Exploring: Microsoft® Word® 2016
Comprehensive
First Edition
Chapter 3
Document Productivity
Working with Tables and
Mail Merge
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Objectives
• Insert a table
• Format a table
• Manage table data
• Enhance table data
• Create a mail merge document
• Complete a mail merge
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Objective 1: Insert a Table
Skills:
• Create or Draw a Table
• Insert and Delete Rows and Columns
• Merge and Split Cells
• Change Row Height and Column Width
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Insert a Table (1 of 2)
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Insert a Table (2 of 2)
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Objective 2: Format a Table
Skills:
• Apply Table Styles
• Adjust Table Position and Alignment
• Format Table Text
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Format a Table (1 of 3)
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Format a Table (2 of 3)
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Format a Table (3 of 3)
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Objective 3: Manage Table Data
Skills:
• Calculate Using Table Formulas and Functions
• Use a Formula
• Use a Function
• Sort Data in a Table
• Include a Recurring Table Header
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Manage Table Data (1 of 4)
• Mathematical operators:
– Exponentiation: ^
– Multiplication: *
– Division: /
– Addition: +
– Subtraction: −
• Order of operations
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Manage Table Data (2 of 4)
• Formula—calculation that adds, subtracts, divides, or
multiplies cell contents
– = A1+B2
– = C2 * F3 F4
• Range—series of adjacent cells
– A1: F1
– B5 : B15
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Manage Table Data (3 of 4)
• Function—built-in formula
• Argument—positional information within a function
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Manage Table Data (4 of 4)
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Objective 4: Enhance Table Data
Skills:
• Include Borders and Shading
• Convert Text to a Table
• Include a Table Caption
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Enhance Table Data (1 of 4)
• Border—line style applied to cells, tables, or areas
• Border Painter—tool used to apply border settings to
table borders
• Shading—color or pattern applied to background of
cells
• Caption—numbered item of text that identifies a table,
figure, or other object
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Enhance Table Data (2 of 4)
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Enhance Table Data (3 of 4)
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Enhance Table Data (4 of 4)
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Objective 5: Create a Mail Merge Document
Skills:
• Select or Create a Recipient List
• Use an Excel Worksheet as a Data Source
• Use an Access Database Table as a Data Source
• Sort and Filter Records in a Data Source
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Create a Mail Merge Document (1 of 3)
• Mail Merge—combines content from main document
and data source
• Main document—document that contains information
that stays the same
• Data source—list merged with main document
• Merge field—placeholder for variable data
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Create a Mail Merge Document (2 of 3)
• Field—smallest data element in a table
– First name - John
– Course ID – CIS 400
• Record—group of related fields representing one
entity
– Person – last name, first name, street address,
city, state, zip code
– Concert – artist, title, location, ticket prices
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Create a Mail Merge Document (3 of 3)
• Mail Merge Wizard steps:
1. Document type
2. Starting document
3. Recipients
4. Write the letter
5. Preview the letter
6. Complete the merge
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Objective 6: Complete a Mail Merge
Skills:
• Insert Merge Fields
• Merge a Main Document and a Data Source
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Complete a Mail Merge (1 of 2)
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Complete a Mail Merge (2 of 2)
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Summary
• Tables summarize numerical data
• Styles and formatting table contents enable you to
enhance the appearance of a table
• Tables can contain formulas and functions and can be
sorted
• Mail merge combines content from a main document
with a data source
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Questions
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Copyright
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