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Guidelines for Management of Libraries: KVS Library Policy-2025

This presentation is about new kvs library policy. This will updates librarians about the changes and recommendation to be implemented in school library of KVS

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By Biswa Bag TA-Library KVS, ZIET Bhubaneswar
Introduction Kendriya Vidyalaya Sangathan (KVS), an autonomous body under the Ministry of Education, Government of India, is a premier institution committed to the transformative vision of NEP 2020. Kendriya Vidyalaya Libraries play a pivotal role in realizing this vision by serving as knowledge hubs that support self-directed learning, research, and digital literacy. Aligned with NEP 2020's focus on experiential learning and technology integration, KVS libraries provide access to diverse resources, including physical and digital content, fostering a culture of reading, inquiry, and lifelong learning. By integrating innovative pedagogical approaches, libraries enable students to develop information literacy, problem-solving abilities, and interdisciplinary understanding, which is essential for 21st-century education.
Library Policy Kendriya Vidyalaya Sangathan (KVS) introduced a library policy in 2014 to enhance academic resources and accessibility. However, with evolving educational needs and technological advancements, a new committee was constituted in 2024 to redesign the policy. This initiative aims to modernize library infrastructure, integrate digital resources, and ensure that the policy aligns with contemporary learning requirements. The “Management of Libraries in KVs – 2025” serve as a comprehensive framework to support librarians and administrators in the effective organization and management of library systems across Kendriya Vidyalayas nationwide. Aligned with the KVS Library Policy and the vision of NEP 2020, these guidelines emphasize the establishment of well-resourced, technology- integrated, and user-centric school libraries.
References These guidelines were formulated based on the ➢ KVS Guidelines for School Library and Procedure Manual (2014), ➢ National Education Policy (2020), ➢ National Curriculum Framework for Foundational Stage (2022), ➢ National Curriculum Framework for School Education (2023), ➢ CBSE: Organizing School Libraries Manual (1998), ➢ Guidelines for Library Grant and Promoting Reading in Schools (MOE) 2019- 20, ➢ A Policy Review of Public Libraries in India, ➢ Indian Institute for Human Settlements-IIHS (2018) and ➢ Several other national & international school library Policies and Guidelines.
Objectives At the end of the sessions, the participants will able to • Describe library policy or “Management of Libraries in KVs – 2025” • Effectively implement the policy in day to day library house keeping operation. • Organise library collection as per the recommendation. • Integrate advance technology in information curation and dissemination. • Execute annual library activities plan for smoth functioning. • Maintain necessary register and file in their respective library. • Form different library committee and constitute sub-committee responsible for library management and organization.
Understanding the Library Policy 2025 KVS LP (GML) 2025 PART-I PART-II Guidelines For Management of Libraries in KVS Procedure Appendix Appendix Chapter-1 Chapter-4 Chapter-5 Chapter-3 Chapter-2 Appendix:1-9
Understanding the Library Policy 2025: PART-I 1.1.Introduction 1.2 Vision & Mission 1.3 Objectives of the Guidelines for School Library and Procedure Manual 1.4 Audience and Applicability 1.5 Objectives of School Library 1.6 Types of Libraries in Kendriya Vidyalaya 1.7 Responsibilities & Delegation of Librarian in Kendriya Vidyalaya 1.8 Monitoring, Evaluation, and Reporting Chapter-1 Guidelines For Management of Libraries in KVS
Understanding the Library Policy 2025:PART-II PART-II Procedure Chapter-2 Resources Staffing and Library Management Library Services and Activities Monitoring and Evaluation Chapter-3 Chapter-4 Chapter-5
Chapter 1 Guidelines For Management of Libraries in KVS 1.1.Introduction Kendriya Vidyalaya Sangathan (KVS) introduced a library policy in 2014 to enhance academic resources and accessibility. However, with evolving educational needs and technological advancements, a new committee was constituted in 2024 to redesign the policy. This initiative aims to modernize library infrastructure, integrate digital resources, and ensure that the policy aligns with contemporary learning requirements. The “Management of Libraries in KVs – 2025” serve as a comprehensive framework to support librarians and administrators in the effective organization and management of library systems across Kendriya Vidyalayas nationwide. Aligned with the KVS Library Policy and the vision of NEP 2020, these guidelines emphasize the establishment of well-resourced, technology-integrated, and user-centric school libraries.
1.2 Vision & Mission Vision To Providing a dynamic, resource rich environment that encourages critical thinking, research skills, and a love for reading. Through high-quality educational resources, digital tools, and inclusive learning spaces, KVS libraries play a key role in supporting academic excellence, instilling ethical values, and empowering students to become independent learners and innovators. Mission school library defines its nature, purpose, and role as an integral part of the school’s shared vision and commitment to education. It serves as a guiding framework for resource allocation, strategic planning, and community engagement.
1.3 Objectives of the Guidelines This Guidelines for School Library and Procedure Manual sets out the prerequisites for all the libraries of Kendriya Vidyalayas and bestows the responsibilities upon school Principals, Librarians, and other school staff for implementing the programs of the school library.
1.4 Audience and Applicability All Kendriya Vidyalayas KVS’s Staff and students All other Offices of KVS
1.5 Objectives of the School Library i. Supporting and enhancing educational goals as outlined in Kendriya Vidyalaya Sangathan's mission and curriculum. ii. Provide a curriculum-based, flexibly scheduled, open-access learning environment that accommodates all learners. iii. Effectively participate in the teaching-learning programs of the school. iv. Promote Holistic Learning and Encourage Inquiry-Based Learning. v. Support Inclusivity and Equity in Education. vi. Provide Access to Diverse, Multidisciplinary Resources and Promote Multidisciplinary and Integrative Learning. vii. Develop Information Literacy and Digital Skills. viii. Foster Collaboration and Community Learning. ix. Facilitate Social and Emotional Learning (SEL). x. Enhance Critical Thinking and Problem-Solving. xi. Facilitate Language Development and Multilingualism. xii. Promote Research and Innovation and Support Continuous Professional Development for Educators. xiii. To enable access to information through curriculum-based learning activities that foster information literacy by teaching students to effectively find, analyze, evaluate, synthesize, and communicate information across all formats and subjects.
1.6 Types of Libraries in Kendriya Vidyalayas 1. Foundational & Preparatory Stage Library (FPL) 2. Middle & Secondary Stage Library (Central Library/MSL) 3. ZIET Library 4. Library of the Regional office and KVS HQs 1. Class Library 2. Central Library 3. ZIET Library 1. HM/Pr. Teacher 2. Librarian with Library Assistant 3. Librarian supp. By Sub Staff 4. RO/HQ office I/c 1. Balvatika to Cl-V 2. Cl-VI to XII & Staff 3. ZIET Staff and Trainee 4. Staff of RO & HQ LP-2014 LP-2025 MEANT FOR MANAGE BY
1.7 Responsibilities & Delegation of Librarian in Kendriya Vidyalaya Curriculum Planning should be actively involved in curriculum planning by advising teachers on relevant resources, providing materials for thematic units, and participating in school planning committees. specialist teacher integral part of the teaching faculty who develops, manages, and evaluates systems and procedures as detailed in the Guidelines for School Library and Procedure Manual. The Principal and the Librarian together are responsible for implementing the Guidelines at the school level. the librarian should actively participate in collaborative teaching, curriculum planning, and program development. They should provide essential information resources to support the planning, execution, and assessment of the school curriculum. Librarian
1.8 Monitoring, Evaluation, and Reporting ➢Principal ➢Assistant Commissioner ➢Deputy Commissioner ➢Officials from HQ The officials deputed by KVS, will monitor the implementation of these guidelines and will report as required, to the higher authorities
PART-II “Education as per NEP will play a critical role in India’s transformation into a digitally empowered society and knowledge economy. Libraries can serve as a focal point of ‘Technology of Education’ and ‘Technology in Education’. Resources of the library would play a vital role in enabling us to communicate information with each other effectively, and efficiently at scale and great distances. Thus, Libraries should store, process, access, curate and disseminate resources in both textual, audio-visual and digital form.” CHAPTER 2: RESOURCES
2.1. Library Budgeting 2.1.1. Components of the Library Budget Collection Development Consumables Programs and Services Furniture and Equipment Technology and Digital Resources Library Activities and Promotional Materials Stationery and Administrative Materials New Resources 2014 2025
2.1.2. Budget Formula Budget Allocation Budget head Allocation Books (physical, digital) Up to 60% Newspapers, periodicals & journals Up to 30% Stationery Up to 05% Miscellaneous (software, automation) Up to 05% Sample Budget for Foundation and Preparatory Stage Budget Allocation Category Cost Picture Books 10% Early Readers 10% Fiction &Non-Fiction 10% Textbooks and Others 10% Budget Allocation Category Cost VI-VIII 20% IX-X 20% XI-XII 20% Sample Budget for Middle and Secondary Level In each academic year, at least 25% of the total library budget may be utilized for procurement of E Books/E Magazines/Digital resources, etc. 100%
2.1.3 One-Time Budget For newly opened Vidyalayas/ RO’S /ZIET’S /other Offices a one-time budget would be provided for setting up the basic collection and infrastructure. The investment in automation/digitization/RFID System fittings and fixtures etc. would also be allocated under the provision of this one-time budget.
2.2 Location and Space for Vidyalaya Library I. A school library should be centrally located for easy access by students and staff, preferably on the ground floor to facilitate differently abled users. II. Ideally, it should be in a quiet, well-lit, and ventilated area, away from noisy spaces like playgrounds and cafeterias. III. The library should have ample space to accommodate books, reading areas, multimedia resources, and technology stations. Seating arrangements should be flexible, providing individual study spaces, group discussion zones, and a dedicated section for young learners. IV. Additionally, the layout should include shelves for books, digital resource stations, and display areas for new arrivals and featured collections. V. Accessibility for students with disabilities should also be a priority, ensuring an inclusive learning environment. VI. Wall and furniture shall be painted in attractive, non- reflective, and eye/reading-friendly colours. VII. Appropriate furniture/shelves shall be arranged in classes and departments for setting up of the class / departmental libraries. VIII. The size and seating capacity of the Reading Room will depend on the optimum number of students that a school usually admits. There should be space for at least 50 students from a class at a time and/or 10-30 student and or teachers who come for other group activities, projects, reading, internet browsing, and reference. (i.e., the reading room should have a capacity of seating 50 to 80 persons at a time). A provision of 10 sq. ft floor area per pupil in the Reading Room is considered adequate. IX. The- stack room should be big enough to accommodate at least 15,000-20,000 volumes. X. A designated area for events like story telling or interaction with author etc can be designed with small stage and comfortable sheets in newly planned Kendriya Vidyalayas. Floor installed charging points can be installed in new libraries. XI. Different zones may be created inside the library to make it more attractive and functional like, a. Reading Zone b. Collaboration Zone c. Digital Zone d. Quiet Study Zone e. Conversation Zone f. Teachers’ Corner NOTE: Separate space shall be designed for the digital library to accommodate at least 10-15 desktop computers E- Readers/Scanners/OPAC having printing and audio-visual devices with power backup and charging points.
