Finance Department

eGovernance Group
Government of West
Bengal

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WB Integrated Financial Management
System (WBiFMS)

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 Content
1) Financial and Technical Aspects 12) Scheme wise Bank Account Management System (SBMS)

2) Jai Bangla 13) Human Resource Management System (HRMS)

3) Computerised Treasury System (CTS) 14) Government Receipts Portal (GRIPS)

4) eBilling 15) Digital Life Certificate

5) Online LF/PL 16) DSC

6) ePradan 17) Mobile App

7) eBantan 18) iFMS 2.0

8) Centralised Budget Monitoring System (CBMS) 19) Project Monitoring Unit (PMU)

9) Online GPF Module for Gr D employees 20) Integration with Middleware server of AGWB

10) Administrative Approval and Financial Sanction (AAFS) 21) Data Processing Centre

11) Unified Project Management System (UPMS)

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• Tender invited – June 2013
• Work order issued – January , 2014
• System Integrator – TCS Ltd. (erstwhile CMC Ltd.)
• Facilitator – WTL (Function : Supervise the development and
management of the Project by the selected bidders).
• Cost of the IFMS Project - Rs. 51,65,85,255/- (Including O&M
support cost)
• Project start date - 1st April 2014 for Development of 8 Modules of the IFMS
Project.

• Go Live date as per agreement : 01/08/2015

• Tenure of O&M support as per agreement : 5 years from Go Live date.

N.B. In case there is delay in GO-Live due to CMC then the operation and
maintenance support of the project will start after the GO-Live of all
modules at all locations.

• Actual GO-Live Date of the IFMS Project: 01/11/2017 on the basis of

recommendation of the PMU

• Actual O&M support tenure : 31st October, 2022 (5 years from 01/11/2017.
 Hardware support : CMC supplied and commissioned all Hardware
and software on January,2014
 Comprehensive warranty and on-site free service : To be provided by
TCS Ltd.
 Period of warranty : 7 years from 1.6.2014 as per Agreement clause
17.1 (upto May 2021)
 Change Request Rate : Rs.72000/- plus taxes and WTL Charges.
 Rate for development of new modules (IFMS2.0): Rs. 2, 23,146 /- per
person
 O&M Support rate for new modules : Rs. 2,23,146/- per person month
 Comprehensive warranty and on-site free service : To be
provided by TCS Ltd.
 Period of warranty : 7 years (upto May 2021)
 Jai Bangla
https://jaibangla.wb.gov.in
An Initiative by Govt of West Bengal

A centralized portal conceptualized and notified by

Govt of West Bengal for direct benefits transfer to
its Beneficiaries under different social pension
schemes vide Finance Dept Memo No 1647-FB dt.
19.3.2020.
 Timeline of Jai Bangla
Schemes On-boarded

Nov 2020 Old Age pension of WCD

Widow Pension of WCD
Manabik
Payment Started Prachesta State Welfare Scheme for
Payment for April and May, Prachesta on-boarded in Jai Purohits
2020 Started from Jai Bangla. Bangla Portal.

Apr 2020 May 2020

Apr 2020 Jul 2020

Sneher Paras
Schemes On-Boarding
Sheneher Paras on-boarded in
Jai Bangla portal. Pension for Fisherman
Jai Bangla Project Started Pension for Artisans and Handloom Weavers.
Hon’ble CM announced Jai Pension for weavers.
Bangla Portal initially with Jai Mar 2020 LPP Retainer, I&CA
Jahar and Taposhili Bandhu. LPP Pensioner, I&CA
 Benefit
27 lakhs Application received, 25.7 lakhs applications approved
for social pension and DBT of more than 863 Cr has been done.

More than 9 lakhs applicants got registered in Sneher Paras

More than 6.5 lakhs beneficiaries got registered in Prachesta and
received DBT

More than 5 thousand duplicate beneficiary removed in Taposhili

Bandhu and Jai Jahar scheme.

Dynamic workflow based portal with seamless scheme on-boarding,

customization and integrated with multiple payment method.
 Future Plan
Single DBT Portal
01
All the DBT schemes may be seamlessly on-boarded and Payment may
be done using Jai Bangla Portal.
Information Service Through BSK
02
Information service may be provided through Bangla Sahayata Kendra.

