ILO-OSH 2001

GUI DE L I NE S ON OCCUPAT I ONAL SAFE T Y AND HE ALT H M ANAGE M E NT

S YS T E M S
L UKE PACE AND F RANKL I N GRI M A
 1. Introduction

2. Objectives

3. National Framework for OHS

1. Policy
2. Guidelines

OUTLINE 4. OSH in the Organisation

1. Policy
2. Organisation
3. Planning and Implementation
4. Evaluation
5. Action for Improvement

5. Conclusion
 “ Disease and injury do not go with the job nor
can poverty justify disregard for workers’ safety

FOREWORD and health.”

Juan Somavia
Director-General
1. INTRODUCTION
The standard has been created in agreement with all tripartite
constitutes on the main principle that OHS management system
contribute the reducation of Accidents and Hazards.
This is achieved by the creation of voluntary guidelines which are
applicable to everyone who has a responsibly in OHS.
The guidelines are based on the values of ILO and are aimed at
achieving continual improvement in OHS performance.
2. OBJECTIVES
S C O P E : T H E G U I D E L I N E S A R E I M P L E M E N T I N G TO C O N T R I B U T E TO T H E
R E D U C T I O N O F A C C I D E N T S A N D I L L - H E A LT H . T H I S I S A C H I E V E D B Y
S E T T I N G N AT I O N A L A N D O R G A N I Z AT I O N A L O B J E C T I V E S .
OBJECTIVES AT A NATIONAL LEVEL

The guidelines should be used at a national Level to

1) Establish a framework of OHS systems supported by legislation
2) Develop voluntary arrangements to increase compliance, continual improvement and OHS
performance.
3) Provide information on the development of tailored guidelines for the specific needs of
organizations.
OBJECTIVES AT AN ORGANIZATIONAL LEVEL

At an organizational level the guideline are intended to:

1. Provide information on the integration of OHS management systems as a policy and as

management arrangements.
2. Increase participation and motivation of all members of the organization in applying and
continually improvement OHS performance.
NATIONAL
FRAMEWORK
NATIONAL POLICY

The guidelines suggest that a competent authority is established to maintain a national policy and
promote OHS management systems in organisations.
The policy should establish arrangements for the implementation of the following:
1. Implementation of OHS management systems as an integral part of the organization
2. Facilitate and improve arrangements for the execution of OHS activities
3. Promote workers and workers representatives within the organization
4. Continually improve without additional costs and paperwork
NATIONAL POLICY CONT..

1. Promote supporting arrangements of third parties

2. Evaluate the effectiveness of the same policy
3. Provide information on the effectiveness of OHS systems
4. Ensure that the same attention is given to all workers including temporary workers.
NATIONAL GUIDELINES
TAILOURED GUIDELINES
THE OSH MANAGEMENT
SYSTEM IN THE
ORGANIZATION
POLICY – ORGANISATION – PLANNING –
EVALUATION – ACTION – CONTINUAL IMPROVING
POLICY

OHS POLICY – EMPLOYERS

WORKER’S PARTICIPATION
RESPONSIBILITY

- Specific to task at hand - Health and Safety reps should be directly involved in
the policy making process
- Concise. Dated and signed
- The employer shall ensure that arrangements are in
- Communicated and Consulted with place to be able to participate in full in
◦ Organizing
- Reviewed
◦ Planning and implementation
- Offer protection to workers ◦ Evaluation and Action for improvement

- Compliant with relative OSH legislation

In the OSH management system
-
ORGANIZING The employer and the management should allocate responsibility,
accountability and authority for the development, implementaiton
and performance of the OSH system.

Structures and processes shoud; lbe established which

- OSH is known and accepted

RESPONSIBILITY
- Define and identify the persons in charge of the OSH
management
- Over all responsibilities for protecting the workers
- provide supervisoion
during their work lies primarily with the employer
- Promote cooperation and communication

- fulfill principles of OSH

- Provide leadership and commitment to OSH activities - establish OSH policy
throughout the company
- Eliminate or control hazards related to work

-Establish Prevention and health prmotion programmes

- arrangments for employee participation

- provide resources for OSH to be able to be implemented

ORGANIZING
Training Programmes should

-cover all employees

COMPETENCY & TRAINING
- conducted by comepetent persons

- evaluation of training recieved by the workers

- The employer shall ensure that the neccessary
comeptence and trainign are avaible for every worker - effective and timely refresher training
to be able to carry out the neccessary task at hand
- Should be reviewed periodically

- Documented

Training should be provided to all at no cost and should

take place during the time of work
ORGANIZING
All documentation present shall be
DOCUMENTATION
- clear and understandable

