Project Management
Defining Project Manager
Role of a Project Manager in Project Success
Who is the Project Manager?
"A project manager is a professional who is responsible for planning,
organizing, and controlling project activities to achieve project objectives.“
A project manager is responsible for planning, executing, and closing
projects while ensuring they meet goals and stakeholder expectations.
"A project manager plays a crucial role in the success of a project. He ensures
that project objectives are met, and that the project is completed on time, within
budget, and to the required quality standards."
Project Management Institute (PMI), (PMBOK Guide)
Key Responsibilities of a Project Manager
-Develops and manages project plan
-Leads and directs project team
-Coordinates and controls project activities
-Monitors and reports project progress
-Identifies and manages project risks
-Communicates with stakeholders and sponsors
Skills Set and Competencies of a Project Manager
-Planning and organization
-Leadership and team management
-Communication and interpersonal
-Risk management and problem-solving
-Time management and adaptability
Best Practices for a Project Manager
-Develop a clear project plan and scope statement
-Establish a strong project team and stakeholders
-Communicate effectively with stakeholders and sponsors
-Manage project risks and issues proactively
-Monitor and report project progress regularly
Project Proposal and Project Feasibility
Characteristics of Good Project Proposal
Types of Proposals
Request for Proposal (RFP) and Request for Quotation (RFQ)
Defining Project Proposal
“ A project proposal is a written document that presents a plan for a project,
including its objectives, scope, timeline, budget, and resources required to
complete the project.“
-Provides a clear understanding of the project
-Outlines project objectives and scope
-Establishes project timeline and budget
-Identifies resources required to complete the project
Project Feasibility
"Project feasibility is the process of evaluating the practicality of a project,
including its technical, social, managerial, economic, financial, and marketing
aspects.“
- Technical feasibility
-Managerial feasibility
-Economic feasibility
-Social feasibility
-Financial feasibility
-Marketing feasibility
Technical Feasibility
"Technical feasibility evaluates the technical aspects of a project, including its
technical expertise, hardware, software, and infrastructure requirements.“
-Technical expertise required
-Infrastructure requirements
-Hardware and software requirements
Managerial Feasibility
"Managerial feasibility evaluates the managerial aspects of a project, including
its organizational structure, management systems, and resource allocation.“
-Organizational structure
-Management systems
-Resource allocation
-Management expertise required
Economic Feasibility
"Economic feasibility evaluates the economic aspects of a project, including its
costs, benefits, and return on investment."
-Costs
-Benefits
-Return on investment
-Economic viability
Social Feasibility
"Social feasibility evaluates the social aspects of a project, including its impact
on the community, stakeholders, and the environment.“
-Community impact
-Stakeholder impact
-Environmental impact
-Social acceptance
Financial Feasibility
"Financial feasibility evaluates the financial aspects of a project, including its
funding requirements, cash flow, and financial risks.“
-Funding requirements
-Cash flow
-Financial risks
-Financial viability
Marketing Feasibility
"Marketing feasibility evaluates the marketing aspects of a project, including
its market demand, competition, and marketing strategy.“
-Market demand
-Competition
-Marketing strategy
-Marketing viability
Characteristics of Good Proposals
-Relevant and aligned with organizational goals
-Clear and concise
-Well-organized and structured
-Realistic and achievable
-Measurable and evaluable
Types of Project Proposals
Mainly two types of project proposals;
Solicited Proposals
-A solicited project proposal is a response to a formal request for proposal
(RFP) or invitation to bid (ITB) issued by an organization.
-The issuing organization initiates the proposal process.
-Proposal must meet the RFP’s specific requirements and criteria outlined.
-Multiple organizations may submit proposals in response to the RFP.
Unsolicited Proposals
-An unsolicited project proposal is a proposal submitted to an organization
without a formal request or invitation.
-The individual or organization submitting proposal initiates the process.
-Proposal must meet the organization's general requirements and criteria.
-Proposal may not be competing with other proposals.
Request for Proposal (RFP)
"An RFP is a formal document that outlines the requirements and specifications
of a project, and invites proposals from qualified vendors or contractors.“
-Outlines project requirements and specifications
-Invites proposals from qualified vendors or contractors
-Evaluates proposals based on predetermined criteria
Request for Quotation (RFQ)
"An RFQ is a formal document that requests a quote or cost or price proposal
from a vendor or contractor for a specific product or service.“
-Requests a quote or cost or price proposal from a vendor or contractor
-Specifies the product or service required
-Evaluates quotes or proposals based on price and other factors
Request for Proposal (RFP)
-Refers to solicit proposals from vendors or contractors to provide a solution to a
complex problem or project.
-The focus of RFP is on the approach, methodology, and expertise of the vendor.
Request for Quotation (RFQ
-Refers to solicit quotes from vendors or contractors to provide a specific product
or service.
-The focus is on the price, delivery, and quality of the product or service.
RFPs are used for complex projects that require a comprehensive solution, while
RFQs are used for smaller-scale procurements that require a specific product or
service. While both RFP and EFQ are used to solicit responses from vendors or
contractors, the evaluation criteria, response requirements, and processes differ
significantly.
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Questions?
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