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Word Processing Software

Word processing software allows users to create and edit documents. Word processors have advantages like easy corrections and revisions, automatic formatting, and reusable templates. Common word processors include WordPad, WordPerfect, and Microsoft Word. Mail merge in word processors allows creating multiple documents by merging a main document with a recipient data list. The mail merge wizard guides users through selecting a document type, recipient list, writing the main document with placeholders, previewing the results, and printing the merged documents.

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subash rijal
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207 views24 pages

Word Processing Software

Word processing software allows users to create and edit documents. Word processors have advantages like easy corrections and revisions, automatic formatting, and reusable templates. Common word processors include WordPad, WordPerfect, and Microsoft Word. Mail merge in word processors allows creating multiple documents by merging a main document with a recipient data list. The mail merge wizard guides users through selecting a document type, recipient list, writing the main document with placeholders, previewing the results, and printing the merged documents.

Uploaded by

subash rijal
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
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Application Software

Word Processing
Word processor
A word processor is an application that allows the user
to compose and edit simple documents
 ADVANTAGES:
• Corrections and revisions are easy
• Many formatting details handled automatically
• Customized forms, form letters, and mail-merge
• Can be stored and reused
• Structural templates can be defined by the user
• do it once, use it over and over without affecting original
Kinds of Word Processors
• WordPad
• Corel WordPerfect
• Microsoft Word
How To Password Protect A Word or Excel 2010 Document
Using Built-in Office Encryption

• Step 1 – Click the File tab, then


Click Info.  On the menu to the
right Click Protect Document
and Click Encrypt with Password.
• Step 2 – The Encrypt Document
dialog will appear, Type in a 
strong password and then Click
OK to finish.

Introduction to Computer and OS | BoharaG 4


Mail Merge in Office 2016

• Mail Merge is a useful tool that allows you to produce multiple letters,
labels, envelopes, name tags, and more using information stored in a list,
database, or spreadsheet.
• When performing a Mail Merge, you will need a Word document (you
can start with an existing one or create a new one) and a recipient list,
which is typically an Excel workbook.
Mail Merge in Office 2016

• To use Mail Merge:


o Open an existing Word document, or
create a new one.
o From the Mailings tab, click the Start
Mail Merge command and select Step-
by-Step Mail Merge Wizard from the
drop-down menu.
• The Mail Merge pane will appear and
guide you through the six main
steps to complete a merge. The
following example demonstrates how
to create a form letter and merge the
letter with a recipient list.
Mail Merge in Office 2016

• Step 1:
From the Mail Merge task pane on
the right side of the Word window,
choose the type of document you
want to create. In our example,
we'll select Letters. Then click Next:
Starting document to move to Step
2.
Mail Merge in Office 2016

• Step 2:
Select Use the current document,
then click Next: Select recipients to
move to Step 3.
Mail Merge in Office 2016

• Step 3:
Now you'll need an address list so
Word can automatically place each
address into the document. The list
can be in an existing file, such as
an Excel workbook, or you can type
a new address list from within the
Mail Merge Wizard.
Select Use an existing list, then
click Browse to select the file.
Mail Merge in Office 2016

• Locate your file, then click Open.


Mail Merge in Office 2016

• If the address list is in an Excel


workbook, select
the worksheet that contains the
list, then click OK.
Mail Merge in Office 2016

• In the Mail Merge
Recipients dialog box, you
can check or uncheck each box to
control which recipients are
included in the merge. By default,
all recipients should be selected.
When you're done, click OK.
Mail Merge in Office 2016

• Click Next: Write your letter to


move to Step 4.
• If you don't have an existing
address list, you can click the Type
a new list button and click Create,
then type your address list
manually.
Mail Merge in Office 2016

• Step 4:
o Now you're ready to write your letter.
When it's printed, each copy of the
letter will basically be the same; only
the recipient data (such as
the name and address) will be different.
You'll need to add placeholders for the
recipient data so Mail Merge knows
exactly where to add the data.
o To insert recipient data:
• Place the insertion point in the document
where you want the information to appear.
Mail Merge in Office 2016

• Choose one of
the placeholder options. In our
example, we'll select Address
block.
Mail Merge in Office 2016

• Depending on your selection, a


dialog box may appear with
various customization options.
Select the desired options, then
click OK.
Mail Merge in Office 2016

• A placeholder will appear in your


document
(for example, «AddressBlock»).
Mail Merge in Office 2016

• Add any other placeholders you


want. In our example, we'll add
a Greeting line placeholder just
above the body of the letter.
Mail Merge in Office 2016

• When you're done, click Next:


Preview your letters to move to
Step 5.
• For some letters, you'll only need
to add an Address
block and Greeting line. But you
can also add more placeholders
(such as recipients' names or
addresses) in the body of the
letter to personalize it even
further.
Mail Merge in Office 2016

• Step 5:
Preview the letters to make sure
the information from the recipient
list appears correctly in the letter.
You can use the left and right scroll
arrows to view each version of the
document.
Mail Merge in Office 2016

• If everything looks correct,


click Next: Complete the merge to
move to Step 6.
Mail Merge in Office 2016

• Step 6:
Click Print to print the letters.
Mail Merge in Office 2016

• A dialog box will appear. Decide if


you want to print All of the
letters, the current document
(record), or only a select group,
then click OK. In our example,
we'll print all of the letters.
Mail Merge in Office 2016

• The Print dialog box will appear.


Adjust the print settings if needed,
then click OK. The letters will be
printed.

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