Excel shortcut

Ctrl+Z

Undo

Ctrl+C

Copy,

Enter,
Ctrl+V
Ctrl+X

Paste,
Multiple Paste,
Cut

Ctrl+F,
Ctrl+H

Find,
Find&Replace

Ctrl+P,
Ctrl+S, Ctrl+F4, Alt+F4

Print,
Save, Close,
Close
Excel

Ctrl+Arrow

Move
to edge of region

Ctrl+*

Select
current region

Ctrl+A

Select
all cells

Ctrl+Home
Ctrl+End

Select
A1,
Select
last cell in used range

Ctrl+Shift+End

Select
from active cell to last cell in used range.

Ctrl+Shift+Home

Select
from active cell to A1

Ctrl+Page
Down
Ctrl+Page
Up

Move
to the next sheet,
Move
to the previous sheet

Ctrl+Tab

Move
to next open workbook

Ctrl+N

Open
new workbook

Shift+F11

Insert
new worksheet

Shift+F3

Paste
function window

=+FunctionName+Ctrl+A

Insert
new function

Alt+F11

Open
VBE

Ctrl+Shift+Enter

Array
formula

Ctrl+F3,
F3

Define
name, Paste name

Ctrl+Spacebar
Shift+Spacebar

Select
columns, Select rows

Ctrl+1,
Ctrl+B, Ctrl+U

Format
cells, Bold, Underline

Ctrl+;
, Ctrl+shift+:

Current
date, Current time

F2

Edit the selected cell.

F5

Go to a specific cell. For example, C6.

F7

Spell check selected text and/or
document.

F11

Create chart.

Ctrl + Shift + ;

Enter the current time.

Ctrl + ;

Enter the current date.

Alt + Shift + F1

Insert New Worksheet.

Shift + F3

Open the Excel formula window.

Shift + F5

Bring up search box.

Ctrl + A

Select all contents of the worksheet.

Ctrl + B

Bold highlighted selection.

Ctrl + I

Italic highlighted selection.

Ctrl + K

Insert link.

Ctrl + U

Underline highlighted selection.

Ctrl + 5

Strikethrough highlighted selection.

Ctrl + P

Bring up the print dialog box to begin
printing.

Ctrl + Z

Undo last action.

Ctrl + F9

Minimize current window.

Ctrl + F10

Maximize currently selected window.

Ctrl + F6

Switch between open workbooks /
windows.

Ctrl + Page up

Move between Excel work sheets in the
same Excel document.

Ctrl + Page down

Move between Excel work sheets in the
same Excel document.

Ctrl + Tab

Move between Two or more open Excel
files.

Alt + =

Create a formula to sum all of the
above cells

Ctrl + '

Insert the value of the above cell into
cell currently selected.

Ctrl + Shift + !

Format number in comma format.

Ctrl + Shift + $

Format number in currency format.

Ctrl + Shift + #

Format number in date format.

Ctrl + Shift + %

Format number in percentage format.

Ctrl + Shift + ^

Format number in scientific format.

Ctrl + Shift + @

Format number in time format.

Ctrl + Arrow key

Move to next section of text.

Ctrl + Space

Select entire column.

Shift + Space

Select entire row.

To perform this action...

Press...

To complete a cell entry and select
the cell below

ENTER

To start a new line in the same cell

ALT+ENTER

To fill the selected cell range with the
current entry

CTRL+ENTER

the previous cell above

SHIFT+ENTER

the next cell to the right

TAB

the previous cell to the left

SHIFT+TAB

To cancel a cell entry

ESC

To move one character up, down,
left, or right

Arrow keys

To move to the beginning of the line

HOME

To repeat the last action

F4 or CTRL+Y

To create names from row and
column labels

CTRL+SHIFT+F3

To fill down

CTRL+D

To fill to the right

CTRL+R

To define a name

CTRL+F3

To insert a hyperlink

CTRL+K

To enter the date

CTRL+; (semicolon)

To enter the time

CTRL+SHIFT+: (colon)

To display a drop-down list of the
values in the current column of a
range

ALT+DOWN ARROW

To undo the last action

CTRL+Z

Entering Special Characters
Turn on NUM LOCK and use the numeric key pad for these keystrokes.

Press...

To enter the cent character ¢

ALT+0162

To enter the pound sterling character

ALT+0163

£
To enter the yen symbol ¥

ALT+0165

To enter the euro symbol €

ALT+0128

Entering and Calculating Formulas

Press...

To start a formula

= (equal sign)

To move the insertion point into the
Formula Bar when editing in a cell is
turned off

F2

To delete one character to the left in
the Formula Bar

BACKSPACE

To complete a cell entry from the cell
or Formula Bar

ENTER

To enter a formula as an array
formula

CTRL+SHIFT+ENTER

To cancel an entry in the cell or
Formula Bar

ESC

To display the Insert Function dialog
box in a formula

SHIFT+F3

To display the Function Arguments
dialog box when the insertion point is
to the right of a function name in a
formula

CTRL+A

To insert the argument names and
parentheses when the insertion point
is to the right of a function name in a
formula

CTRL+SHIFT+A

To paste a defined name into a
formula

F3

To insert an AutoSum formula with
the SUM function

ALT+= (equal sign)

To copy the value from the cell above
the active cell into the cell or the
Formula Bar

CTRL+SHIFT+" (quotation mark)

To copy a formula from the cell above
the active cell into the cell or the
Formula Bar

CTRL+' (apostrophe)

To alternate between displaying cell
values and displaying formulas

CTRL+` (single left quotation mark)

To calculate all worksheets in all
open workbooks

F9

To calculate the active worksheet

SHIFT+F9

To calculate all worksheets in all
open workbooks, regardless of
whether they have changed since the
last calculation

CTRL+ALT+F9

To recheck dependent formulas and
then calculate all cells in all open
workbooks, including cells not
marked as needing to be calculated

CTRL+ALT+SHIFT+F9

To calculate the selected portion of a
formula

F9 (To replace the selected portion
with the calculated value, press
ENTER or, for array formulas,
CTRL+SHIFT+ENTER)

Keys for Working with Charts

Creating Charts and Selecting Chart Elements

Press...

