A minor project

Employee Management System

A Minor Project
On
Employee Management and Payroll System

Submitted in Partial fulfillment for the award of
Bachelor of Engineering

Submitted to

RAJIV GANDHI PROUDYOGIKI VISHWAVIDHYALAYA
BHOPAL (M.P.)

Submitted By:

Aayushmaan Gupta - 0133CS091001
Prateek Sharma - 0133CS091073
PradeepPawar - 0133CS091069
Naveen Singh - 0133CS091056

Under The Supervision of
Prof Brijkishore Gupta / Prof Mayank

DEPARTMENT OF COMPUTER SCIENCE AND ENGINEERING
SAGAR INSTITUTE OF RESEARCH & TECHNOLOGY, BHOPAL

Sagar Institute of Research and Technology Page 1


SAGAR INSTITUTE OF RESEARCH & TECHNOLOGY,
BHOPAL

CERTIFICATE

This is to certify that the work embodied in this report entitled Topic has been
satisfactorily completed by Student name. It is a bonafide piece of work, carried
out under our/my guidance in the Department of Computer Science & Engineering,
Sagar Institute of Research & Technology, and Bhopal for the partial fulfillment of
the Bachelor of Engineering during the academic year 2011-2012.

Project Guide: HOD: Director:

Prof. Brijkishore Gupta Prof. MeghaKamble Dr. S.C. Bhageria



BHOPAL


SELF CERTIFICATE

This to certify that the project report entitled “Employee ManagementSystem” is
done by us is an authentic work carried out for the partialfulfillment of the
requirements for the award of the degree Bachelor of Engineering, under the
guidance of Prof.Brijkishore Gupta.

Name of the studentRoll No. Signature ofthestudent

1. Aayushmaan Gupta 0133CS091001

2. Prateek Sharma 0133CS091073

3. PradeepPawar 0133CS091069

4. Naveen Singh 0133CS091056



BHOPAL

ACKNOWLEDGEMENT

The austerity and satisfaction that one gets oncompleting a project cannot be
fulfilled withoutmentioning the people who made it possible, withgratitude, we are
very much thankful to the AlmightyGod who helped us all the way throughout the
projectand who has molded us into what we are today.

We are privileged to express our sinceregratitude to honorable Dr. S.C. Bhageria,
Director, SIRT, and Bhopal for allencouragement he gave us.

We express our sincerethanks and gratitude to Prof. MeghaKamble(H.O.D.) of
Computer Science for all his valuablesuggestions and guidance throughout our
project.

We wish to express our hearty gratitude to our internal project guide, Pro.
Brijkishore Gupta for hisvaluable suggestions and guidance throughout thetenure
of our project.

We extend our sincere thanks toall the college staff members who helped us
tocomplete this project successfully.



TABLE OF CONTENTS
S.No. HEADING PAGE No.

1. Introduction 6

1.1 Purpose / objective 6

1.2 Study of existing System / Scope of new System 6

1.3 Software Requirements 7

1.4 Hardware Requirements 8

2. Analysis 9

2.1 Study Of Proposed System 9

2.2 Problem Definition 9

2.3 Solution Strategies 9

3. Designing 10

3.1 Data Flow Diagram 10

3.2 E-R Diagram 11

3.3 Database Design 13

3.4 Use Case Diagram 15

4 Coding 16

5. Front End Forms/screens 42

6 Testing 48

6.1 System testing 48

6.2 Test cases 50

7 Limitations & Future Enhancements 51

8 Conclusion 52

9 Bibliography & References 53



CHAPTER - 1

INTRODUCTION
Employee management and payroll system is the modern computer based record
management system of employees of any firm. Since it would be very difficult for
any firm to maintain the records of employee on the papers and keep their
attendance records also, we tried to convert this manpower to computer power. It is
found that this is very efficient way to manage records as well as attendance record
through this system.

1.1 Purpose / Objective:

The main goal of this project is to make the recordof employee’s easier & quicker.

It is situated for all level of peoples.
It provides proper details about the entire employee & their posts.
User friendly environment makes the data handling more easily.
It easily provides an environment where the user can get information
aboutall the employees/worker

1.2 Study of existing System:

Exiting EMS is based on the standalone system.
It is developed on the access 95 hence it is not compatible on modern
operating system.
Existing EMS is not user friendly.
It is not provided with the detailed project information done or to be
assigned based on the application.
It needs extra manual power also.

