OpenEduCat Implementation for Academic Bridge,Ireland
- 1. GenpEX IT Solutions OpenEduCat Customization for Ireland School Modules : OpenEduCat Odoo Version : 9.0 Solution Provider : GenpEX IT Solutions Website : www.genpex.com E-mail : [email protected] Skype : genpex Mobile : (+91)7734012555, (+91) 0744-2360100
- 2. OpenEduCat is a complete Open ERP Solution for Educational Institutes. OpenEduCat helps institutes to maintain their daily records and also the records related to assets. It contains all the imperative features as per the needs of any school, institute or any university. Features of OpenEduCat : Core features Essential feature Advance feature Communication and collaborate Enterprise level ERP feature Technical feature All these features consists of various sub features like student, faculties, activities logs, management, attendance, library, reporting, result, mobile applications, placement, canteen, accounting etc. GLIMPSE
- 3. The main agenda of OpenEduCat is to provide an institute or school or university an established user friendly environment to its users so that they are able to access their academic records any where any time and in a best possible easiest way. OpenEduCat is a Open source solution for educational institutes to completely customize applications according o their need. Academic bridge is a English learning school located in Ireland. This school provides various English language courses to the students to develop their English language skills and to increase their confidence in using English. As compared to other schools after customization we find that academic bridge was able to provide its user a much better environment for study and we customized the module in such a way that all the requirements of school related to Attendance, Mark sheets, academic sessions, reports etc. were performed in justified manner as per the requirements. Agenda of OpenEduCat Cont.
- 4. Implementation Approach Cont INTRODUCTION – The project was required for the customization related to different facilities of a school. Some of the points that we implemented and customized for the project are like daily attendance record of a student on percentage basis, letter creation for students, customized dashboard for various classes and many more related to this. We provided Academic Bridge the customization of modules of OpenEduCat in a way that it completely fulfilled all the demand of a project.
- 5. First Stage – The first is in regards to SALES/CRM module: The module is used to work in day-to-day operations in the school. Like to have the 'customer' option available in the menu 'student'. This is because our customer has to be tracked in our system. So if we create a new customer we will be able to view them in the 'student' and 'customer' table. After Customization :- On to the next slide we can see that when a new student is created it is shown in SALES/CRM as a new Customer. Cont
- 7. Second Stage – When the salesperson is inside the module of SALES/CRM , they can click on "CREATE INVOICE " or "Validate" the "new customer" will be a "new Student“ and a new " CUSTOMER" as well , all fields beforehand . After Customization :- On to the next slide we can see when we go for SALES_sales to invoice and create a new customer we get all the fields required to create a student are also shown in new customer for invoice. Cont
- 9. 2.1. Regarding attendance need to know exactly what the attendance is of our student. Customization done to show attendance on a daily basis and we will be able to show their overall attendance in percentage of every individual student.
- 10. o Through customization we can see students attendance in percentage form, i.e., percentage of student attendance related to each student present in the classes other than the classes not conducted due to some specific reason.
- 11. 2.2. Student attendance on daily basis.
- 12. 2.3. Want to show an attendance record as well in percentage for each student we have enrolled in the school. Enrollment dates are different. We receive new students every two weeks, therefore, should be able to enroll them into a class and be able to count their attendance from the date they are enrolled.
- 13. 2.4. Since a student's attendance is so important, have to take into consideration other factors which will affect their attendance, which might be a possible problem, so need help in this to solve the problem. The problems which schools face are the following: Holiday (students are allowed to take a month holiday during their 25 week course) Absent (students decide not to come to class) Sick teacher (cancel class)- we have teachers who get sick or go on holiday and sometimes we are unable to find teacher to substitute those classes. So we have to cancel the class and therefore, students should not lose attendance for this day. After customization attendance of all the students are calculated in such a manner that that they don’t loose number of attendance due to the reason faculties not present or due to some other specific reason from school side. Cont
- 15. Third Stage - Reports and Dashboards :- Would like to have it possible to create a page where we will be able to view the information regarding all the classes. Would like you to customize the attendance and number of students in each of these classes on one page. We need a unique report, inside one menu that will have other options (filters) as by teacher , country , everything but just one screen .
- 16. 3.1.1. Representing line chart of a student present in the class.
- 17. 3.1.2. After Customization :- one can easily see attendance of class, faculty, number of students present in class, class room number by using various filters.
- 18. Fourth Stage – Requirement is about the necessity to send forms to future students. Forms are to be filled manually and want to import this forms. This form should then be able to fill in all the other required fields in the “table student” like that (Health, Correct address, Contacts, Blood Type, Religion, Parents names, etc.)
- 20. Fifth Stage – Kind of letter for the most variable situations, like letter for Holiday, letter for Job, letter to opening account bank reference letter and Visa letter , like your attendance, time to class etc. For ever letter all key fields are inside the system. We need a module that allows us to make it. Through customization we provided them with the templates according to every kind of letter school wants. Cont
- 21. o Through customization we provided one can send letter directly to a student goimg through STUDENTS_send letter. Cont…
- 22. o From here can select template according to the kind of letter want to send to a student. Customization also allows the templates to be created according to need through FACULTIES_templates_create.
- 23. Sixth Stage – Requirement is two new fields in Quotations/invoices on Sales module that once fill , we can filled the enrolment module with this information like Start Date of Course and complete name of Student.. Customization done so that students details can be shown when the invoice is created.
- 24. THANK YOU… For more details and demo contact us on E-mail :- [email protected] Contact :-Bharti Sharma Mobile :- (+91)7734012555 Office :- 07442360100