ProcurePort

Your e-Procurement Partner

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Automate the process of supplier evaluation by using the RFI scoring feature. The RFI scoring feature allows you to
assign weights/scores to each question. Additionally, allow Evaluators to score responses manually if required.

Comprehensive reporting feature allows you to compare supplier responses and bids side by side to make quick
award decisions.
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Secure
ProcurePort is hosted in a Tier IV Data center that is SSAE 16 Type II compliant, providing the highest level of security
and privacy for your data. Sending an RFQ to automate your request for quote process has never been more secure
or easier.

Automated Process
ProcurePort’s e-Sourcing Software allows your organization to automate the process of collecting supplier
information for any size project. Stop the time-consuming process of manually collecting RFI and RFQ information
for your projects.

ProcurePort’s e-Sourcing modules easily automate the RFX process. Compare different supplier RFP /RFI responses
using onscreen reports or export them in Excel for offline comparison.

Faster
Procurement professionals monitor supplier activity in real-time, watching as suppliers compete and update their
pricing throughout the competitive bidding event.

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Fully Integrated
Easy integration with third party ERP Systems allows you to create a purchase order from within the RFQ software
using the award management feature. ProcurePort’s RFQ software can easily automate your RFP process, enabling
your organization to automate a business process that streamlines procurement.
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Flexible & Powerful

• Advanced Controls for complex bid negotiations • Multi-parameter, multi-format, multi-line, and non-
• Flexible event layout formats with multi lot and group price factor negotiations
capability • real-time supplier messaging & online chat
• Auction creation for large events using Excel Upload • Real time and post-event reports for comprehensive
• Multi-round staged negotiation capability using Pre- bid analysis
bid, Live Event and Post Event Bid features • Award by line item, award by response/bid, or
• Ability to create custom data input fields (of type automatic awarding
Currency, Date, File Upload, Multiple Choice, etc.) • Comprehensive audit trails for all event activities
for collecting additional information along with the • Event archive and search tools for completed sourcing
basic bid events
• Proprietary Rules Engine to conduct bid events with • Multi-Lingual, Multi-Currency and Global Time Zone
transformational pricing (e.g.: {Bid Amount + Shipping support
+ Duties} * Qty.)

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 Procurement Dashboard

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 What benefits can you expect
A very intuitive interface that requires minimal training

Improved supplier
Leverage real-time & Reduced cycle times performance &
dynamic competition even with domestic & relationships
global vendors

Reduction in bottom Reduced Transparent processes

line, increased savings administrative costs

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Seven Procure has been able to deliver substantial savings in indirect spend
for our clientsCorporate & Retail Facilities Management 10-15%

• Building maintenance and repair services Marketing & Print

MRO
• Cleaning & janitorial • MRO Supplies • Advertising
5-12% • HVAC • Retail supplies & services • Marketing Services
• Security equipment, supplies and services • Commercial Print 15-20%
• Packaging materials & supplies
• Utilities • Gift cards
• Printed Signage
Typical Spend Dispersion
Professional ServicesFacility Facilities Management Packaging
Professional Services MRO
Management
12% 7% 9% IT • Cartons
• Accounting & auditing 10% IT &
&
Communication • HDPE/ LDPE Bags
• Legal services Telecommunications 5-15%
7% • Pallets
• Banking & investment 7%
Other • Corrugated Boxes
• Credit agencies Production &
10%
9% Marketing
Dev't Investments
5-10% • Management advisory 9%7%
• Engineering services
• Consulting Services Marketing
Print & Paper
& Sales
• Temporary Labor 6%
5% Travel
Construction &
Professional • Air, Hotel, Rental Car
Personnel
HR
Store Equipment
Services 5% • Agency 7-15%
IT & Telecommunication
• IT Consulting Services 17%
17% Travel • Company Cars
3% • Meetings & Events
• IT Hardware and Peripherals Packaging
MRO
7-15%
• Software Materials
2%
• Telecom Services Office Equipment 2%
• Telecom Hardware & Devices Transportation & Logistics & Services
Logistics 23% 23% 1%
• POS Hardware
Construction & Store Equipment
Transportation & Logistics • New Store Construction
• Ocean Freight • Remodels and Resets
• Air Freight • Displays & Fixtures
Office Equipment & Services • 3PL • Store Equipment
5 - 15%
• Office machines, supplies, & accessories • Truckload, LTL, PTL • Signage
10-15% • Furniture • Small package, Parcel • Architectural services
• Office accessories & supplies • Warehouse & DC Equipment
• Mailroom, postal and courier services