Scope of new System:

It is user friendly, can be accessed by any one.
It has user id and password system to maintain privacy and security.
It is very fast and accurate.
No need of extra manual effort.
Just need little knowledge to operate the system.
Doesn’t require any extra hardware device.



1.3 Software requirements:

Operating System: Windows XP or higher.

Front End tool : Visual Basic 6.0.

Back End tool : Oracle 10g.

Software Justification:

Operating System: As now a day’s windows XP or higher are more common
in market, we have designed this software to support all these OS.

Front End tool:
Visual Basic 6.0: Microsoft Visual Basic 6.0 is the powerful programming
language to develop applicationfor windows. Windows is the operating
system, which runs based on messages and with rich user interface.

Back End tool:
Oracle 10g: Oracle 10g is very easy to understand and easily
programmable. It provides easy database storage also; hence we have used this to
store data in form of table of our software.



1.4 Hardware Requirements:

The configuration given below isthe Hardwarehandled for the systemdevelopment.

Processor : PENTIUM IV or Above

Primary Memory (RAM) : 256 MB or Above

Secondary Memory (Hard disk) : 20 GB or Above

Monitor : COLOR, 15inch or above

Display card : SVGA

Mouse& Keyboard : Any Company

Cabinet : Mini tower ATX

These above hardware requirements are now a days very common and can be
found on any computer system. It is kept in mind while designing that no extra
hardware support which can be needed to run the software should be there so that it
can be afforded by any firm or industry.

CHAPTER - 2



ANALYSIS

2.1Study of the proposed system:

This system consists of different tablewhich contains the record of employees & it
is commented through VB which is thefront end. In VB we have seen the
information about the employee. You can also provide the different buttons like,
add, delete, edit, exit etc. which helps you to editany data & make your work
easier.

2.2Problem definition:

In the old system the main task of editing is not done easily& it will also take
time.But in the proposed system the main assumptions are, thesystem should
already contains all the hardware’s & software’s as well as theperson who use this
product should familiar with window XP or any operatingsystem.

2.3 Solution strategies:

The main solution of the problem is to provide suitable &user friendly
environment to a user so that the user can maintain the detail of employee in a very
easy manner.

2.4 Cost Estimation andScheduling

Project estimation and scheduling were carried out together by the project leader
asper the norms of the company. Some cost estimation was done at the early
stagebefore the schedules were drawn up. Once the project was underway,
estimateswere updated. The factors involved in computing the total cost of a
software projectwere Hardware & software cost, Maintenance cost, Travel and
training cost and Effort cost.Scheduling as well as estimating the effort required to
develop the software systemwas done by the project leader in discussion with the
Company officials.

CHAPTER – 3



DESIGNING
3.1 Data Flow Diagram:

Report 1

Login

Personal Details Attendance Details

Employee Details

Professional Details Salary Details

Report 2
Report 3



3.2 E-R Diagram:
1) Login Form:

User ID Password

Login

2) Personal Details:

EMP Name

EMP No. Sex

Personal Details

Address
Date of Birth

City



3) Professional Details:

Date of Join Designation

EMP ID Department

Profession Details

4) Salary details:

GIS

PF CCA

Basic Sal HRA

Salary Details

Inc. TAX DA

NET GROSS



5) Attendance Details:

Sick Leaves
Casual Leaves
Year
Other Leaves
For Month

EMP. ID Total Leaves

Attendance Details

3.3 Database design:

1) Add Employee Database Details:

Field Name Data Type Size
Employee number Number 4
Employee Name Varchar2 30
Sex Varchar2 1
Address Varchar2 30
City Varchar2 20
Date Of Birth Date
Date Of Join Date
Designation Varchar2 20
Department Varchar2 15



2) Salary Details Database Design:

Field Data Type Size
Basic Number (7,2)
Provident Fund Number (6,2)
Group Insurance Scheme Number (6,2)
City Compensatory Allowance Number (6,2)
House rent Allowance Number (6,2)
Dearness Allowance Number (6,2)
Gross Number (7,2)
Income tax Number (7,2)
Net Salary Number (7,2)

3) Attendance table Database Design:

