Office 2016 Module 1

Getting Started with Microsoft Office 2016

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1
product or service or otherwise on a password-protected website for classroom use.
 Module Objectives

• Understand the Office 2016 suite

• Start an Office app
• Identify Office 2016 screen elements
• Create and save a file
• Open a file and save it with a new name
• View and print your work
• Get Help, close a file, and exit an app

© 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed with a certain product or service 2
or otherwise on a password-protected website for classroom use.
 Understand the Office 2016 Suite (Slide 1 of 4)

• Microsoft Office 2016

• Group of software programs called apps
• Some tasks you can perform in Office
• Create documents, collaborate with coworkers, and track and analyze
information
• Produce a sales presentation
• Programs have similar look and feel
• Skills transfer between programs

© 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed with a certain product or service 3
or otherwise on a password-protected website for classroom use.
 Understand the Office 2016 Suite (Slide 2 of 4)

• Programs in this suite:

• Microsoft Word 2016
• Microsoft Excel 2016
• Microsoft PowerPoint 2016
• Microsoft Access 2016
• Benefits at the level of the suite:
• Note-taking made simple; available on all devices
• Common user interface; improving business processes
• Online collaboration

© 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed with a certain product or service 4
or otherwise on a password-protected website for classroom use.
 Understand the Office 2016 Suite (Slide 3 of 4)

• Microsoft Office
2016 documents

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or otherwise on a password-protected website for classroom use.
 Understand the Office 2016 Suite (Slide 4 of 4)

• Office 365
• Subscription service
• Depending on the configuration you purchase, you will always have access to
the most-up-to-date versions of your apps
• If you change computers or devices, you can easily uninstall the apps from an
old device and install them on a new one

© 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed with a certain product or service 6
or otherwise on a password-protected website for classroom use.
 Start an Office App (Slide 1 of 2)

• To start Microsoft Office you need to launch the Office app you want to
use
• To do so, click the Start button on the Windows taskbar, type ‘word’
then click ‘Word 2016’

© 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed with a certain product or service 7
or otherwise on a password-protected website for classroom use.
Start an Office App (Slide 2 of 2)

• Word start screen

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or otherwise on a password-protected website for classroom use.
 Identify Office 2016 Screen Elements (Slide 1 of 2)

• User interface
• Tool used to interact with a software program
• Office 2016 user interface features
• Choose commands
• Work with files
• Navigate in the program window
• Benefit of using a common interface
• Skills using one program apply to many

v© 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed with a certain product or 9
service or otherwise on a password-protected website for classroom use.
Identify Office 2013 Screen Elements (Slide 2 of 2)

• PowerPoint program window

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service or otherwise on a password-protected website for classroom use.
 Create and Save a File (Slide 1 of 4)

• File: stored collection of data

• How to automatically create a file
• Launch Word, Excel, or PowerPoint
• In Access, you must create a before you enter any data
• Use meaningful file names and save in the appropriate location
• OneDrive is the Microsoft cloud storage system that you lets you easily
save, share, and access your files from anywhere you have internet
access

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service or otherwise on a password-protected website for classroom use.
 Create and Save a File (Slide 2 of 4)

• Identifying Office files by program

• Common filenames and default file extensions

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service or otherwise on a password-protected website for classroom use
 Create and Save a File (Slide 3 of 4)

• Save place in Backstage view

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service or otherwise on a password-protected website for classroom use
Creating and Saving a File (Slide 4 of 4)

• Save As dialog box

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service or otherwise on a password-protected website for classroom use
 Open a File and Save It with a New Name (Slide 1 of 2)

• You may need to reuse existing files

• Example: using old budget as template for new
• Open dialog box: opens files
• Save As dialog box
• Save existing file with new name
• File may be stored in various locations
• Original file remains intact

v© 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed with a certain product or 15
service or otherwise on a password-protected website for classroom use
 Opening a File and Saving it with a New Name (Slide 2 of 2)

• Open and Save as dialog boxes

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service or otherwise on a password-protected website for classroom use
 View and Print Your Work (Slide 1 of 2)

• Microsoft Office programs let you switch among various views of the
document window
• Preview a document to see what the printed version will look like
• Customize print job

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service or otherwise on a password-protected website for classroom use
View and Printing Your Work (Slide 2 of 2)

• Read Mode View

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service or otherwise on a password-protected website for classroom use
 Get Help, Close a File, and Exit an App (Slide 1 of 2)

• To get comprehensive help:

• Press [F1] in an Office program
• To get condensed help:
• Point to icon in program window
• View ScreenTip that pops up
• Closing a file
• Leaves program running
• Exiting a program
• Closes all open files and terminates program

v© 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed with a certain product or 19
service or otherwise on a password-protected website for classroom use
Get Help, Close a File, and Exit an App (Slide 2 of 2)

• Word Help window

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service or otherwise on a password-protected website for classroom use