Documentation shall be in direct proportion to the size - periodically reviewed

of the organization, I may include
- communicated
- OSH policy and Objectives

- OSH management roles and repsonsibiliies

- OSH hazard identification and prevention and control

methods

- procedures and instructions

ORGANIZING

OSH records may include

DOCUMENTATION RECORDS
- implementation methods of OSH system

All documentation records should be accessible by all - work related injuries, ill health, diseases and incidents
workers
- surveillance of the working environment and workers
They should be identifiable traceable and their health
retention time should be specified
- results of both active and reactive monitoring
Managed and maintained
ORGANIZING

COMMUNICATION

Communication should be established and maintained for

- all communications related to OSH

- ensure communications between the relevant levels and functions of the organization

- ensure concerns, ideas and inputs of workers and their reps are received, considered
and responded to.
PLANNING AND IMPLEMENTATION

INITIAL REVIEW

In the case were OSH management system is not present or the organization is new the
initial review should serve as a basis for establishing OSH management system

Carried out by Competent persons

Using current applicable law identify hazards, quantify risks, scrutinize existing
controls and analyze data from health surveillance

Results from initial review should be

- documented

- should be made as the basis for decisions to implement OSH systems and baseline for
continuous improvement
PLANNING AND IMPLEMENTATION

SYSTEM PLANNING, DEVELOPMENT AND IMPLEMENTATION

OSH management system should

- minimum compliance with relevant laws

- provide methods of continuous improvement in OSH performance

- should be based on initial review

- prepare methods to achieve objectives

- provision of resources (human, financial, and technical support

PLANNING AND IMPLEMENTATION

HAZARD PREVENTION

All control measures should be periodically reviewed

and updated as necessary.

They should comply with national laws

Take into consideration the level of knowledge of the

workers and management
PLANNING AND IMPLEMENTATION
EMERGENCY PREVENTION,
MANAGEMENT OF CHANGE
PREPAREDNESS AND RESPONSE
The impact of the introduction of new OSH These should be established and maintained
management or the modification of current ones have
to be evaluated to ensure a seamless introduction of Should include
such.
- information, communication and coordination
Identification of present hazards and possible ones provided to safe guard all people taking part
including a risk assessment shall be carried out prior to
introducing any change - emergency response services should be included and
informed
Implementation on a decision to change should be
communicated to al affected parties - all members of the organization should be made
aware of their part
PLANNING AND IMPLEMENTATION
CONTRACTING
PROCUREMENT When contracting work, arrangements should be pre
established to ensure that the level of OSH for the contractors
workers should be at least equivalent to the organizations
All items related to the OSH management system workers and OSH management standard.
should be furnished with appropriate procedures to
- OSH criteria should apply
ensure no disruptions occur.
- Ensure ongoing communication is present on matter related
Procurement procedures should also ensure that to OSH
conformance to local legislation and other applicable
standards and regulations - provide relevant workplace HS hazard awareness and
training

- monitor OSH performance of the contractor

- ensure compliance to OSH management systems and related

procedures
EVALUATION
PERFORMANCE MONITORING AND
MEASUREMENT
Ensure that OSH management system is owned and periodically reviewed.

Ensure departmental compliance on OSH policy and procedures

Determine the extent of implementation of the policy and procedures.

Should be recorded and provide base lines for improvement, prevention of risk and control.

Active monitoring Reactive monitoring

- systematic inspection of work systems, -Evaluation of work related injuries and ill
premises, plant and equipment health
- surveillance of work environment -Losses and damage to property
-surveillance of worker health Deficiencies
-Rehabilitation and health restoration
programs
EVALUATION
AUDIT

Arrangements should be in place to ensure periodical audits are carried out

All audits should be carried out by a competent person

Audit conclusions should give a snapshot of the key performance indicators and gaps in the OSH management
system.

Such conclusions are to be followed to the letter and all suggestions followed
EVALUATION
MANAGEMENT REVIEW

Evaluate and determine whether planned objectives have been reached

Evaluate needs for changes in OSH management system

Execute remedies in a timely manner

Provide feedback direction

Assess the effectiveness of corrective actions

ACTION FOR IMPROVEMENT
PREVENTIVE AND CORRECTIVE CONTINUAL IMPROVEMENT
ACTION
Arrangements shall be made to ensure a
Identify and analyze root cause of contous increasing level of OSH is achieved
nonconformities
Analyze the result of review processes to
Initiate, plan and implement of the actions determined whether actions taken are
respectively improving OSH
Prioritize and apply the hierarchy of control of Compare OSH results of ones organization
the risk at hand with other to enable improvement of health
and safety performance.