Field Data Type Size
Employee Number Number 4
For Month Number 2
Year Number 4
Casual Leaves Number 2
Sick Leaves Number 2
Other Leaves Number 2
Total Leaves Number 2



3.4 Use Case Diagram:

Add EMP

Modify EMP

Emp Information
Manager
Delete EMP

Display EMP

Enter Att
Attendance
Processing
Display Att

Salary
Statement of
EMP
Reporting

EMP
Department
wise List



CHAPTER– 4

CODING

4.1 Login Form Code:
Private Sub Command1_Click()
If Text1.Text = ("admin") And Text2.Text = ("skyworld") Then
welcome.Show
Me.Hide
Else
MsgBox "Sorry Enter a right user name and password !!!!"
End If
End Sub

If (MsgBox("Are You Sure You Want to Exit EMS?", vbYesNo + vbQuestion, "Quit") = vbYes)
Then
End
End If
End Sub

welcome.Show
Me.Hide
Unload login
End Sub



4.2 Welcome For (MDI Form) Code:
Private Sub MDIForm_Load()

Me.WindowState = vbMaximized

End Sub

Private Sub mnuAPdis_Click()

Load disAtt

disAtt.Show

End Sub

Private Sub mnuAPenter_Click()

Load frmAddAtt

frmAddAtt.Show

End Sub

Private Sub mnuEPadd_Click()

Load addemp

addemp.Show

End Sub

Private Sub mnuEPdele_Click()

Load delemp

delemp.Show

End Sub

Private Sub mnuEPdis_Click()



Load disemp

disemp.Show

End Sub

Private Sub mnuEPmod_Click()

Load modemp

modemp.Show

End Sub

Private Sub mnuExit_Click()

If (MsgBox("Are You Sure You Want to Exit EMS?", vbYesNo + vbQuestion, "Quit") = vbYes)
Then

End

End If

End Sub

Private Sub mnuHelp_Click()

Load help

help.Show

End Sub

Private Sub mnuRep1_Click()

DataReport1.Show

End Sub

Private Sub mnuRepPrn_Click()



DataReport1.PrintReport

End Sub

Private Sub mnuREPsalmon_Click()

Load saldis

saldis.Show

End Sub

4.3 Add Employee form Code:
Private Sub save_Click()

adoRSaddemp.Update

adoRSaddemp.Fields("pf") = 0.12 * adoRSaddemp.Fields("basic")

adoRSaddemp.Fields("gis") = 0.05 * adoRSaddemp.Fields("basic")

adoRSaddemp.Fields("cca") = 1000

If adoRSaddemp.Fields("basic") < 10000 Then

adoRSaddemp.Fields("hra") = 3500

Else



Else



Else



Else




End If

End If

End If

End If


adoRSaddemp.Fields("da") = 1500

Else



Else


End If

End If

adoRSaddemp.Fields("gross") = adoRSaddemp.Fields("basic") + adoRSaddemp.Fields("cca") +
adoRSaddemp.Fields("hra") + adoRSaddemp.Fields("da")

If adoRSaddemp.Fields("gross") > 25000 Then

adoRSaddemp.Fields("it") = 0.25 * adoRSaddemp.Fields("gross")

Else



Else



Else: adoRSaddemp.Fields("it") = 0

End If

End If



End If

adoRSaddemp.Fields("net") = adoRSaddemp.Fields("gross") - adoRSaddemp.Fields("pf") -
adoRSaddemp.Fields("gis") - adoRSaddemp.Fields("it")

adoRSaddemp.Update

MsgBox ("Record Successfully Added In Table")

End Sub

Private Sub exit_Click()

Me.Hide

Unload addemp

End Sub

Private Sub back_Click()

welcome.Show

Unload addemp

End Sub

Private Sub Form_Load()

Combo1.AddItem "CS"

Combo1.AddItem "Mechanical"

Combo1.AddItem "EC"

Combo1.AddItem "Civil"

Combo1.AddItem "Electrical"

Combo1.AddItem "IT"

Set adoConn = New ADODB.Connection



adoConn.ConnectionString = "Provider=MSDAORA.1;Password=tiger;User ID=scott;Data
Source=ORCL;Persist Security Info=True"

adoConn.CursorLocation = adUseClient

adoConn.Open

Set adoRSaddemp = New ADODB.Recordset

adoRSaddemp.CursorType = adOpenDynamic

adoRSaddemp.LockType = adLockOptimistic

adoRSaddemp.Open "addemp", adoConn, , , adCmdTable

Set empno.DataSource = adoRSaddemp

empno.DataField = "empno"

