Introduction to HSE

HSE Management System
Awareness Program

 OHSAS 18001:2007
 ISO 14001:2004
International Standards for HSE Management

 1st publication in 1999
 1st revision in Jul 2007
OHSAS 18001:2007
Occupational Health & Safety Assessment Series 18001:2007
 Published by “British Standard Institute”
 Defines the requirements for Occupational
Health & Safety Management System

 1st publication in Sep 1996
 1st revision in 2004
What is ISO 14001:2004 ?
 Published by “International Organization for
Standardization”
 Defines the requirements for Environmental
Management System

System for identification of Safety & Health Risks and
Environmental impacts that arise from our
Activities
 Services
And devising appropriate controls to
mitigate those Risks and Impacts.
What is HSE Management System?

Purpose of HSE Management System Implementation
The organization wishes to
1. Implement, maintain and continually improve HSE
Management System.
2. Assure itself of its conformity with stated HSE
Policy.

Elements of OHSAS 18001:2007 / ISO 14001:2004
HSE
Policy
4.2
Planning
Implementation &
Operation
Checking
Management Review
4.3
4.4
4.5
4.6

OHSAS 18001:2007 / ISO 14001:2004 Requirements
4.2 POLICY
4.3 PLANNING
4.4 IMPLEMENTATION &
OPERATION
• 4.3.1 OHS Hazards / Env
Aspects
• 4.3.2 Legal and other
requirements
• 4.3.3 Objectives, targets and
programme(s)
4.5 CHECKING
4.6 MANAGEMENT
REVIEW
• 4.5.1 Monitoring and measurement
• 4.5.2 Evaluation of compliance
• 4.5.3 Nonconformity, Corrective action and
Preventive action
• 4.5.4 Control of Records
• 4.5.5 Internal audit
• 4.4.1 Resources, roles,
responsibility and authority
• 4.4.2 Competence, training and
awareness
• 4.4.3 Communication
• 4.4.4 Documentation
• 4.4.5 Control of documents
• 4.4.6 Operational control
• 4.4.7 Emergency preparedness
and response

HSE Policy
OHSAS 18001:2007 Clause 4.2, ISO 14001:2004 Clause 4.2
Requirements:
1. HSE Policy shall be defined by Top Management.
2. Policy shall include commitment to
• Continual improvement of HSE management system and HSE
performance
• Prevention of injury and ill health
• Prevention of pollution
• At least comply with applicable Legal requirements and with Other
requirements to which the organization subscribes that relate to its
OHS Hazards / Environmental Aspects.

HSE Policy
Requirements:
3. HSE Policy shall be communicated to all employees with an
intent that they are made aware of their individual HSE
obligations.
4. HSE Policy shall be available to interested parties.
5. HSE Policy shall be periodically reviewed so that it remains
relevant and appropriate to the organization.

Hazard Identification, Risk Assessment &
Determining Controls OHSAS 18001:2007 Clause No. 4.3.1
OHS Hazard
Source, Situation or act with a potential to cause
harm in terms of injury or ill health or a
combination of these.
OHS Risk
Combination of Likelihood of occurrence of a
hazardous event and Severity of ill health or
injury that can be caused by the event.

OHS Hazard Category
Physical: Fall of person from trench, Fall of person from
height, Exposure to welding rays, Failure of rigging
equipment, Exposure to cement dust, Exposure to high
noise etc.
Chemical: Loss of containment of flammable substance,
Ignition of flammable substance etc.
Biological: Exposure to biologically active substance
(sewage etc)

Requirements for Hazard Identification
1. Procedure for hazard identification, risk assessment and
determination of necessary controls.
2. OHS Hazards to be identified for all activities and services
within the scope of the organization.

Requirements for Hazard Identification
3. OHS Hazard identification procedure to take into account
- Routine / Non-routine activities
- Activities of all personnel having access to the
workplace (including contractors and visitors)
- Infrastructure, equipment and materials at the
workplace, whether provided by the organization or others
- Hazards occurring outside the workplace capable of
impacting the health and safety of personnel within the
control of the organization.
4. System of change management shall be in place.

Requirements for Risk Assessment
1. For each hazard, consider likelihood of occurrence and
severity of harm to determine the OH&S Risk.
2. Risk assessment shall be consistent with the operating
experience and the capabilities of risk control measures
already employed.
3. Risk assessment shall provide for classification of risks
and identification of those that are to be eliminated or
controlled.

