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Email Etiquettes: Submitted To:-Mr. H. K. Jha

The document discusses email etiquette, noting that email is a common method of digital communication but that proper etiquette should be followed, including using spell check, being concise, using appropriate language and formatting, and considering recipients' abilities when sending large attachments or emails to multiple people. Proper email etiquette helps ensure professionalism, efficiency and security in digital communications.

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Vivek Kumar
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48 views15 pages

Email Etiquettes: Submitted To:-Mr. H. K. Jha

The document discusses email etiquette, noting that email is a common method of digital communication but that proper etiquette should be followed, including using spell check, being concise, using appropriate language and formatting, and considering recipients' abilities when sending large attachments or emails to multiple people. Proper email etiquette helps ensure professionalism, efficiency and security in digital communications.

Uploaded by

Vivek Kumar
Copyright
© Attribution Non-Commercial (BY-NC)
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
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EMAIL

ETIQUETTES
Submitted to:-
Mr. H. K. Jha
Email
Electronic mail,
commonly
called email or e-mail, is a
method of
exchanging digital
messages from an author to
one or more recipients.
Modern email operates
across the Internet or
other computer networks.
Electronic mail, or e-mail,
is the most frequently used
service on the Internet.
Why Email???
We can send a message any time, any where.
It saves time. E-mail is fast, usually taking no more
than a few minutes to be received.
We can send the same message to several people
at the same time.
We can forward information to co-workers
without retyping it.
We can e-mail electronic documents and the
recipients can then edit and return revised
versions.
E-Mail Etiquette
Etiquette – is defined as:
“the conduct or procedure required by good
breeding or prescribed by authority to be
observed in social or official life”
E-Mail Etiquette
The purpose of e-mail etiquette:
Professionalism
Efficiency
Security
E-Mail Etiquette
Things to do when sending e-mail:

Use spell checking. Most e-mail software


packages have spell checking and it can be
set to check each message before sending.
Use proper punctuation, grammar and
spelling.
E-Mail Etiquette
Things to do when sending e-mail:

Zip attached files. Three reasons for this:


Reduces file size
Protects against firewalls stripping
attachments
If multiple attached files, makes easier to
unpack
E-Mail Etiquette
Things to do when sending e-mail:

Be sure to complete the subject line of the


email.
Use appropriate opening and closing.
Don’t abbreviate.
Minimize use of bold font.
Read message thoroughly before sending.
E-Mail Etiquette
Things to do when sending e-mail:

Also, do not capitalize (i.e.., ALL UPPERCASE)


unless you really mean it. “CALL ME!” is interpreted
differently than “call me.”
E-Mail Etiquette
Things to do when sending e-mail:

Remember the written word, unlike a


conversation, can be interpreted/mis-
interpreted very easily. Choose your words
carefully.
E-Mail Etiquette
Things to do when receiving e-mail:

Even if you don’t have time to “fully” respond to an


email, be sure to let the sender know you have
received it!
E-Mail Etiquette
Things to do when sending e-mail:
• Check for proper layout.
• Avoid unprofessional language.
• Use blind copy (BC) when individuals don’t
know each other.
• Auto-respond when out of the office.
• Keep emote icons to a minimum; i.e.., :)
E-Mail Etiquette
Things to do when sending e-mail:

Before sending large attachments, send a short


message to the recipient informing them of what
you are about to do, and wait for their response.
Remember we still have people on dial-up
Group Members
NAME Roll No
Md. Shadab Khan 090104058
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Deepak Panwar
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