Set ename.DataSource = adoRSaddemp

ename.DataField = "ename"

Set sex.DataSource = adoRSaddemp

sex.DataField = "sex"

Set address.DataSource = adoRSaddemp

address.DataField = "address"

Set city.DataSource = adoRSaddemp

city.DataField = "city"

Set dob.DataSource = adoRSaddemp

dob.DataField = "dob"

Set doj.DataSource = adoRSaddemp

doj.DataField = "doj"

Set desig.DataSource = adoRSaddemp

desig.DataField = "designation"

Set Combo1.DataSource = adoRSaddemp

Combo1.DataField = "deaprtment"



Set basic.DataSource = adoRSaddemp

basic.DataField = "basic"

Set pf.DataSource = adoRSaddemp

pf.DataField = "pf"

Set gis.DataSource = adoRSaddemp

gis.DataField = "gis"

Set cca.DataSource = adoRSaddemp

cca.DataField = "cca"

Set hra.DataSource = adoRSaddemp

hra.DataField = "hra"

Set da.DataSource = adoRSaddemp

da.DataField = "da"

Set gross.DataSource = adoRSaddemp

gross.DataField = "gross"

Set it.DataSource = adoRSaddemp

it.DataField = "it"

Set net.DataSource = adoRSaddemp

net.DataField = "net"

End Sub

Private Sub new_Click()

adoRSaddemp.AddNew

End Sub



4.4 Modify Employee Form Code:

Me.Hide

Unload modemp

End Sub


Combo1.AddItem "CS"

Combo1.AddItem "Mechanical"

Combo1.AddItem "EC"

Combo1.AddItem "Civil"

Combo1.AddItem "Electrical"

Combo1.AddItem "IT"




adoConn.Open























Set Combo1.DataSource = adoRSaddemp

Combo1.DataField = "deaprtment"




pf.DataField = "pf"








da.DataField = "da"






it.DataField = "it"



Dim flag As Integer

Dim eno As Integer

flag = 0

eno = InputBox("Enter the employee number to be Modified", "Employee Number", 0)

adoRSaddemp.MoveFirst

Do While adoRSaddemp.EOF = False

If adoRSaddemp.Fields("empno") <>eno Then

adoRSaddemp.MoveNext

Else

flag = 1

Exit Do

End If

Loop

If flag = 0 Then

MsgBox ("Employee number does not exists")

End If

End Sub

Private Sub save_Click()

adoRSaddemp.Update



adoRSaddemp.Fields("pf") = 0.12 * adoRSaddemp.Fields("basic")

adoRSaddemp.Fields("gis") = 0.05 * adoRSaddemp.Fields("basic")

adoRSaddemp.Fields("cca") = 1000



Else



Else



Else



Else


End If

End If

End If

End If



Else



Else




End If

End If

adoRSaddemp.Fields("gross") = adoRSaddemp.Fields("basic") + adoRSaddemp.Fields("cca") +
adoRSaddemp.Fields("hra") + adoRSaddemp.Fields("da")



Else



Else



Else: adoRSaddemp.Fields("it") = 0

End If

End If

End If

adoRSaddemp.Fields("net") = adoRSaddemp.Fields("gross") - adoRSaddemp.Fields("pf") -
adoRSaddemp.Fields("gis") - adoRSaddemp.Fields("it")

adoRSaddemp.Update

MsgBox ("Record Successfully Modified In Table")

End Sub

4.5 Delete Employee From Code:
Dim flag As Integer

Private Sub delete_Click()

If (MsgBox(" Are you sure you want to delete this record?", vbYesNo) = vbYes) Then



adoRSaddemp.delete

adoRSaddemp.Update

MsgBox ("Record Successfully Deleted in table!!!")

