Construction Projec

t Administration

• Lecture 3

Dr. Abubakar Sharafat

PhD in Civil Engineering
with Major in
Construction Engineering & Management

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Course topics and schedule
1) Introduction of projects terminology, Project management framework, Project life cycle.
2) The construction industry. The structure of the industry and national economies. Industry
problems. Introduction to construction project management
3) Project stakeholder analysis and management, project delivery systems
4) Project manager and project organizations. PM roles and responsibilities. Demands on project
managers, Project teams, project management office.
5) Value engineering. The value concept. Value engineering job plan.VE techniques. Application of
VE job plan to construction. VE organization in the construction industry. Future directions
6) Feasibility analysis.
7) Construction resource mobilization. Pre-contract activities. Project organization. Site facilities.
Site layout planning. Approvals.
8) Construction materials and workmanship, Materials management. Materials requirement
planning. Procurement procedures. Stores and stock control. Materials handling on site. Waste
control.
9) Communication and project management information systems. Functions of communication.
The communication process. Barriers to effective communication. Group decision making. Site-
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office communication. Communicating with workforce. Communication systems.
Course topics and schedule  

11) Project documentation, records and reports, project control. The planning-monitoring-control
cycle. Information needs and reporting process. Purposes of control. Control processes. Control
systems. Design of control systems. Management control function.
12) Project closeout, project evaluation, auditing and closeout. Purposes of evaluation. The project
audit. The audit report. The project audit cycle. Essentials of an audit/evaluation. Varieties of
project termination. The termination process.
13) Productivity issues in construction. Total factor productivity. Labor productivity. Measurement
of labor productivity. Factors affecting labor activities. Productivity improvement in the
construction site and in the construction company. Equipment productivity.
14) Quality issues in Construction. The quality problem. Project quality planning. Quality plans and
manuals. Work inspection procedures. Testing procedures. Responsibilities of various parties.
Quality Control & Assurance
15) Principles of Project Management. Project management process. Selecting the project manager.
Selling the project plan. Staffing the project. Project decision analysis. Conducting project
meetings. Group decision making. Project leadership. Personal management.

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 Recommended Books

• Frisk, E. R. and Reynolds, W.D. (2010). Construction Project Administration.

Prentice Hall.
• Griffith, A. and Watson, P. (2004).Construction Management: Principles and
Practice. Palgrave Macmillan, New York.
• Schexnayder, C. J. and Mayo, R. E. (2003). Construction Management
Fundamentals. McGraw-Hill
• PMI (2013). A Guide to the Project Management Body of Knowledge. Project
Management Institute, USA.
• Fellows, R. Langford, D. Newcombe, R. and Urry, S. (2002). Construction
Management in Practice. Blackwell Science Ltd.
• Levy, M. Sidney. 2000). Project Management in Construction. McGraw-Hill.
• Kerzner, Harold (2000). Project Management: A System Approach to Planning,
Scheduling, and Controlling. John Wiley & Sons, Inc.
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 Lec:2 Today’s Lecture

• Project stakeholder analysis and managem

ent.

• Project delivery system

Reference Material:
Smith, L. W. (2000). Stakeholder analysis: a pivotal practice of successful
projects. Paper presented at Project Management Institute Annual Seminars &
Symposium, Houston, TX. Newtown Square, PA: Project Management Institute

Chapter 1: Frisk, E. R. and Reynolds, W.D. (8th Edition). Construction Project

Administration. Prentice Hall.

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 What is Stakeholder/ Participants?

According to the Project Management Institute, project

stakeholders are defined as:

“Individuals and organizations who are actively involved

in the project, or whose interests may be positively or
negatively affected as a result of project execution or
successful project completion.”

In other words, your project’s stakeholders are the people or groups who
have something to gain (or lose) from your project’s outcome.

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Who are the stakeholders in a project?

• A stakeholder is anyone with an interest or

investment in your project. That’s because
investment in your project can take a number of
different forms.
• It can be the company’s money, an executive’s
sponsorship or a manager’s resources.
• It can also apply to the end user or customer, as
their needs are a critical consideration when it
comes to steering your project. But when you start to map that out,
you might be surprised by how long
the list can be.
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Types of stakeholders in project management

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Stakeholders Analysis (what & why?)
Stakeholder Analysis is the first step in Stakeholder Management, an
important process that successful people use to win support from others.

Managing stakeholders can help you, too, to ensure that your projects
succeed where others might fail.

