A Warm Welcome to

the session of Office

System.
 Arun Kishor Sharma
Diploma in software Engineering,
B.ED (English), BED(EPM)
M.ED (EPM)
Syllabus
Office System (Office Package)

 Office System (Office Package) includes MS-

Word, MS-Excel and MS Power Point
applications. (Office System वा Office Package
Software मा MS-Word, MS-Excel र MS Power
Point Program यस अन्तर्गत समावेश गरिएको छ।)
 These applications are very useful for the
management of office. (यी application हरू
office management का लागि धेरै उपयोगी छन्।)
 So, it is called office system or office
package. (त्यसैकारण यसलाई office system वा
office package पनि भनिन्छ।)
Word Processing

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MS-Word:

 Microsoft word is an advanced word processing

application program. Microsoft Word एक advanced word
processing प्रोग्राम हो।
 It enables to create, edit, format and print simple one
page to many complicated types of document. यसले धेरै
जटिल प्रकारको document लार्इ सरल रुपमा create, edit,
format र print गर्न सक्षम बनाउँछ।
 Resumes, cover letter, reports, magazines and books
with different layout and design.
 Resumes, cover letter, reports, magazines and books
लेआउट र डिजाइनका साथ काम गर्न सकिन्छ।
 It also provides a user-friendly toolbar, which are the most
striking features of MS word. यो प्रयोगकर्ताको अनुकूल toolbar
पनि प्रदान गर्दछ, जुन MS-Word को सबैभन्दा लोकप्रिय
विशेषताहरू हुन्।
Advantages of MS Word:

 Create, Edit, format and print the document easily.

(डकुमेन्ट Create, Edit, format र print गर्न मदत गर्दछ।)
 Attracting GUI based formatting menus and toolbar. (GUI
मा आधारित menuर toolbar ले काम गर्न मद्त पुर्याएको
छ।)
 Spellings check facility. (Spellings जाँचको सुविधा।)
 Efficient search replace facility. (कुशल search र replace
को सुविधा।)
 Header footer, mail merge facilities. (हेडर फुटर र मेल
मर्जका सुविधाहरू।)
 Graphical tools. (ग्राफिकल tools को सुविधाहरु)
 Password securities etc. (पासवर्डद्धारा document
लार्इ सुरक्षा प्रदान गर्ने आदि ।)
Different component of MS-
Word
 Copy or Move the document
 Select the word to copy or move.
 Right click on the selected place.
 Click on copy or ctrl+c.
 Place the pointer to paste.
 Right click on the place, click on paste or ctrl+v.
 Find and Replace
 Click on home button
 Click on find button
 A find dialog box will appear.
 Write the word to find.
 Click on Find Next.
 Bullet and Numbering
 Click on home menu
 Click on Bullet or Numbering
 Select types as your choice.
 Inserting a table
 Click on insert menu.
 Click on table option.
 Select the number of rows and column
 Inserting Header and Footer
 Click on Insert menu
 Click on Header /footer option.
 Select the style as you like.
 Supply the Header/Footer.
 Changing page orientation
 Click on Page layout menu.
 Click on orientation.
 Select the orientation portrait and landscape as desire.
 Formatting the Document
 Click on Page layout menu.
 Click on Page Border.
 A dialog box will appear.
 Select Border/Page border as your requirement.
 Click on ok.
 Applying Borders and Shading
 Click on Page layout menu.
 Click on Page Border.
 A dialog box will appear.
 Select Border/Page border as your requirement.
 Click on ok.
Mail Merge
Mail Merge is a useful of MS word's tool that
will allow you to easily produce multiple
letters, labels, envelopes, and more using
information stored in a list, database, or
spreadsheet.
मेल मर्ज MS Word को एक उपयोगी tool हो ।
यसको मदतले डकुमेन्टहरु जस्तै चिठ्ठी,
निमन्त्रणा कार्ड र अन्य डकुमेन्टहरु
लार्इ धेरै व्यत्तिहरुमा एकै पटक पठाउन
सुविधा प्रदान गर्दछ ।spreadsheet वा
database मा store भएको document सँग लिन्क
गरेर समेत मेल मर्जको सुविधा प्रदान गर्छ ।
Process of mail merge
 On mailing ribbon, Click on start mail merge.
 Click on step by step Mail merge wizard.
 Starting d0cument
 Select recipients.
 i)Type a new list. or
ii) click on browse to select the source.
 select the database list. ( By clicking on browse)
 Click on insert merge field.
 Select the field
 click in finish & merge
 Edit Individual document.>> Click on OK
 Password protecting a document
 Click on office button.
 Click on save as.
 Click on Tools.
 Select General Option.
 Provide password to open and password to modify.
 Reenter to password to open.
 Reenter to password to modify.
 Click on save as.
 Printing the document
 Click on office button.
 Click on print.
 A dialog box appears.
 Choose the correct option.
 Click on the print.
Use of MS Word in Banking

