HOUSING AND LAND USE REGULATORY
BOARD
West e rn Visay as R eg i o n
ORIENTATION ON RA 9904
and
HOA LEADERSHIP
TRAINING
Duties and Responsibilities of
the OFFICERS OF THE HOA
BOARD
Based on the Association By-Laws
Section 51. Association
Officers (RA 9904 IRR)
Unless
otherwise provided in the
by- laws, an association shall have
the following executive officers
who shall be responsible for the
management of the associations
business: president, vicepresident, secretary, treasurer and
auditor. The board may create
other management positions in
the association as may be
Section 6. President.
The President who should be a director shall
preside at all meeting of the members and of the
board of directors or trustees. The president shall
exercise such powers and performs such duties
incident to his office and such other duties as
may from time to time delegated to him by the
Board. Among others, the president shall:
a. Preside at the meetings of the members and of the board
of directors or trustees;
b. Represent the association in all activities to which it is a
party or participant;
c. Preside, in consultation with the appropriate officers and
committees, a yearly program of activities and submit an
annual report of the operations of the association to the
members at the annual meeting, and to the board of
directors or trustees such statements, report, memoranda
and accounts as may be requested by the latter;
d. Organize and supervise work groups among the
members of the association;
e. Post a fidelity bond sufficient to answer for the
associations cash assets and its equivalent at the
time of his/her assumption of office, provided, that
the posting of the said bond shall be for the
personal account of the officer concerned;
f. Exercise the power to create additional
committees as maybe necessary.
Section 7. Vice-President.
The Vice-President who should also be a
director or trustee, shall, in the absence or
disability of the president, perform the
duties of the president and such other
duties as the Board may from time to time
prescribe.
Section 8. Treasurer.
The Treasurer shall have the following duties:
a. Have charge and custody of and be
responsible for the funds of the association;
b. Shall disburse the funds of the association,
for specific purpose/s authorized by a
resolution of the board of directors or
trustees;
c. Shall take charge and have custody of petty
cash funds as may be fixed by the board;
d. Be responsible for keeping the financial
records of the association and the liquidation of
any and all accounts, liabilities and obligations
owing on dues from the association;
e. Shall monitor all delinquencies and send
notices on overdue associations dues and/or
demand letters;
f. Post a fidelity bond sufficient to answer for the
associations cash assets and its equivalent at the
time of his/her assumption of office provided,
that the posting of the bond shall be for the
personal account of the officer;
g. In general, perform all the duties incident to
the office of the treasurer and such other duties as
may from time to time be assigned to him by the
board of directors or trustees.
Section 9. Secretary.
The Secretary shall:
a. Keep the minutes of the meetings of the members of
the board, in one or more books provided for this
purpose;
b. Deliver or submit all notices in accordance with this
by-laws or as required by law or rules of the HLURB;
c. Keep all corporate records and the seal of the
association which shall be affixed to such instruments
as may be required by the HLURB and thereupon be
attested by his signature or that of the treasurer;
d. Keep a register or membership roll of the
names and post office addresses of all members;
e. Provide each member a copy of the by-laws
and all amendments thereto;
f. In general, perform all duties incident to the
office of the secretary and such other duties as
may from time to time be assigned by the board.
Section 10. Auditor.
The Auditor shall:
a.
a.
b.
b.
c.
c.
Serve as the chairperson of the audit and inventory
committee of the association;
b. Examine and audit all financial transactions of the
association including all the books, ledgers, journals and
other supporting records pertaining thereto; and
Perform all duties incident to the office of the auditor
and such other duties as may from time to time be
assigned by the Board.