Hazard Identification & Risk Assessment
Rating Likelihood of Hazard
7 At least once in a week
6 At least once in a month
5 At least once in a quarter
4 At least once in 6 months
3 At least once in a year
2 Has happened at least once at HINCOL, Tubhe
1 Has never happened at HINCOL, Turbhe
Assessment of Risk: Likelihood of Occurrence of hazard

Assessment of Risk: Severity of Harm
Rating Injury Illness
6 Fatality Death
5 Disabling injury Occupational disease or other illness
causing time off work more than a month
4 Medical aid injury,
causing time off work
more than 48 hours
Lost time illness, causing time off work
more than 48 hours
3 Medical aid injury,
causing time off work
up to 48 hours
Lost time illness, can be recovered
through general medical treatment,
causing time off work up to 48 hours
2 Medical aid injury, can
resume work on the
same day
Lost time illness, can be recovered
through general medical treatment, can
resume work on the same day
1 First aid injury No loss time illness
Hazard Identification & Risk Assessment

Risk Prioritization
Prioritization of risk based on the Risk Rating:
Risk Rating: Severity X Likelihood
High Risk – 20 and more
Medium Risk – 8 to 19
Low Risk – 1 to 7

Environmental Aspects
ISO 14001:2004 Clause 4.3.1
 Environmental Aspect
Element of an organization’s activities, products and
services that can interact with the environment.
 Environmental Impact
Changes to the elements of environment due to
occurrence of environmental aspect.

ISO 14001:2004 Clause 4.3.1

ISO 14001:2004 Clause 4.3.1
 Dust generation
 Exhaust emission
 Water consumption
 Energy / fuel
consumption
 Material consumption
 Leakage / Overflow
from Storage tanks /
pipe lines
 Wastewater generation
 Solid / Liquid wastes
generation
 Spent Lub. Oil generation
 Oily Cotton waste
generation
 Noise generation
 Discarded drums of
chemicals

Environmental Impact
Determine the environmental impact of identified aspects
in terms of:
 Air Pollution
 Water Pollution
 Soil Pollution
 Noise Pollution
 Depletion of Resources
ISO 14001:2004 Clause 4.3.1

ISO 14001:2004 Clause 4.3.1
Requirements
1. Procedure for environmental aspects identification and
significance evaluation.
2. Environmental aspects shall be identified for all activities
and services within the scope of the organization.
3. Environmental aspects shall be identified for activities it
can control and activities it can influence.

ISO 14001:2004 Clause 4.3.1
Requirements
4. Environmental aspects shall be identified for
- Normal operating condition
- Abnormal condition
- Reasonably foreseeable emergency condition

ISO 14001:2004 Clause 4.3.1
Requirements
5. Criteria for significance evaluation of environmental
aspects shall be defined.
6. All identified environmental aspects shall be evaluated as
per the defined criteria for significance evaluation to
identify those that has potential to cause significant impact
on environment.

ISO 14001:2004 Clause 4.3.1
Criteria for Significance Evaluation of Environmental
Aspects
Over-riding criteria
1. Environmental aspects having applicability of Legal or
Other Requirement are considered as significant.
2. Environmental aspects identified under emergency
condition are considered as Significant.
3. Environmental aspects with significant potential for
resource conservation shall be considered as Significant.

ISO 14001:2004 Clause 4.3.1
Aspects
If over-riding criteria is not applicable,
Rating of environmental aspects based on:
• Severity of Impact (S)
• Probability of occurrence of aspect (P)
• Quantity (Q)
• Detectability (D)

ISO 14001:2004 Clause 4.3.1
Aspects
Rating Severity of Impact Probability of
Occurrence of
Aspect
Quantity Detectability
5 Major Environmental Accident Continuous Excessive More than 24
hours
4 Major soil / water / air
pollution, causing decay of any
on- site /off-site ecological
system
Several Times a
day
Very High More than 12
hours
3 Localized impact on flora /
fauna / soil / air/ water
Once a day High More than 6
hours
2 Minor contribution to global
environmental issues
Once a week Moderate More than 1
hour
1 Slight impact or negligible
impact
Once a month or
less frequent
Low Immediately

Legal & Other Requirements
OHSAS 18001:2007 Clause 4.3.2, ISO 14001:2004 Clause 4.3.2
Requirements
Procedure for identifying and accessing Legal
HSE requirements applicable to the organization.
Procedure for identifying and accessing Other
HSE Requirements to which the organization
subscribes.
Information on obligations under Legal and Other
requirements shall be collated and kept updated.
Relevant requirements shall be communicated to the
concerned personnel.