End If

End Sub


Me.Hide

Unload delemp

End Sub





adoConn.Open























Set dep.DataSource = adoRSaddemp

dep.DataField = "deaprtment"




pf.DataField = "pf"








da.DataField = "da"






it.DataField = "it"



End Sub

Private Sub search_Click()

Dim empno As Integer

flag = 0

empno = InputBox("Enter the employee number to be deleted", "Employee Number", 0)



If adoRSaddemp.Fields("empno") <>empno Then


Else

flag = 1

Exit Do

End If

Loop

If flag = 0 Then


End If

End Sub



4.6 Display Employee Form Code:

Me.Hide

Unload disemp

End Sub





adoConn.Open























Set dep.DataSource = adoRSaddemp

dep.DataField = "deaprtment"




pf.DataField = "pf"








da.DataField = "da"




it.DataField = "it"





Dim flag As Integer

Dim eno As Integer

flag = 0

eno = InputBox("Enter the employee number to be Displayed", "Employee Number", 0)



If adoRSaddemp.Fields("empno") <>eno Then


Else

flag = 1

Exit Do

End If

Loop

If flag = 0 Then


End If

End Sub

4.7Add Attendance Form Code:

Select Case adoRSattendence.Fields("for_month")

Case 1, 3, 5, 7, 8, 10, 12

DM = 31

Case 4, 6, 9, 11

DM = 30

Case 2

DM = 28



Case Else

MsgBox ("Wronge month Number.Record Not Saved.")

Exit Sub

End Select

nol = adoRSattendence.Fields("pls") + adoRSattendence.Fields("mls") +
adoRSattendence.Fields("lwp")

If nol> DM Then

MsgBox ("Number of leaves greater then number of days in a month. Record Not saved.")

Exit Sub

End If

total.Text = CInt(pls.Text) + CInt(mls.Text) + CInt(lwp.Text)

adoRSattendence.Update

MsgBox ("Record Updated")

End Sub


Me.Hide

Unload frmAddAtt

End Sub





adoConn.Open

Set adoRSattendence = New ADODB.Recordset



adoRSattendence.CursorType = adOpenDynamic

adoRSattendence.LockType = adLockOptimistic

adoRSattendence.Open "attendence", adoConn, , , adCmdTable

Set empno.DataSource = adoRSattendence

empno.DataField = "Empno"

Set formonth.DataSource = adoRSattendence

formonth.DataField = "for_month"

Set year.DataSource = adoRSattendence

year.DataField = "year"

Set pls.DataSource = adoRSattendence

pls.DataField = "pls"

Set mls.DataSource = adoRSattendence

mls.DataField = "mls"

Set lwp.DataSource = adoRSattendence

lwp.DataField = "lwp"

Set total.DataSource = adoRSattendence

total.DataField = "cls"

End Sub

Private Sub new_Click()

adoRSattendence.AddNew

End Sub



4.8Display Attendance Form Code:

Dim empno As Integer

Dim flag As Integer

flag = 0

empno = InputBox("Enter the employee number to show", "Employee number", 0)

adoRSattendence.MoveFirst

Do While adoRSattendence.EOF = False

If adoRSattendence.Fields("empno") <>empno Then

adoRSattendence.MoveNext

Else

flag = 1

Exit Do

End If

Loop

If flag = 0 Then

MsgBox ("Employee number does not exist.")

End If

End Sub


Me.Hide

Unload disAtt

End Sub







adoConn.Open

Set adoRSattendence = New ADODB.Recordset

adoRSattendence.CursorType = adOpenDynamic

adoRSattendence.LockType = adLockOptimistic

adoRSattendence.Open "attendence", adoConn, , , adCmdTable

Set empno.DataSource = adoRSattendence

empno.DataField = "Empno"

Set formonth.DataSource = adoRSattendence

formonth.DataField = "for_month"

Set year.DataSource = adoRSattendence

year.DataField = "year"

Set pls.DataSource = adoRSattendence

pls.DataField = "pls"

Set mls.DataSource = adoRSattendence

mls.DataField = "mls"

Set lwp.DataSource = adoRSattendence

lwp.DataField = "lwp"

Set total.DataSource = adoRSattendence

total.DataField = "cls"

End Sub



Private Sub Next_Click()

If (adoRSattendence.EOF = True) Then

MsgBox ("No more Records !!")

adoRSattendence.MoveFirst

Else

adoRSattendence.MoveNext

End If

End Sub

Private Sub Previous_Click()

If (adoRSattendence.BOF = True) Then

MsgBox ("Beginning Of File !!")