Green Library The Green Library is more than just an eco-friendly building—it represents a comprehensive approach to sustainability, promoting environmental responsibility both inside and outside the library. Through energy-efficient designs, sustainable resource management, waste reduction, and environmental education, green libraries play a crucial role in fostering an eco-conscious community while supporting the educational development of students and citizens. During the design of new library buildings, these concepts may also be applied.
2.3 Furniture and Equipment The library should accommodate furniture that is sturdy, durable, functional, and comfortable as well as meeting the specific space, activity, and user requirements. The aesthetic appearance contributes to the feeling of being welcome as well as the desire for the school community to spend time in the library. The furniture should be designed attractively and according to the height and special requirements of the users. The furniture may be customized/procured as per the availability of resources and physical boundaries of the library. It should also include furniture for the differently-abled users. It should be arranged and managed in such a way as to provide equitable and timely access to an organized and diverse collection of resources.
2.3.1. Furniture I. Comfortable cane/wooden/metal chair with cushions in library spaces for young readers. Materials of furniture can be of wood/thick plastic not metal frames to minimize accidents. At least 30 percent of the library space should be kept free/unoccupied so that children can move around comfortably. II. Reading tables (round/rectangular/U shape wooden/wood and metal tables which can accommodate the maximum required number of chairs). III. Librarian's table IV. Circulation counter: designed as per the requirements V. Bookshelves: Wooden/metal/steel, open shelves VI. Lockable Shelves for keeping library records VII. Book supports: metal/wooden VIII. Book trolley IX. Periodical display rack: with pigeon holes to keep back volumes
2.3.1. Furniture and Equipment X. New arrival display stand (rotating/standalone models) XI. Newspaper stand (Min.02) XII. Bulletin boards (Min.02) XIII. Ready reference shelf XIV. Computer furniture (carrels and chairs): as per the availability of computers XV. Property counter XVI. Suggestion box XVII. E-Book Reader Charging Counter with lockable pigeonhole XVIII. Best Reader Wall of Fame/honor board XIX. Adaptive Furniture & Accessible Layouts such as Ramps, ergonomic seating, and wheelchair-friendly spaces for differently abled students.
2.3.2. Equipment I. Computer systems of the latest configuration and with adequate power backup facilities: At least 10-15 in Nos. a. One computer for technical processing under library automation and to process library files and documents, b. All Other computers for providing Digital Collection & internet access to users c. One computer for circulation of books ,to be placed on the circulation Desk/Counter II. Bar-code Printer (for printing bar-code labels): Of latest Model/Make III. Bar-code Reader (for reading the bar-code labels during circulation) IV. Scanner (for preparing digital documents) V. Photocopier (copies of the documents can be provided on payment) VI. Audio systems: headsets to listen to audiobooks and aid in language proficiency in R1/R2/R3 VII. E-readers (up to 10 or as per budget allocation) (for downloading and reading e books)
2.3.2. Equipment VIII. CCTV (to provide a sense of security to users) IX. Fire Alarm X. Ceasefire systems (in the stack and reading rooms XI. Internet connectivity (High-speed internet connectivity in all the systems to provide seamless access to resources through EG4 and other sites. XII. Interactive touch panel XIII. RFID System: which includes RFID tags/RFID security gates/antena/self-charging station and other components XIV. Vacuum cleaner ( It should be in the school but not only for the library) XV. Centralized printer (Copies of documents can be provided in limited numbers) XVI. In -room portable / fixed PA System , Portable water dispenser, VR Headsets Excluded: I. CD/DVD/Blue ray reader and writer attached to the computer systems II. External hard drive
2.4 Material Resources 2.4.1 Collection Development Policy Collection Development Policy aims to modernize KVS libraries by incorporating diverse resources, digital tools, and inclusive learning materials to enhance critical thinking, creativity, and research skills among students. BOOKS
2.4.2 Size of the Collection Besides the core collection, other general books put together should be at the rate of a minimum of 5 books per student subject to a minimum of 2500 books for newly opened schools. Class: I-V=5 Students = 40*5=200 5 (Book) x 200 (Students) =1000 Text Book & Reference Books= 1500 Total= 2500
2.4.3 Periodicals • Up to 50 periodicals • Subscriptions may include both digital and print formats, depending on the library's needs and budget availability. • Periodicals must be relevant, useful, and age-appropriate. • Should be available in English, Hindi, and regional languages. • Multiple copies of children's magazines should be procured. • Children's magazines should be distributed to class libraries at the foundational and preparatory stage for leisure reading. • Sourced should be locally or subscribed via post. • Schools with more than two sections, the number of magazine subscriptions should be increased proportionately.
2.4.4 Newspapers At least 10 Newspapers 4 National Newspapers 2 Business and Economy Newspapers 2 Regional Newspapers 2 Digital Newspapers Language Preference 4 English 4 Hindi 2 Regional Career Guidance Employment Newspaper Business Daily NOTE: For schools located in regions where Hindi is the primary regional language, the total number of newspapers may decrease.
2.4.5 Multimedia • Audio Books & Podcasts • Music, sound effects and narration • Educational Videos (TERI, CSIR, TED Talks, National Geographic, Discovery, Video courses from various Government platforms such as Swayam, Diksha, NDLI, Olabs, etc). • Language Learning Tools (Online Translators, Conversational Apps, Software like Duolingo, BBC Languages, Audiovisual, language immersion programs) • Short films, Documentaries, Tutorials, Lectures Photographs, illustrations, Maps & Charts Interactive learning materials (animated videos, interactive simulations, AR & VR contents, Virtual tours to historical places, museums, outer space, etc) • Interactive textbooks • Coding & STEAM resources • Software (presentation, image & audio-video editing) • Assistive Technology for Inclusive Learning (Screen Readers (Voice Over and Google Voice) & Text-to-Speech Software, Tools for visually impaired students like JAWS (Job Access With Speech), NVDA (NonVisual Desktop Access). • Braille E-Books & Audio Materials, Digital Braille books.
2.4.6 Digital/web Resources Digital Library: The library shall develop a digital collection of resources useful for students and teachers. The collection may include ✓In-house digital content ✓Curated digital collections ✓Digital Magazines and Newspapers ✓E-books ✓Educational databases ✓Interactive learning content ✓Mobile Apps ✓Open Educational Resources The in-house digital contents may be hosted on the digital library module provided by e Granthalaya 4.0. All other resources may be developed, organized and made available on different library online platforms (blog, social media, etc).
2.4.8 Resources for differently abled users • Assistive Technologies as Screen Readers & Text-to-Speech Tools, Speech-to- Text Software, Braille Displays & Embossers ,Hearing Aids & FM Systems • Accessible Reading Materials like Braille Books & Large-Print Textbooks, Audiobooks & Podcasts, and DAISY Books (Digital Accessible Information System, etc. • Digital & Online Resources such as Sugamya Pustakalaya (India's largest accessible digital library for visually impaired learners), NCERT E-Pathshala (Inclusive Editions), YouTube Educational Channels with Captions & Sign Language Support (TED-Ed, NIOS videos for diverse learners).
2.4.9 Other Learning Resources The library may develop small collections of other learning resources such as, I. Question papers, maps, coins, pamphlets, manuscripts, stamps, newspaper clippings, rare books. II. Mind games (game-based learning): Board games, card games, puzzles, Educational online games, Library-specific games, Escape room activities. III. School Archive: Documents/artefacts depicting the history of the Vidyalaya, KVS, locality, the state, and the Country. IV. Students’ Learning Archive: Selected projects, reports, dissertations, assignments, creative works, etc.
2.4.10 Human Library as a Resource The Library should encourage community participation in the teaching and learning process by inviting eminent personalities who have vast experience in any field. Such a person can share his/her vast experience with students and thus play a role as a human repository of knowledge. The NEP 2020 stresses on Community engagement and active participation. Member of the Community like Grandparents, Alumni, Young Achievers, Artisans skilled persons, Authors, Artists from various fields can be invited to the library to share their knowledge and experience with the students. Sl.No Name of HR Specialization Date of Invitation Topic of Talk Postal Address Contact No. 1 Raghuram Swain Literature Writing 12.10.2025 Poetic Impact on Students Niladrivihar, Bhubaneswar 9847638290 2 Pitambar Padhi Lib & Info. Sci 17.11.2025 Devt. Of RH Banivihar,BBSR 7948729010
Other Libraries • 2.4.11 KV Library Digital Consortium • 2.4.12 Resource Development at ZIET Libraries • 2.4.13. KVS HQs and Regional Office Libraries
Chapter 3: Staffing and Library Management Library Staff Librarian Library Assistant (One) (One) As per the recruitment As per the recruitment Qualification rules of KVS rules of KVS
3.3 Roles and Duties of Librarian What does the NEP 2020 say? i. Ensuring the availability and accessibility of books for all communities. ii. Making books affordable and accessible to rural and remote areas. iii. Encouraging reading habits within communities. iv. Strengthening and modernizing libraries to meet evolving needs. v. Providing books in local and Indian languages. vi. Improving online access and developing digital libraries. vii. Implementing mobile libraries for children and creating social book clubs. viii. Fostering collaboration between educational institutions and libraries. ix. Promoting interdisciplinary learning opportunities. x. Advancing digital learning initiatives. xi. Facilitating access to multilingual resources. xii. Encouraging the inclusion of local content, including traditional, cultural, and literary works.