Examples of Other HSE Requirements
Corporate HSE Requirements
Customer defined HSE Requirements
Industry code of conduct
Requirements of Industry association

1. Factories Act, 1948 & State Factories Rules
2. Manufacture, Storage and Import of Hazardous Chemical
(amendment) Rules, 2000
3. Petroleum Act, 1934 and Petroleum Rules 2000
4. Environment Protection Act, 1986 & Environment Protection
Rules, 1986; Amendment 2006
5. Hazardous Waste (Management & Handling) Rules, 1989
Amended 2003

6. Noise Pollution (Regulation & Control) Rules, 2000
Amended 2002
7. Batteries (Management & Handling) Rules, 2001
8. The Central Motor Vehicles Rules, 1989 Amendment 2001
9. Gas Cylinders Rules, 1981 (Amendment 1993)

10. The Workmen’s Compensation Act, 1923 – Amendment
2000
11. The Workmen’s Compensation Rules, 1924
12. The Contract Labour (Regulation & Abolition) Act, 1970
13. The Contract Labour (Regulation & Abolition) Rules, 1971
14. The Electricity Act, 2003 and The Indian Electricity Rules,
1956

15. Environment Protection Act, 1986 & Environment Protection
Rules, 1986; Amendment 2006
16. Air (Prevention & Control of Pollution) Act, 1981 amended
1987 & Rules, 1982
17. Water (Prevention & Control of pollution) Act, 1974,
amended 1988 & Rules, 1975
18. Noise Pollution (Regulation & Control) Rules, 2000
Amended 2002

Objectives, Targets & Programs
Requirements:
Establish & maintain HSE Objectives & Targets.
 While establishing HSE Objectives & Targets, consider:
- Legal & other requirements
- Significant OHS Risks
- Significant Environmental aspects
- Financial, operational & business requirements
- Views of interested parties

Requirements:
 HSE Objectives & targets need to be
- In coherence with HSE Policy
- Measurable (to the extent practicable)

 Establish & maintain Programs for achievement of
HSE Objectives & Targets.
 Programs to include:
- Responsibility for achieving objective
- Actions planned for achieving Objectives / targets
- Time frame for achievement of Objective
Programs shall be reviewed at planned intervals and
adjusted, as necessary to ensure that Objectives /
targets are achieved.

HSE Management System: Planning
Hazard / Aspect
Identification
(500)
Non-Significant
Hazard / Aspect
(450)
Significant
Hazard / Aspect
(50)
HSE Objectives
& Targets
(15)
Significance
Screening
Priority
Screening
Programs
HSE
Policy
Emergency
Response
Training
Working
Methods
Monitoring
Control Route
Improvement
Route
No Action
Required currently

Resources, Roles, Responsibility & Authority
Requirements
 Provide resources essential to establish, implement,
maintain and continually improvement HSE Management
System
Define the Role, responsibility & accountability, and
authority of personnel within the HSE Management
system.
 Role, responsibility & accountability, and authority shall
be documented and communicated.

Resources, Roles, Responsibility & Authority
Appoint HSE Management Representative
Responsible to ensure that HSE Management System is
established, implemented and maintained.
Report to the Top Management on the performance of HSE
Management System
Identity of MR shall be made available to all employees.

Competence, Training & Awareness
Requirements - Competence
 Competent person shall perform task
that can impact on OHS
having potential to cause significant environmental impact
 Competence shall be measured on the basis of
Education
Training, or
Experience
 Identify training needs based on HSE risks / impacts
 Evaluate the effectiveness of training
 Record of competence, training and effectiveness
evaluation shall be maintained.