Deduplication across schemes

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Weed out duplicate beneficiary in multiple schemes.

Life Certificate
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Life Certificate upload option may be provided in Jai Bangla .

Beneficiary App
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Beneficiary may check payment status though this App.
COMPUTERISED TREASURY SYSTEM (CTS)

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 A. BRIEF FUNCTIONALITY

 Receipt of the bills/advices from DDOs/LF, PL etc.

 Online checking of bills by DA/HA
 Approval/ objection by the Treasury Officers
 Payment mandates in favour of the beneficiaries.
 Pension disbursement
 Management of Stamps in Strong Room.
 Preparation of Monthly Government Accounts

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 B. Achievement

 Average time taken to dispose a bill at Treasury reduced from 3

days to 0.70 days.
 6,51,293 pensioners through 3379 Bank Branches across the state.
 Digital Life Certificates accepted through Jeevan Pramaan
• Auto-capture of 3463 Revised Provisional e-PPO and 2262 Final e-
PPO of Education pensioners after introduction of ROPA.

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 C. Future Development

 Revised modalities of online compliance of Objection and

Resubmission of bills.
 Pension bank account validation with banks through web service.
 Development of DTA Inspection Module

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E-BILLING

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 A. BRIEF FUNCTIONALITY
 Online preparation of bills, schedules and advices and submission to
Treasuries
 All active budget Heads of Accounts mapped for payments and receipts
with specific bill Forms pertaining to different Detailed Heads

 LOC system in works department abolished and brought under eBilling

 DSC based Submission of bills

 Project related bills cannot be submitted without allotment

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 B. Achievement

 Yearly transaction of more than Rs. 1.21 crores drawn

through more than 10.00 lakhs of Bills by the DDOs.
• Service Providers, viz., BSNL, WBSEDCL, CESC, etc. paid
directly through the earmarked single accounts of these
authorities.
• Average time taken to prepare bills reduced drastically.

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 C. Future Development

 Preparation and submission of online vendor bills by DDOs

 Re-Modelling of user interface

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ONLINE LF/ PL/ OD

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 A. BRIEF FUNCTIONALITY

 Online submission of claims to Treasuries through online

Advices against Local Fund (LF) A/c/ Personal Ledger (PL) A/c/
Other Deposit (OD) A/c of different Government Authorities
and Undertakings.
 Automated accounting of receipts, payments and balances of
LF/PL Accounts

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 B. Achievement
 Rs. 28,000 Crores disbursed through more than 2.00 numbers of transactions in LF/ PL/ OD
Accounts during the F.Y. 2019-20.
 Rs. 1,484 Crores disbursed through 0.25 lakhs of transactions in PF Accounts during the F.Y.
2019-20.
 Online booking of Professional Tax (P Tax) of Local Fund Operators and deposit through
cheques abolished.
 Rs. 12356 Crores transferred through Inter Treasury Transfer of fund from LF A/c of one
treasury to LF A/c of another treasury like Core Banking Facility.
 Deposit Account for Works and Forest Department after abolition of LOC system
 Drastic Reduction in use of Cheque Foils for drawal of Deposit A/c claims resulting in
savings of money and faster processing

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 C. Future Development

 Facility of payment to Service Providers, viz., BSNL, WBSEDCL, CESC,

etc. in Online LF/ PL/ OD Module too.
 Uniformity in scheme codes of all schemes under a LF/PL Account

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e-Pradan

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 A. BRIEF FUNCTIONALITY
• Beneficiary Management System : Beneficiary database created by the
DDOs based on Authentic Documents

• Integration with e-Kuber: Integration with eKuber of RBI for payment

into beneficiary bank accounts

• Instant Payment: Payment within 2 hours directly to the Bank Account

of Beneficiaries

• Know Your Transaction: The Beneficiaries(all categories) can know

details of their Transactions

• Updation of IFSC in IFMS at regular interval as per list of RBI

• Integration with external portals for payment to beneficiaries in bulk

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 E-Kuber 2.0

No. of transactions in single e-Payment file: 50,000.

