5 S – Definitions
IT IS A SYSTEMATIC AND
RATIONAL APPROACH TO
WORKPLACE ORGANIZATION AND
METHODICAL HOUSEKEEPING
WITH A SENSE OF PURPOSE
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CANDO
Continuous Improvement
or Kaizen
5 S in GNP
Planned Maintenance
Skill & Competency
Development
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Energy Management
5S
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Safety, Health & Environ
DMAIC PROJECTS
Manufacturing Excellence
Office TPM
Process Optimization
& Quality Assurance
Development Management
5 S – Definitions
Five S (5S) is a visually-oriented system of cleanliness,
organization, and arrangement designed to facilitate greater
productivity, safety, and quality. It provides a foundation for
more responsible behavior on the job—better work, better
products, better morale
Basically, 5S movement is a determination to organize work place, to
keep it neat, to clean, to maintain the discipline to do a good job They
require perseverance and determination. They require constant effort.
5Ss are like a mirror reflecting our attitudes and behavioral patterns.
If we do not do 5S, we can’t do any
other work efficiently. They are features which are common to
all places and are the indicators of
how well an organization is functioning
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5 S Principle
In the early days, everything revolving around the two basic concepts
of clearing things up and organizing the work area. the concepts of
cleaning and systematic cleanliness were added, producing a 4s
approach. Finally the concept of training and discipline was added to
produce the final 5S idea
5S and Kaizen are identified as thinking systems, which shall improve
the Transformation capability of any individual, who practices it.
Elimination of waste
Every body is involved, Co-operative effort
Attack root cause
Human being is not infallible
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5S
Japanese Term English Equivalent 'S' Hindi Translation
Translation term
Seiri Organization Sort
SAFAI
Seiton Tidiness Systematize
SUVYAWASTHA
Seiso Cleaning Sanitize
SWACHCHATA
Seiketsu Standardization Standardize
SAMANTA
Shitsuke Discipline Self - Discipline
SW-ANUSHASAN
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5S
S.NO Ss Function Name Description
5th S Creator or The implementation of 5S tool should start first with
1 (Self Discipline and Kaizen making S initial training for the self (5 th S).The success of this
Training) tool mainly depends on the kaizen creating ability and
TC (Transformation capability) of an individual or a
group. Hence this is the most significant S of all the
Ss.
1st S, Filter or These Ss helps all the employees to focus their
2 (Sorting/ waste Focusing S attention on three particular aspects of the work
removal) 1. Identifying place and do all the improvements, resulting in
2nd S, Waste and convergence effect and resonance effect, there by
(systematize/ removing it achieving a very high degree of progress in those
neatness) 2. storing things particular aspects.
3rd S in a organized These Ss can be changed (to other aspects of work
(Sanities) manner place eg. reducing energy consumption, etc.,), once
3.Cleanliness desired degree of progress is achieved in that
particular area so that taking care of that particular
aspect becomes an habit of an employee, which
makes him to care for it voluntarily
4th S Standardize or This S helps in all employees learning and following
3 (Standardize) Habit Forming S the new work patterns developed through
improvements. This S, helps the employee(s) ,to
create standards , follow and sustain the
improvements made by him ( or any individual in the
group).
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1st S SEIRI - Sort out_Definition
Sort, the first pillar of the visual workplace, corresponds to the just
in time principle of “only what is needed, only in the amounts
needed, and only when it is needed”.
This means sorting and organizing the items as critical, important,
frequently used items, useless, or items that are not need as of
now. Unwanted items can be salvaged. Critical items should be
kept for use nearby and items that are not be used in near future,
should be stored in some place. For this step, the worth of the item
should be decided based on utility and not cost. As a result of this
step, the search time is reduced.
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1st S SEIRI - Sort out_How to implement
The Red Tag strategy is a simple method for identifying potential
unneeded items, evaluating their usefulness, and dealing with
them appropriately.
Steps in Red Tag
1. Launch the red tag project – Make team / Time frame / Planning
for disposal of items red tagged
2. Identify red tag target – Specific type/Physical area
3. Set red tag criteria - Usefulness / frequency of uses / Quantity
required
4. Have red tags
5. Attach the red tag
6. Evaluate Red Tag item for options are Dispose, Keep at same
location, Keep away
7. Document the results of Red Tag
8. Define the frequencies for such activity repetition
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1st S SEIRI - Sort out_Dealing with Papers
How to reduce papers on
your table ?
1. Make a single pile of papers
2. Go through them and sort in
following categories
a) Immediate action
b) Low priority
c) Pending
d) Reading material
e) For information
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1st S SEIRI - Sort out_Dealing with Papers
How to reduce papers on
your table ?
4 D Principle
DO
DELEGATE
DELAY
DUMP
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1st S SEIRI - Sort out_Take 2 Minutes
Name three items can be Red tagged at your workplace
What would be appropriate red-tagging criteria for your
workplace?