3.3 Roles and Duties of Librarian What does NCF 2023 say? i. Implementing Open-Book Assessments ii. Embracing Digital Resources iii. Providing Access to a Variety of Resources iv. Transforming Libraries into Active Learning Spaces v. Moving Beyond Traditional Concepts vi. Fostering Reading Engagement Through Interactive Activities vii. Organizing Library Activities to Improve Language Skills viii. Developing an Inclusive Infrastructure for Everyone ix. Advancing Accessibility and Inclusion x. Involving Students in Library Management xi. Empowering Students Through Library Oversight
3.3 Roles and Duties of Librarian The Librarian is expected to do the following: i. Analyse the resource and information needs of the school Community ii. Develop annual library development & activity plans iii. Organize library orientation/ instruction sessions for new users/students at the beginning of each academic year or as and when required. iv. Assist students and faculty in utilizing library resources and information technology. v. Develop an annual library Programme / development plan vi. Maintain and update statistical records of library resources, services and usage. vii. Promote cultural diversity within the library. viii. Catalogue, classify, organize and circulate library resources ix. Develop information & digital literacy skills x. Encourage and stimulate creativity and writing skills
3.3 Roles and Duties of Librarian The Librarian is expected to do the following: xi. Celebrate cultural diversity xii. Answer reference and information enquiries using appropriate materials xiii. Promote reading programmes and cultural events. xiv. Participate in planning activities connected to the implementation of the curriculum. xv. Participate in the preparation, implementation and evaluation of learning activities xvi. Design lessons, projects, and programs that integrate library services and processes, and collaborate with Vidyalaya administration and teachers for implementation. xvii. Promote the evaluation of library services as an integral part of the general school evaluation system xviii. Build partnership with external organisations xix. Prepare and implement library budget xx. Organize and provide access to institutional resources (circulars, official documents)
3.3 Roles and Duties of Librarian The Librarian is expected to do the following: xxi. Manage and train library Assistant and other staff xxii. Manage and update library software, digital subscriptions, blog, social media and other online library interfaces. xxiii. Publish library e-newsletter periodically. xxiv. Organize book/readers’ club xxv. Promote and publicize library on different platforms (assembly, meetings, events) xxvi. Promote library advocacy xxvii. Develop and maintain an attractive, comfortable and safe library environment. xxviii. Maintain and update Librarian’s Diary. xxix. Perform any other work assigned by the Principal from time to time
3.6 Engagement in Professional Development Activities: Librarians may be permitted on duty to participate in professional development activities and or present papers at conferences, seminars, workshops, webinars, meetings, talks, and lectures, both domestically and internationally, subject to prior approval from the competent authorities. These opportunities allow librarians to enhance their professional expertise and skills, which in turn benefit both the school library and personal development.
3.7 Induction and CPD (Continuous Professional Development) Courses for Librarians Induction courses should be organized for newly appointed librarians to acquaint them with the Guidelines for Management of Libraries in KVS. Additionally, CPD programs/workshops should be held at the school, cluster, regional, or ZIET level for librarians, focusing on current trends and technologies. Responsibility: Principal/ Cluster Incharge/RO/ZIET/KVS HQ
3.8 Library Opening Hours • The library should remain open throughout the school day. • The librarian must be present in the library at all times to ensure continuous service to users. • During recess, the library assistant will manage the library, allowing the librarian sufficient time for having lunch. • In case of the non-availability of a Library Assistant, a period before or after the recess should be kept free for the librarian to have his/her lunch.
3.9 Library Committee Total number of members: 13 A. Principal (Chairperson) (1) B. Librarian (Member Secretary) (1) C. Teacher members (7) a. Language (1) b. STEAM (1) c. Arts & Humanities (1) d. Sports/Art Ed/Music (1) e. Head Master (1) f. One teacher each from Foundational & Preparatory (2) D. Educationist Member of VMC (1) E. Parent Member (1) F. Student Members (Middle & Secondary stages) (2) The Library Committee will also serve as the Book/Document selection Committee, whereas two more Sub-Committees are formed for carrying out specific functions.
3.9.2 Stock Verification Sub-Committee • The composition of the Stock Verification Committee typically includes: I. Librarian/Library In-Charge: II. Library Assistant: In absence of Library assistant one teacher not part of the LC III. Teachers nominated to conduct the physical verification of the stock
3.9.3 Readers’ Club Sub-Committee: Constitution of the Sub-Committee (15) I. Librarian(Convener) : ( to provide guidance on library resources and reading related programs and Ensure alignment with library policies and practices) II. President (from class 9-11) III. Secretary (from class 8-10) :(maintains records of meetings, activities, and member participation and communicates decisions and updates to members.) IV. Student Representative from each class (6-12) (7) V. Representatives from Foundational& Preparatory Stages (2) :(represent the interests and preferences of the readers’ club members of each class and coordinate events and activities) VI. Teachers members(2) :( to Act as mentors for students or members of the Reader's Club and Provide input on suitable books, themes, and activities). VII. Parent/Community member :(with an interest in promoting reading culture. Bring a community perspective and support outreach activities)
3.9.4. Library Committee: Terms of Reference I. Meeting of LC and Readers Club to be conducted every quarter. Honorarium for the experts as per KVS norms. II. Selection of best teacher reader (Annually) from each stage (FPMS) and best student reader (quarterly). III. LC will select the Best Reader. IV. To develop and implement an annual plan for library activities. V. To recommend an appropriate budget allocation for the library. VI. To select books and other resources tailored to the interests, age groups, and cognitive levels of the students. VII. To choose books for teachers that cover a wide range of subjects beyond the academic curriculum. VIII. To review the current library policies and suggest new rules when necessary. IX. To provide recommendations that ensure the smooth and efficient operation of the school library. X. The Library Committee may invite other teachers or students to attend meetings to offer their advice or suggestions. XI. The committee will meet regularly, at least quarterly.
3.10 Library Automation 3.10.1 Software 3.10.2 Requirements for Library Automation 3.10.3. How to Access e-Granthalaya 4.0 on the Cloud 3.10.4 How to Obtain the Software 3.10.5. Software Components 3.10.6 Implementation and Distribution Policy 3.10.7 Training
3.11. Open Access The library should implement an open-access system to allow users the freedom to select resources and promote their optimal use. Books should be arranged on open shelves for easy access.
3.12. Accessioning of Books • Steps for Accessioning Books I. Pre-Accessioning Preparation (Selection and Procurement). II. Physical Verification (Check Physical Condition, Verify Details). III. Accession Register Entry. IV. Classification and Cataloguing (Assign Classification Number, Use systems like Dewey Decimal Classification (DDC), Prepare Catalogue Record. V. Labelling (Affix classification numbers, accession numbers, and barcodes or RFID tags.) VI. Book Stamping (Stamp the book with the library's name on the back of the title page, at the bottom of the confidential (secret) page on the final page of the book). VII. Accession Number (Write or affix the accession number on the title page and spine label). VIII. Barcode/RFID Tag (Attach a barcode or RFID tag for circulation tracking). IX. Shelving and Storage (Accessible through open open-access system).
3.13. Book Classification • The Dewey Decimal Classification (DDC) system, Edition 22 (or the most recent version), should be used for classifying library books. Class Number • Call Number= Book Number • Book Number = First 3 letter of Author’s Surname+ Hypen (-)+ First Letter of the first word of the title. Title= Library and Society Author= Krishna Kumar Book No = KUM-L Call No.= 020.001 KUM-L
3.19 Library Bulletin Board •Library Notice Board •Thematic Display Board •STEAM Display Board
3.21 Library Periods CL- VI-VIII CL- IX-XII WEEKLY :2 WEEKLY :1 Reading/Cir Transaction library activities Single Section School= 10 Double Section School= 20 WEEKLY Point to be Noted: The specific arrangement for library periods may vary across schools, depending on the number of sections in each class. Necessary changes can be made by the Principals at their end according to the need and available resources.
3.22 Foundational & Preparatory Libraries (FPL)
3.22 Foundational & Preparatory Libraries (FPL)
Resources • Picture Books • Board Book • Concept Books • Rhyming Books Activities • Story Time Sessions Interactive Picture Books • Sing along with Rhymes Book Exploration Stations • Library Scavenger Hunt Crafting Stories • Puppet Shows Interactive Learning with Books • Dramatic Play Based on Books Reading Corner Time • Theme-Based Book Displays Book-to-Activity Connection
3.23 Departmental Libraries: Departmental libraries will be established at the secondary level, managed by the senior most PGTs (Post Graduate Teachers) in each subject. Reference books for each subject will be borrowed from the main library under the names of these teachers, using a departmental library book issue register. 3.24 Library-In-Classroom While the library should be the central hub for learning in a school, it must also extend its reach to the classrooms. This requires fostering a strong collaboration between the librarian and teachers. Classroom libraries, stocked with a selection of fiction, non fiction, and reference materials, should be established in every classroom at the middle stage, and managed by the class teacher and readers club class representative.
3.25 Stock Verification and Weeding Out • Libraries should conduct yearly/half-yearly stock verifications to maintain an up-to-date record of holdings. • Restoration of misplaced or missing items, identifies worn or damaged materials for repair or binding. Methods of stock verification: Library Management Software (LMS) Manual Stock Verification
3.25.2 Weeding out (writing off) Weeding out (also known as writing off) is the process of removing library resources that are no longer useful, relevant, or in usable condition from the library collection. • Books with torn pages, broken bindings, or significant wear. • Irreparable damage due to pests, moisture, or age. • Outdated information (e.g., old textbooks, scientific material with superseded theories). • Books with incorrect or irrelevant content. • Books that have not been borrowed or used for a long time (e.g., 3–5 years). • Multiple copies of the same book, especially when demand has decreased. • Items replaced by newer editions or updated versions. • Items that no longer align with the library’s objectives, curriculum, or user needs. weeded materials may be sold, donated, or destroyed
3.25.3 Permissible Loss A loss of up to 5 volumes per 1,000 books issued or consulted annually may be considered acceptable, as long as the losses are not due to dishonesty or negligence. However, the loss of any book valued over Rs. 1,000 (Rupees One thousand only), as well as rare books regardless of their value, must always be investigated, and appropriate action should be taken. For each class library, a recommendation may be made to remove (condemn) up to 25 damaged, outdated, or unusable books for every 100 books issued each year.
3.27. Suggestion Box/Register A suggestion box/register should be kept in the library to record suggestions/ recommendations by users for new books, other resources, and services. Suggestions shall be placed for the consideration of the Library Monitoring Committee.
