Unit 4: Spreadsheet Skills

Lesson 2
Inserting Formulas and
Functions

Empowerment Technologies
Senior High School Applied - Academic
What do you think will
happen if you have a
lot of data but you
need to make
computations
manually?

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 In your
opinion, how
useful are
spreadsheets
for
computations
?

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 ● Identify the different
operators used in a
Learning spreadsheet.
Objective ● Identify the different parts of
s function.
At the end of the ● Demonstrate the creation of a
lesson, you
should be able to formula using a function.
do the following: ● Use the function library to
insert a function.
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What words
come to mind
when you see
these images
on a computer
screen?

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Spreadsheet

1.What is a spreadsheet? What are its main

features?

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Spreadsheet

2.In your opinion, in what tasks or jobs

would a spreadsheet application be
useful? Share an example.

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Spreadsheet

3.How can you use a spreadsheet

application in your daily life or in your
chosen field?

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What is Microsoft
Excel?

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 Microsoft Excel is
a spreadsheet
application used to
perform
mathematical
equations without
manual
computation. It
shows only the
results to the given
operations and
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What are the
different
operators
used in a
spreadsheet?

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Types of
Operators
● Arithmetic
● Comparison
● Text
Concatenation
● Reference
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How can we create a simple and
basic formula using those
operators?

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 Factors to
consider before
creating
formula:
1.Locate the cell
reference of
each piece of
data or use the
point-click
method
2.Use Fill Handle
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Creating a basic
formula
1. Select the cell where
formula will be
entered.
2. Type the equal sign
and select the cell
that has the value/s
to be computed using
the point-click
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Creating a basic
formula
3. Add the operator
needed in the formula
(arithmetic, comparison,
concatenation, or
reference).
4. Select another cell
with a desired value (use
point-click method) and
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How can we use functions as
part of the Excel formula?

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Spreadsheet
Functions
●predefined
operations using
different
formulas
●named after
their function

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Parts of a
Function
●Equal Sign
●Function name
●Argument

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Did you know?
● Creating formulas with functions
added has the same procedure
as formulas using operating
symbols.
● The only difference is you use
function names instead of
operating symbols (as in the
image given on the previous
slide) 20
 Commonly Used Functions

● SUM
● AVERAGE
● COUNT
● MIN
● MAX
● CONCATENATE

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Are there other functions used
besides those given above?

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 Function
Library
Different
functions are
available in the
function library,
which can be
found inside the
Formulas tab.
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Practice 1
Classify each symbol or
sign listed on the next
slide as an Arithmetic
Operator, a Comparison
Operator, a Text
Concatenation
Operator, or a
Reference Operator.
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 ●> ●: ●# ●%
●< ●^ ● <= ●@
●& ● >= ●= ●+
●/ ●, ● <> ●-
Arithmetic Operator Comparison Operator Text Concatenation Reference Operator
Operator

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Practice 2
Open your chosen
spreadsheet program.
Go to the Formulas
tab. List one function
that you can find in the
categories stated on
the next slide. Describe
the use of that function.
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Logical Category

Function Name Purpose

Text Category

Function Name Purpose

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Date & Time
Category
Function Name Purpose

Math & Trig

Category
Function Name Purpose

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Refer to the table on the next
slide. Compute for the BMI,
with three decimal values, of
each person. You can use a
spreadsheet and input the
values in the appropriate
cells to answer the
succeeding questions. Do not
use a function; rather, create
a formula. Note that the
formula for BMI is BMI =
kg/m2.
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Creating a Formula

A B C D

1 Student Name Height (CM) Weight (KG) BMI

2 Pedro 142 50

3 Juan 160 48

4 Berto 143 55

5 Jose 178 58

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Creating a Formula

1. What is the formula for getting the BMI of Pedro,

Juan, Berto, and Jose? Refer to the column letter
and row number provided on the table for the cell
reference.

2. If we want to get the average height (cm) of the

four students, what will be the formula? How
about the formula for getting their average
weight (kg)?

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 Read the instructions below. Use functions for this activity.
Open your chosen spreadsheet program and create a sheet entitled
“Monthly Family Spendings” with different columns, namely
Household, Food, Rent, Clothing, Transportation, Communication,
Miscellaneous, and Total Monthly Spendings. On the first row, write
your family name under the Household category and fill in the cost for
each category up to Miscellaneous. Gather additional data from four
(4) of your classmates. Compute the Total Monthly Budget of each
Household using the AutoSum function. Also, compute the average
spending of the other three households for each category and their
average Total Monthly Spendings. Save a soft copy and present your
output to your teacher
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 Wrap Up
There are four types of operators for
spreadsheets, namely Arithmetic Operators,
Comparison Operators, Text Concatenation
Operator, and Reference Operators.

You need to use cell names in order to have a cell

reference that you can use to create your
formula.

The Fill Handle can be used to easily copy and

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apply one formula to other cells, thus saving
 Wrap Up
A syntax must be followed for a function to work in
a spreadsheet. The function syntax starts with an
equal sign (=) followed by the function name
and then the argument enclosed in parentheses.

The commonly used functions are SUM, AVERAGE,

COUNT, MIN, and MAX.

The Function Library can be found on the

Formulas tab in the Ribbon. It contains different
functions under different categories.
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 Bibliography

“Calculation operators and precedence in Excel.” Office Support.

https://support.office.com/en-us/article/calculation-operators-and-pre
cedence-in-excel-48be406d-4975-4d31-b2b8-7af9e0e2878a
(accessed April 1 2020).
“Create a formula by using a Function.” Excel.
https://support.office.com/en-us/article/create-a-formula-by-using-a-fu
nction-4c6b47d3-1c39-49ec-b79e-8f209e4cab7e
(accessed April 1 2020).
“Creating Formulas with Functions.” MIT, August 24, 1999.
http://www.mit.edu/~mbarker/formula1/f1help/01-intr8.htm
“Excel 2013: Functions.” GCFGlobal.org.
https://edu.gcfglobal.org/en/excel2013/functions/1/ (accessed April 1
2020).

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 Bibliography

“Excel 2013: Simple Formulas.” GCFGlobal.org.

https://edu.gcfglobal.org/en/excel2013/simple-formulas/1/ (accessed
April 1 2020).
“Excel: Intro to Formulas.” GCFGlobal.org.
https://edu.gcfglobal.org/en/excel/intro-to-formulas/1/ (accessed April
1 2020).
“Using Microsoft Excel: What Is a Function?” Research Guides. M Library,
June 17, 2019.
https://guides.lib.umich.edu/c.php?g=283162&p=1888331

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