HOSTEL MANAGEMENT
SYSTEM
Jyothi Lakshmi A
Reg No:B4GMCA2315
ITEC KASARGOD
INTRODUCTION
We have got a ladies hostel in our college . At present this hostel is
managed manually by the hostel office. The Registration form verification to
the different data processing are done manually .There are a lot of repetitions
which can be easily avoided. And hence there is a lot of strain on the person
who are running the hostel and software’s are not usually used in this
context. This particular project deals with the problems on managing a
hostel and avoids the problems which occur when carried manually.
Identification of the drawbacks of the existing system leads to the designing
of computerized system that will be compatible to the existing system with
the system which is more user friendly and more GUI oriented. We can
improve the efficiency of the system, thus overcome the drawbacks of the
existing system. The drawbacks are
More strength and strain of manual labour needed
Low security.
Data redundancy.
Difficulty to handle.
Difficulty to update data.
Record keeping is difficult.
MODULE DISCRIPTION
The main modules in these project are
• Administrator
• Warden
• Student
ADMINISTRATOR
• Approve warden
• View staff , security, warden and student details and
also course details.
• Add and view rooms
• Change password
WARDEN
• Warden can allot different students to the different rooms.
• Warden can vacate the students for the hostels.
• Warden can control the status of the fee payment.
• Warden can edit the details of the students. He can change
their rooms, edit and delete the student records.
• Warden can check the complaints
• Warden can Make the Mess menu
• Warden can Make the mess bill & hostel.
• Warden can change password
• Warden can enter staff,security details
• Warden can view staff,security,mess menu,and course details
added.
• Warden can mark attendance
• Warden can add course
STUDENT
• Can register for room.
• Can view monthly mess bill,attendance.
• Can submit complaints,leave letter,change
room and vacate
REQUIREMENT SPECIFICATION
Hardware Specification
• Processor : Core i3 OR Above
• Primary Memory : 1 GB RAM
• Storage : 250 GB Hard Disk
• Display : VGA Color Monitor
• Key Board : Windows compatible
• Mouse : Windows compatible
Software Specification
• Front End : PHP
• Back End : My SQL
• Operating System : LINUX/ Windows
• IDE : Macro-media
Dream Weaver/
G Editor
USECASE DIAGRAM
Use case Diagram For Admin
Use case Diagram For Warden
Use case Diagram For Student
ACTIVITY DIAGRAM
Activity diagram for admin
NO
LOGIN
AUTHENTICATION
?
YES
ADD ROOMS
DELETE COURSE APPROVE W ARDEN
VIEW
COURSE,REGIS
TERD
STUDENT,STAF
F,MESS MENU
CHANGE PASSW ORD
Activity diagram for warden
NO
LOGIN
AUTHENTICATION
?
YES
ADD
ROOMS,COURSE,VISI
TOR,MESS APPROVE
VIEW
MENU,FEE,STAFF STUDENT,ROOM
STAFF,STUDENT,COM
CHANGE,ROOM
PLAINTS
VECATE,LEAVE
ALLOCATE
ROOM
REPLY FOR
CHANGE PASSWORD COMPLAINTS
Activity diagram for student
NO
LOGIN
AUTHENTICATION
?
YES
VIEW ROOM,MESS
MENU,ATTENDENCE,
BILLS SUBMIT
REQUESTING FOR ROOM
COMPLAINTS,LEAVE
VECATE
LETTERS
EDIT PROFILE
CHANGE PASSW ORD
DATAFLOW DIAGRAM
CONTEXT LEVEL DFD(LEVEL 0)
Level 1 DFD
Level 2 of process 1
Level 2 of process 1(continued)
Level 2 of process 2
Level 2 of process 3
E-R DIAGRAM
TABLE DESIGN
Table Name:users
Discription:Users details
Column name Data type Null Description
Id Int(11) No User id
Username Varchar(50) No User name
Password Varchar(50) No Password
User_status Int(11) No Status of user
User_email Varchar(50) Yes Email id of user
Flag Int(11) No Flag
P_id Int(11) Yes Password id
Table Name:register_warden
Discription:Stores the details of registered warden
Column name Data type Null Description
Id Int(25) No Id
Wname Varchar(50) No Name of warden
dob Varchar(50) No Date of birth
Address Varchar(50) No Address
Higher qualification Varchar(50) No High qualification
Email Varchar(50) No Email id
Experience Varchar(50) No Experience
Doj Varchar(50) No Date of join
Username Varchar(50) No User name
Password Varchar(50) No Password
Photo Varchar(50) No Photo
Status Varchar(50) No Status
Register_id Varchar(50) No Register id
Hint Varchar(50) No Password hint
Table Name:register_user
Discription:Stores the details of registered student
Column name Data type Null Description
Id Int(11) No User id
fname Varchar(50) No First name of student
lname Varchar(50) No Last name of student
Pname Varchar(50) No Name of parent
Guardian Varchar(50) No Name of guardian
