How to Approach the Fit-to-Standard Analysis

in the Cloud
August, 2022

PUBLIC
Purpose of This Document
SAP Activate Methodology Accelerator

The purpose of this accelerator is to enable and educate

users on the fit-to-standard process to ensure a
successful fit-to-standard that captures all configuration
and integrations needed for the solution- creating an
efficient and effective solution configuration in Realize.

Document Target Audience:

Project Business Process Configuration

Lead Expert(s) Expert(s)

Please Note: Detailed information on the Integration Process is not covered in this presentation. For detailed information regarding the
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integration process, for Integration Implementation Experts, please refer to the integration accelerator. 2
Fit-to-Standard Process
Purpose

The purpose of the Fit-to-Standard Process is to match the customer’s business processes to the
standard processes available and to capture optimization, solution configuration, needed by the
customer. It is a sub-process in the Application: Design and Configuration workstream.

Purpose is Met By:

 Enabling customers on the business processes included in the solution scope

 Validating that the scope and business processes meet the business needs

 Determining core configuration values based on business drivers

 Identifying configuration values lists to be provided by the business

 Defining organizational structure and chart of accounts

 Defining required master data

 Defining authorization mapping

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Content

1. Overview and High Level Steps

2. Process Inputs

3. Process Execution

4. Process Outputs

5. Sample Schedule

6. General Principals

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 Fit-to-Standard Process
Overview: Inputs and Outputs

Process Process
Inputs: Outputs:

Implementation Phase Occurs:

Discover Prepare Explore Realize

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 Key Roles:

Fit-to-Standard Process
High Level Steps
Project Business Process Configuration Technical Service
Lead Expert(s) Expert(s) Expert(s) Center

Discover Prepare Explore Realize

Create Project
Discovery Charter and
Assessment Scope
Statement

Fit-to-Standard Workshops

Fit-to-Standard Execute Workshop – Identify Backlog Items and Requirements

Configuration
Workshop Fit-to-Standard
Assessment Show and Tell Process Flows /Test Scripts
Preparation Documentation
Solution Realization
Configuration Questions Customer Feedback

Fit-to-Standard Planning and Design Implement Backlog

System Workshops
Preparation Document Workshop Findings 1-2 1-2
Integration wks wks
Key Business Decisions Roadmap items Release
Planning Sprints and
Extensibility
Confirmation with
Confirmation of scope Build Backlog Business and IT
Analytics
Process Models Delta Requirements
Master Data

User Access and

Security

Customer Self-Enablement Customer Execution of Standard Scenarios

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 Key Roles:

Fit-to-Standard - Process Inputs

Project Business Process Configuration Technical
Lead Expert(s) Expert(s) Expert(s)

Discover Prepare

Create Project The scope statement is created

Discovery Charter and based off of scoping
Assessment Scope discussions and determination
Statement in Discover

Scoping process
to capture all
scope items and The Business Process Expert verifies
integration access to the Fit-to-Standard System and
requirements Fit-to-Standard enables themselves on all accelerators
Configuration
needed. Workshop used during the Fit-to-Standard process.
Assessment
Preparation In addition, all requirements captured in
the Discover Phase are transferred to the
initial list.
Configuration Expert sets scope based
on project initial scope and sent to
Business Process Experts. Business
Process Experts provide written
feedback to business questions and
return completed questionnaire(s). The Fit-to-Standard System is prepared for
Fit-to-Standard the Fit-to-Standard workshops by
System reviewing Master Data pre-delivered and
Preparation additional sample data is created if
needed.

