Effective Accident Investigations.081922.JLS 003
Effective Accident Investigations.081922.JLS 003
Accident
Investigations
Jessica Schroder
Risk Management
Consultant
Aegis Corporation
Agenda
• The Basics
• Initiate the Investigation
• Document the Scene
• Perform Interviews
• Conduct Event Analysis
• Conduct Cause Analysis
• Develop Solutions
• Write the Report
Introduction
• Accidents occur every day across the country
• The BLS publishes a statistical summary of injuries and illnesses every year
• Failure of people, equipment, or surroundings to behave or react as expected cause most accidents
• Accident investigations determine how and why these failures occur
• Using the information gained via an investigation, a similar/more disastrous accident may be prevented
• Conduct accident investigations with accident prevention in mind
• Investigations are NOT to place blame
• Report the findings in a well-thought-out manner
• Ensure management will adopt recommendations for improving the safety program
What is an Accident
The final event in an unplanned series of unique events that results in
an injury or illness to an employee and may include property damage.
It is the final result or effect of a number of root causes.
• An "event," occurs when one person or thing performs an "action" (does
something)
• A person or thing (equipment, tools, materials, etc.) will do something that
results in a change
• An accident may be the result of many factors that have interacted in some
dynamic way
Accidents and Incidents
• An effective accident
investigation program is guided
by standard written procedures
• Procedures are clearly stated
and easy to follow in a step-by-
step fashion
Procedures
• At least two competent persons investigate
• Accident investigators are properly trained on techniques and procedures
• The written investigation report addresses root causes of accidents
• The report makes recommendations to correct hazardous conditions, unsafe
practices, and improve program weaknesses
• The purpose of the accident investigation is to determine the facts, not the blame
• Discipline is a separate issue properly addressed by management/HR
• Surface causes for the accidents are corrected on the spot or as soon as possible
• Long-term system improvements are completed in a timely manner
• Information about the types of accidents, locations, trends, etc., is analyzed
• Everyone is informed of corrective actions and system improvements
• Training is conducted as needed
The Seven – Step Process
• Protect privacy
Things Disappear After an Accident
• Material Evidence
• Anything that might be important in helping us find out what happened
• Somehow, tools, equipment, and other items just seem to move
• The employer is anxious to "clean up" the accident scene so that people can get back to work
• Develop a procedure to protect material evidence so that it does not get moved or disappear
• If evidence disappears, it might be difficult to uncover the surface causes for the accident
• If you can't uncover the surface causes, it will be almost impossible to discover and correct the root causes
• Memory
• Accidents are traumatic events that result in both physical and psychological trauma
• As the length of time after an accident increases, thoughts/emotions distort what people believe they saw
and heard
• Conversations with others further distort reality
• After a while, the memory of everyone associated in any way with the accident will be altered in some way
• It's important to get written statements and conduct interviews as soon as possible
Reporting Accidents to OSHA
• OSHA Standard 29 CFR 1904.39, Reporting fatalities, hospitalizations,
amputations, and losses of an eye as a result of work-related incidents
• Within 8 hours after the death of any employee as a result of a work-
related accident, you must report the fatality to OSHA
• Within 24 hours after the in-patient hospitalization of one or more
employees or an employee's amputation or an employee's loss of an
eye, as a result of a work-related accident, you must report the in-
patient hospitalization, amputation, or loss of an eye to OSHA
• By telephone or in person to the OSHA Office that is nearest to accident
• By telephone to the OSHA toll-free central telephone number, 1-800-321-OSHA
• Electronically using the reporting application located on OSHA's public website
OSHA Required Information
• Each fatality, in-patient hospitalization, amputation, or loss of an eye
• the establishment name;
• the location of the work-related accident;
• the time of the work-related accident;
• the type of reportable event (i.e., fatality, in-patient hospitalization, amputation,
etc);
• the number of employees who suffered a fatality, in-patient hospitalization,
amputation, or loss of an eye;
• the names of the employees who suffered a fatality, in-patient hospitalization,
amputation, or loss of an eye;
• your contact person and his or her phone number; and
• a brief description of the work-related incident
Step 2: Document the Accident Scene
• Once the scene has been secured, it's important to immediately begin
gathering evidence from as many sources as possible
• Determine what information is relevant
• You want to gather data that will help you determine what happened,
how it happened, and why it happened
• Identifying items which answer these questions is the purpose of
documenting the accident scene
• You won't be able to document the scene effectively unless you come
prepared
• Assemble an accident investigation kit
Sample Accident Kit
• Camera/video camera • Gloves
• High visibility plastic tape to mark off
• Tape measure area
• Clipboard & writing paper • First aid kit
• Graph paper • Identification tags
• Tape, bags, containers to secure
• Straight-edge ruler items
• Pens & pencils • Paint stick or chalk to mark the scene
• Accident investigation forms • Tarp (to keep the scene/investigators
dry)
• Flashlight • Personal protective equipment
Step 2: Document the Accident Scene
• Document as much as possible
• It's easy to discard information later if they prove not relevant
• It isn’t easy to dig up material evidence late in the investigation
• All items found at the scene should be considered important and
potentially relevant material evidence
• A team approach is the most efficient strategy to use when
investigating serious accidents
Methods to Document the Accident Scene
• Make and note personal observations
• Try to involve all of your senses (sight, hearing, smell, etc.)