3.28. Maintenance of Library Registers and Files Essential Registers: • Accession Register • Newspaper and Periodicals Register • Staff book circulation Register • Library Consumable Stock Register • Stock Verification Register • Fines and Fees Register Important Files : • Purchase File • Budget and Finance File • Policies and Guidelines File • Library Activity File • Weeding and Disposal File
CHAPTER -4: Library Services and Activities 4.1 Circulation: Every student has access to library books, aiming to maintain 40% of the total collection (excluding reference books and textbooks) in circulation at any given time. 4.1.1 Circulation of Books: The circulation of books should be managed through the software system and a book issue register/ card. This dual process is keep the circulation data intact, to make users responsible for the resources they borrowed from the library, and to assess their reading patterns quickly.
4.1.2 RFID-Based Circulation Policy and Procedure Libraries may use RFID technology for efficient issue/return and renewal of books and other resources. The Feasibility and cost analysis and recurring cost may be ascertained before implementation.
4.1.3 Overdue Fine Policy Students: • Students are exempted from fines. • To avoid overdue returns, after two allowed renewals, overdue borrowers' names are displayed on the library notice board. • An overdue reminder is sent through the class teacher. • If the book is not returned within one month after the reminder, a second notice is issued, and borrowing privileges are suspended. Staff: • After two allowed renewals, overdue reminders are sent through the school office at one- month intervals. • An overdue fine of Rs. 1/ day from the first reminder date is collected through the office. • All fines are deposited in the office, with corresponding entries in the Fine Register. • Textbook /Reference books issued to the teachers may be issued for one academic year
4.1.4 Circulation Policy for Periodicals for Teachers and Students I. Periodicals may be issued for a maximum of one week. II. At least two previous issues of the periodical must be available in the library for reference. III. A separate record or register must be maintained to track the issue and return of periodicals.
4.1.5 Lost Items Policy for the Students and Teachers I. In case of loss or damage, the borrower must either replace the item( Book, Periodical, Multimedia) with a new copy of the same or later edition or pay the current market cost of the item. II. Rare/out-of-print books are valued at twice their original cost.
4.1.6 No-Due Certificate Policy and Procedure for Students &Teachers (Including Principals) I. Every student leaving the school (due to transfer or completion of studies) must obtain a No- Due Certificate from the librarian. II. The librarian ensures all books are returned beforehand. III. Books can be issued to the students for vacation for reading project, the list of such borrowers must be shared with the office and the class teachers to ensure return of book in case of leaving students. Similarly students of board classes can also be issued books from the library or departmental library even in March so that they can prepare for their exams without any worries. IV. Any overdue books or fines must be settled before issuing transfer certificates or relieving orders.
4.2 Reference Services I. Ready Reference Resources II. Current Awareness Service (CAS) III. Article Alert IV. Library Instruction V. Bibliographies and Class-Wise Reading Lists VI. Newsletters & Bulletins VII. Interlibrary Loan & Resource Sharing VIII.Virtual/Digital Reference Services IX. Online Updates X. Information Corner
4.3 Digital Library Service • 4.3.1 Digital Library Orientation/User Education • 4.3.2 WEB Online Public Access Catalogue (Web OPAC) • 4.3.3 Online Reservation and Renewal of Books • 4.3.4 Online /Remote Access to Digital Resources 24/7) • 4.3.5 E-Mail / SMS Notification • 4.3.6 Library Mobile App • 4.3.7 QR Codes Service (Phygital) • 4.3.8 Browsing Guidelines for Digital Libraries
4.4 Library Blog
4.5 Social Networking Site/Media
4.10 Career Guidance and Counselling Corner • Designated Display Board • In-House Career Counselling • Alumni Involvement • Resource Collection
4.11 Book Club Under Reader’s Club: • Premchand Book Club • Harry Potter Club • Akbar Birbal Book Club • Ruskin Bond Book Club • Dr. Kalam Book Club Constitution of Book Club: Members: 10-12 Students who love to read. (class 7-12) Venue: Library
4.11.2 Initiation of Book Club
4.12 Annual Library Activity Plan (ALAP) The library should have an annual activity plan. At the beginning of the academic session, the library committee will chart out the activities/programs with proposed dates and expected outcomes. The activities shall be planned based on the local needs and resources/facilities available. The Librarian should prepare and submit a quarterly report/monthly diary entry on the implementation of the ALAP to the Principal and present it in the next library committee meeting.
Library Activities • Exhibitions and Displays • Reading Challenge Programme • Celebrations • Competitions • Read-aloud Sessions • Oral Storytelling • Retelling of stories • Book reviews • Online quiz competitions • Book Fairs • Events • Book Donation Drive • Career fair at the school level Book Swaps Programme: Take One Keep One (TOKO) LOL: Little Open Library
4.13 The Library Project As per NCF SE (National Curriculum Framework for School Education-2023 Para 9.7.3.3) a Library project may be given to the students VI to VIII. The library project will involve the management of the school library by students under guided support. Students will be able to participate in organizing and managing the library books and space through effective practices. Training under skill education can include teaching students about book binding. Library Volunteering Library volunteering involves supporting the library staff and students by performing tasks like shelving books, assisting with checkouts, creating displays, and reading to students, contributing to a positive learning environment. Student Librarian Two students from each class shall be selected as Student Librarians to support the librarian in library maintenance (issue, return, stock rectification), conducting activities and monitoring. They will act as a communication channel between the library and classroom. Student Librarians may be selected on rotation basis. They shall be presented with badges and certificates at the end of the academic year.
4.14 ICT Integration in the Library Activities • Padlet (Virtual Board) • Podcast Platform for • Online Book Creators for Book Review Author interviews Comic strips E-Magazines E-books Book Review Storytelling
4.19 Library Promotion and Publicity Policy • Quarterly News Bulletin Print/Online • Information Brochure/User Guide • Resource Brochures • Event Leaflets • Posters and Banners • Publish in Local Newspapers/channels • Digital/Online Promotion
4.20 Community Outreach: Connecting with Society • Community Programs • Partnerships • Summer Project • Community Library • Little Open Library (LoLib)
Chapter 5 Monitoring And Evaluation
5.1 Library Rules The library should adopt a set of rules for its proper functioning. APPENDIX-4 MODEL LIBRARY RULES Book Care and Responsibility Borrowing and Returning Books Reading and Learning Opportunities General Conduct Technology & Digital Learning Study and Discussion Areas Encouraging Lifelong Learning Inclusive Library rules for special needs students Consequences for Rule Violations
5.2 Librarian’s Diary The Librarian should maintain a diary and submit it before the Principal every month. Reference: Appendix-5.
5.3 Library Monitoring Tools (Appendix-6) • Student's book issue cards/Register • Staff book issue register • Periodicals issue register • Class library book issue register • Digital Library Usage Register • Library Committee register • Reader/Book Club register • Suggestion book
5.4 Library Statistics Head Language No of Book Total Total number of books --- 4500 4500 Number of books (Language-wise) Hindi 2000 4500 English 2500 Number of Reference books Hindi 250 500 English 250 Number of textbooks Hindi 300 1000 English 700 Number of books (Subject-wise) Physics 500 2000 Biology etc 500 Number of periodicals and Newspapers available (name , language & periodicity) Hindi 20 50 English 30 Details of e-resources Hindi 5000 10000 English 5000 Budget allocation for the year Hindi 50000 100000 English 50000 Number of new books added in the reported period. Hindi 300 539 English 239 Details of e-resources added in the year. Hindi 50 170 English 120 Number of books written off/recommended for condemnation in the previous year Hindi 80 240 English 160
User statistics Heading Users Number Total Total number of users (students & staff) Satff 40 840 Students 800 Number and percentage of books issued during a stated period. October-December 2025 Staff 200 3200 Students 3000 Average number of books issued per user per unit time. User 840 3.80% 3 Month 3200 Number of recommendations received for purchase of new books in the year. Staff 50 550 Students 500 List of activities conducted and the number of participants during the year 20 50 1000
5.5 User studies User studies refer to the systematic analysis of library users' needs, behaviors, preferences, and challenges to enhance library services and resources. These studies help libraries design user-centric services, improve resource accessibility, and optimize library space and technology. Different data collection methods (Surveys & Questionnaires, Interviews & Focus Groups, Observation Studies, Usage Statistics & Analytics, Feedback Forms & Suggestion Boxes) may be followed. By regularly conducting user studies, libraries can remain responsive to evolving user expectations and technological advancements, ensuring a more effective and user-friendly library experience. The study shall be published and documented as a report for future reference.
5.6 Revision of the Guidelines for Management of Libraries in KVS The Guidelines for management of Libraries in KVS shall be reviewed and updated every five years or as required by an expert committee. This process ensures the incorporation of necessary changes to align with evolving standards, resources, services, and technologies, effectively meeting the growing needs and expectations of users.
Conclusion The school library is the heart of learning, a space where curiosity is nurtured, creativity flourishes, and knowledge knows no bounds. The Guidelines for management of Libraries in KVS plays a vital role in fostering foundational literacy, critical thinking, and multidisciplinary learning, ensuring that students develop the skills needed for the 21st century. The KVS Guidelines and Procedure Manual ensures that the library remains a welcoming, resourceful, and dynamic space, adapting to the evolving needs of students and educators. With a commitment to continuous improvement, collaboration, and innovation, the school library will continue to inspire curiosity and empower young minds for a brighter future.
References KVS (2025). Guidelines for Management of Libraries: Empowering Learners for a Thriving Future. 1-83p. KVS (2014). Guidelines for School Library and Procedure Manual. 1-123p.

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Guidelines for Management of Libraries: KVS Library Policy-2025

  • 1.
  • 2.
    Introduction Kendriya Vidyalaya Sangathan(KVS), an autonomous body under the Ministry of Education, Government of India, is a premier institution committed to the transformative vision of NEP 2020. Kendriya Vidyalaya Libraries play a pivotal role in realizing this vision by serving as knowledge hubs that support self-directed learning, research, and digital literacy. Aligned with NEP 2020's focus on experiential learning and technology integration, KVS libraries provide access to diverse resources, including physical and digital content, fostering a culture of reading, inquiry, and lifelong learning. By integrating innovative pedagogical approaches, libraries enable students to develop information literacy, problem-solving abilities, and interdisciplinary understanding, which is essential for 21st-century education.