 Used to prepare documents, formal letters to

customers like bills, warning etc.
( विभिन्न किसिमको docmenets हरू तयार गर्न
उदाहरणको लागि बिलहरू, ग्राहकहरूलाई औपचारिक
पत्रहरू र चेतावनी आदि।)
 To create meaningful reports, books and journal etc.

(उपयोगी रिपोर्टहरू, पुस्तकहरू र जर्नलहरू सिर्जना

गर्न।)
 Use of charts for presenting information.

(चार्टहरूकोको माध्यमबाट जानकारी प्रस्तुत गर्न ।)

 Mail merge facility to sending multiple
documents to customers.
( मेल मर्जको सुविधा उपयोग गर्न।)
 Designing letter pad of Bank.

(बैंकको letter प्याड डिजाइन गर्न।)

 Used for word related activities of the bank.

(Word processing सम्बन्धित विभिन्न कार्य

गर्न ।)
 Protection of document with password facility.

(Document लार्इ पासवर्डले संरक्षण गर्न ।)

Spreadsheet:

 A spreadsheet is an electronic sheet made

of rows and columns that help sort data,
arrange data easily, and calculate numerical
data. It is an unique program ability to
calculate values using mathematical
formulas and the data in cells. The
spreadsheet is one of the most popular uses
of the personal computer.
 Spreadsheet पङ्क्तिहरू (rows) र स्तम्भहरू
(columns) को इलेक्ट्रोनिक page हो ।
 जसले डेटालार्इ क्रमबद्ध रुपमा
डेटालार्इ सजिलैसँग व्यवस्थित गर्दछ र
संख्यात्मक डेटा (data) लार्इ गणना गर्दछ
।
 यो एउटा unique प्रोग्राम हो जसले गणितिय

सूत्रहरू गणना गर्न सहयोग पुर्याउँछ ।

 Spreadsheet कम्प्युटरको सबैभन्दा
लोकप्रिय प्रयोगहरू मध्ये एक हो।)
डैनियल ब्रिकलिन र बब फ्रान्कस्टनले पहिलो पटक VisiCalc
( "visible calculator") स्प्रिेडशिटको विकास गरेका थिए । त्यसपछि
Lotus 1-2-3 र Microsoft Excel जस्ता spreadsheet को विकास भएको थियो
।)

MS Excel

 MS Excel is also a family member of MS

Office group.
 Microsoft excel is an electronic
spreadsheet program that enables to
store, manipulate and chart numeric
data.
 Researchers, statisticians and business
people can use spreadsheet software to
analyze and summarize mathematical,
statistical and financial data.
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Features of MS excel
 Errorfree calculation.
 Easy to sort data i.e. ascending and
descending order
 Graphical presentation of data.
 Password protection.
 Many formula collections.
 Data analysis tools like goal seek & scenario

etc.
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Cell : A cell is a smallest unit of worksheet. The
intersection between rows and columns are
called cell.
Cells Worksheet को सबैभन्दा सानो एकाइ हो। Rows and columns विचको
भागलार्इ cell भनिन्छ । प्रत्येक Cell को प्लेसमेन्ट अनुसार (जस्तै, A1,
A2, A3 ...) को अनुसार लेबल गरिएको हुन्छ । स्प्रिेडसिट सामान्य रूपमा
संख्यात्मक डेटा र text लार्इ स्टोर गर्न डिजाइन गरिएको हुन्छ ।

The features of MS-Excel are as follows:

