Problem Statement:

The two main problems faced by the stock management officer are:

• How much additional stock of order is required

• When to order the stock.

Our objective here is to minimize the efforts of the stock manager

to continuously monitor the stock position

Here we provided a solution for stock maintenance system where the

manager can handle the stock with ease and in a very reliable way
Vision:
The vision of stock management is to provide an application that is
used to maintain the stock details of a company with ease and in a
reliable way .

Issue Statement :
The stock maintenance system will allow the employee to record
information of the products available in the store and generate report based
on the total amount of sales .The employee will enter the information of
sale, purchase orders, payment details ,cost of into system and create
reports. Employee can only access the information .The employee can update
the new stock detail into the database.
Methods:
 Schedule and cost estimation
 Risk Analysis
 Data Collection
 Product Tracking
Scope:
Project scope:(steps taken to deliver the product)
• Demand management
• Forecasting future demand requirements
• Managing items with difficult supply and demand patterns
• Detecting damaged goods

Product scope:(characteristics of product)

• Reliable prices
• Quality of the product
• Efficiency
• Product tracking
PROJECT OBJECTIVES:
(Low level statements)

The project objectives are a short-term aim that we want to accomplish.

1.Calculating the monthly/weekly status of the stock.

2. Improve employee satisfaction by introducing flexible working hours.
3.Calculating the profits and losses frequently.
example :Getting more output for an hour of work.

PROJECT GOALS :
(high level statements)

A project goal is a long-term aim that we want to accomplish.

1.Maintaining proper records of the stock.

2.Using apps that are easily accessible by customers.
3.Ensuring customers proper billing services.
example: By OTP numbers
 Infrastructure

Organization Chart: Tools:

1. PHP
2. Mysql
3. Boot Strap
4. Jquery
5. AJAX

Process:
1. Login
2. Maintain books
3. Purchase orders
4. View stock
5. View report
Deliverables:
Project Business Case: The process deliverable used to propose projects.

Statement of Work: The process deliverable used to define projects and secure
stakeholder acceptance.

Governance Plans: The process deliverable used to define how the project will be
managed.

Project Schedules: The process deliverable used to define the project timeline and
allocate the work effort according to reach designated deadlines.

Project Budgets: The process deliverable used to define and allocate project funding.

Project Reviews: The process deliverable used to evaluate and measure project results
and performance (to discover lessons learned for continuous improvement).
Context Level Diagram:
LEVEL-0:
LEVEL-1:
 The Overall Description
Product Perspective
product perspective is made up of mainly
(1)quality
(2)project management.
The product perspective deals with the specification and building of the
system and focuses on activities such as requirements, design, and
development. The quality engineering aspect deals with conformity to
standards, configuration and change management.
 INTERFACES
System Interfaces:
some of the most complex features are:
(1) demand planning
(2)e-commerce integration
(3)data visualization.

Hardware Interfaces

hardware interfaces in stock include

computers
printers.
example :
barcode scannable billing
automatic calculations etc.
Software Interfaces
• Product Categorization Communication interfaces
• Product Measurement • Product Tracking
• Product History • Shipping:
• Stock Inquiries  Labeling
• Collaborative Inventory  Multi-Carrier Shipping
• Automatic Stock-out Reports • Order Management
• Vendor-Managed Inventory etc Order Tracking
Sales Order
Returns
Reporting and Analytics
Constraints
–Safety
– Reliability
– Maintainability
– Cleanability
– Standards
– Regulatory requirements
 Operations
Operations include Related activities of
1. managing purchases
2. inventory control
3. quality control
4. storage
5. evaluations of profits

Site Adaptation requirements

site adaptation requirements The site adaptation requirements
include: Definition of the requirements for any data or
initialization sequences that are specific to a given site, mission,
or operational mode (e.g., grid values, safety limits, etc.);
Product functions:
The main functions of the specified product are.
• Automatic customer registration
• Obtain the current stock rates and log the required
information
• Provides friendly relationship with shopkeeper and
customers
• Gives complete statistical data on particular stock
• Updates the stock values periodically and automatically
User Characteristics:

The various kinds of users for stock maintanence system are.

1. Customer: The person who orders for the item.
2. Validate customer: The items ordered by the customer
are validated.
3. Sales Detail: Maintains the stock details after delivering
the items to the customer.
Constraints:
• Efficient stock management can reduce but can not eliminate
business risk.
• The objectives of better sales through improved service to
customer. reduction in stock to reduce size of investment and
reducing cost of production by smoother production operations are
conflicting with each other.
• The control of inventories is complex because of the many functions
it performs. It should be viewed as shared responsibilities.
Apportioning of Requirements:
STOCK MANAGEMENT:
• Product Categorization PURCHASING:
• Product Measurement • Purchase Order
• Product History • Supplier Management
• Stock Inquiries • Backordering

STOCK TRACKING: ORDER MANAGEMENT:

• Product Tracking • Order Tracking
• Advanced Inventory Tagging • Sales Order
• Audit Trail • Quotations
• Order Editing
• Customer Pricing
TRANSFER MANAGEMENT:
• Multi-Location Tracking
• Stock Transfer
• Order Picking
• Kitting and Product Bundling
• Voice Picking
• Pick-to-Light (PTL)
Functions:
The main functions in stock maintenance system are.

