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Job Analysis - Job Description and Job Specification

The document discusses job analysis, which is the first step in evaluating a job by investigating its required skills, duties, and responsibilities. It also covers job descriptions, specifications, evaluation, and design. The overall purpose is to systematically understand each job to inform tasks, hiring, pay, and improving employee satisfaction.

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nirakhan
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246 views

Job Analysis - Job Description and Job Specification

The document discusses job analysis, which is the first step in evaluating a job by investigating its required skills, duties, and responsibilities. It also covers job descriptions, specifications, evaluation, and design. The overall purpose is to systematically understand each job to inform tasks, hiring, pay, and improving employee satisfaction.

Uploaded by

nirakhan
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPT, PDF, TXT or read online on Scribd
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JOB ANALYSIS – Job

Description and Job


Specification
Course Objective
This course is designed to expose students to current knowledge related to the
best practices in human resource management.

Course Outcome
An understanding of the major issues currently facing human resource
management professionals

Knowledge of conducting the day-to-day activities required to effectively manage


human resources in organizations

An understanding of issues related to individual career management as well as


those associated with HRM systems and practices.

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Job analysis
Job analysis the first step in job evaluation and requires
investigation each job skills and personal attributes required to
perform the job satisfactorily.
Job analysis is a formal and detailed examination of jobs. It is a
systematic investigation of tasks, duties and responsibilities
necessary to do a job.
A job consist of a group of tasks that must be performed for an
organisation to achieve its goals.

Job Tasks

Job analysis Job duties

Job responsibilities
•
Uses of job analysis
preparation of job description and job
specification
• serves as a basis for orienting and training
employees regarding their specific duties
• It is used in job evaluation
• It clarifies lines of responsibility and authority
• It helps in designing and redesigning the job
• It provides a method of comparing rates of
jobs ( wage and salary survey )
Steps of job analysis
• Organisation analysis
• Selection of positions to be
analyzed
• Identifying the job completely and
accurately
• Describing the task of the job
• Indicating the requirements for its
successful performance
Method of job analysis
Observation method

Individuals interview method

Group interview methods

Structured questionnaire methods

Technical conference methods

Diary method
Job description
is a written summery of tasks, duties and
responsibilities a set of statement based
on standards of practice that comprises
the employees contract with institution.
It lists the expected behavior of an
employee.
Elements of job description
• Job title
• Job summary
• Job activities
• Working conditions
• Social environment
Job specification
• It is the personal qualifications,
skills, physical and mental
demands required for effective
performance.
job specification may be classified into three
categories:

1. Essential attributes: skills, knowledge and


abilities a person must posses.
2. Desirable attributes: Qualification of a
person ought to posses.
3. Contra indicators: attributes that will
become a handicap to successful job.
performance
Job Evaluation
defined as a systematic method of
appraising the worth or value of each
job in relation to all other jobs in the
same organization.
It built upon and job analysis and job
description
Purposes of job evaluation
1- To identify factors or conditions that
place one job higher than another in a
value hierarchy.

2- To determine the relative worth of each


job as a basis for equitable pay
differentials.
Job Design
Job design is the process of work
arrangement (or rearrangement) aimed at
reducing or overcoming job
dissatisfaction and employee alienation
arising from repetitive and mechanistic
tasks.
FAQs
• What is job analysis?
• State the importance of job analysis.
• What is Job Description and job
specification?
• Why Job evaluation is important?
• What is purpose of job design?

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