 यो Worksheet को सबैभन्दा सानो एकाइ हो।

 यो rows and columns विचको भागलार्इ cell

भनिन्छ ।
 Workbook:
 A workbook is a large document which contains many
sheets i.e. worksheets. (Workbook एक ठूलो document हो
जसमा धेरै worksheet हरु समावेश भएको हुन्छ।)
 Worksheet: A worksheet is a part of workbook.
(Worksheet हरु Workbook को अंश वा भाग हो।)
 A worksheet contains rows and columns. A single
worksheet contains 16384 columns and 1048576 rows.
This is actual place where user can work with the data.
 (एउटा Worksheet मा धेरै rows र column हुन्छ। एउटा
Worksheet 16384 column र 1048576 rows हरु हुन्छ।
User ले डेटा सँग काम गर्ने वास्तविक स्थान हो ।)
Some of the formula of MS excel
Basic mathematic functions

Function Formula Example

Sum =SUM(cell range) =SUM(B2:B9)

Average =AVERAGE(cell range) =AVERAGE(B2:B9)

Median =MEDIAN(cell range) =MEDIAN(B2:B9)

Max =MAX(cell range) =MAX(B2:B9)

Min =MIN(cell range) =MIN(B2:B9)

Count =count() Count the number of cells that

contains number.
 Date functions

Function Formula Example

date =date() It returns numbers in date

format.

now =now() It returns the current date and

time

Today =today() It returns today's date.

 Text functions
Function Formula Example
Left =left(“king”,2) Returns a specified number of characters
from the start of a supplied text string.

Mid =mid(“Concise”,2,2) Returns a specified number of characters

from the middle of a supplied text string

Right =right(“father”,2) Returns a specified number of characters

from the end of a supplied text string

Len =len(“Son”) Returns the length of a supplied text

string
Rept =rept(“*”,5) Returns a string consisting of a supplied
text string, repeated a specified number of
times

Upper =upper(“boy”) Converts all characters in a upper case

Lower =lower(“BOY”) Converts all characters in a lower case.

Use of excel in Banking

 Data Entry and Automation.

 डेटा प्रविष्ट र स्वचालन प्रयोजनको निमित ।
 Accounting and financial Calculation.
 लेखा र वित्तीय गणना गर्न ।
 For inventory management.
 inventory व्यवस्थापन गर्न ।
 To respond the quickly to the group and
customer.
 समुह र ग्राहकलाई छिटो जवाफ दिन।
 Creating meaningful reports.
 रिपोर्टहरू सिर्जना गर्न ।

 To present information in chart.
 चार्टलार्इ जानकारीको रुपमा पेश गर्न।
 Controls and maintaining necessary records.
 आवश्यक रेकर्डहरू नियन्त्रण गर्न ।
 Provides robust security to data.
 डेटालार्इ सुरक्षा प्रदान गर्न ।
 Use Banking Related Excel Functions.
 बैंकिंगसँग सम्बन्धित Excel का functions हरूलार्इ
प्रयोग गर्न।
 Platform For Customized Applications.
 अन्य software हरुको लागि प्लेटफार्मको रुपमा
प्रयोग गर्न ।
MS Power Point

 MS Power Point is a presentational

program that enables to create onscreen
presentations and web presentations.
MS Power Point एक presentational program
हो जुन screen र web presentation बनाउन
उपयोग गरिन्छ ।
 It provides different tools to create
informative and interactive presentations
using this application. यसको tools को प्रयोगले
सूचनात्मक र अन्तरक्रियात्मक
प्रस्तुतीकरणहरू सिर्जना गर्न मदत पुग्दछ।
The features of MS Power 2007 are as follows:

 Easy way to present the information

 Slide Transitions
 Adding Animations
 Easy way to insert audio and video clips.
 Easy way to insert picture to the slide.
 Create a new presentation
 MS Office Button >> New
 A new Presentation window opens up
 Note :The MS Office Button is located in the
top left corner of the Word 2007 Window
 Create a new slide
 Click on the New Slide Tool. It gives many
options and select as you like.
 Change the Background
 Design Tabs >> Background >> Background
Styles
 Change the Theme
 Design Tabs >> Themes
Thank you very much