KICK OFF MEETING – Supply of Check Valve

Project : SARB ACCELERATED GROWTH PROJECT

Company : ADNOC OFFSHORE

EPC Contractor : PENTA GLOBAL ENGINEERING CONSTRUCTION

COMPANY LLC

Supplier : HATTA TRADING & SERVICES ESTABLISHMENT, U.A.E.

Purchase Order No: PGC-6359

Manufacturer : FLUIDLINE VALVES INTERNATIONAL PVT. LTD.

Scope of Supply : SUPPLY OF CHECK VALVE

* KOM AGENDA:

1. Introduction of Teams
2. Key Deliverables Acceptance
3. Material Traceability
4. Scope of Supply
5. Project QA/QC Requirements
6. Final Product Material Certification Requirements
7. Location details & Project Execution Offices
8. Proposed Organigram for the project (with complete contact details)
9. Management of Vendor / Sub Vendor
10. Review of contract time frame and Delivery
11. Critical project Milestone
12. Engineering Drawing and Document Templates
13. Deviation if any to be discussed
14. Vendor Document Requirement List
15. Periodic Progress Updates / Reporting
16. Site assistance for Pre-commissioning / Commissioning works
17. Site visit / LOA requirements
18. Need List / Area of Concern
 1. Introduction :

• Fluidline Valves is a manufacturer of industrial valves.

Since 1973 , we have been designing high-quality valves ,
that are used around the world indifferent industries.
• We offer the entire range of industrial valves that includes
Gate Valves, Globe Valves, Forged Steel Valves, Check
Valves, Ball Valves, etc. A strong Design Engineering &
R&D team ensures that in addition to standard valves, we
can create any custom-designed valve to suit your needs.
Our valves meet the requirements of API Spec Q 1./ API
6D and we have received ISO 9001 certification .
• Fluidline is committed to serving you the best, in every
possible way!
1. Introduction : Manufacturing Plant

Fluidline Valves Company

Export Oriented Unit

• Total Area – 5,500 sq. m

• Office Area – 2,300 sq. m
• Manufacturing Area – 2,700 sq. m
• Production Capacity per month :-
• 2” to 12” Valves - 550 Nos
• 14” and above - 150 Nos
• 2” and below - 4100 Nos
• Previously supplied valve to ADNOC - > 500 Nos
• Maximum size supplied to ADNOC - 48”
• Maximum Pressure rating supplied - 2500#
 2. Key Deliverables Acceptance
Key deliverables listed below are accepted and compliance letter in
manufacturer’s letter head is shared.

• AD-651-G-RM-216634 REV 06 DATED 02-04-2024

3. Material Traceability

Material traceability and certification requirements provided as per the

AGES-GL-13-001 and AGES-SP-13-002 Rev. 1

We have our very systematic material traceability procedure which is

line with your requirement. The procedure number is P-017 and the
same is attached for your reference
4. Scope of Supply
- This purchase order included the scope of supply :
SUPPLY OF Check Valve,

- Manufacturing Location - 2203 A, G.I.D.C., Phase – IV, Vatva,

AHMEDABAD, GUJARAT, INDIA

- Total PO quantities is 30 Nos. Manual Valves

- Certification type for this PO is EN10204 3.1/3.2 Type;

- Details of Valves are listed is attached as below :

Check Valves – 30 Nos.

 5. PROJECT QA/QC REQUIREMENTS

1. The inspection level and certification requirements shall be fulfilled as per Equipment/ Material
Criticality rating specification AGES-SP-13-001 Rev.1 & AGES-SP-13-002.

2. All Quality and Inspection & requirements during all stages of the work shall be fulfilled in line with
AGES-GL-13-001, AGES-SP-13-001, AGES-SP-13-002.

3. Pre-Inspection Meeting (PIM) and PIM package requirements shall be followed as per AGES-GL-13-001
and AGES-SP-13-002.

4. Pre-Inspection Meeting (PIM) shall be held to address critical control activities and related areas of
concern. PIM shall be held at Vendor's production facility with, and in presence of, all concerned
parties / stakeholders (Manufacturer, Contractor, TPI, and Company Reps etc.) shall be conducted
before work commencement.
5. PROJECT QA/QC REQUIREMENTS
• “Inspection assignment package (IAP)” shall be submitted to COMPANY with Inspection
Notification IN.

• RFI shall be submitted in advance for all the inspection & testing as per the approved ITP.

• RFI shall be submitted at least 10 working days / 2 WEEKS before the inspection date.

• For PIM or FAT notification shall be raise 3 weeks before the date of attendance &
Confirmation 72 Hours before inspection.

