Contracts Administrator
- 1. 1 Fayaz Ahmad Laherwal Contracts Master of Business Administration Administrator M: 00966590492534 E: [email protected] CAREER OBJECTIVE: To obtain a challenging position that will enable me to contribute positively, utilizing abilities and skills acquired through extensive experience and relevant education with potential for growth base on demonstrated performance. AREAS OF EXPERTISE: Strategic Management Decision Models in Business Direct Client Relations Managerial Economics Financial Derivatives Business App. Software Production Management International Business Mgt. Research Methods in Business CAREER HISTORY: COMPANY NAME : Gulf Co-operation Symbols Contracting Company Limited Location : Al Khobar, Saudi Arabia Job Title and Duration : Contracts Administrator (METOC & Emergency Response Building SADARA) (May 2015 – Present) Build good working relationships with the project team to ensure timely, accurate flow of cost related information. Prepare and analyze forecasts, cost trend reports and monitoring cost and commitment to budget and forecast. Perform project costing related reporting to the team and management’s review on a monthly basis to ensure that expenditures are kept within the project budget. Provide cost control and planning advice to the internal PMT team as and when required Provide planning and cost controlling support for all projects which includes variation reporting, monitoring of milestone progress to the preparation of customer billing processes, etc. Handle all contractor invoice and initiate CIT (Contractor Invoice Transmittal) and see to it that the invoice has gone through the required reviews and approval as per the approved Invoice Management Work Flow Responsible for contract close-out activities, including hand-over of final hand-over documents to client, and transfer of archived files (pdf files) to appropriate IT office; Perform closeout of contracts, finalize outstanding contract issues, issue of final modifications, invoices and coordinate completion of contractor performance evaluations Assist with implementation of Contract Management practices and procedures and coordinates and monitors completion of assigned tasks Establish and maintain communications with client representatives and project staff through meetings, telephone and web conferences, and reports to provide for client satisfaction Coordinate the timely issuance, distribution, or response of information, invoices, and correspondence Manage interfaces with Project Management, Construction, Project Controls, Quality, Safety, Finance, Client and Joint Venture Partners Prepare, maintain, retrieve, and communicate records, reports, or documents that may be required to meet corporate and Contract Management requirements
- 2. 2 Prepare and maintain all electronic and hard copy files in accordance with GCS Numbering and Filing System. Update tracking files reports with current progress status Perform such other tasks as the Project Contracts Manager may assign from time-to-time. Able to work in a fast-paced, deadline-oriented and priority changing environment Performs work with respect to theory and company policy COMPANY NAME : Gulf Co-operation Symbols Contracting Company Limited Location : Al Khobar, Saudi Arabia Job Title and Duration : Projects Control Officer (Emergency Response Building & METOC SADARA) (March 2014 – April 2015) DUTIES AND RESPONSIBILITIES: Preside over RFP (Request for Proposal) kick-off meetings. Bear ultimate responsibility for the quality of the Project RFP packages and Contract documents. Coordination with the following disciplines: a. Engineering- for the Scope of Work, drawings, plans and other technical documents; b. Construction- for specific HSE and QA/QC requirements c. Project Controls- for specific commercial schedules and tables, Unit of Measure, Methods of Measurement, Bill of Quantities. d. Legal- for specific requirement in the General Terms of Contract Participate in the Pre-Qualification process of subcontractors; monitor and track subcontractors’ compliance to GCS HSE, Quality and Finance procedures currently in place Study and understand all relevant project documents and conditions. Monitor EPC contractors schedule and progress with progress and milestone verification to support payment and monitor PMC cost and manpower. Review EPC contractor's proposals for changes in the work. Review EPC contractor's costs for changes in the scope. Monitor PMC performance in document review periods and hold points. Review EPC contractor's actual progress against planned progress. Review EPC contractor’s monthly report and contribute to PMC monthly report Attend regular progress meetings. Review actual site progress against planned progress, particularly with regard to manpower levels, productivity, construction metrics and payment. Ensure the maintenance of both time and cost trend statistics. Co-ordinate of the final job statistics and analyze the effectiveness of procedures for possible improvement on future projects. Provide feedback on key project issues to Department Management on a timely basis COMPANY NAME : Handicap International Location : Ganderbal, Jammu and Kashmir India Job Title and Duration : Financial Analyst (Nov 2012- Dec 2013) DUTIES AND RESPONSIBILITIES: Maintain, prepare and reconcile all records of income and expenditure and preparation of monthly and annual financial reports. Maintain banking relationships Prepare monthly bank reconciliation reports. Preparation of financial records for the annual Audit. Monitor expenditure on a monthly and quarterly basis and inform the Manager of these and