adoRSattendence.MoveLast

Else

adoRSattendence.MovePrevious

End If

End Sub

4.9Salary Statement form Code:
Dim mon As Integer

Dim yrAs Integer

Dim eno As Integer

Dim flag As Integer

Dim flag1 As Integer




Me.Hide

Unload saldis

End Sub


flag = 0

flag1 = 0

eno = InputBox("Enter 'Employee Number' whose salary slip to be show", "Employee Number",
0)

EMPDE.rsaddemp.MoveFirst

Do While EMPDE.rsaddemp.EOF = False

If EMPDE.rsaddemp.Fields("empno") <>eno Then

EMPDE.rsaddemp.MoveNext

Else

flag = 1

Exit Do

End If

Loop

If flag = 0 Then

MsgBox ("Employee number does not exists.")

Else

mon = InputBox("Enter the 'MONTH' for which salary slip has to be generated", "MONTH", 0)

yr = InputBox("Enter the 'YEAR' for which salary slip has to be generated", "YEAR", 0)

EMPDE.rsattendence.MoveFirst

Do While EMPDE.rsattendence.EOF = False

If EMPDE.rsattendence.Fields("empno") = eno And EMPDE.rsattendence.Fields("for_month")
= mon And EMPDE.rsattendence.Fields("year") = yr Then



flag1 = 1

Exit Do

Else

EMPDE.rsattendence.MoveNext

End If

Loop

If flag1 = 0 Then

MsgBox ("Employee number does not exists in attendance table.")

End If

End If

If flag = 1 And flag1 = 1 Then

deduction.Text = EMPDE.rsaddemp.Fields("pf") + EMPDE.rsaddemp.Fields("gis") +
EMPDE.rsaddemp.Fields("it")

nol.Text = EMPDE.rsattendence.Fields("cls")

netsal.Text = EMPDE.rsaddemp.Fields("net") - EMPDE.rsattendence.Fields("cls") *
EMPDE.rsaddemp.Fields("basic") / 30

End If

End Sub

Private Sub print_Click()

PrintForm

End Sub

4.10 Module 1 Screen Code

Public adoConn As ADODB.Connection

Public adoRSattendence As ADODB.Recordset

Public adoRSaddemp As ADODB.Recordset



CHAPTER – 5

FRONTEND FORM SCREENS
5.1 Login Form Screen:

5.2 Welcome Form Screen:



5.3 Add Employee Screen:

5.4 Modify Employee Screen:



5.5 Delete Employee Screen:

5.6 Display Employee Screen:



5.7 Add Attendance Screen:

5.8 Display Attendance Screen:



5.9 Salary Statement Screen:



5.10 On Screen Department Wise Employee List Screen:

5.11 Help Screen:



CHAPTER – 6

TESTING
6.1 SYSTEM TESTING
Software testing is a crucial element of software quality assurance and representsthe ultimate
review of specification, design and coding. The increasing visibility of software as a system
element and the attendant "cost" associated with a software failure aremotivating forces for well-
planned, thorough testing. Testing is a set of activities that canbe planned in advance and
conducted systematically. Testing begins at the module leveland work towards the integration of
entire computers based system. Nothing is completewithout testing, as it is vital success of the
system.

Unit Testing
Unit testing focuses on the verification of smallest unit of software design of themodule. To
check whether each module in the software works properly so that it givesdesired outputs to the
given inputs. All validations and conditions are tested in the modulelevel in unit test. Control
paths are tested to ensure the information properly flows into andout of the program unit under
test. Boundary condition are tested to ensure that themodules operates at boundary establishes to
restrict processing. All independent pathsthrough control structure are exercised to ensure that all
statements in a module have beenexecuted at least once. And finally all errors handling paths are
tested.In our system, Unit testing has been successfully handled. The test data was givento each
module in all respects and have got desired output. Each module has been foundworking
properly.

Black Box Testing
Black Box Testing methods focus on the functional requirements of the software. This testing
enables the software engineer to derive sets of input conditions that will fullyexercise all
functional requirements for a program. This testing attempts to find errors inthe following
categories: incorrect or missing functions, interface errors, errors in datastructure or external
database access, performance errors and initialization errors andtermination errors. In our
system, Black Box testing has been successfully handled. Thetest input data was given has got
desired output.

User Acceptance Testing
The performance of user interactive testing is actually the user show. The user gives live data
and checks whether software is giving specified outputs.



