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Creating Data Entry

The document discusses using Excel's built-in data entry form tool to quickly add data to a database. It explains that the form button is not included on the ribbon by default, so must be added to the quick access toolbar first. Once the column headings are added to the form, new records can be added by typing data into the form fields in the correct order and clicking "New" for each record. The form includes buttons to find, delete, and restore records, as well as search for records using criteria from a single field.

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Ronaldo R. Dio
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34 views

Creating Data Entry

The document discusses using Excel's built-in data entry form tool to quickly add data to a database. It explains that the form button is not included on the ribbon by default, so must be added to the quick access toolbar first. Once the column headings are added to the form, new records can be added by typing data into the form fields in the correct order and clicking "New" for each record. The form includes buttons to find, delete, and restore records, as well as search for records using criteria from a single field.

Uploaded by

Ronaldo R. Dio
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
You are on page 1/ 8

CREATING DATA

ENTRY

DATA ENTRY
A

quick and easy way to enter data
into an Excel database.
The data entry form is one of Excel's
built in data tools. To use it all you need
to do is provide the column headings to
be used in your database, click on the
Form button, and Excel will do the rest.
To make things more
challenging, however,
 Microsoft
chose not to include the Form
button on the ribbon. The first
step to using the data entry form,
is, to add the Form button to the
Quick Access Toolbar so that we
can use it.
ADDING DATA RECORDS
USING THE FORM

Once the data headings have
been added to the form adding
records to the database is simply a
matter of typing in the data in the
correct order into the form fields.
Click New for each record.
FORMS DATA TOOLS
 FIND PREV and FIND NEXT BUTTON

These allow you to scroll forward and back
through the database one record at a time.
 DELETE BUTTON
This is used to delete records from the database.
 RESTORE BUTTON
This can be used to undo changes to a record
that is being edited. Occasionally, we make the
wrong changes to a record or even edit the wrong
record all together. If so, the restore button can be
used to undo those changes.
NOTE:
The restore button only works as long as a

record is present in the form. As soon as you
access another record or close the form, the
restore button becomes inactive.
CRITERIA BUTTON
Allows you to search the database for records
using one or more field names, such as name, age,
or program.
SEARCHING FOR RECORDS USING ONE
FIELD NAME WITH THE CRITERIA

To start a search first open the Form
then click on the Criteria button.
Clicking on the Criteria button clears all
the form fields but does not remove any
data from the database.
Type in data you are searching for then
click on the Find Next button.
Click on the Find Next button a
second and third time to search

within the data and they will
appear one after the other.
Click on Criteria to clear those
results to type in your next
Criteria to search for.

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