Competence, Training & Awareness
Requirements – Awareness
At a minimum, the following is required to be known by all:
 HSE Policy
 OHS Hazards / consequences of their work activities
 Significant Environmental Aspects / Impacts of their
work activities
 Roles & responsibilities in HSE Management System
 Roles & responsibilities in emergency preparedness
and response
 Consequences of departure from specified procedures

Communication, Participation & Consultation
Requirements - Communication
Internal communication system among various levels
and functions
Communication system with contractors and visitors to
the workplace
System of receiving, recording and responding to
communication from external interested parties

Communication, Participation & Consultation
Requirements – Participation & Consultation
Specific requirement of OHSAS 18001
Participation of workers in
HIRA
Incident investigation
Review of OHS policies and procedures
Consultation / representation of OHS matters
Consultation with contractors

 HSE Policy
 HSE Objectives
 OHS Hazards
Identification & Risk
Assessment Sheets
 Environmental Aspects /
Impacts Evaluation
Sheets
 HSE Legal Register
 Programs
 Working Methods
 Procedures
 HSE Manual
 Emergency Plan
 Training Schedules
Documentation

Control of Documents
Requirements are same as ISO 9001:2000.

Control of Documents
Requirements
 Identification of documents
 Approval of documents for adequacy prior to issue
 Control of changes to the documents
 Documents shall be available at the point of use
 Documents of external origin shall be identified and their
distribution controlled
 Identify obsolete documents for preventing their
unintended use.

Operational Control
Requirements
 Identify activities associated with significant OHS
Hazards / significant environmental aspects.
 Ensure effective control over these activities by
institutionalizing operational controls procedures
(Working methods).

Operational Control
Requirements
 Operational controls to be defined for
Purchased goods, equipment and services
Contractor’s activities
Visitors

Emergency Preparedness & Response
Requirements
Documented procedure / plan for
Identification of potential HSE emergencies
Response to these emergencies including mitigation of
adverse HSE consequences
Test effectiveness of preparedness periodically.
 Review and revise, as necessary, the emergency
preparedness and response procedure / plan,
particularly after periodical testing and after occurrence
of emergency situations.

Performance Measurement and Monitoring
Requirements
Documented procedure to monitor & measure periodically:
 Performance against HSE Objectives & Targets
 Implementation status of Programs
 Deviations from operating criteria defined in Working
Methods
 Ill Health, Incidents (including near misses),
Environmental parameters

Performance Measurement and Monitoring
Requirements
There shall be system of
 Calibration
 Maintenance
of instruments used for monitoring / measurement.

Evaluation of Compliance
Requirements
Procedure for periodic evaluation of compliance against
applicable
 Legal Requirements
 Other Requirements
Record of periodic evaluation of compliance shall be
maintained.

Incident Investigation, Nonconformity,
Corrective Action and Preventive Action
Requirements – Incident Investigation
Procedure to record and investigate incidents in order to
 determine root cause of incident
 identify need for corrective action
 identify opportunity for preventive action
 communicate the results of incident investigation

Requirements – Nonconformity, Corrective Action and
Preventive Action
Procedure for dealing with actual and potential
nonconformities.
 Correction, including actions to mitigate HSE
consequences
 determine root cause of nonconformity
 implement corrective actions
 identify need for preventive actions and implement

Requirements – Nonconformity, Corrective Action and
Preventive Action
Risk assessment shall be carried out for the proposed
corrective actions / preventive actions, prior to
implementation.

Control of Records
Requirements are same as ISO 9001:2000.
Typical HSE records may be
 Operational control related records
 Program implementation related records
 Equipment maintenance / calibration related records
 Training records
 Legal & other requirements related records
 Monitoring and Measurement records
 Incident investigation, CAPA records
 Results of audits & reviews

Control of Records
Requirements
Procedure for
 Identification of records
 Storage of records
 Retention of records

Internal Audit
Internal Audit to be carried out to verify
 conformance of system to OHSAS 18001:2007 &
ISO 14001:2004
 implementation of the documented system
 effectiveness of system in meeting organization’s policy
and objectives.
Requirements for Internal Audit are comparable to ISO
9001:2000 requirements.

Management Review
Review by Top Management to ensure adequacy and
effectiveness of HSE Management System.
Inputs to management reviews:
 Results of audits
 Results of evaluation of compliance to legal / other
requirements
 Changes in Legal requirements
 Results of participation / consultation
 Communication / complaints from external interested parties
 Results of performance monitoring & measurement
 Status of incident investigation, CAPA

Introduction to HSE

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