PROJECT INTEGRATION

MANAGEMENT
Jade E. Berdan
Daniel Mark Berjamen
Elcid Opena
Mari John Salaver
Carl Stephen Amarrador
What is Project Integration Management?
Project integration management is a way of making various
processes work together. Meaning, it takes the numerous
processes that are being used in a project and makes sure that
they’re coordinated.
Project integration management accomplishes this by making
trade-offs. That means that you can’t have everything if you
want to get the project completed on time and within budget.
This is the normal operational procedure for any project
manager. If there are competing objectives, then alternatives are
needed to meet stakeholder’s expectations.
What is Project Integration Management?
To achieve this means identifying, defining, combining, unifying
and coordinating the many processes and activities within the
project management process groups. Therefore, project
integration management involves making choices about
resource allocation and trade-offs, while managing those
interdependencies that are in the project management
knowledge areas.
The 7 Project Integration
Management Steps
There are certain steps or processes that you
and your team should take to implement
project integration management.
1. Write a Project Charter
The project charter is what gives the authority to initiate the
project. A project charter contains the preliminary roles and
responsibilities of the project, including the goals and objectives,
and the appointing of a project manager. It is used as a
reference document as the project moves forward.

The project charter is generic enough that it won’t have to be

changed much throughout the project life cycle. It is usually
written by a manager who works directly above the project
manager, though a project manager can be the one who creates
it.
2. Create a Project Management Plan
The creation of a project plan is the most important step in the project
integration management process because it’s a document that
defines how all the different elements of a project will work together
for its successful delivery.
Here are some of the main elements of a project plan:
Scope Management Plan
- Like any plan, a scope management plan is a bunch of processes
that are in place to make sure that the project includes all the
necessary tasks. The scope management plan is primarily
concerned with defining how the scope is explained, developed,
structured and verified.
2. Create a Project Management Plan
Schedule Management Plan
- A schedule management plan is a document that explains how
a project schedule will be created, tracked and managed. Schedule
management plans vary depending on the project, but they generally
define the scheduling methodology, performance measurements, tools
and procedures that will be employed.
Cost Management Plan
- A cost management plan is a method of strategizing the
planning and execution of a project’s budget. Of course, this is done in
order to complete your project on time and on budget. However,
without a proper cost management plan in place, both of those things
will falter—costing you and your organization immensely.
2. Create a Project Management Plan
Change Management Plan
- A change management plan is a document that describes how
change is planned, implemented and monitored in a project or across
an organization. You can think of a change management plan as a
roadmap that shows all the steps you need to take from identifying
the change to realizing it.
Resource Management Plan
- Resource planning is the process of forecasting the resources
required to complete a project. This includes cost estimations,
determining how resources will be acquired and making a schedule to
allocate them. A project resource is a broad category and includes
2. Create a Project Management Plan
Stakeholder Management Plan
- A stakeholder is an individual, group or organization that is
impacted by the outcome of a business venture or project. Project
stakeholders, as the name implies, have an interest in the success of a
project, and can be internal or external to the organization that is
sponsoring the project
Risk Management Plan
- A risk management plan defines how the project’s risk
management process will be executed. That includes the budget, tools
and approaches that will be used to perform risk identification,
assessment, mitigation and monitoring activities.
3. Direct and Manage Project Work
Once there’s a solid project management plan describing how the
project will be executed, then comes the time to direct and manage
the project execution. The project has started, and deliverables are
being produced. This is the process of managing the technical and
organizational parts of the project. It serves to foster a smooth
execution of project work. The execution of the project is divided into
three parts: implement, manage and report on status.

This is how project goals are achieved. The project management plan
creates the deliverables. Change requests are applied to boost work
performance. Environmental factors are considered. The
organizational process assets are assessed, and the project
management plan is updated accordingly.
4. Manage Project Knowledge
Project knowledge management refers to the process of
managing the information that’s produced by a project to
leverage it for future projects. Project-based organizations must
make sure that they properly store all project documentation
and any form of data produced by projects so that historical data
can be used as they plan related projects in the future.
5. Monitor and Control Project Work
The work of the project needs more than directing and
managing; it requires that the project work be monitored and
controlled. This includes change management, along with the
process, tools and techniques used to manage the change and
development in a project.
6. Implement Integrated Change Control
Change can be requested during the project life cycle, but these
requests must be monitored and controlled to make sure that
the quality of the project is not negatively impacted. Therefore,
someone or some team needs to be tasked to oversee change
and its implementation to control the change.
Change requests that come up during this phase are evaluated,
managed and documented. A change control board is created to
review these requests and approve them or not. The project
manager is diligent in looking for where the project might be
moving away from the project plan, and if so, they will take
7. Close Out the Project
Lastly, the project must be closed when it’s done. This process
includes reviewing the various processes used and rating them on
whether they were successful or not. Everything must be well-
documented to create an archive that future projects can reference
for decisions on how to implement their plans and processes.

Therefore, at the end of each project phase, it’s important to create

a document that outlines what lessons were learned over this
period. When processes are interacting on a project, project
integration management is crucial. It creates consistency
throughout the project from planning to documentation and can
dovetail with long-term strategic planning to reveal opportunities.
Why Is Project Integration Management
Important?
Project integration is important because its goal is to ensure
your project processes are running efficiently and meet your
planned objectives. It does this by coordinating and
synchronizing processes throughout the life cycle of the project.
Another benefit of project integration is that it makes sure
everyone knows their roles and responsibilities, which avoids
confusion that can slow down a project.
Another aspect of project integration is that it makes sure the
project is progressing as planned by monitoring and measuring
progress. This leads to more insightful decision-making and
control of performance. All this works to ensure that deadlines
Tips for Effective Project Integration
Management
Project integration is clearly important to the success of a
project as we’ve shown above. The following are some tips to
make sure your project integration is as effective as possible.
- Use Project Management Software
Above we highlighted some of the project management tools
that help deliver effective project integration. Depending on
which project management software you use, there are all or
some of these features, plus others that can give you more
control over project integration, especially if the project
management software is online with real-time data.
- Assemble a Cross-Functional Project Team

Many projects today require collaboration between very different

departments in an organization. Being able to establish
mechanisms and links that facilitate that collaboration helps
these different teams work together for the benefit of the
project.
- Track Project Constraints
There are four project constraints: scope, schedule, budget and
quality. Being able to keep the first three project constraints
balanced will ensure that the project is delivered meeting quality
standards. Being able to track these constraints throughout the
project’s life cycle will enable project managers to keep the
project on schedule and delivered without overspending or
undershooting its quality expectations.