• Fluidline shall prepare the material for dispatch and shall release the material for shipment
only after receipt of IRN.
6. FINAL PRODUCT MATERIAL CERTIFICATION REQUIREMENTS

Project QA/QC requirement shall be followed as per the AGES-GL-13-001 and AGES-SP-13-002 for
Procurement Inspection and Certification requirements in Projects
6. FINAL PRODUCT MATERIAL CERTIFICATION
REQUIREMENTS
Pressure Parts list for Inspection class -1 : 3.2 Certification
• Valve Body
• Valve Cover / Bonnet
• Ball Valve Body connector
• Pressure Parts list for Inspection class -2 : 3.1 Certification
• Valve Body
• Valve Cover / Bonnet
• Ball Valve Body connector

Non Pressure Parts list 3.1 Certification

• Closure: Balls, Discs & wedges.
• Stems
• Overall / Final Product Material Certification shall be 3.2 for Inspection Class 1
• Overall / Final Product Material Certification shall be 3.1 for Inspection Class 2
7. Location details & Project Execution Offices

Vendor:
Hatta Trading & Services Establishment
M Floor : M1-103, Sama Tower,
Beside NMC Hospital,
Abu Dhabi, U.A.E.

Manufacturer:
Fluidline Valves International Pvt. Ltd.
2203 A, G.I.D.C., Phase – IV,
Vatva, Ahmedabad,
Gujarat, India

Manufacturer Contact in U.A.E.:

Mr. Vinay Malik

8. Manufacturer’s Communication Matrix
Title / Discipline Name Contact Details

[email protected]
General Manager - Commercial Tarik Pawne
(+919167578557)

[email protected]
UAE Local Contact Vinay Malik
(+971568728662)

[email protected]
Engineering Abelardo Aboudaher
(+919879590130)

[email protected]
Operations Ilyas Pathan
(+919904527689)

[email protected]
Quality Head Devang Upadhyay
(+919725735243)

[email protected]
Document Controller Farhan Pathan
(+919099794498)
 Fluidline valves Int. Pvt Ltd
Project Organization Chart
PO: 111/P152/MP0/23-24/13396
Contractor : Robstone ( ME) LLC
End User : ADNOC ONSHORE
Management
Abelardo Aboudaher
Mr.Zaheer Hawa Dr.Michel Pascal
Design Head
Director CEO

Project Head

Abelardo Abudaher Ilyas Pathan

Design Head DCEO

Farhan Pathan Abelardo Aboudaher Saad Mansuri

Project Co –ordinator Dilawer Multani Devang Upadhyay Zafar Roshniwala
Design Head Purchase / Planning
Production Head QA/QC Manager Dispatch Dept
Head

Planning Excuative
Design Engineer Production engineer Qc Engineer Dispatch Labour
/Purchse Excuative
9. Management of Vendor / Sub Vendor

* Main Vendor: Hatta Trading & Services Establishment

* Manufacturer : Fluidline Valves International Pvt. Ltd.
* Description
Sub-vendor : AK Alloys/ MM Activity
Cast
Raw material AK Alloys/ MM Cast for castings
Machining Fluidline Valves International (In-House)

Assembly Fluidline Valves International (In-House)

Inspection/Testing Fluidline Valves International (In-House)

Painting Fluidline Valves International (In-House)

Packing Fluidline Valves International (In-House)

9.1 Management of Vendor / Sub Vendor

SUB-VENDOR list shall be submitted to

CONTRACTOR / COMPANY for approval.

TPI Agency details for each parties as below,

Contractor :KTI/ERAM/FULKRUM
Company :LR
Manufacturer : TUV/ DNV/ BV (any one)
Follow as per List if TPI agencies for ADNOC, Penta Global
and Vendor attachment CCC
10. Time Frame and Delivery Schedule

* Delivery period shall be 18 to 20 Weeks from

Manufacturing Clearance. Production plan shared on
23rd May 2024
11. Critical Project Milestone

* KOM Date : 22-05-2024

* Proposed PIM Date : 15-06-2024
* Start date of Sub Orders : 18-06-2024
* Receipt of Major Sub Orders : 28-07-2024
* Total Manufacturing Duration : 4.5 months
* Ready for Shipment date : 15-10-2024
12. Engineering Drawing and Document Templates

* Vendor/Manufacturer has received all the templates and shall submit the
documents accordingly. Documents Numbers
* RFI notification duration – Timely notification shall be ensured from
manufacturer for availability of inspection with at least two (2) week for
source inspections outside UAE and one (1) week for source inspections
inside.
13. Deviation if any to be discussed

NO DEVIATION
14. Vendor Document Register List (VDRL)

* Preliminary VDRL is prepared and awaiting for

company document numbers to be assigned to each
document.

* All the drawings and documents native files will be

submitted by Manufacturer
 15. Periodic Progress Updates / Reporting

* Biweekly and monthly progress shall be Submitted.

* Report shall be excel format.
* Format of report shall be provided by Contractors
16. Site assistance for Pre-commissioning / Commissioning works

NOT APPLICABLE
17. Site visit / LOA requirements

NOT APPLICABLE
18. Need List / Area of concern