The Business Process Expert

verifies access to Implementation
tools and begins solution Customer Self-Enablement
enablement

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 Key Roles:

Fit-to-Standard Process
Project Business Process Configuration Technical Service
Lead Expert(s) Expert(s) Expert(s) Center

Explore

Business Driven Configuration Questionnaires are used as a reference All process flows, backlog
during the Fit-to-Standard workshops. Answers are used to foster items, and delta requirements
are reviewed and validated All backlog items
discussion to help identify backlog items and requirements needed for are reviewed and
the solution realization. All backlog items and delta requirements are for completeness after being
defined during the Fit-to- consolidated into
defined and documented in each workshop. There can be multiple one Backlog. The
waves for each Fit-to-Standard workshops depending on the topics. Standard Workshops.
scope for the first
implementation
Fit-to-Standard phase is
Documentation determined and
Fit-to-Standard Workshops
items descoped
Execute Workshop – Identify Backlog Items and Requirements are documented
for future
Process Flows /Standard Scripts
Planning and Design implementation
Show and Tell
Workshops phases
Business Driven Configuration
Customer Feedback
Questions Integration

Extensibility Release
Document Workshop Findings
Planning
Analytics
Key Business Decisions Roadmap items

Business Process Master Data

Confirmation of scope Build Backlog Experts execute
scenarios User Access and
Process Models Delta Requirements demonstrated Security
during the Fit-to-
Standard
workshops in the
Starter System.
Handover of requirements
and process flows to expert
Customer Execution of Standard Scenarios teams and delta requirements
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into backlog items.
 * Repeat process for each scenario
Fit-to-Standard Process **Iterate through all process variations
Overall Workshop Execution Approach Configuration Business Process

6
Expert(s) Expert(s)

Configuration expert enables

the business process expert to
Enable customer
1 Configuration expert explains
the scope item using the SAP
execute the process on their Best Practices process flow
own in the Starter system. execution of standard Review Best and responses from the
Business Driven
Team leverages the Business Driven scenarios Practices Configuration Questionnaire.
Configuration Questionnaire to
arrive at critical configuration
process flow Configuration expert
decisions. All configuration values demonstrates the scope item
required and any needed in-app using the starter system and
Identify delivered master data and
5
extensions are determined and
highlights the areas that require
documented in the backlog. The
required
customer is responsible for providing Backlog Demonstrate configuration decisions. The
value lists. i.e. product group configuration process flow is used as a point
definition. Delta Requirements
Scope Item of reference when transitioning

2
in the system.
and
Concepts
Team fosters discussion to better understand
Team identifies and catalogs the delta Identify Delta
requirements in the backlog for further Discuss how the processes the customer business requirements,
Requirements referencing the Business Driven
analysis and closure. Delta requirements fit with the customer’s Configuration Questionnaire, and to provide
are business requirements that cannot understanding of how the solution meets these
be satisfied with the standard scenarios. requirements requirements.

4
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3 9
Fit-to-Standard Process
Decision Tree
Can you match the customer͛s
YES company process to the scope item NO
process?

Use Standard Scope Item Identify Delta

with Integration Requirements

Fit-to-Standard NO Is Integration Needed to Meet YES

Conduct Workshop Demo
the Business Process Model?

Option 1 Option 2 Option 3 Option 4 Option 5

Side-by- Side Extension

SSCUI can be used to Expert Configuration can be In-App Extensibility can be System Integration Point
through Integration can be
meet the customer͛s used to meet the customer͛s used to meet the customer͛s needed {ex. JB1) to meet
used to meet the customer͛s
process process process customer͛s process
process*

Action Item
Action Item
Action Item Action Item Action Item

Configuration
Configuration Expert(s)
Expert(s)

During Fit-to-Standard Create a backlog item in Log an integration

Workshop the backlog requirement in the
Action Item
Integration Scenario and
After Fit-to-Standard API List
Workshop

Configuration
Expert(s)
Action Item

*For additional information on extensions see

SAP Activate Methodology for Developing Cloud Extensions Update Business Process
methodology roadmap Flow for Scope Item
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Fit-to-Standard Process
Outputs of the Workshops

OUTPUTS
 Solution impact on business processes
Business Driven
Configuration Configuration
Questionnaire (Final)
 Delta requirements identification and mitigation
Expert(s)

 SAP Best Practices enablement Backlog (Prioritized)

Configuration Business Process
Expert(s) Expert(s)

 Configuration values required

Updated Integration
and Interface List
Configuration
 Value-add impact for users and business Expert(s)

Meeting Minutes &

 Expert configuration definitions Action items (Reviewed
& Finalized) Configuration Business Process
Expert(s) Expert(s)