Provision for Recall of Payment mandates
 Account Statement (RBD) received at end of the day
File-wise Debit Notifications and Acknowledgements for
Debit/Return Notifications and RBD
 Eliminating Credit Notifications for late returns, a major cause
for reconciliation and accounting issues
 

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 B. Achievement

• Online payment to approximately 50-60 lakh beneficiaries every month

including Govt. employees, Secondary, Primary & Madrasah teaching and
non-teaching staffs, Contractors, Scholarship beneficiaries, beneficiaries of
Social Schemes like Jai Bangla, Kanyashree, etc.
• Integration with all social welfare schemes portals of the state like Jai
Bangla, Kanyashree, Rupashree, Yuvashree etc Portals
• 99 % success rate in payments
• 1st State to adopt eKuber platform of RBI
• SMS notification of payment to beneficiaries

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 C. Future Development

• Payment mandate recall functionality in eKuber 2.0

• Bank account validation for beneficiary data of IFMS

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eBantan

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 A. BRIEF FUNCTIONALITY
Fund is transferred from ibudget to iFMS after budget is
passed

Online Distribution of Fund from Finance Department to

Administrative Department- Directorate- Regional Offices- Zonal
Offices- District Offices- DDOs .

Online Re-appropriation and Withdrawal of Fund

Augmentation and surrender of fund in i-Budget updated in

iFMS

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 B. Achievement

• 100 % Govt. budget allotted to DDOs through eBantan.

• Key reason: for abolition of archaic practice of LOC system.
• Abolished : Hard copy of allotment order in Treasuries.
• Instant transfer of fund upto tthe lowest level of Government

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 C. Future Development

• Online Fund surrender from Admin Department to Finance

Department.

• Revised format for Re-Appropriation in IFMS.

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Centralised Budget Monitoring System
(CBMS)

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 A. BRIEF FUNCTIONALITY

• Online Submission of Budget Estimates and Revised Estimates of all

departments through CBMS.
• Integration with i-Budget for transmission of budget estimate data.
• Generation of RBI Clearance Memo (CM) directly from CBMS.
• Scheme Management sub-module in CBMS for online monitoring of schemes
of state government including:
o Central Sector Schemes
o Centrally sponsored schemes with state share
o State Schemes

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Online GPF Module for Gr D employees

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 A. BRIEF FUNCTIONALITY

• GPF Balance Capture of Gr D employee and approval by

Head of Office and Final Approval by DPPG.
• Integration with HRMS-Loan module to pass on the up to
date Balance and validate the loan amount
• Online sanction of Final payment of GPF by Head of Offices
and online issuance of Final Payment Authority by DPPG,WB.
• Generation of year end transfer credit for crediting interest
into the GPF Accounts of employees.

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 B. Achievement

• 53000 Group D GPF Account Statement issued for the accounting

Year 2018-19 and 2019-20

• 8000 online GPF Final payment order issued from DPPG and payment
disbursed

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 C. Future Development

Non-Govt PF Module
Brief Module features:
PF Account No Creation for Non-Govt employees
Opening PF Balance Capture and Approval
Subscription management
Family details and Nomination details management
Application , Sanction and Drawal of Advance and Final Payment from
PF Account
Online calculation and credit of Interest
Part of iFMS 2.0
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Administrative Approval and Financial
sanction Module

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 A. BRIEF FUNCTIONALITY
• Online Administrative Approval for all projects under capital heads and
select revenue heads

• U.O. No. for approval of project and release of fund generated from AAFS

• Unique Project ID

• Project Id wise Allotment of fund and expenditure

• Closure of Projects completed.