• What is present and what is not?
• What equipment, tools, materials, machines, or structures appear to be broken, damaged, struck or otherwise involved in the
event?
• Look for gouges, scratches, dents, or smears
• If vehicles are involved, check for tracks and skid marks
• Look for irregularities on surfaces
• Are there any fluid spills, stains, contaminated materials or debris?
• Is something missing that should be present, such as fall protection?
• What about the environment?
• Were there any distractions, adverse conditions caused by weather?
• Record the time of day, location, lighting conditions, etc.
• Note the terrain (flat, rough, etc.).
• What is the activity occurring around the accident scene?
• Who is present and who is not?
• Measure distances and positions of anything and everything you believe to be of any value to the investigation
Get Initial Statements
• Ask witnesses for an initial statement giving
a description of the accident
• Try to obtain other information from the
witness including:
• names of other possible witnesses for
subsequent interviews;
• names of company rescuers or emergency
response service; and
• materials, equipment, and articles that may
have been moved or disturbed during the
rescue
Take Photos of the Accident Scene
• Start with distance shots and gradually move in closer as you take the photos
• Take photos at different angles to show the relationship of objects and minute
and/or transient details such as ends of broken rope, defective tools, drugs,
wet areas, or containers
• Take panoramic photos to help present the entire scene
• Take notes on each photo - include in the appendix of the report
• Identify the date, time, location, subject, weather conditions, etc.
• Place an item of known dimensions in the photo for hard-to-measure objects
• Identify the person taking the photos
• You may want to indicate the locations at which photos were taken on sketches
Take Videos of the Scene
• Begin recording as soon as you can safely do so without impeding emergency
responders
• The video will pick up details and conversations that can add valuable information
• Check with your supervisor to see what your company policy is regarding
recording
• Get the lay of the land by standing back a distance and zooming into the scene
• Capture the entire scene 360* to establish location by panning slowly in a circle
• Narrate what is being filmed: describe objects, size, direction, location, etc.
• If a vehicle was involved, record the direction of travel both coming and going
• Discuss with company mngt regarding capturing witness descriptions on camera
• Review the video to note any information you may have missed
Sketch the Accident Scene
• Sketches compliment the information in photos
• Good at indicating distances between the various elements of the
accident
• It is important to be as precise as possible when making sketches
• Basic components of a sketch:
• Documentation - date, time, location, identity of objects, victims, etc.
• Spatial relationships - measurements.
• Location of photographs
• Valuable because they reconstruct the accident in model form and
effectively show movement through time
Record Review
• Maintenance records • Medical records
• Training records • EMT reports
• Standard operating procedures • OSHA Logs
• Safety policies, plans, and rules • Loss runs
• Work schedules • Safety committee minutes
• Personnel records • Coroner's report
• Disciplinary records • Police report
Step 3: Conduct Interviews
• Section I. Background
• Section II. Description of the Accident
• Section III. Findings
• Section IV. Recommendations
• Corrects surface cause and root cause
• Section V. Summary
Items to Consider
• Background Information
• Accident Description
• Investigation Findings
• Surface causes
• Root causes
• Recommendations
• Corrective actions
• System improvements
• Report Summary
• Report Submitted
• Safety committee
• Decision-Maker
• Improvements Completed
• Corrective actions
• System improvements
Questions