DEVELOPMENT OF A WEB-BASED SYSTEM
FOR THE APPLICATION OF BIRTH AND
DEATH CERTIFICATES INTEGRATED WITH
GEOSPATIAL MAP: A CASE STUDY OF
BIRTHS AND DEATHS REGISTRY, ACCRA
HND COMPUTER SCIENCE RESEARCH PROJECT PRESENTATION
5TH OCTOBER, 2023
COMPUTER SCIENCE DEPARTMENT, ACCRA TECHNICAL UNIVERSITY, GHANA
TWENEFOUR BISMARK [01205283D]
FIANKO ERNEST [01203944D]
ASAMOAH AFUA AFRIYIE [01205561D]
PROJECT SUPERVISOR: PROF. NANA YAW ASABERE
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PRESENTATION OUTLINE
• INTRODUCTION
• PROBLEM STATEMENT AND RESEARCH QUESTIONS
• RESEARCH OBJECTIVES
• LITERATURE REVIEW AND RELATED WORK
• RESEARCH METHODOLOGY
• PROPOSED SYSTEM AND IMPLEMENTATION
• CONCLUDINGHNDREMARKS
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Research Project Presentation (CPS 303) - Twenefour (01205283D), Fianko
(01203944D), Asamoah (01205561D)
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INTRODUCTION
• Birth and Death Certificates are classified official documents
that provide information about a person's birth or death.
• Accurate information on births and deaths is important for
tracking progress towards the health-related Sustainable
development goals (SDG’s). Registration of vital events is
essential for accurately calculating birth and death rates.
• The computerization of birth and death certificate application
systems through web-based and geospatial technology adds to
the growing body of academic knowledge about e-government.
10/16/2023 HND Research Project Presentation (CPS 303) - Twenefour (012 3
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INTRODUCTION (Cont’d)
• Computerization of registering for birth and death application platforms
provide opportunities to improve registering processes in terms of
digitalization.
• The proliferation of big data in the birth and death registrar, which is a
challenge, requires the implementation of digital technologies to achieve
a positive impact on applicants and business performances as well.
• The birth and death registrar seeks to reduce the challenges of applying
for the certificates through the development innovative computing
technologies using geospatial data such as Geographical Information
Systems (GIS).
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INTRODUCTION (Cont’d)
Previous studies have shown that the implementation of
web-based systems can have significant benefits in
various fields,
• For example, a study by Moyo & Mutonho (2017)
examined the use of electronic systems in the
management of birth and death records in Zimbabwe.
• Another study by Mahmoud & Al-Enezi (2019) explored
the use of a web-based system in the birth and death
registry in Kuwait.
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05283D), Fianko (01203944D), Asamoah (01205561D)
INTRODUCTION (Cont’d)
• The study seeks to fill the gap of improving the registration of
Birth and Death, specifically in Accra using a GIS web-based
map.
• The study provides a framework for the implementation of
similar systems in other jurisdictions, highlighting the potential
benefits of such technology for public administration.
• The context of this study is relevant not only to the Birth and
Death Registry in Accra but also to other similar registries in
Ghana facing similar challenges.
10/16/2023 HND Research Project Presentation (CPS 303) - Twenefour (012 6
05283D), Fianko (01203944D), Asamoah (01205561D)
PROBLEM STATEMENT
• The Birth and Death Registry in Accra, Ghana, faces a
significant challenge in attending to the number of applications
that they receive daily.
• These challenges have led to inaccurate maintenance of
records of births and deaths.
• One of the key ways to bridge this gap is through the adoption
of digital technologies such as geospatial data to computerize
the registration of Birth and Death.
10/16/2023 HND Research Project Presentation (CPS 303) - Twenefour (012 7
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PROBLEM STATEMENT (Cont’d)
• This problem is specifically related to the inefficiency of the current
system that requires the presence of the applicant, which has led
to delays in processing certificates.
• This study can provide an efficient and accurate solution to the
challenges faced by the registry that would see applicants
accessing the application form via a web based system.
• Applicants can fill the required information using the web based
application form without coming to the office physically and the
system can notify them when the certificate is ready for collection.
10/16/2023 HND Research Project Presentation (CPS 303) - Twenefour (012 8
05283D), Fianko (01203944D), Asamoah (01205561D)
RESEARCH QUESTONS
RESEARCH QUESTIONS
The research questions regarding this project include the
following:
• What is the current system of applicants on applying for Birth and
Death registration.
• What are the challenges applicants face by the birth and death
registry in Accra in acquiring the certificates.
• Which suitable computerized software solution is needed to
address the issues challenges above in order to enhance the
current system?