  • 3.
    Library Policy Kendriya VidyalayaSangathan (KVS) introduced a library policy in 2014 to enhance academic resources and accessibility. However, with evolving educational needs and technological advancements, a new committee was constituted in 2024 to redesign the policy. This initiative aims to modernize library infrastructure, integrate digital resources, and ensure that the policy aligns with contemporary learning requirements. The “Management of Libraries in KVs – 2025” serve as a comprehensive framework to support librarians and administrators in the effective organization and management of library systems across Kendriya Vidyalayas nationwide. Aligned with the KVS Library Policy and the vision of NEP 2020, these guidelines emphasize the establishment of well-resourced, technology- integrated, and user-centric school libraries.
  • 4.
    References These guidelines wereformulated based on the ➢ KVS Guidelines for School Library and Procedure Manual (2014), ➢ National Education Policy (2020), ➢ National Curriculum Framework for Foundational Stage (2022), ➢ National Curriculum Framework for School Education (2023), ➢ CBSE: Organizing School Libraries Manual (1998), ➢ Guidelines for Library Grant and Promoting Reading in Schools (MOE) 2019- 20, ➢ A Policy Review of Public Libraries in India, ➢ Indian Institute for Human Settlements-IIHS (2018) and ➢ Several other national & international school library Policies and Guidelines.
  • 5.
    Objectives At the endof the sessions, the participants will able to • Describe library policy or “Management of Libraries in KVs – 2025” • Effectively implement the policy in day to day library house keeping operation. • Organise library collection as per the recommendation. • Integrate advance technology in information curation and dissemination. • Execute annual library activities plan for smoth functioning. • Maintain necessary register and file in their respective library. • Form different library committee and constitute sub-committee responsible for library management and organization.
  • 6.
    Understanding the LibraryPolicy 2025 KVS LP (GML) 2025 PART-I PART-II Guidelines For Management of Libraries in KVS Procedure Appendix Appendix Chapter-1 Chapter-4 Chapter-5 Chapter-3 Chapter-2 Appendix:1-9
  • 7.
    Understanding the LibraryPolicy 2025: PART-I 1.1.Introduction 1.2 Vision & Mission 1.3 Objectives of the Guidelines for School Library and Procedure Manual 1.4 Audience and Applicability 1.5 Objectives of School Library 1.6 Types of Libraries in Kendriya Vidyalaya 1.7 Responsibilities & Delegation of Librarian in Kendriya Vidyalaya 1.8 Monitoring, Evaluation, and Reporting Chapter-1 Guidelines For Management of Libraries in KVS
  • 8.
    Understanding the LibraryPolicy 2025:PART-II PART-II Procedure Chapter-2 Resources Staffing and Library Management Library Services and Activities Monitoring and Evaluation Chapter-3 Chapter-4 Chapter-5
  • 9.
    Chapter 1 Guidelines ForManagement of Libraries in KVS 1.1.Introduction Kendriya Vidyalaya Sangathan (KVS) introduced a library policy in 2014 to enhance academic resources and accessibility. However, with evolving educational needs and technological advancements, a new committee was constituted in 2024 to redesign the policy. This initiative aims to modernize library infrastructure, integrate digital resources, and ensure that the policy aligns with contemporary learning requirements. The “Management of Libraries in KVs – 2025” serve as a comprehensive framework to support librarians and administrators in the effective organization and management of library systems across Kendriya Vidyalayas nationwide. Aligned with the KVS Library Policy and the vision of NEP 2020, these guidelines emphasize the establishment of well-resourced, technology-integrated, and user-centric school libraries.
  • 10.
    1.2 Vision &Mission Vision To Providing a dynamic, resource rich environment that encourages critical thinking, research skills, and a love for reading. Through high-quality educational resources, digital tools, and inclusive learning spaces, KVS libraries play a key role in supporting academic excellence, instilling ethical values, and empowering students to become independent learners and innovators. Mission school library defines its nature, purpose, and role as an integral part of the school’s shared vision and commitment to education. It serves as a guiding framework for resource allocation, strategic planning, and community engagement.
  • 11.
    1.3 Objectives ofthe Guidelines This Guidelines for School Library and Procedure Manual sets out the prerequisites for all the libraries of Kendriya Vidyalayas and bestows the responsibilities upon school Principals, Librarians, and other school staff for implementing the programs of the school library.
  • 12.
    1.4 Audience andApplicability All Kendriya Vidyalayas KVS’s Staff and students All other Offices of KVS
  • 13.
    1.5 Objectives ofthe School Library i. Supporting and enhancing educational goals as outlined in Kendriya Vidyalaya Sangathan's mission and curriculum. ii. Provide a curriculum-based, flexibly scheduled, open-access learning environment that accommodates all learners. iii. Effectively participate in the teaching-learning programs of the school. iv. Promote Holistic Learning and Encourage Inquiry-Based Learning. v. Support Inclusivity and Equity in Education. vi. Provide Access to Diverse, Multidisciplinary Resources and Promote Multidisciplinary and Integrative Learning. vii. Develop Information Literacy and Digital Skills. viii. Foster Collaboration and Community Learning. ix. Facilitate Social and Emotional Learning (SEL). x. Enhance Critical Thinking and Problem-Solving. xi. Facilitate Language Development and Multilingualism. xii. Promote Research and Innovation and Support Continuous Professional Development for Educators. xiii. To enable access to information through curriculum-based learning activities that foster information literacy by teaching students to effectively find, analyze, evaluate, synthesize, and communicate information across all formats and subjects.
  • 14.
    1.6 Types ofLibraries in Kendriya Vidyalayas 1. Foundational & Preparatory Stage Library (FPL) 2. Middle & Secondary Stage Library (Central Library/MSL) 3. ZIET Library 4. Library of the Regional office and KVS HQs 1. Class Library 2. Central Library 3. ZIET Library 1. HM/Pr. Teacher 2. Librarian with Library Assistant 3. Librarian supp. By Sub Staff 4. RO/HQ office I/c 1. Balvatika to Cl-V 2. Cl-VI to XII & Staff 3. ZIET Staff and Trainee 4. Staff of RO & HQ LP-2014 LP-2025 MEANT FOR MANAGE BY
  • 15.
    1.7 Responsibilities &Delegation of Librarian in Kendriya Vidyalaya Curriculum Planning should be actively involved in curriculum planning by advising teachers on relevant resources, providing materials for thematic units, and participating in school planning committees. specialist teacher integral part of the teaching faculty who develops, manages, and evaluates systems and procedures as detailed in the Guidelines for School Library and Procedure Manual. The Principal and the Librarian together are responsible for implementing the Guidelines at the school level. the librarian should actively participate in collaborative teaching, curriculum planning, and program development. They should provide essential information resources to support the planning, execution, and assessment of the school curriculum. Librarian
  • 16.
    1.8 Monitoring, Evaluation,and Reporting ➢Principal ➢Assistant Commissioner ➢Deputy Commissioner ➢Officials from HQ The officials deputed by KVS, will monitor the implementation of these guidelines and will report as required, to the higher authorities
  • 17.
    PART-II “Education as perNEP will play a critical role in India’s transformation into a digitally empowered society and knowledge economy. Libraries can serve as a focal point of ‘Technology of Education’ and ‘Technology in Education’. Resources of the library would play a vital role in enabling us to communicate information with each other effectively, and efficiently at scale and great distances. Thus, Libraries should store, process, access, curate and disseminate resources in both textual, audio-visual and digital form.” CHAPTER 2: RESOURCES
  • 18.
    2.1. Library Budgeting 2.1.1.Components of the Library Budget Collection Development Consumables Programs and Services Furniture and Equipment Technology and Digital Resources Library Activities and Promotional Materials Stationery and Administrative Materials New Resources 2014 2025
  • 19.
    2.1.2. Budget Formula BudgetAllocation Budget head Allocation Books (physical, digital) Up to 60% Newspapers, periodicals & journals Up to 30% Stationery Up to 05% Miscellaneous (software, automation) Up to 05% Sample Budget for Foundation and Preparatory Stage Budget Allocation Category Cost Picture Books 10% Early Readers 10% Fiction &Non-Fiction 10% Textbooks and Others 10% Budget Allocation Category Cost VI-VIII 20% IX-X 20% XI-XII 20% Sample Budget for Middle and Secondary Level In each academic year, at least 25% of the total library budget may be utilized for procurement of E Books/E Magazines/Digital resources, etc. 100%
  • 20.
    2.1.3 One-Time Budget Fornewly opened Vidyalayas/ RO’S /ZIET’S /other Offices a one-time budget would be provided for setting up the basic collection and infrastructure. The investment in automation/digitization/RFID System fittings and fixtures etc. would also be allocated under the provision of this one-time budget.
  • 21.
    2.2 Location andSpace for Vidyalaya Library I. A school library should be centrally located for easy access by students and staff, preferably on the ground floor to facilitate differently abled users. II. Ideally, it should be in a quiet, well-lit, and ventilated area, away from noisy spaces like playgrounds and cafeterias. III. The library should have ample space to accommodate books, reading areas, multimedia resources, and technology stations. Seating arrangements should be flexible, providing individual study spaces, group discussion zones, and a dedicated section for young learners. IV. Additionally, the layout should include shelves for books, digital resource stations, and display areas for new arrivals and featured collections. V. Accessibility for students with disabilities should also be a priority, ensuring an inclusive learning environment. VI. Wall and furniture shall be painted in attractive, non- reflective, and eye/reading-friendly colours. VII. Appropriate furniture/shelves shall be arranged in classes and departments for setting up of the class / departmental libraries. VIII. The size and seating capacity of the Reading Room will depend on the optimum number of students that a school usually admits. There should be space for at least 50 students from a class at a time and/or 10-30 student and or teachers who come for other group activities, projects, reading, internet browsing, and reference. (i.e., the reading room should have a capacity of seating 50 to 80 persons at a time). A provision of 10 sq. ft floor area per pupil in the Reading Room is considered adequate. IX. The- stack room should be big enough to accommodate at least 15,000-20,000 volumes. X. A designated area for events like story telling or interaction with author etc can be designed with small stage and comfortable sheets in newly planned Kendriya Vidyalayas. Floor installed charging points can be installed in new libraries. XI. Different zones may be created inside the library to make it more attractive and functional like, a. Reading Zone b. Collaboration Zone c. Digital Zone d. Quiet Study Zone e. Conversation Zone f. Teachers’ Corner NOTE: Separate space shall be designed for the digital library to accommodate at least 10-15 desktop computers E- Readers/Scanners/OPAC having printing and audio-visual devices with power backup and charging points.