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2nd S SEITON – Organize_Definition
Set in order means that you arrange needed items so that they are
easy to use and label tem so that anyone can find them and put them
away. The Key word in this definition is “Anyone”
The concept here is that "Each items has a place, and only one
place". The items should be placed back after usage at the same
place. To identify items easily, name plates and colored tags has to
be used.
The Benefits – We are able to avoid following losses
•Motion Waste
•Searching Waste
•The Waste of Human Energy – Frustrated not finding give up the
work
•The Waste of excess inventory
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2nd S SEITON – Organize _How to implement
1. Deciding appropriate location for each item
2. Make a identification of that location – Signboards, Colour codes,
Outline markings, Labels
3. Keep the things there
4. Obey the put away rule
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3rd S SEISO - Shine the workplace_Definition
This involves cleaning the work place free of dust, waste, scrap etc.
No loosely hanging wires from PC’s, no broken furniture in uses,
Display board are well standardize, kept clean.
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3rd S SEISO - Shine the workplace_How to implement
1. Determine the shine targets
2. Determine the shine assignment – cleaning schedule with
responsibilities
3. Determine the method
4. Prepare tools – keep the daily used tool to a place close to use
and easy to find
5. Start to shine
6. Devote 5 Minutes Daily for cleaning of your work place
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4th S SEIKETSU – Standardization_Definition
Standardization, the fourth pillar of visual workplace, differ from
sort,set in order and shine. This is becaz it is the method used to
maintain the first three pillars.
Standardization means creating a consistent way tasks and
procedure are done.
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4th S SEIKETSU – Standardization_How to implement
1. Decide who is responsible for achieving which activities with
regards to maintaining 3 S condition. Tools – 5 S Map, 5 S
schedule, 5 S job circle with set of frequency of the jobs.
2. Check on how well 3 S conditions are maintained – Audit
checklist / frequency / negative score system
3. 5 S talks becoming part of system – Regular meeting / review /
5 S campaign board
4. Use tool like 5 Why and 1 W for identification of regular
problem / cleaning area.
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5th S SHITSUKE – Self Discipline_ Definition
Make a Habit of properly maintaining all the pillars.
Considering 5S as a way of life and bring about self-discipline
among the employees of the organization. This includes wearing
badges, following work procedures, punctuality, dedication to the
organization etc.
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5th S SHITSUKE – Self Discipline_ How to implement
Most important and difficult to ensure.
The most important elements of sustenance are
• Trainings / Awareness
• Time – You need to have a scheduled time for this activity
• Structure – How / When / Who is the Leader / Steps
• Support – Management support required in terms of
acknowledgement, leadership and resources
• Reward and Recognition
• Satisfaction and Enjoyment through different ways viz .having
slogans, Posters, Photo exhibits and storyboards, newsletters,
Maps, Pocket manual, Departmental tours, Declaration of month
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Steps Involved in 5 S
Implementation
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Step 0: The acceptance for concept and an eye for abnormality
• Should feel the importance of the
concept
• Should get trained yourself on
concept
• Make a Team and Team Leader
• Define the roles, take ownership
• Develop non acceptance to the
abnormal way of working or
abnormality
Some examples of abnormality are at
tached
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Step 1: The art of throwing things away
• Zone the Office
• Clear obvious, unnecessary items
not used in the last few months
• Tag / label items which need
review / for use elsewhere
including dealing with defective
parts (are they useful?)
• Relocate items based on usage
level
• Clean every inch including
inaccessible nooks and corners
• Develop an initial standard
(photographs)
• Identify all abnormalities, sources
of contamination and hard to
clean places
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Step 2: Creating a world class workplace
• Analyze current practices – How
are we keeping/pacing the things
• Decide where things belong
• Decide how things should be put
away
• Aim to reduce obtain / put away
times to 1 Minutes (ideally 30
seconds or less)
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Step 3: A commitment to be responsible for the things you use
• Decide what has to be cleaned
and what to look for (In our case
we should clean our table/display
board/side rack/computer)
• Refine method to make it easy to
clean
• Set standards for cleaning level
and inspection
• Define responsibility for who does
what
• Agree cleaning and inspection
rules including frequency
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Step 4: Making it easier to do things right
• Refine standards to support ease
of operation
• Establish visual indicators for each
standard to avoid human error
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Step 5: Holding the gains
• Explain and demonstrate why as
well as how (conscious
incompetence)
• Confirm understanding after the
training has had time to practice
(conscious competence)
• After more time to practice,
confirm that the trainee is able to
show others how to do it correctly
if required (unconscious
competence)
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A place for everything and everything in its place
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Visual Control in an Office
FILES NOT IN ORDER
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5 S Application Area in Office
• Removal of unwanted records
• Keeping Records in such a manner that retrieval time
less than a minute (ideally 30 seconds)
• Organization of our PC and Mail Box
– Removal of unwanted articles
• Maintaining Display board
• Maintaining our Tables
• Marking place for everything and all the things at that
place.
• Standardization of tables/chairs etc.
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Let’s Start …….
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