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 How it all connects with ProcurePort
A one stop solution that covers all aspects of your procurement

Intangible Benefits
Audit & Compliance
• Audit Trail & Log record • More time at hand for team
• IP address log generation for users and vendors • Reduction in errors due to reduced human intervention
• Data Security - Tier IV Data center that is SSAE 16 • Single point repository of all procurement documents
• Categorized Vendor Database
Type II compliant , 2048 Bit – SSL
• No Multi Login option
Organizational Benefits
• Highly Customizable
Rich Features • User Friendly
• Bid Blocking/ wrong bid • Easy Excel import
invalidation instead of • Intuitive workflow with reusable
complete wipe out templates
• Total Cost Breakup-Cost • System generated cost
Component/ Multiple Inputs in comparative statement
test or Numbers. • Graphical Event Summaries
• Each line item cost component • Easy report extraction
can be taken • Training & Support
• Participant rank visibility on • Integration with ERP (Oracle, SAP)
line item and lot together
Data Security
• Data Center is in Washington USA. Microsoft Azure Simplified solution for supplier
• Data Security - Tier IV Data centre that is SSAE 16 • Easy for login & Participation
Type II compliant , 2048 Bit – SSL • Accessible through cell phone
• Physical Security • Training & Support
• Perimeter & Server Security • Self registration and password recovery
• Application Security • Email notification
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• Disaster recovery program 22
• Zero cost for vendors
Event Log for Audit & Compliance

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 Audit & Compliance Security
• Audit Trail & Log record • Data Center is in Washington USA. Microsoft
Azure
• IP address log generation for users and
vendors • Data Security - Tier IV Data center that is
• Data Security - Tier IV Data center that is SSAE 16 Type II compliant , 2048 Bit – SSL
SSAE 16 Type II compliant , 2048 Bit – SSL • Physical Security
• No Multi Login, Secure Sign In process
• Perimeter & Server Security
• Application Security
• Disaster recovery program

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Auction Admin Page- View by Item

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Auction Admin Page- View by Supplier

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Supplier Bid Page

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Ability to add Auction Specific Administrator & Viewers

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Comprehensive Auction Report & Comparative Statement in
Colour Coded Format

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Client Feedback

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Client Feedback

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Client Feedback

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 eProcurement Challenges
Procurement has enough inefficiency pockets but is it easy to shift from traditional procurement?

Challenges

Highly Customizable
The challenges of moving to
eProcurement tools is largely because
of the unknowns
• Off-the-shelf products provide too Localized Technical Support

much that is not needed

• Do not cover your exact sourcing
needs Self Serve & Full Support Models
• Tech support has long TAT’s
• They just sold the license, how will
my team adapt to the new solution Audit Trails
• What kind of audit requirements are
covered?
• Will I save on audit costs? Security features inline with US Federal Law requirements
• Is my data secure?
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Levers Applicable to Individual Categories for Cost Reduction

Supplier Volume Alternate Rate Fact Based Value Engineering / Usage

Category
Rationalization Consolidation Sourcing Contracts Negotiation Standardization Optimization

MRO       
Packaging      
General Consumables  
PPE-HSE  
Admin   
Stationery    
Pharmaceutical   
IT & Telecommunication    
Tools  
Electricals   

Printing  
Commercial Chemicals  
Contract Services  
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 Strategic Sourcing Process
We provide End-to-End Strategic Sourcing Solutions to our clients by following an exhaustive sourcing process

Step
Step11 Step
Step22 Step
Step33 Step
Step44 Step
Step55 Step
Step66 Step
Step77

Actualized
Savings

Project Scoping Supplier RFx Phase: Bid Analysis - Supplier Site Implementation Ongoing
& Technical Identification & - RFI - Supplier Assessment/ - Sample/First Execution &
Review Qualification - RFP Scoring Audit Article Support
- RFQ - Price - Supplier Developmen
- Auctions Analysis Finalization t
- Should Cost - Regular
BENEFITS Analysis Production
 Huge savings identified & implemented
- Negotiation - Ongoing
 Substantial improvement in lead-times s Inspection
 Maintaining stringent quality standards - Logistics
 Reduction in the risk of supplier default Support
General Liasoning & Project
Week 0 Week 2 Week 7 Week 9 Week 10 Reporting
Illustrative timeline
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Procurement Support

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Thank You