10/16/2023 HND Research Project Presentation (CPS 303) - Twenefour (012
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RESEARCH OBJECTIVES
The objectives of this research project are as follows:
• To investigate the current application system being used for
applying for birth and death certificates by the birth and death
registry in Accra.
• To identify the challenges faced by the birth and death registry in
Accra in regards to acquiring the certificates.
• To develop a web-based application system for applicants of birth
and death registry that will integrate geospatial mapping
technology.
10/16/2023 HND Research Project Presentation (CPS 303) - Twenefour (012 10
05283D), Fianko (01203944D), Asamoah (01205561D)
SIGNIFICANCE OF THE STUDY
• This research project will have the potentials to improve the
current way of applying for birth and death certificates in the
Accra registry office, Ghana.
• The integration of geospatial mapping technology with the
web-based application system will be able to revolutionize the
way birth and death certificates are issued.
• Our proposed system intends to improve the accuracy of
demographic data for mapping and decision-making purposes.
10/16/2023 HND Research Project Presentation (CPS 303) - Twenefour (012 11
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LITERATURE REVIEW AND
RELATED WORK
1. Birth and death certificates in public health and healthcare
systems
2. Traditional methods for applying for birth and death certificates.
• Advantage and Disadvantage of the Traditional methods
3. Web-Based Systems for Birth and Death Certificates.
• Benefits and challenges
4. Geospatial Technology in Public Health
• Benefits of integrating geospatial technology into a web-based
system.
5. Theoretical Framework
6. Related Works
10/16/2023 HND Research Project Presentation (CPS 303) - Twenefour (012 12
05283D), Fianko (01203944D), Asamoah (01205561D)
LITERATURE REVIEW AND
RELATED WORK (Cont’d)
The following are some related work to the study:
• Moyo & Mutonho (2017) examined the use of electronic
systems in the management of birth and death records in
Zimbabwe.
• Mahmoud & Al-Enezi (2019) explored the use of a web-based
system in the birth and death registry in Kuwait.
• Kumar et al. (2015) explored the use of geospatial maps in
urban governance, highlighting their potential in improving
service delivery and enhancing citizen participation.
10/16/2023 HND Research Project Presentation (CPS 303) - Twenefour (012 13
05283D), Fianko (01203944D), Asamoah (01205561D)
RESEARCH METHODOLOGY
• The study made use of a mixed research method
consisting of quantitative and build computer science
research method.
• The quantitative employed the use of questionnaire to
acquire data from applicants of the birth and death
registry
• The Build Methodology approach was employed to
develop the system called GeoBirth.
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RESEARCH METHODOLOGY
(Cont’d)
• The area of the study is Birth and Death Registry of
Accra.
• The population of the study involves registry staff and
some applicants who are familiar with the current
application system. The total number of population were
75.
• We used the standard formula from Yamane, and we
had a sample size of 63. and we received 60 responses.
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RESEARCH METHODOLOGY
(Cont’d)
• Based on our analysis, we identified that the birth and
death registry in Accra uses traditional methods in terms
of registering the applicants.
• From the responses we got from the applicants, majority
of the applicants are willing to adopt the use of GeoBirth.
• Our GeoBirth proposed solution will be used on
smartphones so that every one can use it. This will
enhance convenience mobility.
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PROPOSED SYSTEM AND
IMPLEMENTATION
• GeoBirth is a software which provides precise details about the
locations of birth and death registry’s, and additional relevant
information to assist applicants in finding them easily.
• GeoBirth offers recommendations based on the simplest alternative
routes to reach the birth and death registry in case of traffic or other
hindrances, helping applicants reach their destination efficiently.
• The tools used in developing our computerized GeoBirth solution
are Android Device, ArcGIS Diagrammer, ArcCatalog, ArcMap,
ArcGIS Online, Microsoft Excel.
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CONCLUDING REMARKS
• GeoBirth provides a platform that shows the location, address,
services and even contact details of the birth and death registry
within Accra.
• This will save applicants the time-consuming involved in
searching for the nearest birth and death registration office or
even identifying the time to acquire the certificates.
• The used quantitative method basically an online questionnaire in
collecting data from our targeted group of people shows that most
of our respondents are willing to embrace GeoBirth.
10/16/2023 HND Research Project Presentation (CPS 303) - Twenefour (012 18
05283D), Fianko (01203944D), Asamoah (01205561D)
CONCLUDING REMARKS (Cont’d)
Our recommendations are as follows:
• The staff of birth and death registry should be trained on how
to effectively use GeoBirth.
• Future research should focus on how to make GeoBirth work
for people even outside Accra.
• Future research should also include a disability assistant map
to help the disabled applicants to be able use to GeoBirth.
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QUESTIONS ??
THANK YOU
PROPOSED SYSTEM DEMO
HND Research Project Presentation (CPS 303) - Twenefour
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