  • 22.
    Green Library The GreenLibrary is more than just an eco-friendly building—it represents a comprehensive approach to sustainability, promoting environmental responsibility both inside and outside the library. Through energy-efficient designs, sustainable resource management, waste reduction, and environmental education, green libraries play a crucial role in fostering an eco-conscious community while supporting the educational development of students and citizens. During the design of new library buildings, these concepts may also be applied.
  • 23.
    2.3 Furniture andEquipment The library should accommodate furniture that is sturdy, durable, functional, and comfortable as well as meeting the specific space, activity, and user requirements. The aesthetic appearance contributes to the feeling of being welcome as well as the desire for the school community to spend time in the library. The furniture should be designed attractively and according to the height and special requirements of the users. The furniture may be customized/procured as per the availability of resources and physical boundaries of the library. It should also include furniture for the differently-abled users. It should be arranged and managed in such a way as to provide equitable and timely access to an organized and diverse collection of resources.
  • 24.
    2.3.1. Furniture I. Comfortablecane/wooden/metal chair with cushions in library spaces for young readers. Materials of furniture can be of wood/thick plastic not metal frames to minimize accidents. At least 30 percent of the library space should be kept free/unoccupied so that children can move around comfortably. II. Reading tables (round/rectangular/U shape wooden/wood and metal tables which can accommodate the maximum required number of chairs). III. Librarian's table IV. Circulation counter: designed as per the requirements V. Bookshelves: Wooden/metal/steel, open shelves VI. Lockable Shelves for keeping library records VII. Book supports: metal/wooden VIII. Book trolley IX. Periodical display rack: with pigeon holes to keep back volumes
  • 25.
    2.3.1. Furniture andEquipment X. New arrival display stand (rotating/standalone models) XI. Newspaper stand (Min.02) XII. Bulletin boards (Min.02) XIII. Ready reference shelf XIV. Computer furniture (carrels and chairs): as per the availability of computers XV. Property counter XVI. Suggestion box XVII. E-Book Reader Charging Counter with lockable pigeonhole XVIII. Best Reader Wall of Fame/honor board XIX. Adaptive Furniture & Accessible Layouts such as Ramps, ergonomic seating, and wheelchair-friendly spaces for differently abled students.
  • 26.
    2.3.2. Equipment I. Computersystems of the latest configuration and with adequate power backup facilities: At least 10-15 in Nos. a. One computer for technical processing under library automation and to process library files and documents, b. All Other computers for providing Digital Collection & internet access to users c. One computer for circulation of books ,to be placed on the circulation Desk/Counter II. Bar-code Printer (for printing bar-code labels): Of latest Model/Make III. Bar-code Reader (for reading the bar-code labels during circulation) IV. Scanner (for preparing digital documents) V. Photocopier (copies of the documents can be provided on payment) VI. Audio systems: headsets to listen to audiobooks and aid in language proficiency in R1/R2/R3 VII. E-readers (up to 10 or as per budget allocation) (for downloading and reading e books)
  • 27.
    2.3.2. Equipment VIII. CCTV(to provide a sense of security to users) IX. Fire Alarm X. Ceasefire systems (in the stack and reading rooms XI. Internet connectivity (High-speed internet connectivity in all the systems to provide seamless access to resources through EG4 and other sites. XII. Interactive touch panel XIII. RFID System: which includes RFID tags/RFID security gates/antena/self-charging station and other components XIV. Vacuum cleaner ( It should be in the school but not only for the library) XV. Centralized printer (Copies of documents can be provided in limited numbers) XVI. In -room portable / fixed PA System , Portable water dispenser, VR Headsets Excluded: I. CD/DVD/Blue ray reader and writer attached to the computer systems II. External hard drive
  • 28.
    2.4 Material Resources 2.4.1Collection Development Policy Collection Development Policy aims to modernize KVS libraries by incorporating diverse resources, digital tools, and inclusive learning materials to enhance critical thinking, creativity, and research skills among students. BOOKS
  • 30.
    2.4.2 Size ofthe Collection Besides the core collection, other general books put together should be at the rate of a minimum of 5 books per student subject to a minimum of 2500 books for newly opened schools. Class: I-V=5 Students = 40*5=200 5 (Book) x 200 (Students) =1000 Text Book & Reference Books= 1500 Total= 2500
  • 31.
    2.4.3 Periodicals • Upto 50 periodicals • Subscriptions may include both digital and print formats, depending on the library's needs and budget availability. • Periodicals must be relevant, useful, and age-appropriate. • Should be available in English, Hindi, and regional languages. • Multiple copies of children's magazines should be procured. • Children's magazines should be distributed to class libraries at the foundational and preparatory stage for leisure reading. • Sourced should be locally or subscribed via post. • Schools with more than two sections, the number of magazine subscriptions should be increased proportionately.
  • 32.
    2.4.4 Newspapers At least10 Newspapers 4 National Newspapers 2 Business and Economy Newspapers 2 Regional Newspapers 2 Digital Newspapers Language Preference 4 English 4 Hindi 2 Regional Career Guidance Employment Newspaper Business Daily NOTE: For schools located in regions where Hindi is the primary regional language, the total number of newspapers may decrease.
  • 33.
    2.4.5 Multimedia • AudioBooks & Podcasts • Music, sound effects and narration • Educational Videos (TERI, CSIR, TED Talks, National Geographic, Discovery, Video courses from various Government platforms such as Swayam, Diksha, NDLI, Olabs, etc). • Language Learning Tools (Online Translators, Conversational Apps, Software like Duolingo, BBC Languages, Audiovisual, language immersion programs) • Short films, Documentaries, Tutorials, Lectures Photographs, illustrations, Maps & Charts Interactive learning materials (animated videos, interactive simulations, AR & VR contents, Virtual tours to historical places, museums, outer space, etc) • Interactive textbooks • Coding & STEAM resources • Software (presentation, image & audio-video editing) • Assistive Technology for Inclusive Learning (Screen Readers (Voice Over and Google Voice) & Text-to-Speech Software, Tools for visually impaired students like JAWS (Job Access With Speech), NVDA (NonVisual Desktop Access). • Braille E-Books & Audio Materials, Digital Braille books.
  • 34.
    2.4.6 Digital/web Resources DigitalLibrary: The library shall develop a digital collection of resources useful for students and teachers. The collection may include ✓In-house digital content ✓Curated digital collections ✓Digital Magazines and Newspapers ✓E-books ✓Educational databases ✓Interactive learning content ✓Mobile Apps ✓Open Educational Resources The in-house digital contents may be hosted on the digital library module provided by e Granthalaya 4.0. All other resources may be developed, organized and made available on different library online platforms (blog, social media, etc).
  • 35.
    2.4.8 Resources fordifferently abled users • Assistive Technologies as Screen Readers & Text-to-Speech Tools, Speech-to- Text Software, Braille Displays & Embossers ,Hearing Aids & FM Systems • Accessible Reading Materials like Braille Books & Large-Print Textbooks, Audiobooks & Podcasts, and DAISY Books (Digital Accessible Information System, etc. • Digital & Online Resources such as Sugamya Pustakalaya (India's largest accessible digital library for visually impaired learners), NCERT E-Pathshala (Inclusive Editions), YouTube Educational Channels with Captions & Sign Language Support (TED-Ed, NIOS videos for diverse learners).
  • 36.
    2.4.9 Other LearningResources The library may develop small collections of other learning resources such as, I. Question papers, maps, coins, pamphlets, manuscripts, stamps, newspaper clippings, rare books. II. Mind games (game-based learning): Board games, card games, puzzles, Educational online games, Library-specific games, Escape room activities. III. School Archive: Documents/artefacts depicting the history of the Vidyalaya, KVS, locality, the state, and the Country. IV. Students’ Learning Archive: Selected projects, reports, dissertations, assignments, creative works, etc.
  • 37.
    2.4.10 Human Libraryas a Resource The Library should encourage community participation in the teaching and learning process by inviting eminent personalities who have vast experience in any field. Such a person can share his/her vast experience with students and thus play a role as a human repository of knowledge. The NEP 2020 stresses on Community engagement and active participation. Member of the Community like Grandparents, Alumni, Young Achievers, Artisans skilled persons, Authors, Artists from various fields can be invited to the library to share their knowledge and experience with the students. Sl.No Name of HR Specialization Date of Invitation Topic of Talk Postal Address Contact No. 1 Raghuram Swain Literature Writing 12.10.2025 Poetic Impact on Students Niladrivihar, Bhubaneswar 9847638290 2 Pitambar Padhi Lib & Info. Sci 17.11.2025 Devt. Of RH Banivihar,BBSR 7948729010
  • 38.
    Other Libraries • 2.4.11KV Library Digital Consortium • 2.4.12 Resource Development at ZIET Libraries • 2.4.13. KVS HQs and Regional Office Libraries
  • 39.
    Chapter 3: Staffingand Library Management Library Staff Librarian Library Assistant (One) (One) As per the recruitment As per the recruitment Qualification rules of KVS rules of KVS
  • 40.
    3.3 Roles andDuties of Librarian What does the NEP 2020 say? i. Ensuring the availability and accessibility of books for all communities. ii. Making books affordable and accessible to rural and remote areas. iii. Encouraging reading habits within communities. iv. Strengthening and modernizing libraries to meet evolving needs. v. Providing books in local and Indian languages. vi. Improving online access and developing digital libraries. vii. Implementing mobile libraries for children and creating social book clubs. viii. Fostering collaboration between educational institutions and libraries. ix. Promoting interdisciplinary learning opportunities. x. Advancing digital learning initiatives. xi. Facilitating access to multilingual resources. xii. Encouraging the inclusion of local content, including traditional, cultural, and literary works.
  • 41.
    3.3 Roles andDuties of Librarian What does NCF 2023 say? i. Implementing Open-Book Assessments ii. Embracing Digital Resources iii. Providing Access to a Variety of Resources iv. Transforming Libraries into Active Learning Spaces v. Moving Beyond Traditional Concepts vi. Fostering Reading Engagement Through Interactive Activities vii. Organizing Library Activities to Improve Language Skills viii. Developing an Inclusive Infrastructure for Everyone ix. Advancing Accessibility and Inclusion x. Involving Students in Library Management xi. Empowering Students Through Library Oversight
  • 42.