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Stakeholder Analysis

1. Identify Your Stakeholders

2. Prioritize Your Stakeholders
3. Understand Your Key Stakeholders

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Stakeholder Map

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Stakeholder Map

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Stakeholder Map

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Power/Interest Matrix

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Example Power/Interest Grid With Stakeholder
s Marked

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 Project delivery system

Construction Project Participants:

• The Owner
• The Designer
• The Builder
• The Design-builder

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Project delivery system
Construction Project Delivery Methods

• Design-Bid-Build (DBB)
• Design-Build (DB)
• Construction Management-
at-Risk (CMAR)
• Construction Management
Multi-Prime (CMMP)

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Traditional construction contract relationships

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Project Manager

“A project manager is like a doctor who leads the trauma

team and decides the course of action for a patient - both
at the same time. Without the right kind of authority to
efficiently handle all the project management issues,
development teams can easily get into trouble.” - Scott
Berkun, the author of “Making Things Happen”

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Project Manager

"Project Managers play the lead role in planning,

executing, monitoring, controlling, and closing projects.
They're expected to deliver a project on time, within the
budget, and brief while keeping everyone in the know and
happy."

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Project Organizations

• There is no single organizational approach to projects.

• Each project is organized to accomplish the work effectively and
efficiently.
• Several factors influence the organizational approach to execute a
project.
• The complexity profile of a project, the culture of the parent
organization, the preferences of the project manager, the knowledge
and skills of the team, and a parent organization with a project
management office are examples of factors that influence the
project’s organization 21
Typical Project Organization

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Roles and Responsibilities

The role of the project manager encompasses many activities including:

• Planning and Defining Scope • Risk Analysis

• Activity Planning and Sequencing • Managing Risks and Issues
• Resource Planning • Monitoring and Reporting Progress
• Developing Schedules • Team Leadership
• Time Estimating • Strategic Influencing
• Cost Estimating • Business Partnering
• Developing a Budget • Working with Vendors
• Documentation • Scalability, Interoperability and
• Creating Charts and Schedules Portability Analysis
• Controlling Quality
• Benefits Realisation
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Key Responsibilities of a Project Manager

The exact duties of a project manager will depend on their industry,

organization, and the types of projects that a PM is tasked with overseeing.
But across the board, all project managers share responsibilities across what’s
commonly referred to as the “project life cycle,” which consists of five phases
(or processes):

• Initiating
• Planning
• Executing
• Monitoring and Controlling
• Closing

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What Does a Project Manager Do?: A Day in the Life of a Project Manager

Communicating with team members: 

Project Management is all about
communication, whether through emails,
calls, daily check-ins, or team meetings.
Project managers must communicate
with the members of their team regularly
to determine the status of various
projects and potential roadblocks that will
need to be resolved.

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What Does a Project Manager Do?: A Day in the Life of a Project Manager

Communicating with key stakeholders: Just

as important as communicating with your
team is regularly updating key stakeholders
on project progress and ensuring that the
project still aligns with changing company
initiatives. This communication can take
many forms, including weekly or monthly
reports, regularly updated dashboards, or
quick emails, calls, or meetings. Regardless
of the medium, getting comfortable
communicating with data is an essential
skill.
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What Does a Project Manager Do?: A Day in the Life of a Project Manager

Issue identification and resolution:

Throughout the course of any project, it’s
common for scope, budget, resource
allocation, and other miscellaneous
issues to arise. It is the role of the project
manager to ensure that these issues are
resolved effectively in order to keep the
project on track.

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What Does a Project Manager Do?: A Day in the Life of a Project Manager

Budgeting: For small-scale projects,

cost estimation may be a weekly or even
a monthly task. But for larger projects
with many different expenses to keep in
mind, project managers may spend time
reviewing budgets each day to ensure the
project does not exceed resource
allocations. This may also include
reviewing, processing, and approving
invoices from outside vendors if the
project includes such partnerships

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What Does a Project Manager Do?: A Day in the Life of a Project Manager

Time management and approval: In order

to ensure that the project remains on
track, many project managers turn to
timesheets or a
project management software that allows
them to see how their team is spending
their time. In addition to ensuring that the
project is moving along as planned, this
helps project managers shift resources
between projects as necessary.

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What Does a Project Manager Do?: A Day in the Life of a Project Manager

Team-building: A good project manager

will do more than simply manage the
steps of a project. They will also manage
their team in order to keep them
productive and happy. A part of this
should include team-building exercises
designed to boost morale, particularly
after challenging weeks or phases of the
project. Organizing a weekly lunch or
happy hour is one such example.

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What Does a Project Manager Do?: A Day in the Life of a Project Manager

Team-building: A good project manager

will do more than simply manage the
steps of a project. They will also manage
their team in order to keep them
productive and happy. A part of this
should include team-building exercises
designed to boost morale, particularly
after challenging weeks or phases of the
project. Organizing a weekly lunch or
happy hour is one such example.

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Any Questions?

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