MEMORANDUM CIRCULAR
NO. 2008-144
REITERATION OF
MEMORANDUM CIRCULAR
NO. 2005-69 DATED JULY
21,2005 RE: MAINTENANCE
AND UPDATING OF RECORDS
OF ALL INHABITANTS OF THE
BARANGAY
SECTION 394 (D) (6) OF LGC
PROVIDES THAT THE
BARANGAY SECRETARY IS
MANDATED TO MAINTAIN,
UPDATE AND KEEP
RECORDS OF INHABITANTS
IN THE BARANGAY.
SECTION 394 (D) (6) OF LGC
THE INFORMATION SHOULD
CONTAIN THE NAME,
ADDRESS, PLACE AND DATE
OF BIRTH, SEX, CIVIL
STATUS, CITIZENSHIP AND
OCCUPATION OF
INHABITANTS.
The maintenance and updating of the
list of inhabitants is necessitated by the
call of the times and need to formulate
an efficient system of keeping the
records of inhabitants in all the
barangays throughout the country.
This needs to be done for the following
purposes:
• FOR EASY IDENTIFICATION OF
INHABITANTS;
• AS A TOOL IN PLANNING; AND
• AS AN UPDATED REFERENCE
IN THE
NUMBER OF INHABITANTS IN A
SPECIFIC BARANGAY.
The City/Municipal Mayors and
Punong Barangays shall adopt
necessary measures to ensure that the
right to privacy will be observed in the
process of maintaining and updating
records of all inhabitants of the
Barangay which shall include but not
limited to the following;
A . The data to be recorded and stored shall be
used only for the purpose of establishing
identity of a person. RBI Form A and RBI Form
B shall used as the data capture instruments.
B. In no case shall the collection or compilation
of other data in violation of a person’s right to
privacy be allowed or tolerated under this
memorandum circular.
C. Stringent system of access and
control to data shall be instituted.
D. Data collected and stored for this purpose
shall be kept and treated as strictly
confidential and a personal written
authorization of the owner shall be required for
access and disclosure of data.
E. Any correction or revision in the
inhabitant’s record shall be done provided that a
written request from the owner is obtained.
F.The chief of Police and Local Civil
Registrar may, from time to time, be
allowed to verify the records kept by the
Barangay Secretary, when circumstances
warrant.
Further, City/Municipality Mayors and
Punong Barangays are hereby instructed to
ensure that all barangays shall have updated
their records of Barangay inhabitants using
the attached RBI Form A (Household Record
of Barangay Inhabitants) and RBI Form B
(Individual Record of Barangay Inhabitant).
To facilitate the updating of records of barangay
inhabitants, the Barangay Secretary shall be
assisted by a Task Force o be created by the
Punong Barangay.
The RBI Task Force shall be responsible for the
house-to-house distribution of RBI Forms A & B
and retrieval of same.
RBI Form A shall be accomplished in two (2) copies
by the household head, one copy shall be retained by
the household head, one copy shall be retained by the
household head and the other shall be kept on record
by the Barangay Secretary.
New Barangay inhabitants aged 15 years old shall
accomplished RBI Form B in two (2) copies and
above, the person accomplishing the form shall retain
one copy and Barangay Secretary shall keep the other
copy.
The City/Municipal Mayor shall reactivate
the RBI Task Force, which she/he will head
and shall be composed of the Local Civil
Registrar, the city/municipal and two (2)
other members to be designated by the mayor.
The RBI Task Force shall monitor barangay’s
compliance to this issuance.
The Sangguniang Panlungsod/Bayan is
encouraged to support this undertaking by
enacting an appropriate ordinance to pursue the
intent and spirit of the law. Such ordinance shall
include, among others, the regular updating six (6)
months of Record of Barangay Inhabitants (RBI)
by the Barangay Secretary. If there is an existing
ordinance to this effect, the RBI Task Force is
encouraged to implement it.
Provincial Governors are likewise requested to ensure
that the component cities and the municipalities will
comply with this issuance.
DILG Regional Directors and Field Operations Officers
shall monitor LGU compliance with this issuance by
submitting a Quarterly Monitoring Report (RBI Form
C) starting 4th Quarter 2008 to the undersigned through
the Undersecretary for Local Government.
Funding for this purpose shall be chargeable against
local funds.
For your reference and compliance.
INSRTUCTIONS ON HOW
TO ACCOMPLISH THE
RECORD OF BARANGAY
INHABITANTS BY
HOUSEHOLD (RBI FORM
A)
GENERAL INSTRUCTIONS:
1. Columns 1 to 8 shall be filled up
by the household head or any
member of the household. All
members of the household
including infants and house help
( kasambahay) shall be indicated.
GENERAL INSTRUCTIONS:
2. Write all entries in PRINT
( CAPITAL LETTERS).
3. It is important to seek the
assistance of the barangay secretary
if there are clarification on how to
accomplish the form.
SPECIFIC INSTRUCTIONS:
1. Letters A to E is for identifying
the Region, Province,
City/Municipality, Barangay and
Household Number. The Barangay
Secretary shall fill up this portion.
The shaded portion on the right
shall be left blank.
SPECIFIC INSTRUCTIONS:
Column 1 contains four (4) sub columns:
Column 1.1 Indicate the Last Name- Example:
REYES, MERCADO, ETC.
Column 1.2 Indicate the First Name- Example:
SUSAN, MARIA, ELENA, ETC.
Column 1.3 Indicate the Middle Name-
Example: GUTIEREZ, RAMOS, ETC.
Column 1.4- Indicate the Extension Name-
Example Jr., Sr., II, III, ETC.
SPECIFIC INSTRUCTIONS:
Column 3 Indicate the place of birth
to include the city/municipality and
province in the space provided-
Example: Camiling,Tarlac
SPECIFIC INSTRUCTIONS:
Column 3 Indicate the place of birth
to include the city/municipality and
province in the space provided-
Example: Camiling,Tarlac
SPECIFIC INSTRUCTIONS:
Column 4 indicate the date of birth
using the following format
MM/DD/YYYY- Example:
07/15/1977
SPECIFIC INSTRUCTIONS:
Column 5 indicate the sex using the
following identifiers: F for Female
and M for Male
SPECIFIC INSTRUCTIONS:
Column 6 indicate the civil status
following identifiers: S for Single; M
for Married; W for Widow or
Widower; SE for Separated
SPECIFIC INSTRUCTIONS:
Column 7 indicate the citizenship of
the inhabitant- Example:
FILIPINO, CHINESE,
AMERICAN, ETC.
SPECIFIC INSTRUCTIONS:
Column 8 indicate the occupation of
all the household members who are
working- Example: GOVT
EMPLOYEE,LAWYER,NURSE,
ETC.
SPECIFIC INSTRUCTIONS:
The name and Signature of the
household head or member
accomplishing the form shall be
indicated on the “Prepared by”
portion.
SPECIFIC INSTRUCTIONS:
The Barangay Secretary shall
certify the correctness of the
form and shall print and sign
his/her name on the “ Certified
Correct” portion.
SPECIFIC INSTRUCTIONS:
The Punong Barangay shall
validate the entries in the form
and shall print and sign his/her
name on the “Validated by “
portion.
MUCHISIMAS GRACIAS!!!