    3.3 Roles andDuties of Librarian The Librarian is expected to do the following: i. Analyse the resource and information needs of the school Community ii. Develop annual library development & activity plans iii. Organize library orientation/ instruction sessions for new users/students at the beginning of each academic year or as and when required. iv. Assist students and faculty in utilizing library resources and information technology. v. Develop an annual library Programme / development plan vi. Maintain and update statistical records of library resources, services and usage. vii. Promote cultural diversity within the library. viii. Catalogue, classify, organize and circulate library resources ix. Develop information & digital literacy skills x. Encourage and stimulate creativity and writing skills
  • 43.
    3.3 Roles andDuties of Librarian The Librarian is expected to do the following: xi. Celebrate cultural diversity xii. Answer reference and information enquiries using appropriate materials xiii. Promote reading programmes and cultural events. xiv. Participate in planning activities connected to the implementation of the curriculum. xv. Participate in the preparation, implementation and evaluation of learning activities xvi. Design lessons, projects, and programs that integrate library services and processes, and collaborate with Vidyalaya administration and teachers for implementation. xvii. Promote the evaluation of library services as an integral part of the general school evaluation system xviii. Build partnership with external organisations xix. Prepare and implement library budget xx. Organize and provide access to institutional resources (circulars, official documents)
  • 44.
    3.3 Roles andDuties of Librarian The Librarian is expected to do the following: xxi. Manage and train library Assistant and other staff xxii. Manage and update library software, digital subscriptions, blog, social media and other online library interfaces. xxiii. Publish library e-newsletter periodically. xxiv. Organize book/readers’ club xxv. Promote and publicize library on different platforms (assembly, meetings, events) xxvi. Promote library advocacy xxvii. Develop and maintain an attractive, comfortable and safe library environment. xxviii. Maintain and update Librarian’s Diary. xxix. Perform any other work assigned by the Principal from time to time
  • 45.
    3.6 Engagement inProfessional Development Activities: Librarians may be permitted on duty to participate in professional development activities and or present papers at conferences, seminars, workshops, webinars, meetings, talks, and lectures, both domestically and internationally, subject to prior approval from the competent authorities. These opportunities allow librarians to enhance their professional expertise and skills, which in turn benefit both the school library and personal development.
  • 46.
    3.7 Induction andCPD (Continuous Professional Development) Courses for Librarians Induction courses should be organized for newly appointed librarians to acquaint them with the Guidelines for Management of Libraries in KVS. Additionally, CPD programs/workshops should be held at the school, cluster, regional, or ZIET level for librarians, focusing on current trends and technologies. Responsibility: Principal/ Cluster Incharge/RO/ZIET/KVS HQ
  • 47.
    3.8 Library OpeningHours • The library should remain open throughout the school day. • The librarian must be present in the library at all times to ensure continuous service to users. • During recess, the library assistant will manage the library, allowing the librarian sufficient time for having lunch. • In case of the non-availability of a Library Assistant, a period before or after the recess should be kept free for the librarian to have his/her lunch.
  • 48.
    3.9 Library Committee Totalnumber of members: 13 A. Principal (Chairperson) (1) B. Librarian (Member Secretary) (1) C. Teacher members (7) a. Language (1) b. STEAM (1) c. Arts & Humanities (1) d. Sports/Art Ed/Music (1) e. Head Master (1) f. One teacher each from Foundational & Preparatory (2) D. Educationist Member of VMC (1) E. Parent Member (1) F. Student Members (Middle & Secondary stages) (2) The Library Committee will also serve as the Book/Document selection Committee, whereas two more Sub-Committees are formed for carrying out specific functions.
  • 49.
    3.9.2 Stock VerificationSub-Committee • The composition of the Stock Verification Committee typically includes: I. Librarian/Library In-Charge: II. Library Assistant: In absence of Library assistant one teacher not part of the LC III. Teachers nominated to conduct the physical verification of the stock
  • 50.
    3.9.3 Readers’ ClubSub-Committee: Constitution of the Sub-Committee (15) I. Librarian(Convener) : ( to provide guidance on library resources and reading related programs and Ensure alignment with library policies and practices) II. President (from class 9-11) III. Secretary (from class 8-10) :(maintains records of meetings, activities, and member participation and communicates decisions and updates to members.) IV. Student Representative from each class (6-12) (7) V. Representatives from Foundational& Preparatory Stages (2) :(represent the interests and preferences of the readers’ club members of each class and coordinate events and activities) VI. Teachers members(2) :( to Act as mentors for students or members of the Reader's Club and Provide input on suitable books, themes, and activities). VII. Parent/Community member :(with an interest in promoting reading culture. Bring a community perspective and support outreach activities)
  • 51.
    3.9.4. Library Committee:Terms of Reference I. Meeting of LC and Readers Club to be conducted every quarter. Honorarium for the experts as per KVS norms. II. Selection of best teacher reader (Annually) from each stage (FPMS) and best student reader (quarterly). III. LC will select the Best Reader. IV. To develop and implement an annual plan for library activities. V. To recommend an appropriate budget allocation for the library. VI. To select books and other resources tailored to the interests, age groups, and cognitive levels of the students. VII. To choose books for teachers that cover a wide range of subjects beyond the academic curriculum. VIII. To review the current library policies and suggest new rules when necessary. IX. To provide recommendations that ensure the smooth and efficient operation of the school library. X. The Library Committee may invite other teachers or students to attend meetings to offer their advice or suggestions. XI. The committee will meet regularly, at least quarterly.
  • 52.
    3.10 Library Automation 3.10.1Software 3.10.2 Requirements for Library Automation 3.10.3. How to Access e-Granthalaya 4.0 on the Cloud 3.10.4 How to Obtain the Software 3.10.5. Software Components 3.10.6 Implementation and Distribution Policy 3.10.7 Training
  • 53.
    3.11. Open Access Thelibrary should implement an open-access system to allow users the freedom to select resources and promote their optimal use. Books should be arranged on open shelves for easy access.
  • 54.
    3.12. Accessioning ofBooks • Steps for Accessioning Books I. Pre-Accessioning Preparation (Selection and Procurement). II. Physical Verification (Check Physical Condition, Verify Details). III. Accession Register Entry. IV. Classification and Cataloguing (Assign Classification Number, Use systems like Dewey Decimal Classification (DDC), Prepare Catalogue Record. V. Labelling (Affix classification numbers, accession numbers, and barcodes or RFID tags.) VI. Book Stamping (Stamp the book with the library's name on the back of the title page, at the bottom of the confidential (secret) page on the final page of the book). VII. Accession Number (Write or affix the accession number on the title page and spine label). VIII. Barcode/RFID Tag (Attach a barcode or RFID tag for circulation tracking). IX. Shelving and Storage (Accessible through open open-access system).
  • 55.
    3.13. Book Classification •The Dewey Decimal Classification (DDC) system, Edition 22 (or the most recent version), should be used for classifying library books. Class Number • Call Number= Book Number • Book Number = First 3 letter of Author’s Surname+ Hypen (-)+ First Letter of the first word of the title. Title= Library and Society Author= Krishna Kumar Book No = KUM-L Call No.= 020.001 KUM-L
  • 56.
    3.19 Library BulletinBoard •Library Notice Board •Thematic Display Board •STEAM Display Board
  • 57.
    3.21 Library Periods CL-VI-VIII CL- IX-XII WEEKLY :2 WEEKLY :1 Reading/Cir Transaction library activities Single Section School= 10 Double Section School= 20 WEEKLY Point to be Noted: The specific arrangement for library periods may vary across schools, depending on the number of sections in each class. Necessary changes can be made by the Principals at their end according to the need and available resources.
  • 58.
    3.22 Foundational &Preparatory Libraries (FPL)
  • 59.
    3.22 Foundational &Preparatory Libraries (FPL)
  • 60.
    Resources • Picture Books •Board Book • Concept Books • Rhyming Books Activities • Story Time Sessions Interactive Picture Books • Sing along with Rhymes Book Exploration Stations • Library Scavenger Hunt Crafting Stories • Puppet Shows Interactive Learning with Books • Dramatic Play Based on Books Reading Corner Time • Theme-Based Book Displays Book-to-Activity Connection
  • 61.
    3.23 Departmental Libraries: Departmentallibraries will be established at the secondary level, managed by the senior most PGTs (Post Graduate Teachers) in each subject. Reference books for each subject will be borrowed from the main library under the names of these teachers, using a departmental library book issue register. 3.24 Library-In-Classroom While the library should be the central hub for learning in a school, it must also extend its reach to the classrooms. This requires fostering a strong collaboration between the librarian and teachers. Classroom libraries, stocked with a selection of fiction, non fiction, and reference materials, should be established in every classroom at the middle stage, and managed by the class teacher and readers club class representative.
  • 62.
    3.25 Stock Verificationand Weeding Out • Libraries should conduct yearly/half-yearly stock verifications to maintain an up-to-date record of holdings. • Restoration of misplaced or missing items, identifies worn or damaged materials for repair or binding. Methods of stock verification: Library Management Software (LMS) Manual Stock Verification
  • 63.
    3.25.2 Weeding out(writing off) Weeding out (also known as writing off) is the process of removing library resources that are no longer useful, relevant, or in usable condition from the library collection. • Books with torn pages, broken bindings, or significant wear. • Irreparable damage due to pests, moisture, or age. • Outdated information (e.g., old textbooks, scientific material with superseded theories). • Books with incorrect or irrelevant content. • Books that have not been borrowed or used for a long time (e.g., 3–5 years). • Multiple copies of the same book, especially when demand has decreased. • Items replaced by newer editions or updated versions. • Items that no longer align with the library’s objectives, curriculum, or user needs. weeded materials may be sold, donated, or destroyed
  • 64.
    3.25.3 Permissible Loss Aloss of up to 5 volumes per 1,000 books issued or consulted annually may be considered acceptable, as long as the losses are not due to dishonesty or negligence. However, the loss of any book valued over Rs. 1,000 (Rupees One thousand only), as well as rare books regardless of their value, must always be investigated, and appropriate action should be taken. For each class library, a recommendation may be made to remove (condemn) up to 25 damaged, outdated, or unusable books for every 100 books issued each year.
