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The Role of A Project Management Office

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Huy Hoàng Ngọc
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30 views4 pages

The Role of A Project Management Office

Uploaded by

Huy Hoàng Ngọc
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as PPTX, PDF, TXT or read online on Scribd
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The role of a

Project
Management Office
In this lesson, you are learning about
different types of organizational structures.
Project managers serve key functions in
both Classic and Matrix organizations.
Within both of these types of structures,
there is sometimes a group devoted
specifically to project management in the
organization: the Project Management
Office. In this reading, we will discuss the
purpose and functions of a Project
Management Office.
•What is a PMO?
•What are the functions of a PMO?
• A Project Management Office, or PMO, is
a group within an organization that
defines, sets, and helps maintain project
management standards and processes
throughout that organization. It often
acts as a coordinated center for all of the
organization’s projects, helping them run
What is more smoothly and efficiently.
• An organization’s project managers may
a PMO? operate within the PMO itself or within
other departments. At Google, for
example, there are project managers
who work in a PMO focused on
operational excellence, but there are
numerous project and program
managers in other departments
throughout the organization, as well.
What are the functions of a
PMO?
PMOs offer guidance and support to their organization’s project managers. They share best practices, project statuses, and direction for all of the
organization’s projects while often taking on strategic projects themselves. The main functions of a PMO include:
Strategic planning and governance
This is the most important function of a PMO. This involves defining project criteria, selecting projects according to the organization’s
business goals, and then providing a business case for those projects to management.

Best practices
PMOs help implement best practices and processes within their organization. They also share lessons learned from previous successful
projects. They help ensure consistency among their organization’s projects by providing guidance about processes, tools, and metrics.

Common project culture


PMOs help set common project culture practices by training employees about optimal approaches and best practices. This helps keep
project management practices consistent and efficient across the entire organization.

Resource management
PMOs are often responsible for managing and allocating resources—such as people and equipment—across projects throughout the
organization based on budget, priorities, schedules, and more. They also help define the roles and responsibilities needed on any given
project. PMOs provide training, mentoring, and coaching to all employees, but project managers in particular.

Creation of project documentation, archives, and tools


PMOs invest in and provide templates, tools, and software to help manage projects. They also play an important role in maintaining their
organization’s project history. Once a project closes, they archive all of the documents created during the project for future reference and to
capture lessons learned.
Key takeaway
• To recap, the key purposes of a PMO include: strategic planning
and governance, implementing project management best
practices, establishing common project culture, resource
management, and creating project documentation, archives, and
tools. PMOs support their organizations in managing large
numbers of projects and help keep all employees working in the
same direction towards the organization’s goals.

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