6.1.1SYSTEM IMPLEMENTATION
Implementation is the phase where the system goes for actual functioning. Hence inthis phase
one has to be cautious because all the efforts undertaken during the project willbe fruitful only if
the software is properly implemented according to the plans made.The implementation phase is
less creative than system design. It is primarilyconcerned with user training, site preparation and
file conversion. Depending on the natureof the system, extensive user training may be required.
The initial parameters of the MISshould be modified as the result of programming efforts;
programming provides a realitytest for the assumptions made by the analyst.The system testing
checks the readiness and accuracy of the system to access,update and retrieve data from new
files. Once the programs become available, the test dataare read into the computer and process.

6.1.2SYSTEM MAINTENANCE
We may define Software Maintenance by describing four activities that are undertaken after a
program is released for use.

Corrective Maintenance
The first maintenance activity occurs since it is unreasonable to assume that software testing will
uncover all errors in a large software system. The process of includingthe diagnosis and
correction of one or more errors is called corrective maintenance.

Adaptive Maintenance
This activity that contributes to the definition of maintenance occurs since rapidchange is
encountered in every aspect of computing. Therefore, adaptive maintenancemodifies software to
properly interface with the changing environment.

Perfective Maintenance
This activity involves recommendations for new capabilities, modifications to theexisting
functions and general enhancements whenthe software is used. To satisfy theserequests,
perfective maintenance is performed.

Preventive Maintenance
This activity occurs when software is changed to improve further maintainability or reliability. If
the only available element of a Software Configuration is the source code,maintenance activity
begins with the evaluation of the code, often complicated by poor internal documentation. The
subtle characteristics such as program structure, global datastructure, system interfaces and
performance & design constraints are difficult to hand lead are often misinterpreted. The
amounts of changes that are made to the code aredifficult to access.



6.2 Test Cases:
1) Test Case 1:

Case : Testing for login Screen.

Result : On testing username and password system was properly taking input.

2) Test Case 2:

Case : Testing for welcome Screen.

Result : On testing Welcome screen the proper results were obtained. The module was going
at proper place on clicking.

3) Test Case 3:

Case :Testing for adding Employee.

Result : The employee was properly added and the fields in the database were properly
saved.

4) Test Case 4:

Case :Testing for Modifying Employee.

Result : The employee was properly modified and the fields in the database were properly
saved after modification.

5) Test Case 5:

Case :Testing for Deleting Employee.

Result : The employee was properly deleted and the fields in the database were properly
deleted.

6) Test Case 6:

Case :Testing for Employee Salary Sheet.

Result : On entering the emp number, month and year the system was properly giving the
salary sheet of the entered employee number and also giving proper deductions.

7) Test Case 7:

Case :Testing for Data Report.

Result : The data report was properly shown with the list of all the employees department
wise with their basic, gross, net salary description.



CHAPTER – 7

LIMITATIONS AND FURTHER ENHANCEMENTS

Limitations:
Skyworld Tech Employee Management System is limited to our control. Any change or
modification can be done by us only.
It is not an online application or system.
We have not provided any backup system for this.
The system need to run oracle on background.

Further Enhancements:
Search details can be enhanced by detailed identification of searching problems and
rectification steps by company.
This system is entirely designed for STAND ALONE usage, according to the need of
thecustomer if needed the same system can be designed with Network facility to handle
thebranch activities also.
To make this system Online and creating data backups.
Integrated Password management facility can be created.



BHOPAL

CHAPTER - 8

CONCLUSION

The Employee Management System didn’t automate 100% of their work, but it
isreally a good start to computerize everything and entire Detail can be 100%
computerized.

As far as the work done so far much care was given about the user friendliness and
a verygood interaction with the end users. The interface are so designed and
channeled the userscan never make any mistake while using the application, for an
example while adding new record, user can’t go out without either saving or
canceling the operation, till the timeeither they save or cancel the current operation
all other operations are blocked. There is nochance of making any mistake in the
application.



BHOPAL

CHAPTER – 9

Bibliography & References

Informatics Practices - SumitaArora
(A Book of Visual Basic)
VB 6 in 21 days - Sams Publishing
IP & My SQL - SumitraArora

For Any assistance Contact:
Aayushmaan Gupta
Mob: +91-9039221551
+91-9407221653
Email: aayushmaan.gbpian@gmail.com


A minor project

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