DATA FLOW DESIGN
DEPARTMENT OF SOCIAL WELFARE AND DEVELOPMENT
CONTRACT MONITORING DIVISION
PROJECT SUMMARY
The Project aims to develop a Document Tracking System for
the Procurement Service-Contract Monitoring Division. This
will help the PS-CMD to enhance the existing tracking
instrument, secure the data that they wanted to restore and
update the status of each documents simultaneously.
CONTEXT DIAGRAM 1 : PROCUREMENT
SERVICE
CONTEXT DIAGRAM 2: PROCUREMENT
SERVICE DIVISIONS
EXISTING PROCESS FLOW
Documents will be given by PPMD
Receiving of Documents (Purchase Order/Contract)
Responsible: Administrative Officer
EXISTING PROCESS FLOW
Assigning of Documents to responsible Procurement Officer
Responsible: Administrative Officer
Validation of documents if it complied with the standards
of the procurement contract
Send Purchase Order/Contract to the Supplier or
Contractor
Responsible: Procurement Officer
EXISTING PROCESS FLOW
Delivery of Supplies from the supplier
Responsible: Supply Officer
Prepare Necessary Documents for Inspection
Responsible: Procurement Officer
And Inspection Committee
Releasing of Items the end user
Responsible: Supply Unit
EXISTING PROCESS FLOW
Prepare Necessary Documents for Payment after
receiving the Approved Inspection Report
Responsible: Procurement Officer
The payment documents will be forwarded to Finance
Office
DATA FLOW DIAGRAM: CONTACT
MONITORING DIVISION (EXISTING)
DATA FLOW DIAGRAM: CONTACT
MONITORING DIVISION (PROPOSED)
NEXT STEPS
THANK YOU!