  • 65.
    3.27. Suggestion Box/Register Asuggestion box/register should be kept in the library to record suggestions/ recommendations by users for new books, other resources, and services. Suggestions shall be placed for the consideration of the Library Monitoring Committee.
  • 66.
    3.28. Maintenance ofLibrary Registers and Files Essential Registers: • Accession Register • Newspaper and Periodicals Register • Staff book circulation Register • Library Consumable Stock Register • Stock Verification Register • Fines and Fees Register Important Files : • Purchase File • Budget and Finance File • Policies and Guidelines File • Library Activity File • Weeding and Disposal File
  • 67.
    CHAPTER -4: LibraryServices and Activities 4.1 Circulation: Every student has access to library books, aiming to maintain 40% of the total collection (excluding reference books and textbooks) in circulation at any given time. 4.1.1 Circulation of Books: The circulation of books should be managed through the software system and a book issue register/ card. This dual process is keep the circulation data intact, to make users responsible for the resources they borrowed from the library, and to assess their reading patterns quickly.
  • 70.
    4.1.2 RFID-Based CirculationPolicy and Procedure Libraries may use RFID technology for efficient issue/return and renewal of books and other resources. The Feasibility and cost analysis and recurring cost may be ascertained before implementation.
  • 71.
    4.1.3 Overdue FinePolicy Students: • Students are exempted from fines. • To avoid overdue returns, after two allowed renewals, overdue borrowers' names are displayed on the library notice board. • An overdue reminder is sent through the class teacher. • If the book is not returned within one month after the reminder, a second notice is issued, and borrowing privileges are suspended. Staff: • After two allowed renewals, overdue reminders are sent through the school office at one- month intervals. • An overdue fine of Rs. 1/ day from the first reminder date is collected through the office. • All fines are deposited in the office, with corresponding entries in the Fine Register. • Textbook /Reference books issued to the teachers may be issued for one academic year
  • 72.
    4.1.4 Circulation Policyfor Periodicals for Teachers and Students I. Periodicals may be issued for a maximum of one week. II. At least two previous issues of the periodical must be available in the library for reference. III. A separate record or register must be maintained to track the issue and return of periodicals.
  • 73.
    4.1.5 Lost ItemsPolicy for the Students and Teachers I. In case of loss or damage, the borrower must either replace the item( Book, Periodical, Multimedia) with a new copy of the same or later edition or pay the current market cost of the item. II. Rare/out-of-print books are valued at twice their original cost.
  • 74.
    4.1.6 No-Due CertificatePolicy and Procedure for Students &Teachers (Including Principals) I. Every student leaving the school (due to transfer or completion of studies) must obtain a No- Due Certificate from the librarian. II. The librarian ensures all books are returned beforehand. III. Books can be issued to the students for vacation for reading project, the list of such borrowers must be shared with the office and the class teachers to ensure return of book in case of leaving students. Similarly students of board classes can also be issued books from the library or departmental library even in March so that they can prepare for their exams without any worries. IV. Any overdue books or fines must be settled before issuing transfer certificates or relieving orders.
  • 75.
    4.2 Reference Services I.Ready Reference Resources II. Current Awareness Service (CAS) III. Article Alert IV. Library Instruction V. Bibliographies and Class-Wise Reading Lists VI. Newsletters & Bulletins VII. Interlibrary Loan & Resource Sharing VIII.Virtual/Digital Reference Services IX. Online Updates X. Information Corner
  • 76.
    4.3 Digital LibraryService • 4.3.1 Digital Library Orientation/User Education • 4.3.2 WEB Online Public Access Catalogue (Web OPAC) • 4.3.3 Online Reservation and Renewal of Books • 4.3.4 Online /Remote Access to Digital Resources 24/7) • 4.3.5 E-Mail / SMS Notification • 4.3.6 Library Mobile App • 4.3.7 QR Codes Service (Phygital) • 4.3.8 Browsing Guidelines for Digital Libraries
  • 77.
  • 78.
  • 79.
    4.10 Career Guidanceand Counselling Corner • Designated Display Board • In-House Career Counselling • Alumni Involvement • Resource Collection
  • 80.
    4.11 Book Club UnderReader’s Club: • Premchand Book Club • Harry Potter Club • Akbar Birbal Book Club • Ruskin Bond Book Club • Dr. Kalam Book Club Constitution of Book Club: Members: 10-12 Students who love to read. (class 7-12) Venue: Library
  • 81.
  • 82.
    4.12 Annual LibraryActivity Plan (ALAP) The library should have an annual activity plan. At the beginning of the academic session, the library committee will chart out the activities/programs with proposed dates and expected outcomes. The activities shall be planned based on the local needs and resources/facilities available. The Librarian should prepare and submit a quarterly report/monthly diary entry on the implementation of the ALAP to the Principal and present it in the next library committee meeting.
  • 83.
    Library Activities • Exhibitionsand Displays • Reading Challenge Programme • Celebrations • Competitions • Read-aloud Sessions • Oral Storytelling • Retelling of stories • Book reviews • Online quiz competitions • Book Fairs • Events • Book Donation Drive • Career fair at the school level Book Swaps Programme: Take One Keep One (TOKO) LOL: Little Open Library
  • 84.
    4.13 The LibraryProject As per NCF SE (National Curriculum Framework for School Education-2023 Para 9.7.3.3) a Library project may be given to the students VI to VIII. The library project will involve the management of the school library by students under guided support. Students will be able to participate in organizing and managing the library books and space through effective practices. Training under skill education can include teaching students about book binding. Library Volunteering Library volunteering involves supporting the library staff and students by performing tasks like shelving books, assisting with checkouts, creating displays, and reading to students, contributing to a positive learning environment. Student Librarian Two students from each class shall be selected as Student Librarians to support the librarian in library maintenance (issue, return, stock rectification), conducting activities and monitoring. They will act as a communication channel between the library and classroom. Student Librarians may be selected on rotation basis. They shall be presented with badges and certificates at the end of the academic year.
  • 85.
    4.14 ICT Integrationin the Library Activities • Padlet (Virtual Board) • Podcast Platform for • Online Book Creators for Book Review Author interviews Comic strips E-Magazines E-books Book Review Storytelling
  • 86.
    4.19 Library Promotionand Publicity Policy • Quarterly News Bulletin Print/Online • Information Brochure/User Guide • Resource Brochures • Event Leaflets • Posters and Banners • Publish in Local Newspapers/channels • Digital/Online Promotion
  • 87.
    4.20 Community Outreach:Connecting with Society • Community Programs • Partnerships • Summer Project • Community Library • Little Open Library (LoLib)
  • 88.
  • 89.
    5.1 Library Rules Thelibrary should adopt a set of rules for its proper functioning. APPENDIX-4 MODEL LIBRARY RULES Book Care and Responsibility Borrowing and Returning Books Reading and Learning Opportunities General Conduct Technology & Digital Learning Study and Discussion Areas Encouraging Lifelong Learning Inclusive Library rules for special needs students Consequences for Rule Violations
  • 90.
    5.2 Librarian’s Diary TheLibrarian should maintain a diary and submit it before the Principal every month. Reference: Appendix-5.
  • 91.
    5.3 Library MonitoringTools (Appendix-6) • Student's book issue cards/Register • Staff book issue register • Periodicals issue register • Class library book issue register • Digital Library Usage Register • Library Committee register • Reader/Book Club register • Suggestion book
  • 92.
    5.4 Library Statistics HeadLanguage No of Book Total Total number of books --- 4500 4500 Number of books (Language-wise) Hindi 2000 4500 English 2500 Number of Reference books Hindi 250 500 English 250 Number of textbooks Hindi 300 1000 English 700 Number of books (Subject-wise) Physics 500 2000 Biology etc 500 Number of periodicals and Newspapers available (name , language & periodicity) Hindi 20 50 English 30 Details of e-resources Hindi 5000 10000 English 5000 Budget allocation for the year Hindi 50000 100000 English 50000 Number of new books added in the reported period. Hindi 300 539 English 239 Details of e-resources added in the year. Hindi 50 170 English 120 Number of books written off/recommended for condemnation in the previous year Hindi 80 240 English 160
  • 93.
    User statistics Heading UsersNumber Total Total number of users (students & staff) Satff 40 840 Students 800 Number and percentage of books issued during a stated period. October-December 2025 Staff 200 3200 Students 3000 Average number of books issued per user per unit time. User 840 3.80% 3 Month 3200 Number of recommendations received for purchase of new books in the year. Staff 50 550 Students 500 List of activities conducted and the number of participants during the year 20 50 1000
  • 94.
    5.5 User studies Userstudies refer to the systematic analysis of library users' needs, behaviors, preferences, and challenges to enhance library services and resources. These studies help libraries design user-centric services, improve resource accessibility, and optimize library space and technology. Different data collection methods (Surveys & Questionnaires, Interviews & Focus Groups, Observation Studies, Usage Statistics & Analytics, Feedback Forms & Suggestion Boxes) may be followed. By regularly conducting user studies, libraries can remain responsive to evolving user expectations and technological advancements, ensuring a more effective and user-friendly library experience. The study shall be published and documented as a report for future reference.
  • 95.
    5.6 Revision ofthe Guidelines for Management of Libraries in KVS The Guidelines for management of Libraries in KVS shall be reviewed and updated every five years or as required by an expert committee. This process ensures the incorporation of necessary changes to align with evolving standards, resources, services, and technologies, effectively meeting the growing needs and expectations of users.
  • 96.
    Conclusion The school libraryis the heart of learning, a space where curiosity is nurtured, creativity flourishes, and knowledge knows no bounds. The Guidelines for management of Libraries in KVS plays a vital role in fostering foundational literacy, critical thinking, and multidisciplinary learning, ensuring that students develop the skills needed for the 21st century. The KVS Guidelines and Procedure Manual ensures that the library remains a welcoming, resourceful, and dynamic space, adapting to the evolving needs of students and educators. With a commitment to continuous improvement, collaboration, and innovation, the school library will continue to inspire curiosity and empower young minds for a brighter future.
  • 97.
    References KVS (2025). Guidelinesfor Management of Libraries: Empowering Learners for a Thriving Future. 1-83p. KVS (2014). Guidelines for School Library and Procedure Manual. 1-123p.