• Increased productivity and efficiency

• Increase Profitability
• Avoid stock-outs and excess stock
• Quality Management
• Balancing Supply and Demand
• Forecasting and planning
• Serial-number tracking
Performance Requirements:
• Performance Requirements define acceptable response times for system
functionality.
• The load time for user interface screens shall take no larger than ten seconds.
• The log in information shall be verified within five seconds.
• Queries shall return results within five seconds.

Logical Database Design:

• The focus on logical database design is to find the user requirements, study
the existing system finding the problems users are having with the current
system and study the company business environment.
• The outcome is the development of a system-independent description of a
database that shall fulfil all the requirements.
Standards Compliance:
There shall be consistency in variable names within the system. The graphical user
interface shall have a consistent look and feel.

Software System Attributes:

Reliability:
• The software will not be able to connect to the database in the event of the server
being down due to a hardware or software failure.
• Specify the factors required to establish the required reliability of the software system
at time of delivery.

Availability :
• The software will be available only to administrator of the organization and the
product as well as customer details will be recorded by him. He can add customers,
update and delete them as well as add new products and manage them.
• The system should have an availability of 99.99%.
Security :
• The security requirements deal with the primary security. The software should be
handled
• only by the administrator and authorized users. Only the administrator has right to
create
• new accounts and generating inventory. Only authorized users can access the system with
• username and password of administrator.

Maintainability :
• Backups for database are available.
• The system shall utilize interchangeable plugins.
• The system shall be easily updateable for fixes and patches.
• The system shall be easy to upgrade.

Portability:
• The Software is a web-based application and is built in JAVA and SQL so it is platform
independent and is independent of operating system.
• The system should be extremely via the usb drive.
• The system shall be easy to migrate or backed up via another use drive.
FEATURES:
• This project “Stock Maintenance System” has been developed for
the computerization of the handling stock of a product.
• This project mainly deals with the items, suppliers, sales, purchase
basis. The project get all the details about the items stock and
how many the product have sold and purchased.
• This makes the manager manage the product easily and can
retrieve the information easily.
• The main goal of this project is to reduce manual works, increase
the processing speed and ensure reliability of data.
• This project “Stock Maintenance System” deals with stock
Management in a concern.
• This project also takes care of maintaining records of all the sales
details, purchase details of the concern.
STIMULUS or RESPONSE:
• The system requests the stock entry staff to specify the function she/he
would like to perform(either Add stock, Update stock, Delete stock and
Generate Report.
• In “Add stock” Once the stock entry clerk provide the requested
information, the system saves the stock and an appropriate message is
displayed.
• In “Update stock” the stock entry operator makes the desired changes to
the stock details and at the same time the database will save the
changes that are made by the stock entry operator.
• In “Delete stock” if the clerk wishes to proceed with the deletion of the
record on click of this the record is deleted from the system.
• In “Report generation” the computed result of a particular product is
displayed.
ADDITIONAL COMMENTS:
Stock Management System is a web-based application
developed using Java programming language. The main
objective of this project is to manage a stock for a company
or organization, and take care of sales and purchase of
products. This project includes various modules and features
to add, edit, view and delete stock-management-related
things in the system database.
UML DIAGRAMS

1.USE CASE DIAGRAM:

Use cases :
 Check stock
 Shipping
 Login
 Order product
 Maintain stock
 Billing
 Payment

Actors:
• Supplier
• Customer
• staff
2. CLASS DIAGRAM:

Classes :
 Shipping
 login
 Customer registration
 Staff registration
 Order product
 Check stock
 Billing
 Payment
 Payment via card
 Payment via cash
3.Activity diagram:

Activities :
• Shipping
• Order again
• Make payment
• Arrange stock
• Create login page
• Login by customers
• Search for availability of order
• Place order
• billing
• Payment
• Cash
• Card
• Receive bill
• repayment
Sequence and collaboration diagrams
The objects in stock maintenance system are
1. Supplier
2. Store
3. Staff
4. Web server
5. Customer
COMPONENT DIAGRAM
DEPLOYMENT DIAGRAM
 Bhavana

Sravya Sai prasuna

Team members

Manisha Sai pranathi