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CHAPTER 1

Introduction and its Background

This chapter will deal with the introduction and background of the study

Introduction

The Electronic Security Door System with Database Management

proposed for the College of Arts and Sciences is a system that assures not only

the security of the college but can also record the attendance of the assigned

professor in each room.

This system aimed to develop an Electronic Security Door System with

Database Management in the College of Arts and Sciences to secure the

facilities, and College utilities as well as the assurance of the organization of the

said college.

Through this system the researcher can manage / organize the entrance

of the person who is to enter as well as their exit. For the professors, as they

enter and leave the room, their time in and time out is automatically directly to the

system used.

Background of the study

The EARIST State College (ESC) was established after the liberation of

Manila in 1945. It started as a vocational high school with only one room at the

second floor of the Mapa High School, nine teachers, a clerk, and 147 students

under Mr. Pantaleon Regala, its principal. Its former name was Eulogio

Rodriguez Vocational High School (ERVHS).

On July 1, 1946, EARIST acquired its present site at Nagtahan,

Sampaloc, Manila. Apolinario Apilado was appointed principal and this was

followed by Dr. Hilario G. Nudas in 1949.

EARIST developments were made possible via three Republic Acts and a

Presidential Decree:

• RA 4072, jointly sponsored by Congressman Ramon D. Bagatsing and

Salih Ututalum in 1964, authorized the establishement of the Technical

Education Department without changing the name of the school. It was

headed by a vocational director.

• RA 5088, sponsored by Congressman Sergio Loyola in 1967, authorized

the renaming of ERVHS to Eulogio “Amang” Rodriguez Memorial

School of Arts and Trades (EARMSAT) and signaled its separation from

the Division of City Schools, Manila. It was headed by a superintendent.

• RA 6595, sponsored by Congressman Joaquin R. Roces in 1972,

converted EARMSAT to EARIST with a president as its head. This made

EARIST into a full-fledged college and authorized the establishment of

vocational-technical school branches in each congressional district of

Manila.

• PD 1524, signed by the President Ferdinand E. Marcos on June 11, 1978,

converted Eulogio “Amang” Rodriguez Institute of Science and

Technology (EARIST) into a chartered state college with a Board of

Trustees as its governing body and Dr. Hilario G. Nudas, as its first

college president.

Pursuant to Board Resolution No. 29, Series of 2010, the EARIST Board of

Trustees approved the change of the institution’s name to EARIST State

College in order to facilitate the realization of its vision of becoming a university.

When EARIST was elevated to the status of a state college by virtue of

RA 6595 in September 30, 1972, the school was authorized to open a collegiate

department and so the College of Arts and Sciences, then Department of Arts

and Sciences, was born.

CHAPTER 2

UNDERSTANDING THE EXISTING SYSTEM

This chapter is all about understanding the existing system of the locale,

user of the system, operational process, forms and documents and tools in

system analysis.

User of the System

This system will benefit and will be used by the following:

College Administrator. Takes charge of managing every classroom schedule.

CAS Faculty Staff. In charge of taking part the Administrator’s duty when

he/she is out.

CAS Students. Beneficiaries of the said system.

Operational Process

As of now the College of Arts and Sciences has no existing Security

System, thus, they are used to undergo manual procedures to check the college

premises time by time. Each professor is assigned by the Dean to check whether

the rooms are occupied or not. Also, they are to check if every professor is

attending the class or not.

The researchers didn’t have to discuss the existing system here in College

of Arts and Sciences, because there’s no such existing system to secure the

college premises, utilities, and facilities. For that reason, the researchers decided

to propose an Electronic Security Door System with Database Management

for College of Arts and Sciences for them to assure the security of the said

college.

CHAPTER 3

DESIGN PROPOSAL

This chapter consists of the statement of the problem, objectives, and

scope and limitation.

3.1 STATEMENT OF THE PROBLEM

1. How an Electronic Security Door System with Database Management

can surpass the manual system in terms of:

a. System Architecture;

b. Database Design; and

c. User Interface?

2. What are the Features to be considered in the proposed system in terms

of:

a. System Architecture;

b. Database Design; and

c. User Interface?

3. How the said Electronic Security Door System with Database

Management may affect the College Management particularly to:

a. Faculty members;

b. Students; and

c. Guest / Visitors?

3.2 OBJECTIVES

This study aims to meet the following objectives:

• To secure department properties particularly in College of Arts and

Sciences’ Deans office, Faculty, Computer Laboratory, and Classroom

utilities.

• To provide automated logbook within each of the rooms in CAS especially

the Faculty and the Computer Laboratory.

- To sustain authorized entrance and exit of the assigned

professor.

• To maintain proper and organized entrance and exit.

3.2 SCOPE AND LIMITATION

This study is limited to College of Arts and Sciences’ premises itself

including all students, professors, employees, as well as the guest who are to

visit the premises, and to the Administrator. This is also focused primarily on the

users of each of the rooms specifically the students and the assigned

professor/s.

Mainly, the study was focused on the security of College of Arts and

Sciences at EARIST State College, Manila. The system can also provide

authorization to the people for entering the college premises.

CHAPTER 4

This chapter shows the cost analysis, system flow chart, tools used in

system analysis, proposed algorithm and the data flow diagram.

System Flow Chart

Proposed System Algorithm
Electronic Securiy
Door (Entrance)  Electronic Security Door
 Authorized Personnel
 Biometric / Prototype
A  Record time – in / time – out
• Database Management
 Emergency Exit
Biometric  Unregistered Persons
Prototype  Door open and door locked

Fingerprint
unregistered or
Authorized registered
No
? unsuccessfully. Please
try again.
Ye

Door opens, time – A
in successfully
recorded.

Classes Start

Electronic Security
Door (Exit)

C

Emergency Biometric
Exit? No Prototype
C

Yes

Fingerprint
Press Emergency unregistered or
Exit button. Authorized No registered
? unsuccessfully. Please
Exit not recorded try again.

B Yes

Upon entrance, anyone Door opens, time – out
inside the room will be successfully recorded.
assigned to press the
button inside the room Leave the room.
to open the door and
the student outside
enters.

Room left and
B locked

Republic of the Philippines

(Formerly Eulogio ‘Amang’ Rodriguez Institute of Science and Technology)
Nagtahan, Sampaloc, Manila 1008

COLLEGE OF ARTS AND SCIENCES

A Proposed Title in

System Analysis and Design

Electronic Security Door System

with Database Management

Proposed by:

Raymart A. Aborque

Rodolfo B. Delorino

Joemary A. Olanka

Mark Bryan F. Ramirez

Ron Nikko T. Socorro

Data Flow Diagram

PROFESSOR /
INSTRUCTOR
STUDENTS /
PROFESSOR
1.0 Entrance 6.0 Emergency
Exits via
Emergency Button

“ELECTRONIC
7.0 Exit SECURITY DOOR
SYSTEM WITH
DATA BASE
MANAGEMENT”

DATABASE 5.0 Time - out
SYSTEM
2.0 Time - in
3.0 Record
Data
SERVER
COMPUTER
4.0 Saves
Data

ADMINISTRATOR

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