor & Control Project Work 4.5 Perform Integrated Change Control Closing
4. Project Integration Management
4.1 Develop Project Charter
4.2 Develop Project Management Plan
4,3 Direct & Manage Project Execution
4.6 Close Project or Phase
5. Project Scope Management
5.1 Collect Requirements 5.2 Define Scope 5.3 Create WBS 6.1 6.2 6.3 6.4 6.5 Define Activities Sequence Activities Estimate Activity Resources Estimate Activity Duration Develop Schedule
5.4 Verify Scope 5.5 Control Scope
6.Project Time Management
6.6 Control Schedule
7. Project Cost Management 8. Project Quality Management 9. Project HR Management
7.1 Estimate Costs 7.2 Determine Budget 8.1 Plan Quality 8.2 Perform Quality Assurance
7.3 Control Cost 8.3 Perform Quality Control
9.1 Develop HR Planning
9.2 Acquire Project Team 9.3 Develop Project Team 9.4 Manage Project Team
10.3 Distribute Information 10.4 Manage Stakeholder Expectation 10.5 Report Performance
10. Project Communication Mgt
10.1 Identify Stakeholder
10.2 Plan Communication
11. Project Risk Management
11.1 11.2 11.3 11.4 11.5
Plan Risk Management Identify Risk Perform Qualitative Risk Analysis Perform Quantitative Risk Analysis Plan Risk Responses
12.2 Conduct Procurement
11.6 Monitor and Control Risk
12. Project Procurement Mgt.
12.1 Plan Procurement
12.3 Administer Procurement
12.4 Close Procurement
3 3
Pengendalian Waktu dan Biaya Proyek
Copyright 2009 - ESH
Overview V.3.0
Biaya Proyek
Biaya Proyek merupakan total biaya yang diperlukan untk menyelesaikan proyek Biaya Proyek disusun dari biaya-biaya aktifitas proyek Menyusun biaya proyek Determine Budget Menghitung biaya aktifitas proyek Estimate Cost
Pembuatan Budget Proyek (Cost Baseline)
Estimasi Biaya Per Aktifitas
Menyusun Total Biaya Proyek
Teknik Determine Budget
Metode Analogous Metoda Parametrik Metoda Bottom Up, dengan menggabungkan biaya per aktivitas (Estimate Cost). Teknik Estimate Cost didasarkan atas sumber daya (resource based) :
Tentukan Sumberdaya aktifitas (resource)
Material, Tenaga Kerja, Peralatan, dll
Hitung biaya sumberdayanya Hitung biaya aktifitasnya
7
Membuat Schedule Barchart
Buat Network Planning Hitung Earliest Time dan Latest Time dengan CPM (Critical Path Method) Buat Barchart dengan Start-Finish Aktifitas menggunakan Earliest Time
Cost Baseline
Suatu budget proyek yang didistribusikan selama masa proyek sesuai schedule yang sudah dibuat
Cost Baseline (Sample)
10
Network Planning (Perhitungan Jalur Kritis)
Backward calculation
5 4 1 2 A20 3 hari 7 8 A30 1 hari 8 8 7 6 8 A50 2 hari 6 7 8 8 9 9 9 13
A10
2 hari 1 2 2
3
3 A40 4 hari 3
5
6
6 7
A60
5 hari 13
Forward calculation
11
BAR CHART
AC TIVITY PRE DE C E S OR TIME DE PE NDE NC Y RE S . RE Q. RE S . (DAY) , LAGS PE R DAY C OS T TOTAL C OS T 1 2 3 4 5 6 7 8 9 10 11 12 13
A10 A20 A30 A40 A50 A60
A10 A20 A10 A40 A30, A50
2 3 1 4 2 5
FS , 0 FS , 0 FS , 0 FS , 0 FS , 0 FS , 0
4 2 2 3 1 2
50 50 50 50 50 50
400 200 200 300 100 600 100 500 2000
RE .RE Q
100 100 100 100 150 150 150 150 50 50 100 100 100 100 100
200 200 250 250 250 250 50 50 100 100 100 100 100
C UM.E X 200 400 650 900 1150 1400 1450 1500 1600 1700 1800 1900 2000
4 4 5 5 5 5 1 1 2 2 2 2 2
12
Cost Baseline (Sample)
13
Earn Value Measurement (EVM)