• Restrictions in administrative approval beyond the limit of Budget

provision

• Restriction in phasing of project beyond the budget of a financial year 40

B. Achievement

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 C. Future Development


RIDF-AAFS integration

Project from Out of Budget source

Project ID wise transfer of funds to Deposit Accounts(LF/PL)

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 Unified Project Management System (UPMS)

• It has been decided by Finance Department to develop “Unified

Project Management System (UPMS)” for monitoring of projects,
throughout the life cycle of the project from initiation to
completion /closure of the project.
• NIC shall be the software developer
• Committee – A committee constituted in June 2020 for development,
monitoring and installation of the project
• Part of iFMS 2.0

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 SBMS
(Scheme wise Bank Account
Management System)

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 A. BRIEF FUNCTIONALITY
• Online permission for opening of bank account by Gr-T
of FD, for bank accounts opened after 1.4.2019
• All bank accounts for execution of schemes, whether it
belongs to a parastatal or a pure Govt. Office to be
registered in SBMS.
• Pre-validation of schematic bank accounts by
integration with bank’s portal.
• Transaction Details & Bank balance from integrated
bank-iFMS solution through integration with banks.
• Uniform codes for different Scheme-Components
• System based Bank Reconciliation Statement & UC
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 B. Achievement

• 5615 Bank A/cs have been registered till date.

• Rs. 12,019 crore amount reported as parked in different Banks of
implementing bodies.

• 40 number of schedule Banks have been integrated with SBMS.

• Savings funds MoD balance & FD shall be captured

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 C. Future Development

Major Pending Area

• e-Payment through SBMS
• Globalization of local scheme

Urgent Requirement
• Single Global bank Account Concept

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Human Resource Management System
(HRMS)

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• Web-based Application for better administration & utilization of Human
Resources in different offices of the State Government.

• Each and every State Government employee is tagged with Head of

Office, Cadre Controlling Authority and DDOs.

• Used by DDO, Head of Office, Cadre Controlling Authority, Delegated

Cadre Controlling Authority, Officer Reported
Upon/Reporting/Reviewing/Accepting Authority, Service Book Custodian
and employees.

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 Sub-Modules of HRMS already Rolled out
Sl.No Sub Module No. of Application Remarks
Name /Approval processed
in the year 2019-20

1 Pay Roll Processing For 3,13,946 Regular For drawal of salary and wages
employees
For 3,74,006 Contractual
Employees

2 Increment For 3,02,373 employees Generating online increment orders

3 Arrear Calculation and 2041 bills Generation of Arrear Bills after approval of
Arrear Bill online Due-Drawn statement

4 Employee Self Service For all regular employees Officers/employees can see Pay slip, GPF
(eSE) and IT statement. Can also apply for loan,
leave, TA/DA, LTC etc. SAR can be prepared
and submitted online. Authorities can
evaluate SAR from here.

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 Sub-Modules of HRMS already Rolled out
Sl.N Sub Module No. of Application Remarks
o Name /Approval already
processed online
5 Bonus Bills For 153376 regular employees Calculation and disbursement of bonus online
and 44438 Contractual
employees in year 2019-20

6 Loan Management 68346 number employee Loans Application, Approval and disbursement of all kinds of
and Advances applications loans online as per Service Rule
processed

7 Leave Management 6,94,436 number of 18 types of Application and Approval of 18 kinds of leaves online
Leaves in year 2019-20 as per Service Rule

8 Stakeholders More than 12500 Govt. and Creation of office structure according to the
Management Parastatal offices created under Departmental hierarchy for all Government and
administrative departments Parastatal Offices under Govt. of West Bengal

9 Sanction Strength Around 310000 sanction post Digitization of Cadre schedule of all Cadres and Groups
codes created by different and creation of unique code for each and every posts.
Cadre Controlling Authorities Tagging of employees with post codes

10 Nomination & Exit 62026 No of 4 types of Online filing of Nominations and preparation of
Management Nominations Pension Papers with the help of existing database
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 Sub-Modules of HRMS already Rolled out
Sl.No Sub Module Name No. of requests Remarks
processed online

11 TA/DA/Transfer 89466 number of Online application for TA/DA /LTC/HTC/TC from eSE ,
TA/LTC/HTC/TC claims processed approval by HOO and disbursement by DDO

12 Pay Fixation along with 3.34 lakhspay fixation Change of pay for any reason like Promotion, CAS, Pay
ROPA 2019 including ROPA protection, ROPA etc.
processed

13 Self Appraisal Report For 48001 Gr A Officers All group A officers submit their SAR to appropriate
(SAR) in 2019-20 authorities for evaluation and safe keep of SAR with
custodians

