More Related Content
Similar to E-mail used in most important part in daily life (20)
E-mail used in most important part in daily life
- 1. HUNTINGTON BEACH PUBLIC LIBRARY Email Basics Vidya classes
- 2. What is email? short for electronic mail send & receive messages over the internet
- 3. What you need a computer with internet access an email account with a service provider such as Yahoo, Gmail, Hotmail, etc note: Microsoft Outlook and Apple Mail, are NOT email providers (which is why you can’t email from library computers without an account)
- 4. Choosing an email provider Most common are Hotmail (Microsoft), Gmail (Google), Yahoo Mail (Yahoo!) For this class, we’ll be using Yahoo
- 5. Setting up your email account Parts of an email address: dwalker@surfcity- hb.org user name : dwalker (you create your own) (each is unique) @ symbol : unique to email addresses (Shift key + 2) email provider’s name: surfcity-hb (yours will be yahoo) domain : .org (yours will be .com)
- 6. Password Something easy to remember, but difficult to guess Do NOT use sensitive information, such as SSN, bank PIN, etc. Usually a combination of letters and numbers is best Verification questions in case you forget your password
- 7. Let’s set up our accounts! To sign up for Gmail, create a Google Account. You can use the username and password to sign in to Gmail and other Google products like YouTube, Google Play, and Google Drive. Sign up for a Gmail account 1.Go to the Google Account sign in page. 2.Follow the steps on the screen to set up your account. 3.Use the account you created to sign in to Gmail.
- 8. Let’s compose an email! Click on COMPOSE Compose an Email You can compose an email to start a conversation with a candidate about their job applications, interviews, job offers, or have any casual conversation with them. You can compose an email from a candidate job application, prospect record, candidate profile, and candidate in candidate pools. To compose an email, the candidate must have set email as their preferred communication channel.Let's say you're in a candidate job application. In the candidate application, click the Messages tab. In the Emails section, click Compose. On the Compose Email page, complete these fields: To: The list of emails is automatically filled by the system. You can’t change nor add participants. Subject: Enter a subject for the message. Email Text: Enter the message. You can use the editor to format the text. Note that images aren't supported. Click Send. Results: The message appears on the Messages tab, in the Emails section.
- 9. The parts of an email To : enter the exact email address of your recipient (remember: [email protected]) For multiple recipients, separate each address with a comma CC : carbon copy BCC : BLIND carbon copy – is anonymous Subject : the topic of your email – very important Body : the message of your email Attachments : the paperclip symbol - files or photos
- 10. Sending an email Communication can be tough with written correspondence. No body language or facial cues to help. Err on the side of too formal Punctuation & spelling Greeting & closing signature ATTACH a file from a flash drive Click on SEND to mail your letter Message will now appear in your SENT folder
- 11. Sending an email Once an email is sent, you cannot stop it or take it back Spell-check & proofread! Check your SENT box now.
- 12. DRAFT EMAILS & SAVING FOR LATER Drafts: When creating an e-mail the computer will automatically save your work periodically. If for any reason you should be interrupted (i.e. lapse in internet connection) you can retrieve your latest work what is called the DRAFT BOX.
- 13. Receiving email If you have any messages you should see them listed on the screen or in your Inbox At the top of each message is a header with information about the sender, date, and routing of each message. From: [email protected] (Danielle Walker) To: [email protected] CC: Subject: Email Basics class Date: Mon, 3 May 2010 8:31 PST
- 14. Replying to an email Reply vs Reply All When you click on Reply, your message will automatically be sent to the person who sent you the email (FROM field in header.) When you click on Reply All, your message will automatically be sent to the person who sent you the email AND everyone in the TO and CC fields in the header.
- 15. Forwarding an email When you click on FORWARD, you may share the email you’ve received by sending it to others. You may add your own message before sending.
- 16. Opening attachments Usually photos or documents If you don’t know the sender, do NOT open the attachment SAVE vs OPEN file dialog box
- 17. Deleting email &trash can Once you’ve read an email, you must decide if you want to save it or delete it. Click on delete to send the email to the TRASH CAN The message disappears from your list of messages but is not truly deleted yet, so if you make a mistake you can get the message back. Just look in the Trash folder. However, once you exit the program, the messages are usually deleted for good.
- 18. netiquette Common abbreviations Emoticons aka smilies
- 19. Privacy, viruses, & spam Privacy: CC vs BCC Viruses: Never open attachments from unknown senders. Safety: Never send personal financial information via email, even if it looks like a legitimate request from your bank or financial institution. Spam: unsolicited commercial email Delete Click on Report Spam SPAM BOX on Yahoo
- 20. CHatting & texting Texting Online Is similar to texting using a cell phone but texts received can only be viewed once, then they are permanently deleted after being read. This is useful if you do not have a cell phone or will not be near your cell phone and need to communicate to another cell phone. Chatting This is real-time communication with no delay. Usually done with those you know online. Be selective who you chat with. As with spam and phishing, scams can occur with chatting as well.
- 21. Important – Sign Out!