ICT IGCSE Practical – Revision Presentation

Word Processing
Chapter 17: Document Production

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Word Processing
Chapter 17: Document Production

To create text styles click on

Home >> Tab under Change
Styles

Click new Style

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Word Processing
Chapter 17: Document Production

Text
Formatting

Existing Styles can

also be modified
e.g. Title

Alignment Line Spacing

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Word Processing

To add
spacing click
Chapter 17: Document Production

on Format >>
Paragraph

Edit After to add spacing after

a text style.

Tip: Refer to current font size

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Word Processing

Tip 1: When inserting a header or footer make sure you select the Blank (Three
Columns) option.
Chapter 17: Document Production

To insert a File name

click on Design >>
Quick Parts >> Field

Columns Click on here the add the path to the file name.
1. Highlight the text
2. Click on Page 1) Select the
amount of
layout columns.
3. Click on More
Columns 2) Set the
4. Select the settings spacing. You
may need to
for your columns write 1cm.

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Word Processing

San-Serif Serif
Chapter 17: Document Production

Alignment Options: Select Line Spacing

Justify
Left, Centre & Right

Wrapping Text around an image

1. Select the image and then click on Format
2. Wrap Text
3. Select Tight
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Word Processing
Chapter 17: Document Production

Merging Rows
Inserting Table 1. Highlight the row >> right click
1. Click on Table >> insert table mouse >> select merge cells
2. Select the number of rows and columns

Applying Borders Applying Shading

1. Highlight the 1. Highlight the
table and apply row that needs
the appropriate to be shaded.
border settings. Select the
You can also colour making
change the sure you have
weight of the selected the
border. correct
percentage.
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Word Processing
Find Tool: Find Specific text in
your document
Find and Replace: Will find
specific text and will replace it
Chapter 17: Document Production

with the text you require.

Widow

If a word or subtitle (widow) is left then you must insert a break at the start of the column. In this ca
it will be Column break so the subtitle can be added to the second column. The break will be added
just before the Widow.
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Word Processing
Orphan
Chapter 17: Document Production

If the end of a paragraph is left (line and a

half) on a new page then you need to inser
a page break.

The page break will be inserted at the

beginning of the paragraph.

This will mean the new paragraph will start

on the new page.

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Word Processing
A mail merge document is designed to be sent to many people. The
document consists of two components:
Chapter 17: Document Production

• Master Document
• Source file containing the data (Spreadsheet or Database)
• Data from the source file (names and addresses) is combined with the
Master document so that key fields do not need to be typed one by one.
• This will save time and reduce the chance of errors in the document.

Source Data Master Document

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• For a mail merge you need a master Word Document

• Data Source : Which will contain the recipient data

Chapter 17: Document Production

• Excel (Workbook/CSV)
• Access (Table/Query)

Task 1
1) Open the Master
Document

2) Click Mailings
>> Start Mail Merge
>> Step by Step Mail
Merge Wizard

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Word Processing

Task 2:
Chapter 17: Document Production

The mail merge wizard will

start.

Click on Next.
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Word Processing

Task 3:
Chapter 17: Document Production

1) Use the current document and click next

2) Browse and select the recipient data
source

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Word Processing

Task 4:

The recipient data source is

Chapter 17: Document Production

shown.

Double check if the data

source is correct before
clicking on Ok.

If a record is not required then

you can untick the option.

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Word Processing

Task 5:
Chapter 17: Document Production

Click on Next to Write your

letter

Then Insert the Merged

Fields in the appropriate
place

This is know as the master document.

Fields will show as:
You may have to evidence this. <<field>>

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Task 6:
Chapter 17: Document Production

You can then preview all of the merged letters by clicking on the
backward or forward buttons at the top of the page.

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Word Processing

Linking to a Database Query

Chapter 17: Document Production

Sometimes you may have filter

(query) data from a data source.

1) Import CSV into a database

application and run the
required query.

2) Save the query

3) Merge the query to your master

document

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