 Awareness of KPIs addressed and impacted

Sign off of Key Decisions
Business Process

 Forms, reports, and authorizations requirements Expert(s)

Updated Process Flows

Configuration Business Process
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 Key Roles:

Fit-to-Standard Process Outputs

Project Business Process Configuration Technical Service
Lead Expert(s) Expert(s) Expert(s) Center

Realize

Solution Realization

Implement Backlog

1-2 1-2
wks wks

Sprints and
Confirmation with
The purpose of the Solution Realization process is to optimize the Business and IT

solution, for the first implementation phase, in sprints based on the

consolidated backlog from the Fit-to-Standard and Planning and
Design processes.
Configure and setup the
system using the
consolidated Backlog.

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Fit-to-Standard Workshop Schedule (Example)

Duration
Scope validation (days)
Week 1 Week 2
M T W TH F M T W TH F
Conduct Fit-to-Standard for Chart of Accounts 1
Conduct Fit-to-Standard for Organizational Structure 1
Conduct Fit-to-Standard for Human Resources 2
Conduct Fit-to-Standard for Sales 3
Conduct Fit-to-Standard for Sourcing and Procurement 2
Conduct Fit-to-Standard for Manufacturing 3
Conduct Fit-to-Standard for Project Services 2
Conduct Fit-to-Standard for R&D Engineering 1
Conduct Fit-to-Standard for Supply Chain 2
Conduct Fit-to-Standard for Asset Management 1

Please
Conduct Note: The Fit-to-Standard
Fit-to-Standard for Finance Workshops, shown above, can take place
3 in parallel and they can take place in any sequence.
As a best practice we suggest the Conduct Fit-to-Standard for Chart of Accounts and Organization Structure take place first and
second and the Conduct Fit-to-Standard Workshop for Finance take place last.

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Conduct Fit-to-Standard for Service 1
Individual Workshop Schedule and Planning and Scope (Example)

Duration
Scope Validation Week 1
(days)
Professional Services M T W Th F
Contract to Cash 1
Time and Expense Management 1
Project Management 1
Workshop Workshop Scope Scope items to be In Scope (I)/ Participants
Focus covered Out of Scope (O) (Key Users)

Contract to Cash Contract to Cash

Project manager commercial

J11 I services,
1IL I Purchaser,
Contract to Cash 16T O Internal Sales representatives,
Billing clerk, General Ledger
J14 O Accountant, Controller
1P0 O

Time and Time and Expense Management

Expense
Management 1M1 O Project Manager Internal
Time and Expense Management J11 I
Services, Purchaser, General
Ledger Accountant, Controller,
J12 I Internal Sales Representative,
Billing Clerk

Project Project Management

Management
1KC I
2MV I
BGI O Project Manager Internal
J11 I Services, Purchaser, General
Ledger Accountant, Controller,
1IL I Internal Sales Representative,
Project Management 1A8 I Billing Clerk
J13 O
BGJ O
1P0 O
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General Fit-to-Standard Workshops Principals

Workshop Best Practices should still be followed:

 Plan in detail with templates for workshop inputs and outputs.
 Set boundaries and understand expectations at the start of each workshop.
 Provide process, value and strategic context at start of each workshop.
 Focus on business value and tie to business case and value drivers.
 Access the Scope Item Process Diagram, Process Model and Test Scripts within the SAP Best
Practices Explorer in the Scope Item details to explain and demo the S/4HANA solution functionality.
 Build off Business Driven Configuration Questionnaire(s) filled out by the customer to clarify and make
critical configuration decisions.
 Discuss any scope that has/may be impacted by a system upgrade – refer to “What’s New” Help
documentation for further guidance.
 Prioritize scope and configuration.
 Document decisions, assumptions and business impacts of new processes.
 Produce detailed documentation immediately and align with customer.
 Formal sign-off of key decisions and required configuration before realize phase starts.
 Time is limited, scope validation is not a training session, time box to drive decision making.
 Table parking lot items.
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Thank you.
SAP Activate Methodology