15 Training 1122 participants Creation of training course online by Training Institute and
nominated in 237 nomination of participants by different authorities online.
training courses on Presently used by ATI.
2019-20

16 Service Book More than 80500 Entry of Service Records by employee and approval by
service books initiated competent authority
online 52
 Sub-Modules of HRMS to be Rolled out
Sl.No Sub Module Name
1 HRMS in GTA

2 Approval of Service Book by Heads of Offices and Custodians thereof

3 HRMS in all such offices where salary is disbursed from Deposit Account

4 HRMS in all such offices where salary is disbursed from Institutional Bank Account

5 Transfer

6 Functional Promotion

7 Non Functional Promotion

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 Sub-Modules of HRMS to be Rolled out
Sl.No Sub Module Name

8 Manpower and Appointment

9 Confirmation Management

10 Departmental Proceedings

11 Workflow Management (Controlling Authority Concept)

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 Government Receipt Portal System

(Portal for e-Payment of State Government

Revenues)

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 GRIPS FEATURES

FUND
DIRECT DEPARTMENT PAYMENT BANK
SETTLEME
DEPOSIT INTEGRATION MODES INTEGRATION
NT

It is integrated
Settlement of
with 22 banks
Tax and non tax 22 directly offering
fund in real time
Departments/ Net Banking into the
revenues due ‘Net Banking’, 19
Directorates Debit Card Government
from anyone to banks offering
having their Credit card exchequer and
any Department payment ‘Over
own Wallet system based
of the State the Counter’ and
departmental BHIM UPI Accounting of
Government can Payment
portal are Over the eReceipts in
be deposited Gateway having
Integrated with Counter eTreasury daily
through GRIPS 24 additional
GRIPS basis for the
Banks with other
GoWB
modes of
payment

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 B. Achievement
• Payment Gateway- SBIePay was introduced in GRIPS for providing
the citizen access to Net Banking of wide range of Banks, Debit Card,
Credit Card, Wallet, UPI.

• Collection through GRIPS over Total Revenue Collection (Except GST)

was increased from 89% in FY 2018-19 to 92% in FY 2019-20.

• GRIPS Payment through WBiFMS Mobile App was launched in Jan

2020.

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 FUTURE DEVELOPMENT
Development of GRIPS Version 2.0 is underway with upgraded User
Interface and following features:

• Depositors Profile
• Payment into Bank Account of Local Bodies and Govt. Parastatals for
collection of fees, taxes etc.
• Payment into Deposit Account maintained at Treasuries/PAOs
• Single Debit Multiple Credit facility
• Defacement of eChallan
• Upgradation of mGRIPS

Comprehensive GRIPS Grievance Management System

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 Integration with Portal of Go
eTAAL- Electronic Transaction Aggregation and Analysis Layer

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 Features of eTaal
• IFMS has integration with eTaal Portal of Government of India,
where digital transaction count of all the State Govt. & Central
Govt. projects are aggregated and displayed.
• West Bengal stands at fourth place in India after Kerala, Gujrat,
Andhra Pradesh.
• Transaction count for the modules of ePardan, GRIPS, eBilling, CTS,
Online PL under IFMS project are enrolled in eTaal portal.
• Request has been placed for incorporating eSE, Mobile App, AAFS,
SBMS transaction count in the eTaal Portal.

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Digital Signature Certificate (DSC)

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 Features

 Web-Socket based D-Sign for use in different Modules and

Sub-Modules of IFMS has been implemented.
 The new Web-Socket based D-Sign allows authentication of
data by multiple users as well as signing of documents.
 It also minimizes dependency on the Internet Browser and
incorporates multiple signatories on the same document.

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Digital Life Certificate

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 Features

• Aadhar Based Digital Life Certificate introduced in November 2019

• 142 numbers of Biometric Devices provided to Treasury/DPPG/DTA
• Can be submitted from home/Kiosk/Tattha Mitra Kendra/UMANG App also.
• Non Mandatory facility
• In 2019, 17954 numbers of DLCs submitted
• In 2020, 10868 number of DLCs have been submitted till 25th November 2020.
• This year all pension paying Banks have been provided WBiFMS user-ids for Life
Certificate entry as an alternative method

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Mobile App

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Functionalities:-
• View different reports and access different functionalities through
ESE/iFMS/HRMS users.