To create a chart of the data in the
current range

F11 or ALT+F1

To select a chart sheet

CTRL+PAGE DOWN or
CTRL+PAGE UP (selects the
next/previous sheet in the workbook,
until the chart sheet you want is
selected)

To select the previous group of
elements in a chart

DOWN ARROW

To select the next group of elements
in a chart

UP ARROW

To select the next element within a
group

RIGHT ARROW

To select the previous element within
a group

LEFT ARROW

Keys for General Use

Working with Spreadsheet Files

Press...

To create a new spreadsheet file

CTRL+N

To open a spreadsheet file

CTRL+O

To close a spreadsheet file

CTRL+W

To save a spreadsheet file

CTRL+S

To quit Excel

ALT+F4

Working with Workbook Windows

Press...

To close the selected workbook
window

CTRL+F4 or CTRL+W

To restore the window size of the
selected workbook window

CTRL+F5

To switch to the next pane in a
worksheet that has been split (by
using the Split command on the
Window menu)

F6

To switch to the previous pane in a

SHIFT+F6

worksheet that has been split
To switch to the next workbook
window when more than one
workbook window is open

CTRL+F6

To switch to the previous workbook
window

CTRL+SHIFT+F6

To minimize a workbook window to
an icon

CTRL+F9

To maximize or restore the selected
workbook window

CTRL+F10

Working with Menus and Toolbars

Press...

To show or hide the Standard toolbar

CTRL+7

Working with Worksheets

Press...

To insert a new worksheet

SHIFT+F11 or ALT+SHIFT+F1

To move to the next worksheet in the
workbook

CTRL+PAGE DOWN

To move to the previous worksheet in
the workbook

CTRL+PAGE UP

To select the current and next
worksheet

SHIFT+CTRL+PAGE DOWN (To
cancel selection of multiple sheets,
press CTRL+PAGE DOWN; or to
select a different sheet, press
CTRL+PAGE UP)

To select the current and previous
worksheet

SHIFT+CTRL+PAGE UP

To rename the current worksheet

ALT+O, H, R (Format menu, Sheet
submenu, Rename command)

To move or copy the current
worksheet

ALT+E, M (Edit menu, Move or
Copy Sheet command)

To delete the current worksheet

ALT+E, L (Edit menu, Delete Sheet

command)
To alternate between displaying cell
values and displaying cell formulas

CTRL+` (SINGLE LEFT
QUOTATION MARK)

To calculate the active worksheet

SHIFT+F9

To calculate all sheets in all open
workbooks

F9

Working with Speech, E-Mail, Macros, and Other Languages

Using Speech Recognition and Text-to-Speech

Press...

To switch between command mode
and dictation mode

CTRL

To stop reading when text is being
read aloud

ESC

Sending E-Mail Messages

Press...

With cell A1 selected, to move to the
Introduction box in the e-mail
message header

SHIFT+TAB (In the message header,
moves to the Subject, Bcc (if
displayed), Cc, To, and From (if
displayed) boxes, then to the address
book for the Bcc, Cc, To, and From
boxes, and then to cell A1.)

To send the e-mail message

ALT+S

To open the Address Book

CTRL+SHIFT+B

To open the Options menu for access
to the Options, Bcc Field, and From
Field commands

ALT+O

To open the Outlook Message
Options dialog box (Options menu,
Options command)

ALT+P

To check the names in the To, Cc,
and Bcc boxes against the Address
Book

ALT+K

To open the Address Book for the To
box

ALT+PERIOD

To open the Address Book for the Cc
box

ALT+C

To open the Address Book for the
Bcc box if the Bcc box is displayed

ALT+B

To go to the Subject box

ALT+J

To create a message flag

CTRL+SHIFT+G

To add interactivity to the range or
sheet being sent

ALT+A

Note: To use keys to send e-mail messages, you must configure Microsoft Outlook as your default e-mail
program. Most of the keystrokes above do not work with Outlook Express.

Working with Macros

Press...

To display the Macro dialog box

ALT+F8

To display the Visual Basic Editor

ALT+F11

To insert a Microsoft Excel 4.0 macro
sheet

CTRL+F11

Working with Multiple National Languages

Press...

To switch to right-to-left paragraph
direction (the text must contain only
neutral characters)

CTRL+RIGHT SHIFT

To switch to left-to-right paragraph
direction (the text must contain only
neutral characters)

CTRL+LEFT SHIFT

To move the pointer into the phonetic
guides in Japanese text for which
you've displayed phonetic guides

ALT+SHIFT+UP ARROW

To move the pointer from the
phonetic guides back to the parent
string of characters

ALT+SHIFT+DOWN ARROW

To enter a unicode character

NUM LOCK, ALT+numeric pad

numbers
To convert the hexadecimal code for
a unicode character to the character,
or to convert a unicode character to
its hexadecimal code

ALT+X (Press immediately after
typing the hexadecimal code or the
unicode character)

Miscellaneous

Press...

To cancel an action

ESC

To undo an action

CTRL+Z

To redo an action

F4 or CTRL+Y

Excel shortcut

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