CHECK SHEETS
By
Priyanthi Pigera
CHECK SHEET
One of the 7 basic quality
tool
Is a form or table used to
systematically register data,
as it is collected
Advantages of using check sheets
Effective way of displaying data
Easy to use
Can identify the root cause of a problem
A first step in the construction of other
graphical tools
Provide structure for uniform data collection
How to construct a check sheet
Clearly define what events ( problem/process) are to
be recorded
Define period for data recording and suitable
intervals
Design the check sheet
Develop check sheet that is easy to understand
Train all those involved on data collection
Perform the data collection during agreed period
TYPES OF CHECK SHEETS
1. Production process distribution check
sheet
2. Defective item check sheet
3. Defect location check sheet
4. Defect cause check sheet
5. Check – up confirmation check sheets
6. Other check sheets
1. Production process distribution
check sheet
This type of check sheet could be used
In a production process;
To collect data about the extent of
variation
If the individual values are not of major
importance and it is sufficient to
ascertain the form of the distribution
and the relationship to the specification
limits
Notes:
The person collecting the data must be
careful not to forget to make any check
marks or not to make any incorrect
check marks
as mischecks are almost impossible to
discover later.
Notes:
When the machines, materials, or
workers differ and the conditions
influencing the data differ ;
it is best to use a separate check sheet
each time and to compare them later
Notes:
When using a single check sheet for
different data sources – use different
colour or marks
Figure: an example for a production
process distribution check sheet,
which can be prepared in advance. A
cross (x) or a tally mark is put in an
appropriate box each time a
measurement is made so that the
distribution pattern is ready when the
measurements are finished.
1. Production process distribution
check sheet
Once the check sheet is completed,
examine the distribution pattern for the
following
Does the distribution assume the shape
of a bell, i.e. single-peaked and neat, or
are there two peaks?
Are the values skewed to one side and
are there any isolated values?
1. Production process distribution
check sheet
3. Check the relationship existing between
the actual distribution and the
specification limits
4. Is the center of the distribution close to
that of the specification limits?
5. Is the width of the distribution greater
than the specification limits?
2. Defective item check sheet
To reduce the number of defectives it is
necessary to know the kind of defects and
their percentages
The defects and their frequencies must be
recorded and appropriate action should
be taken to eliminate the defects starting
with that having the highest frequency
3. Defect location check sheet
This is very useful in solving:
External defects such as scratches, scars, spots
of dirt are found on many kinds of products.
The causes of defects can be often found by
examining the places where defects occur and
carefully observing the process to determine
why defects become concentrated in these
places.
The location and form of bubbles was
indicated on the check sheet and it was
found that most of the bubbles were on the
right side.
Discovered that the pressure used in
laminating was out of balance – the right
side receiving less pressure. The machine
was adjusted and the formation of bubbles
was eliminated almost completely
4. Defect cause check sheet
This check sheet helps to precede a step
further in detecting the causes for these
defects by making use of stratification
Figure shows a defect cause check sheet for
recording defect occurrences in bakelite
knobs with regard to machines, workers
days and types of defects
Worker B has produced a lot of defects and
on Wednesday all workers produced many
defects. Upon investigation, it was revealed
that Worker B has not changed dies often
enough and on Wednesday a raw material
composition, which was more likely to
cause defects, had been used
0 Surface scratch blowholes
defective finishing improper shape
Other
5. Check-up conformation check sheet
This type of check sheet is used to keep a record
of operations performed to make sure that
nothing is overlooked. It has application where
the list of operations is long and/or complex
All the tests/operations/items are listed
beforehand on the check sheet and a mark is
made for each item as you proceed with the
check up
Figure shows a check sheet used in an
automobile assembly, the tester-line
that is for checking and finishing all the
work that has already been done
throughout the complex automobile
manufacturing process
Test Line Check Sheet Date : Inspector: Shift:
Alignment 01 Toe-in OK
02 Turning inside right OK Left OK
03 Tracking tyre allowance
04 Headlight adjustment Focus R/L Switching R/L
Brakes 01 Foot brake Front OK NG Difference NG
Smooth
Rear OK NG Difference NG
02 Hand brake OK NG Difference NG
Remarks ……………………………………………………………………..
……………………………………………………………………..
Starting 01 Brake oil level
02 Oil gauge action
03 Choke action
04 Fan belt tension
05 Starter action
06 Ignition pilot light
07 Temp. gauge action
08 Idle adjustment
09 E button
10 Resistance glow plug
Lamp switch 01 Headlights R/L 08 Stop lights R/L
02 Headlight pilot light 09 Light switch
03 Dimmer switch R/L 10 Direction indicators R/L
04 Panel lights 11 Emergency lights R/L
05 Parking lights R/L 12 Turn pilot light
06 Tail lights R/L 13 Overhead light
07 License plate light 14 Wiper SW
Horn 01 Sound 02 Button action
Accelerator, 01 Pedal play A/B/C
Brake, clutch 02 Pedal pressure A/B/C
03 Pedal return A/B/C
04 No. of notches visible on
hand brake lever
05 Hand brake return
06 Pedal spongy A/B/C
7 Pedal clearance
Steering wheel 1.Stiffness
2.Play
3.Return
4.Grinding
05 Catching
06 Handle drop R/L
07 Jack
Rasping sounds
Running test 01 Vibration at low to medium 13 Gear wt. 1-2-3-4 R
speeds 14 Gear shifting 1-2-3-4 R
02 Ignition timing 15 Gear grinding 1-2-3-4
03 Noise R.N.
04 Stalling 16 Companion flange sound
05 Accelerating 17 Clutch sound
06 W pump sound 18 Diff sound stall
acceleration
07 F pump sound 19 SP meter action
08 Alternator sound 20 Tyre wobble ft. R/L r. R/L
09 Clutch action 21 Brake grab R/L
10 Lever position 22 Exhaust leaks; manifold;
11 Selector weight muffler
12 Lever return
Rasping sounds
Oil; gas; leaks 01 E oil pan bolt ( )
(1: none; 02 E oil pan drain ( )
2: smudge; 03 E rear plate ( )
3: puddle; 04 E pressure SW ( )
4: drip; 05 E timing cover ( )
5: flow) 06 E oil filter ( )
07 M case cover ( )
08 M ext oil seal ( )
09 M drain plug ( )
10 M freezer ( )
11 St housing cover ( )
12 D gear carrier facing ( )
13 D drain plug ( )
14 D breather ( )
15 D companion ( )
Parts 01 F axle F pin fastened R/L
fastenings 02 F axle shock pin fastened
R/L
03 F axle U-bolt fastened R/L
04 R axle F-pin fastened R/L
05 R axle shock pin fastened
R/L
06 R axle U-bolt fastened R/L
07 R shock absorb fastened R/L
08 P shaft fastened
09 Wheel nut fastened front
back R/L
10 St. housing fastened
11 Tie rod fastened R/L
12 Remote control lock nut
fastened
13 F brake hose fastened R/L
14 Brake tube fastened
15 R brake hose fastened
16 Fuel pipe clamp
17 Undercoat clearance
6. Other Check Sheets
There are many other possible check sheets that
may be used in problem solving
When it is necessary to collect data to analyze a
situation usually draw up a format for data
collection, which is suitable for the purpose
if realize that the format have drawn up is not the
best and proceed to alter it to suit our needs
For the situation, which requires data collection,
we could use this format as a check sheet.
Thank you