The earned value technique in its various forms is a commonly used method of performance measurement
It integrates project scope, cost, and schedule measures to help the project management team assess project performance The EVM methodology integrates scope, schedule, and resources, to objectively measure project performance and progress
14 14
EVM Parameters
PLAN
PV (Planned value)
ACTUAL
EV (Earn Value) AC (Actual Cost)
Planned Value the authorized budget assigned to the schedule work to be accomplished for a schedule activity or work breakdown structure component Earn Value is the value of work performed expressed in terms of the approved budget assigned to that work for a schedule activity or work breakdown structure component Actual Cost is the total cost actually incurred and recorded in accomplishing work performed for a schedule activity or work breakdown structure component
15 15
EVM Indicators
VARIANCE INDICATOR :
Cost Variance (CV) Schedule Variance (SV)
= EV-AC = EV-PV
INDEX INDICATOR :
Cost Performance Index (CPI) = EV/AC Schedule Performance Index (SPI) = EV/PV
CV<0 :?, CV=0 :?, CV>0 :?, CPI<1 :?, CPI=1 :?, CPI>1 :? SV<0 :?, SV=0 :?, SV>0 :? , SPI<1 :?, SPI=1 :?, SPI>1 :?
16 16
S-Curve
Planned Value Actual Cost
Cumulative Value
Cost Variance
Budget at Completion (BAC)
Schedule Variance Earned Value Data Date
Time
17 17
EVM Calculation (1/3)
Development 5 modules: A, B, C, D, E
Modules will be produced per period Cost per module = $ 10
Sample case:
S Curve E D C C B A 4 $ 40 D C B A 5 $ 50
18 18
B A 1
Accumulative Cost (Schedule) $ 10
B A 3 $ 30
A 2 $ 20
Period
EVM Calculation (2/3)
Condition case 1:
PV EV
In 3 rd period: $ 40 is expended Module completion: A=100%, B= 100%, C= 100%, D=100%, E=50% A Accumulative Cost (Sched) Cost (Act) Value (performed) 1 $ 10 $ 10 $ 10
E D C
AC
B
A 2 $ 20 $ 20 $ 20
B
A 3 $ 30 $ 40 $ 45 4 $ 40 5 $ 50 Period PV AC EV
19 19
EVM Calculation (3/3)
Condition case 2:
In 3 rd period: $ 30 is expended Module completion: A=100%, B= 100%, C= 50%, D=0%, E=0% A C B A 2 $ 20 $ 20 $ 20 B A 3 $ 30 $ 30 $ 25 4 $ 40 5 $ 50 Period
AC EV
Accumulative Cost (Sched)
Cost (Act) Value (performed)
1 $ 10 $ 10 $ 10
PV
AC EV
20 20
Project Forecasting
Overview V.3.0
21
Project Forecasting
Parameter untuk melakukan project Forecasting Estimate At Completion (EAC) EAC : meramalkan berapa total biaya proyek pada saat akhir proyek untuk kondisi status project tertentu (saat ini)
22
S-Curve
Planned Value Actual Cost
Cumulative Value
Cost Variance
Budget at Completion (BAC)
Schedule Variance Earned Value Data Date
Time
23 23
Estimate at Completion (EAC)
Alternative 1 : EAC = Actual + Remaining Budget = AC + (BAC EV)
Use when current variances are thought to be atypical of the future
Alternative 2 : EAC = Actual + Remaining Budget/CPI = AC + (BAC EV) / CPI
Use when current variances are thought to be typical of the future
Alternative 3 : EAC = Actual + Remaining/CPI/SPI
Worst case scenario
Alternative 4: EAC = BAC / CPI
Used when if no variances from the BAC have occurred or will continue at the same rate of spending
Alternative 5: EAC = Actual + New Estimate for Remaining Budget = AC + ETC
Use when original estimate was fundamentally flawed 24 24
