Procure-to-Pay (Non-Stock) : Scenario Overview
Procure-to-Pay (Non-Stock) : Scenario Overview
Scenario Overview
Click process
chevrons for details
Confirming
Processing Processing Processing Processing Processing Processing
Goods and Returning
Shopping Purchase Requests for Purchase Supplier Payables and
Services Goods
Carts Requests Quotation Orders Invoices Payments
Receipts
Explorer The Procure-to-Pay (Non-Stock) business scenario allows you to purchase non-stock materials, such as office material, engineering
sample material, or fixed assets.
This scenario can be triggered by employees or assistants who create shopping carts, by project teams who need non-stock materials for
Scenario/Processes projects, by buyers directly in purchase orders or requests for quotation (RFQ), or by accounts payable accountants in supplier invoices.
Deliveries can be confirmed centrally or de-centrally. Costs for project-related non-stock materials are directly transferred to project tasks in
financial accounting.
Business Value If a catalog, purchasing contract, or list price for a non-stock material exists, a purchase order can be created automatically. If no source of
supply exists, you can send RFQs to determine appropriate suppliers.
With this scenario you can also order non-stock materials to cover customer demands by using sales orders or service orders to trigger
Scenario Flow third-party procurement.
Further Information
The following business roles are involved in this scenario:
Accounts
Operational Strategic Payable
©© 2013 SAP AG. All rights reserved. Employee Buyer Buyer Accountant
Procure-to-Pay (Non-Stock)
Scenario Overview
Click process
chevrons for details
Confirming
Processing Processing Processing Processing Processing Processing
Goods and Returning
Shopping Purchase Requests for Purchase Supplier Payables and
Services Goods
Carts Requests Quotation Orders Invoices Payments
Receipts
Confirming
Create an Processing Processing Processing Processing Processing
Track a Approve a Goods and Returning
advanced Purchase Requests for Purchase Supplier Payables and
shopping cart
shopping cart shopping cart Services Goods
Requests Quotation Orders Invoices Payments
Receipts
i i i
Project
Management
Order-to-Cash
(Project-Based
Services)
Scenario Flow
Further Information
i
Click here to display process variants
Project
Management
Order-to-Cash
(Project-Based
Services)
The Processing Purchase Requests - Bundle and Order process variant enables you to
Scenario Flow transfer purchase requests into purchase orders. You can assign missing sources of supply
and then bundle multiple assigned purchase requests into purchase orders.
Further Information
i
Click here to hide the process variant
Project
i Processing
Management Purchase Requests -
Order
Order-to-Cash
(Project-Based
Services)
The Processing Purchase Requests - Bundle and Order process variant enables you to
Scenario Flow transfer purchase requests into purchase orders. You can assign missing sources of supply
and then bundle multiple assigned purchase requests into purchase orders.
Further Information
Compare Confirming
Processing Processing Group Create a Processing Processing
quotes and Goods and Returning
Shopping Purchase sourcing request for Enter quotes Purchase Supplier
request items quotation
create follow- Services Goods
Carts Requests up documents Orders Invoices
Receipts
i i i i
…
Project
Management
Order-to-Cash
(Project-Based
Services)
Confirming
Processing Processing Processing Create and Acknowledge a
Send a Approve a Monitor a Goods and Returning
Shopping Purchase Requests for maintain a purchase order
purchase order
purchase order purchase order purchase order Services Goods
Carts Requests Quotation
Receipts
i i i i i
…
Project
Management
Order-to-Cash
(Project-Based
Services)
Project
Management
Order-to-Cash
(Project-Based
Services)
Returning Goods X
Confirming
Processing Processing Processing Processing Processing Processing
Goods and Create a
Shopping Purchase Requests for Purchase Supplier Payables and
Services goods return
Carts Requests Quotation Orders Invoices Payments
Receipts
i
Project
Management
Order-to-Cash
(Project-Based
Services)
Confirming Resolve a
Processing Processing Processing Processing Create a Approve a Processing
Goods and Returning supplier
Shopping Purchase Requests for Purchase supplier supplier Payables and
Services Goods invoice
invoice
invoice
Carts Requests Quotation Orders exception Payments
Receipts
i i i
Confirming Resolve a
Processing Processing Processing Processing Create a Approve a Processing
Goods and Returning supplier
Shopping Purchase Requests for Purchase supplier supplier Payables and
Services Goods invoice
invoice
invoice
Carts Requests Quotation Orders exception Payments
Receipts
i i i
Confirming Create a
Processing Processing Processing Check and
Goods and Returning payment
release a Approve a Process a bank Allocate a
Requests for Purchase Supplier medium and
Services Goods payment payment
send to bank
statement payment
Quotation Orders Invoices proposal
Receipts or payee
i i i i i
…
Click here to display process variants
Confirming Create a
Processing Processing Processing Check and
Goods and Returning payment
release a Approve a Process a bank Allocate a
Requests for Purchase Supplier medium and
Services Goods payment payment
send to bank
statement payment
Quotation Orders Invoices proposal
Receipts or payee
i i i i i
… X
ClickThe
here to display
accountant releasesprocess
the paymentvariants
that the manager may
previously have approved. The system creates the payment
medium in an automatic run or the accountant creates it manually.
The system provides checks and outgoing bank transfers and the
option of remittance advices. The accountant prints checks and
sends them by mail to the payee. Bank transfers stored in a file
are sent by the accountant to the bank or uploaded to the banking
software.
Confirming Create a
Processing Processing Processing Check and
Goods and Returning payment
release a Approve a Process a bank Allocate a
Requests for Purchase Supplier medium and
Services Goods payment payment
send to bank
statement payment
Quotation Orders Invoices proposal
Receipts or payee
i i i i i
… X
Click here to display process variants
The system receives information about the processed payments
in a bank statement, lockbox, or bank advice, and allocates them
to the appropriate process or matches them against the
payments created in the system. If allocation is not possible, the
accountant has to process it manually in a system-generated
task.
• Processin
• Processing g Supplier
Shopping • Processing Invoices • Processing
Carts – Go Using Payments
Purchase
Shopping ERS Manually with
Requests -
(Advanced) Open Item
Bundle and Order
(Manual) Clearing
• Processing • Processing
Purchase Payments
Requests - Order with Petty
(Automatic and Cash
Manual) •…
Scenario Explorer
Project
Management
Order-to-Cash
(Project-Based
Scenario/Processes Services)
Business Value
• Processin
• Processing g Supplier
Shopping • Processing Invoices • Processing
Carts – Go Using Payments
Purchase
Shopping ERS Manually with
Requests -
(Advanced) Open Item
Bundle and Order
(Manual) Clearing
• Processing • Processing
Purchase Payments
Requests - Order Confirming with Petty
(Automatic and Goods and Cash
Services •…
Manual)
Receipts
Scenario Explorer
Project
Management
Order-to-Cash
(Project-Based
Scenario/Processes Services)
Business Value
Scenario Do you want to try it out? Do you need more information? Do you want to discuss with others?
Explorer
Self-Enablement Systems More Details Forum
If you want to try out the business SAP provides a complete product Get in touch with experts to
Scenario/Processes scenario, click here.* documentation, covering all discuss your specific
aspects of the business scenario. requirements. To enter the
For more details, click here. community, click here.*
Business Value
WIKI
Scenario Flow VV In addition to the product
documentation, SAP provides
Further Information Wikis that describe additional
aspects of SAP Business
ByDesign.
To access the WIKI, click here.*