NEW ZEALAND https://cutt.
ly/nzbas23flow
BUSINESS
APPLICATIONS Building Dataverse Cloud
SUMMIT 2023 Flows Efficiently
Linn Zaw Win
Dynamics 365 Specialist | Brisbane City Council
Agenda
• Optimise Dataverse Actions
• Productivity Tools
• Platform Limits
Trigger Filter
Trigger Filter
* Make sure there is no space
between each column name
statecode, statuscode
*Filter rows cannot be filtered based
on the values in the related table
primarycontactid/accountrolecode eq 3
Tools (Level up for Dynamics 365/Power
Apps)
List Rows (Without Select Columns)
List Rows (Select Columns)
List Rows (Formatted Value)
https://linnzawwin.blogspot.com/2020/07/get-lookup-display-name-and-option-set.html
List Rows (Related Table Value)
https://linnzawwin.blogspot.com/2020/07/get-lookup-display-name-and-option-set.html
Tools (FetchXML Builder)
List Rows (Nested Expand)
https://linnzawwin.blogspot.com/2020/08/get-output-data-from-expand-query-of.html#n1twolevel
List Rows (Nested Expand)
https://linnzawwin.blogspot.com/2020/08/get-output-data-from-expand-query-of.html#n1twolevel
List Rows (Filter Rows)
• Filter rows parameter instead of getting all and loop through
Cache Data and Use Filter
Add / Update a Row (Lookup)
https://linnzawwin.blogspot.com/2019/11/power-automate-how-to-set-lookup-field.html
Get EntitySetName (Solution Explorer)
Get EntitySetName (Level Up Extension)
Update Lookup Dynamically
• When Parent Account status is Verified
• If Primary Contact of Parent Account has value
• Overwrite Primary Contact of child Accounts
• Update a few other columns of child Accounts
• If Primary Contact of Parent Account does not contain data
• Leave the Primary Contact of child Accounts as it is
• Only update a few other columns of child Accounts
Update Lookup Dynamically
if(
empty(triggerOutputs()?['body/_primarycontactid_value']),
if(
empty(items('Apply_to_each_Account_-_Expression')?['_primarycontactid_value']),
null,
concat(
'contacts(',
items('Apply_to_each_Account_-_Expression')?['_primarycontactid_value'],
')'
)
),
concat(
'contacts(',
triggerOutputs()?['body/_primarycontactid_value'],
')'
)
https://linnzawwin.blogspot.com/2019/11/power-automate-how-to-set-lookup-field.html
)
Flow Run History
Flow Run History
Flow Run History
Tools (Flow Execution History)
Flow Execution History
Tools (Flow Visio Builder)
Copilot in cloud flows
https://learn.microsoft.com/training/modules/build-real-estate-power-automate-copilot
Copilot in cloud flows
• Preview regions with copilot GPUs: US, Australia, UK
• Copilot is enabled by default, unless it's turned off by an admin.
If you want to learn more…
15:00 - 15:50
Power Platform Request Limits
• Licensed user request limits per 24hrs
• Paid licensed users for Power Platform - 40,000
• excludes Power Apps per App and Dynamics 365 Team Member
• Non-licensed user request limits per 24hrs (tenant-level)
• Dynamics 365 Enterprise & Professional applications –
• 500,000 base requests + 5,000 requests accrued per USL up to 10,000,000 max
• Power Apps + Power Automate (all licenses) – just 25,000 base requests
• Power Automate per flow plan per 24hrs
• 250,000 requests (doesn't use the non-licensed user request limits)
https://learn.microsoft.com/en-us/power-platform/admin/api-request-limits-allocations#licensed-user-request-limits
Cloud Flow Owner
• Automated and scheduled flows always run in the context of the flow
owner
https://learn.microsoft.com/en-us/power-platform/admin/power-automate-licensing/faqs#who-needs-to-purchase-a-premium-license
Cloud Flow Owner
Cloud Flow Owner
Associate flow to app
• If the flow is in context of Power Apps or Dynamics 365 apps, and is
an automated flow, the flow must be associated to the app
https://learn.microsoft.com/en-us/power-automate/associate-flow-to-app
Flows at Risk
• Get-AdminFlowAtRiskOfSuspension
https://learn.microsoft.com/en-us/power-platform/admin/power-automate-licensing/faqs#i-have-many-evironments-h
ow-can-i-get-the-flows-that-need-my-attention-across-tenant
Power Platform request usage information
• Power Platform request usage information (PPAC)
• Licensed User report
• Non-licensed User report
• Per Flow report
• Power Platform Request capacity add-on (+50,000 per 24 hours)
• High usage licensed users or high usage non-licensed users
https://learn.microsoft.com/en-us/power-platform/admin/api-request-limits-allocations#view-detailed-power-platform-
request-usage-information-in-the-power-platform-admin-center-preview
Service protection API limits
• 6000 requests within the 5-minute sliding window / web server
• 20 minutes of execution time within the 5-minute sliding window
• Number of concurrent requests - 52 or higher
• Split Service Principal
• Multiple Connection References
• Cloud flows with heavy load
https://learn.microsoft.com/en-us/power-apps/developer/data-platform/api-limits#how-service-protection-api-limits-are-enforced
Action request limits for cloud flows
• PP Requests per 5 minutes
• 100,000
• PP Requests per 24 hours
• 10,000 for Low
• 100,000 for Medium
• 500,000 for High
• Uses the plan of its owner
https://learn.microsoft.com/en-us/power-automate/limits-and-config#action-request-limits
Expressions over Actions
Expressions over Actions
Thank you
https://cutt.ly/nzbas23flow