• View different reports Pensioners/ Family Pensioners.

• View different reports and access different functionalities by the

GRIPS users.

• View different reports by the Public.

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Achievements:-
• In Phase-I deployed six(6) Functionalities and 31 Reports.

• In Phase-II deployed seventeen(17) Functionalities and thirty

two(32) Reports.

• mGRIPS for GRIPS users. (mobile app)

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 Ongoing/Pending task of Mobile App
Pending Original Scope of Work:

Challan generation for “Over the Counter” Payment facility in
GRIPS.
 Facility to view eService Book, Training History/Details, Depart-
mental Proceedings.
 Application for Online Claim for Official Tour/LTC/HTC/TC.
Pending Additional Scope of Work:
Requirement of 8 MIS Reports
Requirement of Self Appraisal Application and processing of SAR
by Reporting, Reviewing and Accepting Officer.
Entry and Approval of Opening Balance entry for GPF.
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 iFMS 2.0
“Part of ADB funded West Bengal Public Finance Management Reform
Program”

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Features :
ePension system & mobile application of DPPG
In Progress
Administrative Approval and Financial Sanction (AAFS)
Completed
Integration with eKuber 2.0 of RBI
iFMS Mobile App
Digital life certificate
Schemewise Bank Account Management System (SBMS)
Online sanction of pension applications and issue of ePPO by AGWB
Upgradation of existing GRIPS
Paperless accounts submission to AGWB
Unified Project Monitoring System (UPMS)

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 Project Management Unit(PMU)
• Introduction : Finance Department decided to set up a Project Management
Unit for e-governance from reputed professional firms
•Scope :
furtherance of ICT-related interventions as per direction of FD.
handle diverse set of activities with the program targets as well as system
operations. undertaken at e-governance cell

•Status :
Proposal approved by FD
RFP document finalised
Integration with AG Middleware server

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 Features

• Integration of iFMS with Middleware server of AGWB under process to

achieve paperless Accounts submission
• Vendor selection completed by AG
• Sample data set shall be provided within 1st week of December, 2020
• Scope –
Online transmission of Treasury Accounts to AGWB
Online transmission of treasury bills and vouchers to AGWB
Posting of GPF subscription from the Treasury data
Online transmission of sanctions and allotments
Online transmission of Budget data with all heads of Accounts
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 Data Processing Centre
Government of West Bengal
Finance Department
 FEATURES

1. To supervise the installation of computer systems at different offices under the

control of Finance Department.
2. To guide user offices and interact with application developers during
application software development phase
3. To help in assessing infrastructure requirements (in terms of civil & electrical)
for installation of computer system.
4. To organize hands-on training for the user offices
5. Procurement of and distribution of hardware, system software to Treasuries
and different wings under Finance Department and DPPG
6. Procurement of Online UPS batteries for Treasuries and computer
consumables for different wings of Finance Department
7. To provide support and maintenance of hardware, software and LAN in
different Groups of Finance Department
8. To provide support and maintenance of last mile connectivity of MPLS-VPN,
WBSWAN link as well as intra LAN in the Treasuries
 FEATURES

9. To supervise and co-ordinate for implementation of Integrated Financial

Management System (IFMS), a state-of-the-art project of Government of West
Bengal – a gateway to e-services
10. To supervise and establish Web-based file movement system within Finance
Department
11. To supervise setting up of network connectivity (including internet) in Finance
Department
12. To supervise and establish e-Office based file movement system within
Finance Department.
 ACHIEVEMENTS

1. Implementation of various modules and payments thereof under IFMS project

2. MPLS connectivity to 5 Directorates of Finance Department as well as to the
Directorate of L & LR Department
3. Redundant connectivity (WBSWAN) for all locations as concerned under MPLS
4. Procurement of hardware, software and computer consumables for Finance
Department, Treasuries and DPPG and maintenance thereof.