- 3. 3 Provide budget comparisons and variances. Supervision of daily payments and receipts Assisting the Financial Accountant in Audit Reports Complete all cash management set-up documentation for new and existing department processes. Participate in the preparation of financial statements, including income statement, balance sheet and cash flow statement. financial operations in compliance with Generally Accepted Accounting Principles (GAAP) and International Accounting Standards Board (IASB) as stipulated in the internal policies and procedures Assist in monitoring liquidity by forecasting and monitoring cash flows (weekly, monthly, quarterly etc.) to ensure adequate cash liquidity for financial operations. Assist in the development of financial forecasts to accurately simulate the impact of proposed actions/plans. Perform any other finance job-related activities as requested by the immediate supervisor/manager Support all cash management operations, including daily cash administration, management of current accounts and bank relations Provide expert’s advice on the development of new policies and procedures for different areas of the Finance. Represent the Finance in multifunctional task forces and project teams. Ensure accurate recording of expenses by analyzing spending to identify trends and ensuring management understand and take proper actions to have spending under control Review and validate inventory valuation Provide support for capital vs. expense determination COMPANY NAME : Handicap International Location : Ganderbal, Jammu and Kashmir India Job Title and Duration : Finance and Administration Officer (Jan 2012- Oct 2012) COMPANY PROFILE : Handicap International is a non-governmental organization. Nonprofit category: International Development, Relief Services DUTIES AND RESPONSIBILITIES: Accounting & Finance: Preparing Sales/Purchase and Tax Reports on Quarter basis, handling bank transactions and Reconciling Ledger accounts and Bank Statements. Preparing Final Accounts (Income and Position Statements) Assisting the financial Accountant in preparing the Accounting Statements and reports Assisting the Financial Accountant in Audit Reports Controlling income and expenditure Analyzing and investigating annual and monthly financial accounts Reconciling balance sheet accounts. Arranging new sources of finance for company debt facilities Forecast cash flow positions, related borrowing needs, and available funds for investment Ensure that sufficient funds are available to meet ongoing operational and capital investment requirements Maintain banking relationships Assist in determining the company's proper capital structure Manage the preparation of the company's budget Engage in ongoing cost reduction analyses in all areas of the company Review the performance of competitors and report on key issues to management
- 4. 4 Administration: Providing assistance when conducting staff performance evaluations Identifying training and development opportunities Provide advice and assistance to supervisors on staff recruitment Participate in applicant interviews Provide assistance to staff and management on pay and benefits systems Preparing official letters & documents regarding administration for external authorities and maintaining a documentation system of these letters. Calculating overtime of the staff from their attendance sheets. Cross checking of market rates of items purchased by the logistics. Helping Project Admin to have proper relationship with the offices like EPF, Bank, FRO and Tax. SKILLS AND COMPETENCES: Able to work under pressure, priorities workload and work to deadlines. Time Management Skills Analytical and problem solving skills Planning, scheduling and organizing skills. Leadership and strong management skills. Well versed with electrical and telecommunication machineries Office applications: MS Outlook, MS Excel, MS PowerPoint, MS Word etc. Well versed with Internet applications. Working Knowledge of ERP, Procurement Management. ACADEMIC QUALIFICATIONS: Anna University: MBA (Master of Business Administration) 2010 - 2012 Kashmir University: B.com (Bachelor of Commerce’s (sp. Accounts) 2007 - 2009 Professional: Computerized Financial Accounting Diploma in Software Technology PERSONAL PARTICULARS: Residence Address : Kondabal Ganderbal (191131) Jammu and Kashmir India Date of Birth : 04 March 1987 Religion : Islam Driving License : Indian Languages Known : English, Urdu, Hindi and Kashmiri Marital Status : Single Present Address : Gulf Co-operation Symbols Contracting Company Limited Al Khobar Kingdom of Saudi Arabia. P.O. Box 3106 DECLARATION: I hereby declare that the above information furnished by me is true and best to my knowledge and belief. Fayaz Ahmad Laherwal