Database
Management
System
Grade 7 IGCSE
What is a Database?
A database is a collection of data in an organised
way. A database helps us to manage and retrieve
information quickly and efficiently. We all use
database in our daily life. Telephone diary, list of
grocery in a grocery store and catalogue in a
library are few examples of database that we use.
School ABC maintains the records of students, staff,
books, etc.
Fill in the empty boxes of the other areas
where records can be maintained.
Applications of DBMS
Sector Uses of DBMS
Banking Customer information, loans,
account activities, payments,
etc.
Airlines Passenger and flight details
Universities Student information,
admission process, course
registrations, grading system
and reports
Telecommunication Customer information,
managing call records,
monthly bills, etc.
Sales Customer, product and sales
information.
HR Management Employee information,
salaries, payroll, etc.
Objects Of A Database
1 Tables 2 Fields
Tables are the building blocks of database. The columns of the table are called fields. For
They store data in the form of rows and example - the field ICT maintains the attribute
columns. marks scored by students.
3 Records 4 Data
The rows in a table are called Records. For It refers to all the individual items that are
example - the data of all the fields like ID, stored in a table. For example - 400, AHMED,
Name, Marks, etc. 55, 66, 87, 208 are the data values.
Objects Of A Database
Queries
A database stores large amount of data. Queries help us to
retrieve data based on specific criteria. Queries help us to
perform actions like delete, update, etc.
Forms
A form is used to enhance the data entry. A form provides a
convenient way to enter or display one complete row of
information in a table.
Reports
Reports enable us to format the data in an attractive and
informative way for printing or viewing on-screen. Report
allows us to organize, present and summarize data.
Data Types
Date Type Usage Size
Short Text Alphanumeric data (names, Upto 255 characters.
titles, etc.)
Long Text Large amounts of alphanumeric Upto about 1 gigabyte (GB). The
data, sentences and paragraphs. Memo data type is now called
"Long Text".
Number Numeric data. 1, 2, 4, 8, or 16 bytes.
Large Number Numeric data. 8 bytes.
Date/Time Date and Time Encoding string of 42 bytes
Currency Monetary data, stored with 4 8 bytes.
decimal places of precision.
AutoNumber Unique value generated by Access 4 bytes (16 bytes for ReplicationID)
for each new record.
Yes/No Boolean (true/false) data; 1 byte.
Access stores the numeric value
zero (0) for false and - 1 for
true
OLE Object Pictures, graphs or other Upto about 2 GB.
ActiveX objects from another
Windows-based application.
Hyperlink A link address to a document or Upto 8,192 (each part of a
file on the internet, on an Hyperlink data type can contain
intranet, on a local area upto 2048 characters)
network (LAN) or on your local
computer.
