Lesson 11

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Lesson 11
Exploring Microsoft Office 2007
Computer Literacy
BASICS: A
Comprehensive Guide
to IC3, 3rd Edition
Morrison / Wells

Lesson11
Morrison / Wells CLB: A Comp Guide to IC3 3E222
Objectives
 Start Microsoft Office 2007 applications.
 Switch between application windows.
 Navigate and identify the common elements in
application windows.
 Identify the elements in the new Office 2007 user
interface.
 Customize the Quick Access Toolbar.
 Close documents and applications.
 Open, save, and print documents.
 Use onscreen and online Help features.

Lesson11
Vocabulary
 application window
 Dialog Box
Launcher
 document window
 file
 file compatibility
 file extension
 folders
 I-beam
 insertion point
 open a document
 path
 Ribbon
 save a document

Lesson11
Vocabulary (continued)
 ScreenTip
 scroll

Lesson11
Introduction
 Microsoft Office 2007 is an integrated
software package that enables you to share
information between several applications.

Lesson11
Starting Office 2007 Applications
 You can start Office
2007 applications by
double-clicking the
application icon on
the desktop, clicking
the application button
on the taskbar, or by
using the Start button
in the bottom-left
corner of the screen.
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Lesson11
Starting Office 2007 Applications
(continued)
 You can have multiple applications open at the same
time.
 To switch from one open application to another, click the
application button on the taskbar or click the Switch
between windows button on the Quick Launch toolbar to
the right of the Start button.
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Lesson11
Navigating Application Windows
 When an application is launched, an application
window appears.
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Lesson11
Navigating Application Windows
(continued)
 To scroll, use the horizontal or vertical scroll bars.
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Lesson11
Using the New Office User
Interface
 Several of the Office 2007 applications use a
new visual design which is referred to as the
Microsoft Office Fluent user interface.
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Lesson11
Interface (continued)
 Using the Office Ribbon:
 The Ribbon is the blue banner that stretches across
the top of the screen, just below the title bar.
 The Ribbon makes it easy to find commands
because related commands and options are
organized in groups on each tab.
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Lesson11
 Using the Office Ribbon (cont):
 As you work in a document, the Ribbon adapts by
providing appropriate commands and options.
 You can position the mouse pointer over a button to
see the name and description of the command in a
ScreenTip.
 If you prefer to use the keyboard instead of the
mouse, you can access the tabs on the Ribbon by
using keyboard shortcuts that you can show on the
Ribbon.
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Lesson11
 Minimizing the Ribbon:
 If you want to maximize the screen space for your
document window, you can minimize the Ribbon.
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The Ribbon minimized

Lesson11
 Using and Customizing the Quick Access
Toolbar:
 By default, the Quick Access Toolbar is positioned
above the Ribbon in the upper-left corner of the
application window.
 The default settings include only three options, but
you can customize the toolbar to include the
commands you use most often.
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Lesson11
Closing Documents and Applications
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 To close a document, you can click the Close button
in the application window or click the Office Button
and choose the Close command.
 If you have multiple documents open, clicking the
Close button or using the Close command will close
only the active document.
 To close an application and all documents at the
same time, click the Office Button and click the Exit
command.

Lesson11
Opening, Saving, and Printing
Documents
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 You use similar procedures to open and save
documents in all Office applications.
 To open a document means to load a file into
an application.

Lesson11
Documents (continued)
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 Opening a Document:
 The Open command, which is accessed using the Office Button
in most Office 2007 applications, enables you to open a file
from any available disk and folder.

Lesson11
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 Opening a Document (cont):
 Once you locate the file, double-click the filename. If necessary,
your computer will launch the associated application and the
document will open.
 File extensions identify the type of file. An extension is usually
three or four characters.
 Folders are containers used to organize documents into
manageable groups. The path identifies the disk and any
folders relative to the location of the document.

Lesson11
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 Solving Problems with Opening Files:
 You may encounter the following types of problems
when opening files:
– File compatibility
– Operating system compatibility
– Unable to locate a file
– A file is in a format that cannot be read by the application
you are using
– A file is corrupted

Lesson11
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 Saving a Document:
 You can save a document to the hard drive on your
computer, to the desktop, to an auxiliary drive or a
network location, or to portable media.
 To make it easier to find documents, choose
filenames with words that help describe the
document.
 You should make a habit of saving frequently and
after making any major changes to your document.

Lesson11
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 Saving a Document
(cont):
 The quickest and
easiest way to save a
document is to click the
Save button on the
Quick Access Toolbar.
 You can use the Save
As command to open
the Save As dialog box
where you can change a
file’s name, location, or
format.

Lesson11
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 Printing a
Document:
 When you point to
the arrow next to the
Print command,
three print options
appear in a
submenu.

Lesson11
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 Printing a
Document (cont):
 The Print option
opens the Print
dialog box, and you
can select a printer,
the number of
copies to print, and
the range of pages
to print.

Lesson11
Getting Help
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 Office 2007 applications have powerful Help
features to assist you as you work.
 In each application’s help system, you can enter
keywords to search for a topic.
 At the Microsoft Office Online Web site, you will
find a variety of resources including tours, slide
shows, tutorials, training videos, articles, product
user groups, blogs, and the opportunity to chat
with Microsoft support personnel.

Lesson11
Getting Help (continued)
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 The Help button on the upper-right corner of
the application window opens the Help dialog
box.

Lesson11
Summary
In this lesson, you learned:
 You can start Office applications by clicking the
Start button on the taskbar and selecting the
application from the All Programs menu, or you
can double-click the application icon on the
desktop.
 Common elements found in Office application
windows include the title bar, scroll bars, and
status bar.
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Lesson11
Summary (continued)
 You can maximize the space for the document
window by minimizing the Ribbon.
 You can customize the Quick Access Toolbar by
adding or removing command buttons.
 To close document windows and application
windows, you click the Close button in the
application window or click the Office Button and
then click the Close command or Exit.
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Lesson11
Summary (continued)
 The Open dialog box enables you to open a file from
any available disk and folder.
 Problems opening files can involve corrupted data or
file compatibility issues, such as trying to open a file
in a different application, in an earlier version of an
application, or in an operating system other than that
used to create it.
 To save a document using a new filename, you click
the Office Button and then click the Save As
command.
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Lesson11
Summary (continued)
 To print a document, you click the Office
Button, point to Print, and then choose a print
option.
 ScreenTips provide immediate help without
interrupting your work. The Help window and
the Office Online Web site are also sources
of assistance.
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Lesson 11

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Lesson 11