hname Varchar(50) No House name
city Varchar(50) No Name of the city
Pin Varchar(50) No Pin number
street Varchar(50) No Address of user
Dob Date No Date of birth of user
Course Varchar(50) No Course done by the user
Course_dur Varchar(50) No Duration of the course
Ds_pg Varchar(50) No The user is either day
scholer or paying guest
Doj Date No Date of join of the user
Photo Varchar(25) No Profile picture of user
Challan Varchar(30) No Challan form
Username Varchar(50) No User name
Password Varchar(50) No password
Status Int(11) No status
Register_id Varchar(50) No Registration id of user
Hint Varchar(20) No Password hint
Table Name:bill_amount
Discription:per day amount entry
Column name Data type Null Description
Id Int(11) No Id
Data Varchar(25) No Data
Price float No Amount
Table Name:bill_update
Discription:updation of bill
Column name Data type Null Description
Id Int(11) No Id
Date Varchar(20) No Date
Deposite Float No Deposite
Mess Float No Mess
Table Name:change_room
Discription:to store the datas of change room request
Column name Data type Null Description
Id Int(11) No Id
U_id Int(11) No Studentid
Discription Text No Request
Status Int(11) No Status
Created_on Timestamp No Date of creation
Table Name:complaints
Discription:to store the datas of complaints
Column name Data type Null Description
Id Int(11) No Id
Msg Text No Complaints
U_id Int(11) No Student id
Created_on Timestamp No Date of creation
Table Name:complaint_reply
Discription:to store the datas of reply
Column name Data type Null Description
Id Int(11) No Id
Reply Text No Reply message
U_id Text No Student id
C_id Text No Complaint id
Created_on Timestamp No Date of creation
Table Name:course
Discription:store the details of course
Column name Data type Null Description
Id Int(50) No Id
Course_name Varchar(50) No Name of the course
No_of_fears Int(50) No Duration of the course
Table Name:leave_date
Discription:store the details of leave
Column name Data type Null Description
Id Int(11) No Id
Date Varchar(50) No Date of leave submition
Reason Text No Reason for message
Status Int(11) No Status
Created_on Timestamp No Date of creation
U_id Int(11) No User id
Id Int(11) No Id
Date Varchar(50) No Date
Created_on Timestamp No Date of creation
Description Varchar(100) No Description
Price Float No Price
L_id Int(11) No Leave id
Table Name:rooms
Discription:store the details of rooms
Column name Data type Null Description
Id Int(11) No Id
Room_count Int(11) No No of rooms
Table Name:timetable
Discription:store the attendance
Column name Data type Null Description
Id Int(11) No Id
A_date Varchar(50) No Attendance date
U_id Int(11) No Register id
Status Int(11) No Status
Table Name:vecate
Discription:to store the datas of room vacate
Column name Data type Null Description
Id Int(11) No Id
Date Timestamp No Date
U_id Int(11) No Register id
Status Int(11) No Status
Table Name:visitor
Discription:store the datas of visitors
Column name Data type Null Description
Id Int(11) No id
Date Varchar(20) No Visiting date
U_id Int(11) No Student id
Created_on Timestamp No Date of creation
SCREEN SHOTS
MAIN PAGE
ABOUT
FACILITY
GALLERY
CONTACT
LOGIN
STUDENT REGISTRATION FORM
ADMIN HOME
ADD ROOMS
VIEW AND DELETE COURSE
VIEW AND DELETE STUDENTS
APPROVAL OF WARDEN
VIEW AND DELETE STAFF DETAILS
VIEW MESS FOOD MENU
CHANGE PASSWORD
WARDEN HOME
ADD STAFF DETAILS
ADD NEW VISITOR
ADD ATTENDENCE
EDIT MESS MENU
REQUEST FOR CHAINGING ROOM
VIEW AND APPROVE CHAINGING ROOM REQUEST
ADD COMPLAINTS
VIEW AND REPLY TO THE COMPLAINTS
SUBMIT LEAVE LETTER
VIEW AND CONFIRM LEAVE LETTER
REQUEST FOR VECATING ROOM
HOSTEL BILL UPDATE
EDIT PROFILE
VIEW ATTENDANCE
MONTHLY BILL OF A STUDENT
FORGOT PASSWORD
VALIDATION
CONCLUSION
To conclude the description about the project, the project, developed
using PHP with My SQL is based on the requirement specification of the
user and the analysis of the existing system, with flexibility for future
enhancement.
HOSTEL MANAGEMENT SYSTEM is very useful for hostel
allotment and mess fee calculation. This hostel management software is
designed for people who want to manage various activities in the hostel. For
the past few years the numbers of educational institutions are increasing
rapidly. Thereby the numbers of hostels are also increasing for the
accommodation of the students studying in this institution. And hence there
is a lot of strain on the person who are running the hostel and software’s are
not usually used in this context.
THANK YOU
